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HomeMy WebLinkAbout1983-08-15 237 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA August 15, 1983 *************************** I The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, August 15, 1983, at 4:00 p.m. Present were Mayor Stiff, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, City Manager Evans, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Com- mission Sullivan. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Math re . The minutes of the regular meeting of August 8, 1983 were approved as corrected. Action on the minutes of the regular meeting of June 20, 1983 was deferred for a period of one week. None of the Commissioners requested that any items listed under Consent Items be removed for discussion. Open bids - Plant Mix Overlay Street Improvements Project This was the time and place set for the opening of the bids for the Plant Mix Overlay Street Improvements Project. The affidavit of publication for the "Call for Bids" as advertised was presented. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the bids for the Plant Mix Overlay Street Improvements Project be opened and read. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, I Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. The following bid was then opened and read: Schedule I Schedule II Long Construction Company, Inc. Billings, Montana License No. 1185-A $48,510.00 $56,700.00 City Manager Evans recommended that the bid be referred to staff for a recommendation to be submitted at next week's meeting. He stated that Gas Tax Apportionment monies will be used to fund this project. It was moved by Commissioner Vant Hull, seconded by Commissioner Ander'son, that the bid be referred to staff for a recommendation. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Request - permission to address Commission re life-size bronze sculpture of John Bozeman - Steven T. Schlegel Mr. Steven Schlegel stated that he plans to approach forty-five area businessmen and private individuals to help fund the life-size bronze sculpture of John Bozeman through pur- chase of series of small bronzes. He stated that when complete, this sculpture will be donated I to the City and the people of Bozeman. Mr. Schlegel stated that his request is for use of City park property on which to place this life-size bronze. Mayor Stiff asked if he has any particular site in mind. Mr. Schlegel stated that his first choice is Lindley Park. Commissioner Vant Hull asked how much this sculpture would cost. Mr. Schlegel stated it will cost approximately $20,000.00. He indicated that the first step in completing the project is to get the land upon which to place the sculpture. After that is completed, he will sell small bronzes to acquire the money to complete the large sculpture. Mr. Schlegel then stated that several sketches of the sculpture are complete, and he plans to 08-15-83 238 complete more. He noted the pose has not been determined at this time. He then indicated that he plans to begin construction of the sculpture in the next two weeks, with possible completion by the end of the year. He stated setting of the sculpture may be done next summer, rather than attempting to set it during the winter months. Mayor Stiff asked Mr. Schlegel if he has talked to the City staff or if the Centennial Committee has a recommendation on this proposal. I Commissioner Anderson stated that the Centennial Committee has not made a recommenda- tion on placing a sculpture in Lindley Park. She noted that Mr. Jim Dolan has approached the Centennial Committee about placing a sculpture in Lindley Park, and that action on that request will be considered after the Thunderbird show to be held next week. She stated Mr. Dolan's sculpture would be funded in part by the Centennial Committee if money is raised during the Thunderbird show. Commissioner Vant Hull asked Mr. Schlegel if he is requesting City contribution toward the sculpture. Mr. Schlegel stated that he is not. He indicated that the funding would be through private sources, with the donation made to the City after the project is complete. Commissioner Vant Hull then asked who will be involved in creation of the sculpture. Mr. Schlegel stated that his cousin, Charlie Schlegel, will help with the sculpture. Commissioner Vant Hull asked if they would consider another park location for the sculp- ture, such as the Soroptimist Park. Mr. Schlegel stated he would prefer Lindley Park but would consider another location if necessary. Commissioner Weaver asked if there were any inherent problems with committing parkland for this purpose. City Manager Evans stated there is not. Commissioner Mathre suggested that Mr. Schlegel submit this proposal to the Recreation Board and receive their recommendation. I The Commission requested that Mr. Schlegel appear before the Commission in two weeks and present sketches of the proposed life-size bronze sculpture of John Bozeman. Continued discussion - request for waiver of fees for Zone Map Change for Allison Annexation - Gene Graf, III City Manager Evans presented to the Commission the City Attorney's memo concerning the request for waiver of fees for the Zone Map Change for Allison Annexation submitted by Gene Graf, III. He noted this item appears to contain two separate requests: ( 1) a request for the Commission to render a decision on the Zone Map Change, for which the public hearing was held in 1980; and (2) a request for waiver of the fees for the Zone Map Change. The City Manager recommended that the Commission refer this Zone Map Change back through the normal process and that no fee waiver be granted. Mayor Stiff asked if the reason for this recommendation is the extended time period involved. The City Manager stated that it is. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission refer this Zone Map Change back through the normal process and that no fee waiver be granted for the new procedure. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Discussion - report from State Highwa Department re traffic review of West Main Street from I eve nth venue to city limits Mr. Greg Jackson, from the State of Montana Department of Highways in Helena, was present to answer any questions on the report on their traffic review of West Main Street from Eleventh Avenue to the city limits. Commissioner Vant Hull noted that the report does not address the possibility of reduc- ing the speed limit near Main Mall. 08-15-83 238 Mr. Jackson stated the speed study shows that a reduced speed is not justified. He a I so noted it is not a viable solution. He further stated that near Kountz Trailer Court, there is an intersection sign with a advisory speed of 25 miles per hour. He indicated that cars do not slow down with that sign posted, which is indicative of how a reduced speed limit would be approached. Mr. Jackson then indicated that the four-lane road should extend further west, past the Fish I and Game building. He stated this would reduce many of the problems around Main Mall. Commissioner Anderson asked if a flashing light at the intersection of West Main Street and West College Street would help create a caution area around Main Mall. Mr. Jackson stated that effects of lights are not clear cut. He stated hopefully they would attract attention to the fact that a point of conflict exists. Mr. Jackson stated West Main Street is a primary highway; and no additional funds were received for primary highways. He indicated that a signal light at this intersection would cost approximately $50,000.00. He stated that improvement of this intersection may be eligible for FAU funds. Mr. Jackson then stated that the matter must be submitted to the local coordinating group of the Technical Advisory Committee and is then forwarded to the Highway Department with a recommendation. Mr. Jackson stated some improvements should be made on West Main Street, including installation of a traffic signal at the intersection of Fifteenth Avenue. Also, straightening of the east entrance to Main Mall should correct some of the problems. He stated a willingness to work with the Main Mall people on adjustment of that approach and solving the traffic problems. Commissioner Mathre stated that a public meeting should be conducted to discuss the results of the report submitted by the Highway Department. Mr. Jackson stated he will be presenting this report at the next T AC meeting. The Commission then determined that the TAC should set up the public meeting. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Technical Advisory Committee be invited to set up a meeting that will focus on the enhanced safety of U.S. Highway 191 in the Main Mall area. The motion carried by the following Aye and I No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Discussion - possible chan e in Plannin Staff workload to include view preservation zoning and IstOrlC Istrlct zoning Commissioner Vant Hull stated the Planning Board meeting minutes indicate that the Planning Board has prioritized the work items for Fiscal Year 1983-84 and has set the first six as the items to be completed. The Planning Board has also indicated it would be receptive to suggestions for other items if additional funding is provided. The Commissioner then noted that the view preservation zoning is listed as Item 9 and the historic zoning as Item 11. Commissioner Anderson stated that time is of the essence. She noted development of Story Hills and Sourdough Ridge has begun, and steps must be taken now to preserve those ridges before that development has eliminated any possibility of view preservation. Assistant Planner Mike Money stated the Master Plan addresses Story Hills as well as Sourdough Ridge. He stated the concept must be developed and presented to the owners of those properties for the view preservation zoning to be successful. Commissioner Mathre stated agreement that view preservation zoning is necessary. She stated that she does not feel the historic zoning is as necessary at this time because of the historic survey being completed this year. She feels the information from that survey should be compiled prior to consideration of historic zoning. Commissioner Vant Hull then suggested that, prior to final adoption of the Appropriation I Ordinance, approximately $2,500.00 be taken from the Recreation Department budget and the City Engineer's Office budget and transferred to the City-County Planning Department budget to cover the cost of the view preservation zoning, estimated at $2,744.00, and the historic zoning, estimated at $2,034.00. These monies would be available from salary savings realized due to recent resignations. Commissioner Weaver suggested that a budget amendment be submitted after final adoption of the Appropriation Ordinance to fund these two projects, if approved by the Commission. He noted this would also provide time for the City Manager and Planning Staff to review the budget and submit a recommendation for transfer of funds. 08-15-83 24U City Manager Evans stated that approval of a budget amendment would be better than revising the Appropriation Ordinance at this time. It was moved by Commissioner Vant Hull that the City Manager and staff be directed to proceed with a budget amendment to provide funding for the view preservation zoning and historic zoning. The motion died for lack of a second. It was then moved by Commissioner Weaver, seconded by Commissioner Anderson, that I the Commission direct the Planning staff, through the City Manager, to submit a recommendation on the view preservation zoning and historic zoning work items. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Ander- son, Commissioner Mathre and Mayor Stiff; those voting No being Commissioner Vant Hull. Break - 5:00 to 5:10 p.m. Mayor Stiff declared a break at 5:00 p.m., to reconvene at 5:10 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Award bid - Plant Mix Overlay Street Improvements Project City Manager Evans stated that Director of Public Service (Works) Holmes and Assistant City Engineer Mann have reviewed the only bid received for this project. He stated they have indicated that the bid is less than the available Gas Tax Apportionment monies and have recom- mended that the bid be awarded to Long Construction Company, Inc., Billings, Montana, in the total amount of $105,210.00 at this meeting. The City Manager concurred in that recommenda- tion. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the bid for the Plant Mix Overlay Street Improvements Project be awarded to Long Construction Company, Inc., Billings, Montana, in the total bid amount of $105,210.00 for Schedules I and II, it being the only bid received. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, I Commissioner Weaver and Mayor Stiff; those voting No, none. Discussion - proper handlin of request from Bozeman Deaconess Hospital, with in ut from Works olmes City Manager Evans stated the proposal submitted by the Bozeman Deaconess Hospital provides for the re-alignment of Highland Boulevard to provide better access to the new Hos- pital site. Mayor Stiff stated that he had requested this item be placed on the agenda due to concern about handling of this item. He noted the Director of Public Service1s memo to the Planning Director indicates this item will appear before the Commission on September 6, 1983 for presentation of a staff report and discussion. Director of Public Service (Works) Holmes stated this proposal was presented to the TAC at its last meeting. He stated no vote was taken but those present appeared to have a favorable attitude toward the concept. He hopes to present the staff report at the next T AC meeting, to be held on September 1, 1983. Commissioner Vant Hull asked if questions on the proposal should be submitted to the Director of Public Service (Works). The Director of Public Service stated he would like to receive any questions as soon as possible. He noted those concerns could then possibly be addressed in the staff report. Discussion - conclusions from the Self-Government Powers Study Committee I City Manager Evans presented to the Commission a memorandum from the City Attorney concerning the legality of placing an optional hotel/motel tax and a mill levy restriction on the same ballot as the sel f-government powers option. Commissioner Anderson stated she had talked to the Director of Finance for the City of Billings. He indicated that the charter form with self-government powers was adopted in Billings in 1976 with a mill levy limitation of 74 mills. As a separate issue, the City presented the hotel! motel tax to the voters so the two matters were not equated. The Commissioner then noted 08-15-83 241 that education of the public is important so that self-government powers are understood. She stated people now equate self-government powers with the single issue of hotel/motel tax, an issue raised by recent articles in the Bozeman Daily Chronicle and, as a result, do not really understand how self-government powers operate. Commissioner Weaver noted that placing the self-government powers option and the hotell motel tax before the voters in two separate elections will help to separate the issues. He noted I it is important for the voters to realize that the reason for considering self-government powers is to provide property tax relief; and that should be the basis for approval of the issue. Commissioner Vant Hull stated the Committee had felt it would be appropriate and correct to place a mill levy limitation on the same ballot as the self-government powers to reassure the people that the taxes won1t be increased dramatically. She indicated that she feels the City is obligated to provide those assurances to the citizens. City Manager Evans noted that Helena and Billings have a charter form of government with self-government powers as a result of the state-wide study commissions mandated in 1974. He stated that form is different from the proposal for the City of Bozeman, which would retain the Commission-Manager form of government, but change the option from general government powers to self-government powers. Commissioner Weaver stated he can understand the concern about placing self-government powers on the ballot without a mill levy restriction. However, he feels that if the citizens understand that this could provide property tax relief and wish to confer those powers on the Commission, they will support the change in the option. If not, the City will maintain the current option. Mayor Stiff asked what type of time frame the Commission is working within. City Manager Evans stated that it is now 85 days until the general election. The data for the election must be submitted to the Gallatin County Clerk and Recorder's Office between forty-five and sixty days prior to the election, or about mid-September. He then indicated that I the staff could prepare an Ordinance, to be presented to the. Commission at the meeting of August 29, 1983. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission authorize and direct the City staff to prepare an Ordinance, to be placed on the ballot, expressing the possible assertion of self-government powers and, if determined legal, an Ordinance, to be placed on the ballot, limiting the property taxing authority to that established in the Montana Code Annotated for general government powers. The motion carried by the follow- ing Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Approval of application for grant from the Land and Water Conservation Fund; appropriation of Revenue Sharing Fund monies to match grant City Manager Evans presented to the Commission an application for a grant from the Land and Water Conservation Fund for $12,978.00 to pay one-half of the costs of installing an auto- mated underground sprinkler system in Kirk Park and Cooper Park. The City Manager stated the application was to be postmarked not later than Friday, so the application was submitted with the understanding that the Commission must approve or disapprove the application at this meeting. One of the staff members will contact the Department of Fish, Wildlife and Parks in Helena and tell them the results of this meeting. City Manager Evans then stated there is a good chance this application will be funded because late last week there were more funds in the grant than applications for those monies. I City Manager Evans stated the total projected cost of the project is $25,956.00. The City Manager recommended that the Commission appropriate $12,978.00 of the Federal Revenue Sharing Fund monies for the Capital Improvement Project as matching funds for this purpose. He noted the sprinkler system is a capital improvement item, but with the time frame for this grant, it cannot be placed in the Capital Improvement Program for prioritizing. The City Manager also recommended that the Commission adopt the Resolution that is to accompany the application. Commissioner Anderson stated support for the application. 08-15-83 242 Commission Mathre noted that there is approximately $100,000.00 in Revenue Sharing Fund monies available for funding of the Capital Improvements Program. She stated concern because she has not seen a list of items to be considered in the Capital Improvements Program or the priorities for those items. She stated that she feels garbage trucks and police cars should have a higher priority than automated sprinkler systems. I City Manager Evans stated that if the Federal Revenue Sharing program is re-enacted at the current level, the City will receive $263,919.00 for three quarters of Fiscal Year 1983-84 to be appropriated for the Capital Improvement Program or for some other purpose. It was moved by Commissioner Anderson, seconded by Commissioner Weaver, that the Com- mission approve the application for a grant from the Land and Water Conservation Fund for matching funds for installation of an automated sprinkler system in Kirk Park and Cooper Park and adopt the accompanying resolution, and appropriate $12,978.00 from the Revenue Sharing Fund monies in the Capital Improvements Program to match the grant if approved. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Weaver and Mayor Stiff; those voting No being Commissioner Mathre and Commissioner Vant Hull. Ordinance No. 1138 - Appropriation Ordinance for FY 1983-84 City Manager Evans presented Ordinance No. 1138, entitled: ORDINANCE NO. 1138 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, APPROPRIATING CITY FUNDS FOR VARIOUS BUDGET UNIT EXPENDITURES, AND FURTHER APPRO- PRIATING REVENUE NECESSARY TO OPERATE AND MAINTAIN CITY SERVICES FOR SALARIES, OPERATIONS AND CAPITAL FOR EACH OPERATIONAL BUDGET UNIT OF MUNICIPAL GOVERNMENT FOR THE FISCAL YEAR ENDING JUNE 30, 1984. City Manager Evans noted that the Commission had provisionally adopted this Ordinance I at their meeting of July 25, 1983 and had conducted the public hearing on August 1, 1983. He recommended that the Commission finally adopt Ordinance No. 1138, the Appropriation Ordinance for Fiscal Year 1983-84. Commissioner Mathre noted that the City is now aware of two changes in the revenues and asked if the Appropriation Ordinance should be amended prior to final adoption. City Manager Evans stated the City has received written confirmation that the one-time Block Grant distribution has increased from the anticipated $20,000.00 to $26,214.00. The City has received verbal communication that the County Commission is considering an increase in the County support for the library, but no written confirmation has been received. He noted until written confirmation has been received, the monies cannot be appropriated. The City Manager then stated that the Commission has the authority to appropriate any subsequent revenues that may OCcur during the year. He also noted that if the Commission adjusts the revenue portion of the Ordinance, it must also adjust the expenditure portion to balance. Commissioner Mathre asked if an additional appropriation later will create any problems for the City similar to those incurred last year. City Manager Evans stated the amounts are relatively small. He also noted that the Commission has been aware of the increase and potential increase and has indicated its intention to use those monies to cover the shortfall in the requested Library budget for salaries, wages and benefits. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission finally adopt Ordinance No. 1138, the Appropriation Ordinance for Fiscal Year I 1983-84. The motion carried by the following Aye and No vote: those voting Aye being Commis- sioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. It was then moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that additional revenues received from the County for library support be allocated to the Library _ Salaries, Wages and Benefits to help defray the shortfall in that budget unit request. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. 08-15-83 243 Commissioner Vant Hull then asked if the additional $6,214.00 in the one-time State Block Grant will also be applied toward the shortfall through a budget amendment. City Manager Evans stated that a budget amendment will be presented to the Commission after written confirmation stating the actual County contribution for the library support is received. He noted the budget amendment will be in the amount of $13,105.00, with monies I utilized from the County support, additional funding of the one-time State Block Grant and the Unallocated Reserve as needed. Commission Resolution No. 2469 - Mill Levy for FY 1983-84 City Manager Evans presented Commission Resolution No. 2469, entitled: COMMISSION RESOLUTION NO. 2469 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, ESTABLISHING AND AFFIXING THE NUMBER OF MILLS TO BE CHARGED AGAINST THE ASSESSED VALUATION OF ALL TAXABLE PROPERTY SITUATED WITHIN THE CORPORATE JURISDICTIONAL BOUNDARIES OF THE CITY FOR FISCAL YEAR 1983-1984. City Manager Evans noted that the Commission must adopt a resolution establishing the property tax mill levy for Fiscal Year 1983-84, and the Clerk of the Commission must certify the mill levy to the County Clerk and Recorder's office. The City Manager then recommended that the Commission adopt Commission Resolution No. 2469, establishing the mill levy as follows: Mills - All-Purpose General Fund 74.21 Firefighters' Retirement 3.38 Police Retirement 3.36 Public Employees' Retirement System 2.98 Comprehensive Insurance 3.52 City-County Planning 2.00 Employee Health/Medical Insurance 8.30 I City Hall G.O. Bonds 0.18 Recreation Facilities G.O. Bonds 2.05 Senior Center G. O. Bonds 2.25 Library G.O. Bonds 6.77 TOTAL 109.00 It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission adopt Commission Resolution No. 2469, setting the mill levy for Fiscal Year 1983-84. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Absence of Mayor Stiff - September 12, 1983; Absence of Commissioner Vant Hull - September 19, 1983 - It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the absence of Mayor Stiff from the meeting of September 12, 1983 and the absence of Commissioner Vant Hull from the meeting of September 19, 1983 be authorized in compliance with Section 7-3-4322, M.C.A. The motion carried by the following Aye and No vote: those voting Aye being Commis- sioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. Discussion - future of Recreation Department I Mayor Stiff stated that he had requested this item be placed on the agenda because he feels there are items being handled in the Recreation Department that must be completed by some- one following Mike Aune's resignation. He noted those projects include Glenlake Park and the writing of an application for a grant to construct a sports complex, which must be submitted prior to November 1, 1983. The Mayor also indicated it might be best to discuss the problems that seem to have arisen between the entities involved in the Interlocal Agreement. He suggested that Joy Nash, County Commissioner, and Keith Chambers, Superintendent of Schools, be invited to attend one of the next City Commission meetings to discuss the future operation of 08-15-83 . .2411' the Recreation Department and to receive an update on Glenlake Park and the application for the sports complex. Some of the Commissioners expressed a desire to review the I nterlocal Agreement also. Commissioner Anderson noted that when Mike Aune was hired less than one year ago, the position was advertised nationally. She stated that the budget here was lower than the budget to which Mr. Aune was accustomed. She noted that advertising the position nationally I might be misleading to applicants. Mayor Stiff suggested that discussion of Glenlake Park, the application for the sports complex and the Interlocal Agreement be an agenda item, with an invitation extended to the Administrative Board of Trustees and the Advisory Board to the Board of Trustees. The Commission then decided to conduct this discussion at 7: 00 p. m. on Monday, August 22, 1983 since no 7: 00 p. m. session for public hearings has been scheduled. Recess - 6:05 p.m. Mayor Stiff declared a recess at 6:05 p.m., to reconvene at 7:00 p.m. for the purpose of conducting the scheduled public hearings and completing the routine business items. , Reconvene - 7:05 p.m. Mayor Stiff reconvened the Commission meeting at 7: 05 p. m. for the purpose of conduct- ing the scheduled public hearings and completing the routine business items. Public hearing - Zone Map Change - RS-l to R-l - Donald K. Weaver, Jr. - south portion of Parcel 2-A-, errs 4068-, Valley View A-nnexatlon This was the time and place set for the public hearing on the Zone Map Change request- ed by Donald K. Weaver, Jr., to rezone a tract of land located in the SWt, Section 18, Town- ship 2 South, Range 6 East, M. P.M., from RS-l to R-l. This property is located in the south portion of Parcel 2-A, Certificate of Survey No. 406B, Valley View Annexation, more commonly I located south of Kagy Boulevard and west of Valley View Golf Course. Mayor Stiff opened the public hearing. Assistant Planner Mike Money presented the Staff Report. He noted the subject tract is the two-acre parcel about which the public expressed concern because it was not included in the original application for rezoning from RS-l to R-l. It is located immediately north of the single-family residence and condominiums which have been constructed, across the private road from the office complex. The Assistant Planner stated that the Zoning Commission recommended approval of the requested Zone Map Change. Mr. Robert Lee, representing the applicant, presented to the Commission a map showing the location of the parcel in question. He stated this parcel is not included in the Westridge Meadows Planned Unit Development, but the tract will be developed in a manner that will be complementary to the PUD. Commissioner Vant Hull asked if development of this tract will affect the linear park. Mr. Lee stated that it will not. The linear park is to be located along the west side of the street right-Of-way. No one was present to speak in opposition to the granting of the Zone Map Change. Mayor Stiff closed the public hearing. A decision will be forthcoming in one week. Public hearing - Conditional Use Permit - Donald Redmond - allow a 24' x 40' depot and use of railroad passenger car as residence ( 1 033 Story Mill Road) This was the time and place set for the public hearing on the Conditional Use Permit I requested by Donald Redmond to allow a 24-foot by 40-foot depot and the use of a railroad passenger car for the owner's residence. The tract of land is Tract liB" of the Osborne Sub- division, in the SEt of Section 31, Township 1 South, Range 7 East, M.P.M., and is more commonly located at 1033 Story Mi II Road. This site is zoned M-l- T. Mayor Stiff opened the public hearing. Assistant Planner Steve Lere presented the Staff Report. He stated there are currently two buildings and seven railroad cars on the subject site, including the passenger car. The 08-15-83 24S Zoning Commission has recommended conditional approval of the request. Mr. Lere then review- ed the conditions. He noted the Zoning Commission had recommended that a fence be construct- ed along the southern and eastern boundaries of the property. The Planning Staff has met with Mr. Redmond, and he has agreed to plant caragana bushes instead of constructing a fence. Mr. Redmond was present to answer any questions. I No one was present to speak in opposition to the granting of the Conditional Use Permit. Mayor Stiff closed the public hearing. A decision will be forthcoming in one week. Public hearing - Commission Resolution No. 2462 - intent to create SID 641 - sanitary sewer, Graf's First Subdivision, Second Filing This was the time and place set for the public hearing on Commission Resolution No. 2462, entitled: COMMISSION RESOLUTION NO. 2462 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN TO CREATE A SPECIAL IMPROVEMENT NO. 641 FOR THE PURPOSE OF CONSTRUCTION AND INSTALLATION OF A SANITARY SEWER AND AP- PURTENANCES TO SERVE THE ADJOINING PROPERTIES AND MORE SPECIF- ICALLY DESCRIBED AS FOLLOWS: AN EIGHT (8) INCH SANITARY SEWER, MANHOLES AND SERVICE STUBS TO THE PROPERTY LINE, AND NECESSARY APPURTENANCES, ON KENYON DRIVE, ANDERSON DRIVE AND O'CONNELL DRIVE, ALL IN GRAF'S FIRST SUBDIVISION, SECOND FILING, IN THE CITY OF BOZEMAN, MONTANA. THE CONSTRUCTION AND INSTALLATION OF THE SANITARY SEWER TO IN- CLUDE ALL TRENCH EXCAVATION AND BACKFILL, BEDDING MATERIAL, SANITARY SEWER LINES, MANHOLES, SERVICE LINE STUBS, AND OTHER NECESSARY APPURTENANCES. Mayor Stiff opened the public hearing. City Manager Evans stated the Commission had adopted these four Resolutions, stating I the intention to create four Special Improvement Districts in Graf's First Subdivision, Second Filing, on June 27, 1983. The City Manager then stated that one must be a property owner within the proposed SID to submit a legal protest. Others may submit protests to the creation of the SI D's, but they do not constitute a legal basis for the Commission's decision on these Resolutions. Mr. Gene Graf, III, was present for these publ ic hearings. No one spoke in support of or in opposition to the creation of Special Improvement District No. 641. Mayor Stiff closed the public hearing. A decision will be forthcoming in one week. paving and sidewalks, This was the time and place set for the public hearing on Commission Resolution No. 2463, entitled: COMMISSION RESOLUTION NO. 2463 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN TO CREATE A SPECIAL IMPROVEMENT NO. 642 FOR THE PURPOSE OF CONSTRUCTION AND INSTALLATION OF A WATER MAIN, STORM DRAIN AND APPURTENANCES, AND PAVING TO SERVE THE ADJOINING PROPERTIES AND MORE SPECIFICALLY DESCRIBED AS FOLLOWS: A SIX (6) INCH WATER MAIN AND APPURTENANCES ON KENYON _DRIVE AND SERVICE STUBS TO THE PROPERTY LINES AND STORM DRAIN PIPING, AND PAVING WITH AN ASPHALT CONCRETE TYPE PAVEMENT, INTEGRAL CONCRETE CURBS AND GUTTERS AND I NECESSARY APPURTENANCES, ALL IN GRAFlS FIRST SUBDIVISION, SECOND FILING, IN THE CITY OF BOZEMAN, MONTANA. THE CONSTRUCTION AND INSTALLATION OF THE WATER MAIN, STORM DRAIN AND PAVING TO INCLUDE ALL TRENCH EXCAVATION AND BACKFILL, BEDDING . MATERIAL, DUCTILE IRON WATER MAIN, VALVES, FITTINGS, HYDRANTS, STORM DRAINAGE PIPE, SERVICE LINE STUBS, PAVING WITH INTEGRAL CONCRETE CURBS AND GUTTERS, AND OTHER NECESSARY APPURTENANCES. Mayor Stiff opened the public hearing. No one spoke in support of or in opposition to the creation of Special Improvement District No. 642. 08-15-83 248 Mayor Stiff closed the public hearing. A decision will be forthcoming in one week. Public and sidewalks, This was the time and place set for the public hearing on Commission Resolution No. 2464, entitled: COMMISSION RESOLUTION NO. 2464 I A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN TO CREATE A SPECIAL IMPROVEMENT NO. 643 FOR THE PURPOSE OF CONSTRUCTION AND INSTALLATION OF A WATER MAIN, STORM DRAIN AND APPURTENANCES, AND PAVING TO SERVE THE ADJOINING PROPERTIES AND MORE SPECIFICALLY DESCRIBED AS FOLLOWS: A SIX (6) INCH WATER MAIN AND APPURTENANCES AND SERVICE STUBS TO THE PROPERTY LINES AND STORM DRAIN PIPING, AND PAVING WITH AN ASPHALT CONCRETE TYPE PAVEMENT, INTEGRAL CONCRETE CURBS AND GUTTERS AND NECESSARY APPURTENANCES, ALL ON O'CONNELL AND ANDERSON DRIVES IN GRAF'S FIRST SUBDIVISION, SECOND FILING, IN THE CITY OF BOZEMAN, MONTANA. THE CONSTRUCTION AND INSTALLATION OF THE WATER MAIN, STORM DRAIN AND PAVING TO INCLUDE ALL TRENCH EXCAVATION AND BACKFILL, BEDDING MATERIAL, DUCTILE IRON WATER MAIN, VALVES, FITTINGS, HYDRANTS, STORM DRAINAGE PIPE, SERVICE LINE STUBS, PAVING WITH INTEGRAL CONCRETE CURBS AND GUTTERS, AND OTHER NECESSARY APPURTENANCES. Mayor Stiff opened the public hearing. No one spoke in support of or in opposition to the creation of Special Improvement District No. 643. Mayor Stiff closed the public hearing. A decision will be forthcoming in one week. Public hearing - Commission Resolution No. 2465 - intent to create SID 644 - water, paving and sidewalks, Graf's First Subdivision, Second Filing, Phase III This was the time and place set for the public hearing on Commission Resolution No. 2465, I entitled: COMMISSION RESOLUTION NO. 2465 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN TO CREATE A SPECIAL IMPROVEMENT NO. 644 FOR THE PURPOSE OF CONSTRUCTION AND INSTALLATION OF A WATER MAIN, STORM DRAIN AND APPURTENANCES, AND PAVING TO SERVE THE ADJOINING PROPERTIES AND MORE SPECIFICALLY DESCRIBED AS FOLLOWS: A SIX (6) INCH WATER MAIN AND APPURTENANCES AND SERVICE STUBS TO THE PROPERTY LINES AND STORM DRAIN PIPING, AND PAVING WITH AN ASPHALT CONCRETE TYPE PAVEMENT, INTEGRAL CONCRETE CURBS AND GUTTERS AND NECESSARY APPURTENANCES, ON SWEET STREET AND ANDERSON DRIVE IN GRAF'S FIRST SUBDIVISION, SECOND FILING, ALL IN THE CITY OF BOZEMAN, MONTANA. THE CONSTRUCTION AND INSTALLATION OF THE WATER MAIN, STORM DRAIN AND PAVING TO INCLUDE ALL TRENCH EXCAVATION AND BACKFILL, BEDDING MATERIAL, DUCTILE IRON WATER MAIN, VALVES, FITTINGS, HYDRANTS, STORM DRAINAGE PIPE, SERVICE LINE STUBS, PAVING WITH INTEGRAL CONCRETE CURBS AND GUTTERS, AND OTHER NECESSARY APPURTENANCES. Mayor Stiff opened the public hearing. No one spoke in support of or in opposition to the creation of Special Improvement District No. 644. Mayor Stiff closed the public hearing. A decision will be forthcoming in one week. Discussion (continued) - future of Recreation Department I Commissioner Vant Hull stated a recent newspaper story indicated that the Recreation Department had money in the budget to operate another fifteen days because the Board of Trustees had not adopted the budget for Fiscal Year 1983-84. Assistant City Manager Barrick stated that the Administrative Board of Trustees will . meet on Friday morning, at which time the budget will probably be adopted and forwarded to the COUnty, '[Q be placed in the COUlllY budget. He stated iLlS not true that the Recreation Department u..,,,,r"ations will shut dovVII uue to lack of funds. Be 15'-83 241 Discussion - Urban Coalition Meeting Commissioner Vant Hull noted that the Commissioners had received a memo concerning the next Urban Coalition meeting, Nhich is to be held on Y^lednesday, August :n, 19B3, in Great Falls. She noted the items to be discussed include the purpose and direction of the Urban Coalition and input into discussions of the Interim Committee on Local Government Review. She I stated that the Commission should determine if someone should attend the meeting since the City Manager has been involved in this organization but will be leaving the City at the end of December. Following a brief discussion, the Commission authorized Commissioner Vant Hull to attend the Urban Coalition meeting. Consent Items City Manager Evans presented to the Commission the following items: Application for Raffle License - Rae Volunteer Fire Company - October 1, 1983 Application for Raffle License - Bozeman Swimming Club - September 19, 1983 Authorize Call for Bids - SID Nos. 615 and 632 - sanitar sewer in Burrup nnexation and hawnee n ustrJa ar ; set I open I ng or eptem er 6, 1983 ACknoWled~e receipt of Revised Bozeman Area Master Plan; set public hearing date or September 6, 1983 It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the above-listed items be approved, and the appropriate person be authorized and directed to take the necessary action. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Adjournment - 7:35 p.m. There being no further business to come before the Commission at this time, it was moved I by Commissioner Vant Hull, seconded by Commissioner Anderson, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. ALFRED M. ST I FF, Mayor ATTEST: Clerk of the Commission I 08-15-83