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HomeMy WebLinkAbout1983-07-18 192 I MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA July 18, 1983 ************************* The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, July 18, 1983 at 4:00 p.m. Present were Mayor Stiff, Commissioner Weaver, I Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, City Manager Evans, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Math re . The minutes of the regular meeting of July 11, 1983 were approved as corrected. Action on the minutes of the regular meeting of June 20, 1983 and the special meeting of July 13, 1983 was deferred for a period of one week. None of the Commissioners requested that any items listed under Consent Items be removed for discussion. Bond Sale - SID No. 615 - Sanitary Sewer - Burrup Annexation - $400,000.00 The City Manager stated that according to the affidavit of publication, this was the time and place set for the bond sale for Special Improvement District No. 615 in the amount of $400,000.00, to provide for construction of sanitary sewer improvements in the Burrup Annexation. The Mayor and City Manager outlined the procedure for conducting this bond sale and stated the amount of bonds to be sold would be the same as the advertised amount. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the City proceed with the bidding of bonds for SID No. 615 in the amount of $400,000.00. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those I voting No, none. The Clerk of the Commission advised the Commission that one sealed bid had been received. No oral bidders were present, in compliance with the Notice of Bond Sale. The following bid was then opened and read: Grande and Company, I nc. Seattle, Washington Bonds 1-13 9.75% Bonds 14-23 10.00% Bonds 24-36 10.60% Bonds 37-56 11.00% Bonds 57-80 11.20% 10-1-83 to 1-1-85 3.50% supplemental Net effective rate 11.3432% A good faith check in the amount of $16,000.00, as prescribed in the Notice of Sale of Bonds for SID No. 615, was enclosed in the bid. Mr. John Schunke, Morrison-Mairle Engineers, stated he had checked with financial in- stitutions and had found that interest rates on SID bonds are currently between 11 and 11.5 percent. He requested that the bid be accepted if it is a legal bid. City Manager Evans recommended that the Commission refer the bid to staff for review and a recommendation to be submitted at next week's meeting. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the bid be referred to staff for a recommendation to be submitted at next week's meeting. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant I Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. Bond Sale - SID No. 632 - water system, sanitary sewer, storm drains and pavinq - Shawnee Industrial Park, Burrup Annexation - $80,500.00 The City Manager stated that according to the affidavit of publ ication, this was the time and place set for the bond sale for Special Improvement District No. 632 in the amount of 07-18-83 193 $80,500.00, to provide for construction of water system, sanitary sewer, storm drains and paving in the Shawnee Industrial Park, located in the Burrup Annexation. The Mayor and City Manager outlined the procedure for conducting this bond sale and stated the amount of bonds to be sold would be the same as the advertised amount. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the City proceed with the bidding of bonds for SID No. 632 in the amount of $80,500.00. The I motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No, none. The Clerk of the Commission advised the Commission that one sealed bid had been received. No oral bidders were present, in compliance with the Notice of Bond Sale. The following bid was then opened and read: Dr. M. L. Hultgren Bozeman, Montana 10.25 percent A good faith check in the amount of $3,220.00, as prescribed in the Notice of Sale of Bonds for SID No. 632, was enclosed in the bid. Mr. John Schunke, Morrison-Mairle Engineers, stated that this interest rate seems to be very good in the current bond market. City Manager Evans noted that the bonds for SID No. 615 must be sold before the bonds for SID No. 632 can be sold because the improvements to be covered by these Special Improvement Districts are intertwined. The City Manager then recommended that the Commission refer the bid to staff for review and a recommendation to be submitted at next week's meeting. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the bid be referred to staff for a recommendation to be submitted at next week's meeting. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those I voting No, none. Award bids - construction of employee residence at the Water Treatment Plant This was the time and place set to award the bid for the construction of the employee residence located at the Water Treatment Plant. City Manager Evans stated that the Director of Public Service (Works) has reviewed the bids and has recommended that the bids be rejected and the project be rebid or that the base bid plus Alternate Nos. 1 and 3 submitted by J. R. Baker Construction Company be accepted. The City Manager stated that acceptance of the bid, plus architect's fees would be $9,025.00 over the amount approved by the Commission for construction of the house. The Di rector of Finance has reviewed the balance of the Water System Revenue Bond issue and indicates there are sufficient monies to cover this additional expense. The City Manager then recommended the Commission accept the bid and authorize expenditure of the additional $9,025.00 to cover the costs. Commissioner Vant Hull asked if the City employee will pay the utility costs of the residence. City Manager Evans stated that the employee pays all utilities. The City Manager then noted that the rental rate for the new house must be set. He stated that the mutual con- venience of the employee and the City must be considered in setting that rental rate and stated that the current rental rate for the Waste Water Treatment Plant and the house at the water- shed is $150.00 per month. I Mayor Stiff stated concern that the cost of constructing the house is 20 percent higher than the amount allocated. City Manager Evans stated that the projected cost estimate was optimistic. Also, he stated the cost of building materials has risen dramatically in the past two months. Commissioner Mathre noted that the alternative to accepting this bid would be to consider a mobi Ie home or a pre-formed house. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Commission accept the bid submitted by J. R. Saker Construction Company, Bozeman, Montana, in the base 07-18-83 , 19Lt bid amount of $51,770.00, Alternate No.1 in the amount of $675.00 and Alternate No.3 in the amount of $2,880.00 and authorize the expenditure of an additional $9,025.00 from the Water System Revenue Bond proceeds to cover these costs plus the architect's fees. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. I Discussion - investigation fees and license fees for boilerroom operations Assistant City Manager Barrick stated the City Attorney has indicated the language of the Ordinance concerning investigation fees can be interpreted administratively to include the applicant and any other supervisory personnel. He noted the people operating the telephones are usually from the immediate area. The Assistant City Manager noted that Beartooth Produc- tions, Inc., paid the $200.00 investigation fee on Ms. Barbara Garritson and recommended that the Commission authorize the refunding of $150.00 of that fee, as they have with the gambling license investigations. City Manager Evans then recommended that the license fee be maintained at the current level. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission authorize the refund of $150.00 of the investigation fee paid by Beartooth Produc- tions, Inc., for the boilerroom license. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Ms. Barbara Garritson, Beartooth Productions, Inc., stated she has contacted various nonprofit organizations in Bozeman concerning the license fee for boilerroom operations. She stated the consensus of those organizations is that the $100.00 per week license fee exercises control over those persons involved in boilerroom operations who purchase City licenses. How- ever, she noted there are boilerroom operations which operate within the city without a license I and those that operate outside the corporate limits of the city and, therefore, are not required to purchase a license. She requested that the Commission leave the bond amount at its current level and reduce the license fee from $100.00 per week to $20.00 or $40.00 per week, so that it is equal to other license fees around the state. Commissioner Weaver asked what the old license fee was and if it had been effect since 1933. Assistant City Manager Barrick stated that the old license fee was $20.00 for a boiler- room operation having one to seven telephones and $50.00 per week for those having eight or more telephones. The Ordinance providing for a boilerroom operation license was originally adopted in 1979. City Attorney Crumbaker-Smith stated that administering the license fee based on the number of telephones can be difficult. She recommended that a set I icense fee per week be establ ished. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the business license fee for boilerroom operations be set at $50.00 per week and that the City Attorney be instructed to prepare an Ordinance to be brought to the Commission at ,next week's meeting. The motion carried by the following Aye and No vote: those voting Aye being Commis- sioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Request - permission to conduct "Crazy Days" sale on Friday, July 22, as well as Saturday, I July 23, 1983 - Conradls, 101-103 East Main Street City Manager presented to the Commission a request on behalf of Conrad's, 101-103 East Main Street, for permission to conduct their "Crazy Days" sale on Friday, July 22, as well as on Saturday, July 23, 1983. The City Manager recommended that the Commission approve the request and allow any merchant who wishes to conduct the "Crazy Days" sale on Friday, July 22, as well as on Saturday, July 23, 1983, to do so. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission approve the request submitted by Conrad IS, 101-103 East Main Street, to conduct 07-18-83 lSr ,) "Crazy Days" sale on Friday, July 22, as well as on Saturday, July 23, 1983, and allow any other business in the downtown area to observe the same dates for "Crazy Days" sales if they so desire. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. I Commission Resolution No. 2466 - cemetery fees City Manager Evans presented Commission Resolution No. 2466, as prepared by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2466 A RESOLUTION OF THE CITY OF BOZEMAN, MONTANA, REVISING CEMETERY FEES. The City Manager noted that this Resolution provides for increased cemetery fees, to be effective September 1, 1983, as recommended by the Cemetery Board. He then recommended that the Commission adopt the Resolution as. submitted. I t was moved by Comm iss ioner Anderson, seconded by Comm iss ioner Mathre, that the Commission adopt Commission Resolution No. 2466, revising the cemetery fees for Sunset Hills Cemetery. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Discussion - draft letter to Mr. Jafay re convention center Commissioner Anderson reviewed the chronology of events concerning Mr. Jafayls interest in developing a convention center in Bozeman. She noted that on August 16, 1982 the Commis- sion considered an invitation to attend a non-public meeting on August 29 with the developers. The Commissioners stated they would not attend the meeting but authorized the City Manager I and Assistant City Manager to attend. On August 30, 1982, City Manager Evans reported on the meeting, noting the developer would then determine whether or not to perform a feasibility study. She noted that the next mention of this proposed convention center was in the Bozeman Daily Chronicle on Sunday, July 10, 1983. Commissioner Anderson then stated concern that all information the Commission has received has been on a second-hand basis and not directly from Mr. Jafay. She stated she feels the private sector should be acknowledged and considered rather than the Commission writing a letter to Mr. Jafay directly. She then indicated she would like to hear from the Chamber of Commerce since they have been involved from the beginning in the consideration of a convention center. Commissioner Anderson also stated that on numerous occasions the Commission has expressed an abiding interest in a convention center. She then presented to the Commissioners a copy of a letter she had drafted to the Chamber of Commerce for considera- tion in place of the draft letter prepared by Commissioner Weaver to Mr. Jafay which was sub- mitted in the Commissioners' packets on Friday. Mr. Sam Kimbrell, Executive Di rector of the Chamber of Commerce, stated that the Chamber is continuing to work with Mr. Jafay on the development of a convention center. He stated the Chamber is developing various items which they wish to have in place before strongly pursuing development of a convention center. He indicated those should be completed by the beginning of 1984. Mr. Kimbrell stated he has no problem with the Commission writing a letter to Mr. Jafay if they so desire. Commissioner Weaver noted that Mr. Jafay has the impression that someone in government I does not care whether or not he bui Ids a convention center. The Commissioner noted that impression is not correct. He stated the Commission has been asked to attend meetings and perform activities that are improper for a local government. He feels much of the problem is due to miscommunication. City Manager Evans stated he feels it would be more appropriate for the private sector, represented by the Chamber of Commerce, to deal wtth the possible construction of a convention center rather than the City. He noted that the City has expressed a desire to have a convention center if it is feasible. 07-18-83 195 Commissioner Weaver stated he would like to see the City act on the matter, stating that the local government supports the development of a convention center in Bozeman. Commissioner Vant Hull noted that Assistant Planner Mike Money submitted a report on economic growth after attending a workshop on the subject. She noted that the Chamber of Commerce, private businesses and local government should work together to promote economic growth in an area. The Commissioner then stated she would not be opposed to the Commission I approving a letter to be sent to Mr. Jafay. She also noted the taxable value has declined the past two years, and development inside the city I imits should be encouraged. Commissioner Weaver stated he would support sending a letter to the Chamber of Commerce. He noted he would like an opportunity to revise the letter and present it to the Commission next week for further consideration. Mr. Bob Correa, former President of the Chamber of Commerce, stated that development of a convention center is the type of project handled by the Chamber. He noted they have several committees that work on such items. He noted the Commission had adopted a Resolution stating support of economic development within the city. He suggested the Commission might consider adoption of a more specific Resolution stating support of development of a convention center which the Chamber of Commerce could forward to anyone interested in developing a con- vention center. He noted that the City and the Chamber of Commerce should avoid aligning with anyone developer but should consider all proposals submitted. Mr. Correa then stated that at the meeting held in August, he felt those present had indicated a sincere interest in Mr. Jafay's proposal; and he noted the City had been represented at that meeting. He then stated he felt the responsibility for continuation of the project lies with Mr. Jafay as a result of that meeting. Commissioner Weaver suggested the Commission write a letter rather than a Resolution for the Chamber of Commerce to send any interested developer. Commissioner Anderson once again stated she felt it would be inapproriate for the City to contact the developer personally. I Mayor Stiff requested that Commissioner Anderson and Commissioner Weaver revise the proposed letter to the Chamber of Commerce, to be reviewed at next week's meeting. It was moved by Commissioner Weaver, seconded by Commissioner Anderson, that a letter to the Chamber of Commerce be prepared for Commission signature, expressing the City's con- tinued interest in the economic development of the city, especially in the area of tourism, and that a convention center would be conducive to that end. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Anderson, Commissioner Vant Hull, Commissioner Mathre and Mayor Stiff; those voting No, none. Break - 5:10 to 5:20 p.m. Mayor Stiff declared a break at 5:10 p.m., to reconvene at 5:20 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Discussion - handicapped parking signing - letter from Bob Kerns dated June 21, 1983 Commissioner Vant Hull stated that she and Mayor Stiff had indicated concern about the signing for handicapped parking stalls. She suggested the City paint the posts at handicapped parking stalls to make them more visible. Assistant City Manager Barrick stated that a Scout had contacted him about the possi- bility of painting the posts for handicapped parking as a project. He had indicated that the project must be approved by the Scout Council, which could take thirty to sixty days. The Assistant City Manager noted that approximately thirty days have elapsed since the Scout's I initial visit. Commissioner Vant Hull suggested directing the Staff to paint the posts or to put verti- cal lettering on them to make the handicapped parking stalls more visible. Commissioner Weaver stated that he would follow up on the Scout project to see where it currently stands. He also noted that City resources are usually used for this type of project. City Manager Evans stated that the City will do something innovative to make the handi- capped parking stalls more visible. 07-18-83 197 Mayor Stiff then asked how the lay-down curb project is progressing. Assistant City Manager Barrick stated that he has not heard from Mrs. Shirley Sedivy, who is coordinating the project. Mayor Stiff stated that Mrs. Sedivy has had health problems recently and suggested that someone else carry the project forward. I Commissioner Anderson stated that the City should install the lay-down curbs along Main Street as soon as possible, using City funds. She indicated that monies in the Trust Fund could be utilized for lay-down curbs at other intersections in the downtown area. Discussion - City planters and flower beds Commissioner Vant Hull stated she had requested that this item be placed on the agenda as several people have commented that the City Hall should have flowers in the planters, especially during the Centennial year. She stated Mr. Don Visser has about fifty geraniums available at 75 cents each and asked if the City could afford to purchase the geraniums to put in the planters. Mayor Stiff stated that small items which add to the aesthetics of the community have been deleted in recent years. He then indicated the alley program is one that has been cut. He stated many of the alleys are difficult to travel through because of holes and garbage. He also noted concern that elimination of the landfill assessment may be creating a portion of that problem. City Manager Evans noted the Street Division has one less employee than it had twenty years ago. He also stated that the City is severely limited in taking action on garbage problems located on private property. Commissioner Mathre stated she had ridden through some of the alleys on her bicycle, and she feels the shrubbery creates more problems than the garbage and the holes in the alley. City Manager Evans stated that a City employee will check the condition of the alleys. I He noted the resources must then be considered in determining what maintenance can be done on the alleys. The City Manager then stated that if it is the consensus of the Commission, he wi II have the staff proceed with purchase and planting of flowers in the City Hall planters. Executive Session - litigation Mayor Stiff called an Executive Session of the Commission at 5:35 p.m. for the purpose of discussing matters of litigation, and requested that all persons except the Commissioners, City Manager Evans, Assistant City Manager Barrick, City Attorney Crumbaker-Smith, Di rector of Finance Swan, former City Attorney Bob Planalp and the Clerk of the Commission leave the room. Former City Attorney Planalp and City Attorney Crumbaker-Smith updated the Commission on all pending litigation and the status of each item. Mayor Stiff declared the Executive Session of the Commission closed at 6: 25 p.m. and reconvened the meeting. Recess - 6:25 p.m. Mayor Stiff declared a recess at 6:25 p.m., to reconvene at 7:00 p.m. for the purpose of conducting the scheduled public hearing and completing the routine business items. Reconvene - 7:05 p.m. Mayor Stiff reconvened the Commission meeting at 7:05 p.m. for the purpose of conduct- I ing the scheduled public hearing and completing the routine business items. Public hearing - proposed uses of Federal Revenue Sharing Fund monies and the relationship to the "City Managerls Estimate of Expenditures and Revenues for FY 1983-84" This was the time and place set for the public hearing on the proposed uses of Federal Revenue Sharing Fund monies and the relationship to the "City Managerls Estimate of Expendi- tures and Revenues for Fiscal Year 1983-84." Mayor Stiff opened the public hearing. 07-18-83 198 City Manager Evans reviewed the City Manager's recommendation for the use of Federal Revenue Sharing monies. He noted that $112,000.00 in Federal Revenue Sharing monies have been carried over from Fiscal Year 1982-83; and the City will receive $87,973.00 in the fourth quarter allocation, for a total of $199,973.00 in available Federal Revenue Sharing monies. The City Manager stated the current Federal Revenue Sharing program will expire on September 30, 1983. He noted proposals have been submitted to Congress for a five-year re-enactment of the I program, but no action has been taken. Therefore, he stated, the potential revenue from this source cannot be estimated because it is uncertain. City Manager Evans then recommended the Commission appropriate $61,500.00 of the Federal Revenue Sharing monies for Police and Fire Division salaries and $138,293.00 to the Capital Improvements Program. He stated if the Commission does not wish to appropriate the monies to the Capital Improvements Program, the $138,293.00 could be appropriated to the Unallocated Reserve for future contingencies. Mayor Stiff asked how the decreased value of the mi II would affect the use of Federal Revenue Sharing Fund monies. City Manager Evans stated the Commission could reduce the amount to be allocated to the Capital Improvements Program and use a larger amount of the Federal Revenue Sharing Fund monies to support the Police and Fire Division salaries. Commissioner Vant Hull stated that several letters have been received stating support of the development of zoning regulations for a historic district and developing a view conservation strip along the hills surrounding the city. She noted that costs for these two projects have been estimated at slightly more than $4,000.00. She indicated that Federal Revenue Sharing monies could possibly be used for these items. No one was present to speak in support of or in opposition to the proposed uses of the Federal Revenue Sharing Fund monies for Fiscal Year 1983-84. Mayor Stiff closed the public hearing. City Manager Evans recommended that the Commission establish the Tentative ApproprIa- tion Ordinance. He stated the Commission must hold a public hearing on the Tentative Appro- I priation Ordinance, at which time the public may once again request specific uses of the Federal Revenue Sharing Fund monies. Work session - Tentative Appropriation Ordinance City Manager Evans stated that the Commission must prepare the Tentative Appropriation Ordinance, which then becomes the budget for the City for Fiscal Year 1983-84. He stated the Director of Finance, the Controller and he have reviewed the revenue estimates and have re- viewed updated data. He stated they all feel the revenue estimates presented are as accurate as possible. The City Manager recommended that the Commission accept the revenue estimates as submitted in the "City Manager's Estimate of Expenditures and Revenues for Fiscal Year 1983-84." The Commission then reviewed the items that had not been completed at Wednesday's special Commission meeting with the division/department heads. A-17 Library City Manager Evans stated that he has not received any information on the Countyls intentions regarding the mill levy for libraries. Mrs. Beverly Knapp, Chairperson of the Library Board of Trustees, stated that John Parker talked to Joy Nash, one of the County Commissioners. As of this meeting, Mr. Parker has not received any information on the County's intentions. City Manager Evans stated that the Library Board of Trustees has requested $14,964.00 more than the City Manager's recommendation to cover additional salary obligations and reflect I the headquarterls portion of the Broad Valleys Federation of Libraries monies. The City Manager noted the Commission has five alternatives to consider on this request: (1) use Revenue Sharing monies; (2) use Unallocated Reserve monies; (3) raise the mill levy; (4) deny; (5) hold in abeyance and consider for a Budget Amendment if the County does not provide additional funding. City Manager Evans stated that he would like to see the County Commission raise the mill levy to County residents because 40 percent of the Library's usage is by County residents. 07-18-83 189 Mrs. Knapp stated she had reviewed the figures presented to the Commission at the special meeting held last Wednesday and had found that the additional amount requested for salaries was incorrect. She stated the correct amount is $13,105.00, increasing the total for Salaries, Wages and Benefits to $97,771.00. Mayor Stiff asked what the County has been assessing County residents for the libraries. I Mrs. Knapp stated that last year, they levied 1.41 mills, which was split among all of the libraries of incorporated cities around the County. She stated that levy raised approxi- mately $32,000.00 for the Bozeman Public Library. She stated with non-payment of taxes, the actual amount received from the County was approximately $29,000.00. She stated the ceiling for tax levies for libraries was set at 3.0 mi lis. During the last Legislative Session, she stated that ceiling was raised substantially, but she is uncertain of the present ceiling. A- 1 City Commission Commissioner Vant Hull stated that at the first meeting of the new Commission, they had decreased the salary from $70.00 per meeting to $50.00 per meeting and had used the monies remaining for projects they felt should be supported. She stated she feels the salary should be increased to the previous level to compensate those serving and to attract good candidates for a position on the Commission. Commissioner Anderson stated opposition to increasing the Commissioners' salaries. She also indicated that people should not run for the Commission because of an economic incentive, but because of phi losophies. Commissioner Mathre stated she had called the three other larger Cities in Montana that have the Commission-Manager form of government. She found the following rates: Billings - same as Bozeman; Great Falls - Commissioners, $300.00/month; Mayor, $450.00/month; plus $50.00/month for expenses for each person; Helena - Commissioners, $350.00/month; Mayor, $450.00 I month. The Commissioner then stated she would not support an increase in the Commissioners' salaries, but if salaries were increased, they should not exceed those in the I three cities noted. Commissioner Weaver noted that if the salaries were increased to $75. OO/meeting, they would be at the same level as two years ago plus the average increase granted to City employees for last fiscal year. He stated support of the increase to $75. OO/meeting. It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission restore the Commissioners' salaries to the level set two years ago plus the 7 percent interim adjustment, setting the salary at $75. OO/meeting, and that the Mayor be paid one and one-half times that rate per meeting, and that the City Attorney be instructed to prepare an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull and Mayor Stiff; those voting No being Commissioner Anderson and Commissioner Mathre. City Manager Evans noted this increase in salaries will cause an increase in the Salaries, Wages and Benefits category in the amount of $7,214.00, increasing the total to $22,887.00. Mayor Stiff then stated the Commission should consider adding to the Operations section of the budget to cover costs of searching for a new City Manager. Commissioner Anderson suggested that the Commission consider sending one or more Commis- sioner to the communities in which the top candidates for the City Manager position currently reside. She noted the School Board had used this procedure in hiring a new Superintendent and found it to be helpful. Commissioner Weaver expressed grave reservations about sending Commissioners to various cities. He noted that the telephone can be as helpful, at much less expense. I The Commission then added $4,500.00 to the "Other" line item in the Operations section of the budget to cover costs of searching for a new City Manager, increasing the total of that section to $30,425.00 and increasing the total City Commission budget unit from $41,598.00 to $53,312.00. B rea k - 8: 1 5 to 8: 20 p. m . Mayor Stiff declared a five-minute break at 8:15 p.m., to reconvene at 8:20 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. 07-18-83 20U Work session (continued) - Tentative Appropriation Ordinance A- 2 Clerk of the Commission Commissioner Vant Hull noted that telephone interruptions break the train of thought and suggested the switchboard operator be instructed to take messages rather than transferring calls to the Clerk of the Commission. She noted this could provide more efficiency in completing the minutes each week. Commissioner Weaver stated that bunching of telephone calls can help efficiency when I working on a specific project. He stated interest in trying that system. Mayor Stiff asked about possible improvement of the work area in which the Displaywriter is located. City Manager Evans stated that improvements could be considered in the City Hall Complex operations budget unit. He agreed it would be helpful to have a better work station than is currently available and stated he would pursue the possibility of constructing partitions to provide a better work area. Commissioner Mathre stated that people call City Hall to get specific answers. She stated she would like to leave the operations as they currently exist because she feels that the citizens should be able to get answers when they call. She noted she would place the item as high, or higher than, completion of minutes on the priority list. A- 7 City Court City Manager Evans presented to the Commission a memo prepared by the City Attorney stating what benefits are provided for elected officials. He noted the City has paid Worker's Compensation and Unemployment Compensation in the past, but the City Attorney interprets the State Statute to provide that those benefits are not extended to elected officials. The City Manager then stated he feels there is sufficient money in the City Court budget item to cover all costs of that operation. A-24 City-County Planning Department Transfer Commissioner Vant Hull stated she had talked to some of the residents along South Willson I Avenue and along the east side of town about the historical zoning and view protection zoning, which were possible programs submitted by the Planning Staff. She noted these items did not receive a high priority rating from the Commission, but she feels that these items should be considered. She noted that the two items would cost less than $5,000.00 and suggested the Planning Department budget be increased to cover the two projects. Commissioner Weaver stated that Planning Director John Moss tabulated the priorities submitted by the Commission and listed those as priority items. He stated he also feels the Planning Director should provide input prior to budgeting for additional items because he feels the appropriation of monies would also assign tasks to be completed. Commissioner Mathre noted the priority items listed would use the available manhours for such projects. She expressed concern that the projects would not be completed if the monies were appropriated. City Manager Evans stated the Commission could change the priority of the projects to be completed. He stated the Planning Department has sufficient money to operate for the fiscal year and recommended that the Commission not appropriate more monies to that budget unit. Commissioner Vant Hull then suggested the Commission appropriate some of the Federal Revenue Sharing monies to supplement the additions to the budget rather than increasing the mill levy by a large amount. Mayor Stiff suggested that the Commission resolve the salaries to be set in the Salary Ordinance prior to determining the source of the additional monies to fund the increases in the proposed budget. I Work session - Ordinance No. 1135 - Salary Ordinance for Fiscal Year 1983-84 City Manager Evans presented Ordinance No. 1135, entitled: ORDINANCE NO. 1135 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, FIXING THE MONTHLY SALARY AND OFFICIAL BOND OF THE CITY MANAGER, THE HEADS OF DEPARTMENTS, CITY JUDGE AND THE EMPLOYEES OF THE CITY COMMISSION OF THE CITY OF BOZEMAN AS REQUIRED BY LAW. 07-18-83 201 City Manager Evans recommended that the Commission establish the salaries of the six positions covered by the Salary Ordinance and provisionally adopt the Ordinance. It was moved by Commissioner Weaver, seconded by Commissioner Anderson, that the Commission set the salaries for those positions listed, based on the 4 percent increase provided for other City staff, as follows, and that the Commission provisionally adopt Ordinance No. I 1135: City Manager - $40,000.00/year City Attorney - $30,156.00/year Director of Public Service (Works) - $29,124.00/year Director of Finance - $28,152.00/year Clerk of the Commission - $17,684.00/year City Judge (July 1 thru December 31, 1983) - $14,688. OO/year (Jan. 1 thru June 30, 1984) - $16,500.00/year The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No being Commissioner Vant Hull. Work session (continued) - Tentative Appropriation Ordinance Mayor Stiff stated that the Commission had increased the proposed expenditures by $11,714.00. City Manager Evans noted that the Commission must increase the proposed revenues to cover that increase. He also noted that his estimate on the mill levy to support the proposed expenditures was based on a mill value of $20,500.00. Mr. Evans stated that last week the City had received the certified mill value, which is $19,863.00. He stated that to support the revised expenditures, the Commission must consider a possible mill levy increase of 3.37 mills to I cover the lower mill value and .59 mill to cover the increased expenditures, for a total mill levy of 110.70 mills. Commissioner Vant Hull stated that during the past Legislative Session, the Commission repeatedly indicated that property taxes would be increased if the Legislature did not provide relief to local governments. B rea k - 9: 1 0 to 9: 20 p. m . Mayor Stiff declared a break at 9:10 p.m., to reconvene at 9:20 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Work session (continued) - Tentative Appropriation Ordinance Director of Finance Swan presented to the Commission a memorandum on the estimated General Fund Reserve as of June 30, 1983. She then reviewed that memorandum with the Commission. The Director of Finance stated that no textbook or reference book tells how to analyze a reserve. She stated she had called the City of Great Falls, the City of Billings and the State of Montana Local Government Services offices, but had been unable to find how to determine the minimum balance for a reserve account. She noted the State Statute provides that a City may carry a reserve balance not in excess of one-third of the budget. She stated it does not how- ever address a minimum balance. Director of Finance Swan then reviewed the preliminary estimate of the General Fund Reserve as of June 30, 1983. She stated that she had used the General Fund cash balance as I of June 30, 1982, as shown on the audited financial statements, in the amount of $925,715.00, had added the receivable from the Sewer Operating Fund in the amount of $289,000.00 and then subtracted outstanding warrants as of June 30, 1982, transfers to SI D's as authorized by the Commission and budget amendments approved by the Commission in the amount of $516,659.00, which left a preliminary General Fund Reserve balance of $698,056.00 as of June 30, 1983. Amy Swan then stated the Attorney General has ruled that the Municipal Budget Act does not apply to the Commission-Manager, general powers, form of government. However, she noted . 07-18-83 .. 202 the Act does contain information that the City can draw upon. She stated one of the items re- quired in that Act is that a City must anticipate receiving 100 percent of the taxes assessed. She noted that through May, the City has received 71 percent of the taxes levied, and the County does not anticipate a large payment to the City for June. She stated that last year, the City received 87.5 percent of the taxes assessed. Commissioner Weaver noted that it is important for the City to have enough reserve to I carry through the most serious cash shortfall. The Director of Finance noted that cash flow problems are most serious during the period of July through November, when the first half taxes are received from the County. She noted that the low point in cash balance is probably reached in November. Commissioner Weaver noted when he checked the balance of the Reserve in December, it was approximately $500,000.00. He noted it is important to maintain a Reserve that will carry through the low point in the cash balance without registering warrants. Commissioner Mathre asked if there are times when the City is operating without a reserve. City Manager Evans stated that during the City's financial problems in late 1978, the City registered warrants internally. He noted that when a City registers warrants, it loses the interest on the cash balance and loses the interest that it must pay to register the warrants. He stated when those two interest rates are combined, a City currently loses approximately 20 percent in interest when registering warrants. The City Manager also stated that if the City had not had a sizable reserve, the Water System Revenue Bonds would not have been sold at the equivalent of a AAA bond rating. He stated the balance in the Reserve is judgmental, but if the City begins dipping into its Reserve, it will soon face the same problems as were dealt with in November 1978. Director of Finance Swan stated the City has not had a history of the Reserve balance. She indicated that in November, she will have one full year of daily cash balances, which will indicate the high and low points and the average cash balance. She stated when those figures I are available, the minimum Reserve balance should be easily determined. City Manager Evans then stated there is a high probability that Revenue Sharing will be re-enacted. He suggested that if unanticipated Revenue Sharing monies are received, they be appropriated to the Capital Improvement Program. He urged the Commission not to rely on Reserve monies or Revenue Sharing monies to support City operations. He noted the Commission should attempt to consider budgeting for the upcoming two fiscal years when making a decision on the current budget. Commissioner Weaver stated he would like to confront the taxpayers with the unsubsidized costs of operating the essential City services. He stated he would also like to have all Revenue Sharing monies removed from the City's operating budget because it is not a definite source of revenue. He indicated he would prefer using some of the Reserve monies to support the budget if necessary rather than using Revenue Sharing monies and cutting into the Capital Improvements Prog ram. Commissioner Anderson stated she does not feel the Reserve balance should be depleted. Mayor Stiff asked if the $280,000.00 refund of motor vehicle replacement fees has been considered in the preliminary estimate of the General Fund Reserve. He noted that if it has not been considered, it wi II affect the percentage of taxes to be received and the actual cash balance in the Reserve. He stated with that potential decrease, he does not feel that the Reserve balance is too high. Director of Finance Swan stated she hopes to set up a model for Reserve analysis. She noted that will help monitor the reserves and determine the optimum level for the General Fund I Reserve. Mayor Stiff stated he feels the Commission should receive information in a more timely manner. He noted that with upgraded financial statements., determining the Reserve balance should be easier than it has been in the past. The Director of Finance stated she feels the first part of May would be a good time to prepare an estimate of the Reserve balance because that is just prior to receipt of the second half taxes from the County. 07-18-83 2U3 Mayor Stiff noted the question now facing the Commission is whether to levy the entire 110.70 mills or use a portion of the $138,293.00 which has been proposed for the Capital Improvements Program. He stated he would like to levy the entire amount and use any availa- ble Federal Revenue Sharing Fund monies for some of the projects listed in the Transportation Plan. I Commissioner Weaver stated that the amount of revenue needed to meet the expenditures is approximately $113,000.00. Commissioner Vant Hull suggested levying for one-half of the amount and using Federal Revenue Sharing Fund monies to cover the other one-half of the amount needed. Commissioner Anderson stated support of that option. Break - 10:20 to 10:30 p.m. Mayor Stiff declared a break at 10:20 p.m., to reconvene at 10:30 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Work session (continued) - Tentative Appropriation Ordinance Commissioner Weaver suggested the Commission increase the mill levy to 109 mills and absorb the 1.7 mills by using Federal Revenue Sharing monies, which would decrease the amount to be used in the Capital Improvements Program by $33,767.00. He noted the increase in the mill levy would then reflect the amount of revenue lost through elimination of the business inventory tax during the last Legislative Session. Commissioner Vant Hull asked if the Commission would consider the addition of one police officer. Commissioner Anderson and Commissioner Weaver stated they would not consider an addi- tional police officer in this year's budget. Commissioner Weaver stated he would like to see documentation from the Police Division showing the need for an additional officer. I Mayor Stiff stated concern about using additional Federal Revenue Sharing Fund monies in the Operations budget. He noted the City should be living within its means and should be able to base the budget on other revenues received. Commissioner Anderson asked how the City will fund the $13,105.00 difference in the Library budget if the County does not increase its share to the City. City Manager Evans cautioned that the Commission should consider that amount at a later date. He indicated there will be sufficient money in the Unallocated Reserve to cover that cost if necessary. Commissioner Mathre stated support of Commissioner Weaver's suggestion for providing the revenues. City Manager Evans stated he felt Commissioner Weaver's suggestion was a good compro- mise. He expressed optimism that the Federal Revenue Sharing program will be re-enacted for a five year period, possibly with an increase of up to 16 percent. He noted the City should know whether or not the program will be re-enacted prior to adoption of a Capital Improvement Prog ram budget. It was moved by Commissioner Weaver, seconded by Commissioner Anderson, that the Commission adopt the Tentative Appropriation Ordinance, in the total General Fund amount of $3,291,408.00, setting the mill levy not to exceed 109 mills and increasing the amount of Federal Revenue Sharing monies by $33,767.00, to be used in the Police and Fire Division salaries. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Anderson, Commissioner Mathre and Commissioner Vant Hull; those voting I No being Mayor Stiff. Work session - advertisement to be placed in ICMA Newsletter and various newspapers for City Manager position City Manager Evans stated that Clerk of the Commission Sullivan had checked the cost of placing advertisements in the ICMA Newsletter and the Nation's Cities Weekly. He noted that the International City Management Association will publish the advertisement at no charge. The Nation's Cities Weekly charges $5.00 per 60-character line per insertion; and if the ad is run 07-18-83 201;. three times, the National League of Cities will publish it the fourth time at no charge. The City Manager then noted that the Commission has just changed the salary and suggested the Commission may wish to change the advertisement. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission accept the revised advertisement as submitted in the packets and direct the Clerk of the Commission to publish the advertisement in the ICMA Newsletter, Nation1s Cities Weekly and I various newspapers throughout the state as soon as possible. The motion carried by the follow- ing Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Weaver and Mayor Stiff; those voting No being Commissioner Vant Hull. Depository Securities as of June 30, 1983 In compliance with the provisions of Section 7-6-201 to 7-6-612, M.C.A., Commissioner Anderson and Commissioner Vant Hull had examined the receipts of Depository Bonds and Securities held by the Director of Finance as security for City funds deposited in Bozeman banks. The Depository Bonds and Securities were found to be in order. It was moved by Commissioner Mathre, seconded by Commissioner Weaver, that the Depository Bonds and Pledged Securities be approved and a list of these set forth as follows: DEPOSITORY BONDS AND SECURITIES As Of June 30, 1983 RATE MATURJ'TY RECEIPT NO. TOT AL AMOUNT FIRST BANK - Bozeman Federal Deposit Insurance Corporation $ 200,000".00 Trusteed with First Bank of Minneapolis: MA Ser A 1972 Housing Finance Agency 5.25 4/01/84 9020-6892 50,000.00 I MD 2nd Ser W 1972 St Local Fac Loan 4.50 8/15/84 30,000.00 Anne Arundel Cnty, MD Ser 1973 6.00 12/01/84 100,000.00 Gallatin Co, MT, Ser 1978 Airport Auth. 8.00 1/01/86 70,000.00 Helena, MT, Parking Fac Refdg Rev 7.125 1/01/86 140,000.00 Hennepin County, MN, 1972 Hospital GO 4.80 2/01/86 50,000.00 NJ Ser 1976 Water Consrvtn 5.60 2/01/87 100,000.00 NY Trans Cap Fac 4.70 2/15/87 50,000.00 Sanders County, MT, GO 7.00 7/01/87 , 2,000.00 Sanders County, MT, GO 7.00 7/01/87 65,000.00 Oregon Ser 35 Vets Welfare 5.00 8/15/87 100,000.00 Nassau County Ser A Serl Gen 7.00 10/01/87 100,000.00 Oregon Ser 38 Vets Welfare 4.70 12/01/87 100,000.00 Oregon Ser 36 ST Vets Welfare 5.60 3/01/88 50,000.00 State of WA Ser A GO 5.60 4/01/89 165,000.00 County of Cuyahoga, Ohio 4.875 10/01/89 100,000.00 Bozeman, MT, GO 4.70 1/01/90 45,000.00 Bozeman, MT, GO 4.80 1/01/91 45,000.00 Bozeman, MT, GO 4.90 1/01/92 45,000.00 WA St Ser E Waste Disposal Facility GO 5.40 4/01/93 115,000.00 WA St Ser R GO 5.40 4/01/93 185,000.00 Florida Ser 1974-A St Brd Ed Cap 5.20 1/01/94 75,000.00 Hawaii St Var Purp 7.00 9/01/83 50,000.00 Sub Total - First Bank - Bozeman $1,832,000.00 Trusteed with Federal Reserve Bank of Minneapolis: U.S. Treasury Bills 8/04/83 500,000.00 U.S. Treasury Bills 8/11 /83 1,000,000.00 U.S. Treasury Notes 5/15/85 225,000.00 U.S. Treasury Notes 11/15/83 250,000.00 TOT AL -- First Bank Bozeman $3,807,000.00 I FI RST SECURITY BANK - Bozeman Federal Deposit Insurance Corporation $ 200,000.00 Trusteed with United Bank of Denver: 07-18-83 20b State of MT, Ex Officio Reg., Mont. Univ. System 4.625 1/01/86 3819 15,000.00 Chouteau Co., MT, Sch. Dist. #44 Bldg. Bd. 5.60 12/30/87 3820 13,000.00 5.50 12/30/86 3822 13,000.00 5.20 12/30/84 3823 2,000.00 Chouteau Co., MT, Sch. Dist. #111 Bldg. Bd. 5.60 12/30/87 3824 18,100.00 I 5.50 12/30/86 3825 18,100.00 5.20 12/30/84 3826 18, 1 00.00 City of Bozeman, Gallatin Co., MT, GO Bd. Sr. Center 4.30 10/01/86 6319 40,000.00 4.40 10/01/87 6319 40,000.00 City of Helena, Lewis & Clark Co., MT; S.I. D. Bonds #280 7.00 1/01/91 6522 36,000.00 City of Helena, Lewis & Clark Co., MT; S.I. D. Bonds #289 7.00 1/01/91 6523 6,000.00 City of Helena, Lewis & Clark Co., MT; S. I. D. Bonds #287 7.00 1/01/91 6524 8,000.00 City of Bozeman, Gallatin Co., MT; S.I. D. Bonds #560 7.40 1/01/96 6570 21,000.00 Lewis & Clark Co., MT GO Libr. Bds. 7.00 1/01/87 6593 75,000.00 Lewis & Clark Co., MT GO Libr. Bds. 7.00 1/01/85 6594 10,000.00 Town of Belgrade 6.60 1/01/88 6771-SK201895 39,000.00 City of Polson, Lake Co., MT, Water System 6.80 6/01/92 SK68857-68858 50,000.00 6.90 6/01/93 " " 50,000.00 Summit Co., CO Sch. Dist. No. RE-l 5.50 12/01/94 SK72098 100,000.00 Adams Co., CO City of Commerce GO Storm & Sewer 7.25 8/01/92 SK77559 170,000.00 Montana Board of Housing Single Family Program 6.10 6/01/97 S K80904 100,000.00 Vail, CO, Land Transfer Tax Anticipation Warrants 8.75 12/01/87 SK119286 225,000.00 City of Maple Grove, MN, GO Imp. Bds. 8.00 2/01/93 SK146439 100,000.00 Unita County S .1. D. #6 State of Wyoming, GO Bldg. Bonds 9.95 12/01/95 SK 149545 120,000.00 I Bozeman, MT, S.I. D. #625 9.75 1/01/2001 SK155026 100,000.00 Gallatin County, MT HSD #7 5.20 7/01/88 SK155028 25,000.00 Washoe County School Dist., Nevada GO Bldg. Bonds 5.90 10/01/87 SK161430 100,000.00 Trusteed with Northwestern National Bank of Minneapolis: Federal National Mortgage Assn. 13.75 4/10/85 0-130536 500,000.00 Waco Texas Hsng. Auth. 4.50 8/01/86 5019 35,000.00 4.50 8/01/85 5020 30,000.00 Virginia, MN Hsng. and Redev. Auth. 4.50 4/01/99 5021 35,000.00 4.50 4/01/2000 5022 35,000.00 Fergus Falls, MN Hsg. Redev. 5.00 5/01/95 6035 20,000.00 Fergus Falls, MN 5.00 5/01/98 6036 25,000.00 TOT AL - First Security Bank - Bozeman $2,192,300.00 MONTANA BANK - Bozeman Federal Deposit Insurance Corporation $ 200,000.00 Trusteed with Federal Reserve Bank of Minneapolis: Town of Ennis, MT, SWR Constr. Bd. 4.45 09/01/83 H950 6,250.00 4.45 09/01/84-86 H951 18,750.00 County of Mineral, MT, GO Hosp. Bd. 4.50 'I 2 /1 5/84 H 14239 13,600.00 County of Mineral, MT, GO Hosp. Bd. 4.50 12/15/83 H28329 12,600.00 County of Missoula, MT, GO Library Bd. 4.50 7/01/86 H28973 15,000.00 County of Petroleum, MT Sch. Dist. I #159 (Winnett), School Bldg. Bd. 4.70 7/01/85 H28974 15,000.00 City of Boulder, MT, GO Bd. 4.71 2/15/84-87 H958 16,800.00 Grade Sch. Bldg. Dist #11 of Powell Co. (Ovando), MT, Sch. Bldg. Bd. 6.00 6/04/84-89 H790 6,000.00 Pueblo West Metro. Dist. CO, Dist. Bd. of 1969 Ser. 1970 8.00 10/01/86 H29471 10,000.00 Snohomish, Co., WA, GO Admin. Bldg. & Parking Fac. Bd. 1970 4.70 1/01/84 H29472 10,000.00 City of Polson, MT GO Bd. of 1970 6.00 1/15/85,86,90 H29829 5,625.00 City of Polson, MT GO Bd. of 1970 6.00 1/15/84 H29971 3,750.00 6.00 1/15/87,89 H29972 7,500.00 07-18-83 -~-- 205 Trout Creek, MT Sch. Dist. #6 of Sanders Co., Schoo! Bldg. Bd. 5.25 12/31/93 H30310 19,000.00 5.30 12/31/94 H30311 19,000.00 5.35 12/31/95 H30312 19,000.00 Florida State Full Faith & Credit Charlotte Co. Rd. Bd. 6.50 7/01/95 H128 25,000.00 Saginaw Cnty, MI Ser II Thomas, TWP-SAN-SWR Proj No-1 Drnge 6.75 5/01/96 H129 25,000.00 Co. of Madison, MT Sch. Dist. #5 of I Madison Co., School Dist. Bd. 5.00 11/01/83-87 H694 12,500.00 New York City V 187 6.50 1/15/85 H731 10,000.00 New York City R 187 6.50 1/15/85 H729 90,000.00 Boston, MA., 1973 Muni Purp LN 5.80 09/01/83 H 1072 200,000.00 Sub Total - Montana Bank of Bozeman - Bozeman $ 560,375.00 Pledging Amendment to Repurchase Agreement: Federal National Mortgage Assn. 7.95 7/10/86 200,000.00 U. S. Treasury Notes 9.25 5/15/84 300,000.00 Federal Farm Credit Bank Disc. Notes 9.02 7/05/83 200,000.00 Treasury Investment Growth Receipts 8.32 5/15/84 227,500.00 Keyes Offshore Maritime Bonds 9.25 6/09/84 185,000.00 TOT AL - Montana Bank of Bozeman - Bozeman $1,672,875.00 FI RST CITIZENS BANK OF BOZEMAN - Bozeman Federal Deposit Insurance Corporation $ 200,000.00 Trusteed with First National Bank of Minneapolis: U. S. Treasury Bills 9/22/83 9893 200,000.00 U.S. Treasury Notes 9.625 2/28/85 9886 100,000.00 Federal Nat'l Mtg Assn Residential Fin. 11 .375 9/07/83 9078 300,000.00 I U.S. Treasury Bills 12/29/83 9172 150,000.00 U.S. Treasury Bills 5/17/84 9444 56,000.00 TOT AL - First Citizens Bank of Bozeman - Bozeman $ 800,000.00 SECURITY BANK OF THREE FORKS Federal Deposit Insurance Corporation $ 100,000.00 Trusteed with American National Bank and Trust Company, St. Paul, Minnesota: Federal National Mortgage Association 10.45 1/11/88 333663 $ 200,000.00 TOT AL - Security Bank of Three Forks $ 200,000.00 This is to certify that we, the Commission of the City of Bozeman, in compliance with the provisions of Section 7-6-207, M. C. A., have this day certified the receipts of the Federal Reserve Bank of Minneapolis, the Northwest National Bank of Minneapolis, the First Bank of Minneapolis, the United Bank of Denver, and American National Bank and Trust Company of St. Paul, Minnesota, for the Depository Bonds held by the Director of Finance as security for the deposit for the City of Bozeman funds as of June 30, 1983, by the several banks of Bozeman and approve and accept the same. ALFRED M. ST I FF, Mayor JUDITH A. MATHRE, Commissioner I KENNETH L. WEAVER, Commissioner ANNE F. ANDERSON, Commissioner MARY B. VANT HULL, Commissioner 07-18-83 201 The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson and Mayor Stiff; those voting No, none. I EPA - EPA - It was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the Commission approve the Consent Items as listed above and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. Adjournment - 11: 00 p. m. There being no further business to come before the Commission at this time, it was moved by Commissioner Weaver, seconded by Commissioner Vant Hull, that the meeting be ad- I journed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Weaver, Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Stiff; those voting No, none. ALFRED M. ST I FF, Mayor ATTEST: Clerk of the Commission I , 07-18-83