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HomeMy WebLinkAbout1984-10-22 39Lt . M!NUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA October 22, 1984 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, October 22, 1984, at 4:00 p.m. Present were Mayor Weaver, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, City Manager I Wysocki, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. The minutes of the regular meeting of October 15, 1984 were approved as amended. None of the Commissioners requested that any of the Consent Items be removed for discussion. Award bid - well in Bogert Park (CIP) This was the time and place set to award the bid on the eight (8) inch water well in Bogert Park. City Manager Wysocki stated drilling of a well in Bogert Park is included in the Capital Improvement Program for this year. The City Manager stated the staff has reviewed the only bid received and determined that Van Dyken Drilling Company does not have a current Public Contractor's License. Mr. Andriesen, President of Van Dyken Drilling Company, has withdrawn his bid because he does not meet the State' licensing requirements for bidding on this project. City Manager Wysocki then noted this is the second time the City has attempted to bid this project and recommended that the Commission authorize the staff to pursue this matter to determine if anyone is in- terested in this project. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission authorize and direct the City Manager to explore alternatives to accommodate success- ful awarding of a bid for drilling of the eight (8) inch water well at Bogert Park. The motion I carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commis- sioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Use Permit - Dan Keneall for Town Pump - allow convenience store at This was the time and place set for the decision on the Conditional Use Permit requested by Dan Keneally for Town Pump to allow a convenience store at 2607 West Main Street. City Manager Wysocki presented to the Commission a memo from Assistant Planner Marcia Elkins indicating that the Engineering Officer has reviewed and approved the paving detail plans as submitted. The City Manager then recommended that the Commission approve the Conditional Use Permit, subject to the conditions set forth in the Planning Staff memo dated October 12, 1984. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the Conditional Use Permit requested by Dan Keneally for Town Pump to allow a convenience store at 2607 West Main Street, subject to the conditions as set forth in the staff report as follows: 1. A paving detail (cross section) be submitted for review and approval of the City Engineering Officer. 2. That the developer shall enter into an Improvements Agreement with the City of Bozeman. If occupancy of the structure is to occur prior to I installation of the improvements, it must be secured by a method of security equal to one and one-half (H) times the amount of the cost of the scheduled improvements and their installation. Detailed cost estimates, construction plans and methods of security shall be made part of that agreement. 3. Three (3) copies of the final site plan containing all the conditions, corrections and modifications approved by the City Commission shall be submitted for review and approval by the Planning Director within six (6) months of the date of the City Commission approval and prior to issuance of a Building Permit for the project. One (1) signed copy shall be 10-22-84 395 retained by the Building Inspection Division; one (1) signed copy shall be retained by the Planning Director; and one (1) signed copy shall be retained by the applicant. 4. All on-site improvements (i. e., paving, landscaping, etc.) shall be completed within eighteen (18) months of approval of the Conditional Use Permit. 5. The Conditional Use Permit shall be valid for a period on only eighteen I (18) months following approval of the use. Prior to the permanent renewal of the permit at the end of that period, the appl icant must satisfy all the conditions in the granting of the permit. An on-site inspection will be made and a report made to the City Commission for their action. If all required conditions have been satisfied, the permit will be permanently renewed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. Decision - Commission Resolution No. 2525 - intent to annex - Volz/Wallin Annexation (north side of Main Street, immediately east of Ponderosa Mobile Home Subdivision) This was the time and place set for the decision on Commission Resolution No. 2525, entitled: COMMISSION RESOLUTION NO. 25-25 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN, THE INHABITANTS THEREOF AND THE INHABITANTS OF A TRACT OF LAND CONTIGUOUS TO THE SAID CITY OF BOZEMAN AND HEREIN MORE PARTICULARLY DESCRIBED, TO EXTEND THE BOUNDARIES OF SAID CITY OF BOZEMAN SO AS TO INCLUDE SAID CONTIGUOUS TRACT WITHIN THE CORPORATE LIMITS THEREOF. City Manager Wysocki submitted to the Commission a memo dated October 19, 1984, indicating that the petitioners and City staff met and agreed on the following items: I 1. Streets within the annexation will be private initially. The petitioners will provide the City the necessary dedication of right-of-way documents for a north-south road through the annexation at the west line of the Wallin property (east line of Volz1s). These documents, along with a Waiver of Protest of SI D's to construct this public road, will be provided so the City may execute them upon acquiring the necessary right-of-way to extend a road north to West Babcock Street. 2. The private streets will access off West Main Street at angles and locations approved by the Montana Highway Department and the City. Presently, it is agreed to use the Volz/Wallin common property line and Wallin's east property line for these access points. 3. That portion of the internal streets which may be public in the future will reserve 20 feet each side of the Volz/Wallin common property line. The petitioners agree there will be no parking allowed on that street should it become public. The initial street that will be private will be constructed to a grade usable for the construction of a public street. All parking spaces will be provided on site due to the restriction of right-of-way with either private or public road. Private streets will be to 20-year design standards as certified by the design engineer. Presently, the only method for the use of private streets is through the Planned Unit Development (P. U . D.) process. 4. Usable water rights and/or cash-in-Iieu are being sought and will be provided by the petitioners. The consumption use is being determined by staff and the engineers for the petitioners. 5. Legal descriptions for 30-foot utility maintenance easements will be provided to the City prior to Prel imi nary Plat approval. I The City Manager then recommended that the Commission approve annexation of the subject parcels, subject to the five conditions listed in the memo. Commissioner Anderson asked if the issue of a public or private street has been satisfactorily resolved. City Manager Wysocki stated the north-south street will be initially constructed as a private road from West Main Street to the north boundary of the subject property. The peti- tioners will also provide the necessary documents for the City to enforce if at some time in the 10-22-84 39C future it is determined the roadway should be a public one. He noted there is an existing parcel north of the subject site which fronts on West Babcock Street where the road is to be constructed. The City Manager then indicated the private roadway will be looped through the property, with only the portion along the Volz/Wallin property line being subject to considera- tion as a publ ic roadway. City Manager Wysocki then stated the next potential north/south connector is Fowler Lane, which is approximately one-half mi Ie west of the subject property. Commissioner Jordan expressed concern about annexation of this property. He indicated if the petitioners had not agreed to the five items listed above, he would have voted against I this annexation. He stated he does not feel a north/south public street between West Main Street and West Babcock Street is needed; and he supports the looped roadway system. He also indicated he feels development of the site can be more aesthetically completed with the looped roadways. Commissioner Weaver stated Item No. 4 listed above indicates the water rights or cash- in-lieu process has not been completed at this time. He expressed concern, noting an annexa- tion cannot be made contingent upon completion of specific items. City Manager Wysocki indicated the decision at this time expresses the Commission's intention; and adoption of the final Resolution of annexation will not be completed until all conditions have been satisfactori Iy completed. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commission approve annexation of the 8. 25-acre tract of land located between West Main Street and West Babcock Street, just west of the Bobcat Lodge and just east of the Ponderosa Mobile Home Subdivision, as requested by Stephanie Volz and Norman Wallin, subject to satisfactory completion of the five conditions listed above; and authorize and direct the City Attorney to prepare a Resolution of annexation to be considered after all of the five conditions have been satisfied. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Exit conference for audit of FY 1983-84 - Coopers and Lybrand I Mr. Nick Grey, Coopers and Lybrand, stated he and Mr. Mark Dierendorf met with the Audit Committee this afternoon to review the final draft of the audit on the combined statements for the General Fund, Water Fund and Sewer Fund as well as the items to be included in the Management Letter. Mr. Grey stated the audit opinion on all of the financial statements will be clean unqualified statements. He noted this is the second year for such an opinion to be submitted. Mr. Grey also indicated the items contained in the Management Letter are house- keeping items only and are not serious in nature. He noted these items do provide opportunities for improving roles and efficiencies which the auditors feel the City's management and Commission should consider. Mr. Grey stated that, once again this year, the staff, particularly Controller Ken Vail and Programmer Bob Schunke, have been very helpful in completion of the audit and in helping to gain an unqualified opinion. He stated Ken Vail has performed above and beyond the call of duty in preparing work during the transition periods in the City Manager and Director of Finance positions. Mr. Grey then indicated the auditors will once again review the final draft of the audit to make sure it is as accurate as possible, since the City wishes to utilize this report as a portion of its application for a Municipal Finance Officers' Association Certificate of Conformance. Mayor Weaver thanked Mr. Grey for his presentation. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the I Commission extend its thanks and commendation to former Director of Finance Amy Swan, Controller Ken Vail and Programmer Bob Schunke for their excellent work in obtaining a clean unqualified audit opinion for the second year. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. 10-22-84 397 .. Update on bikeways in the City - Sara Helfrich Ms. Sara Helfrich, representing the Pedestrian/Traffic Safety Committee, presented to the Commission the Committee's recommendations for a bikeway system in Bozeman. She noted that in the fall of 1982, a bicycle plan for Bozeman was submitted by Clete Dai Iy. That plan was extensive, and the Commission at that time felt the matter had not been studied thoroughly enough or by those who would be utilizing the system. Ms. Helfrich stated the Pedestrian/ I Traffic Safety Committee has been studying this item for almost two years, and submit to the Commission a plan which would include: Nineteenth Avenue from Durston Road to West Lincoln Street; Eleventh Avenue from Durston Road to West Garfield Street; Willson Avenue from West Peach Street to Kagy Boulevard; South 23rd Avenue from West College Street to West Koch Street, then along Koch Street from South 23rd Avenue to South Black Avenue, jogging along South Black Avenue to East Story Street, and along East Story Street to South Church Avenue; West Garfield Street from South Eleventh Avenue to South Willson Avenue; and Kagy Boulevard from South Third Avenue to Highland Boulevard. She indicated these will provide a basic looped bicycle plan for Bozeman. Ms. Helfrich stated the Pedestrian/Traffic Safety Committee unanimously approved this bicycle route at its last meeting. The Committee indicated they feel the proposed route will provide a safe route and accommodate the major generators of bicycle traffic. Ms. Helfrich stated the initial step for implementation of the plan is to install signs along the bikeway. Ms. Helfrich indicated that Commission approval of the bicycle route and installation of signs will assure the quality of life in the Bozeman area. Ms. Sara Helfrich stated the possibility has been discussed of charging $1.00 for licens- ing of bicycles, which might generate revenues for improvement of the bikeway system in Bozeman. Commissioner Mathre noted that signing of the bikeways should increase the safety of the bicycl ists and concentrate riders on certain streets. She then indicated she does not ride along South Eleventh Avenue because of the traffic; and she is not certain that signs will increase I the safety of the bicyclists. Ms. Helfrich stated recommendations for bikeways indicate they should be designated along routes where all side streets have stop signs. This requires all motorists to stop and provides a safer feeling for bicyclists. Commissioner Vant Hull stated installation of the signs will begin an education process; and hopefully in three to four years the bikeways will provide safety for bicyclists and motor- ists. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commission acknowledge receipt of the proposed bikeway and refer it to the City Manager for review and a recommendation to be submitted in four weeks. The motion carried by the follow- ing Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. for a ommittee City Manager Wysocki presented to the Commission the preliminary report, as prepared by Marcia Youngman for the Housing Committee. Ms. Marcia Youngman stated the only promising local option for creation of low- and moderate-income housing is through the use of Industrial Development Revenue bonds. She also indicated she is glad to see a local builder considering such a project. Ms. Youngman stated the Housing Committee has reviewed the proposal and has adopted a set of recommended guide- I lines for review of all future proposals. Marcia then stated the Housing Committee has tentatively recommended approval of the proposal with conditions. She indicated the federal regulations for lOR's require 20 percent low-income units; and the Housing Committee recommends that 30 percent be designated for low- and moderate-income families, which should result in no loss of benefit. Also, the rents should be genuinely affordable for the low- and moderate- income families, and the units should be energy efficient. Ms. Youngman noted that, although only nine low- to moderate-income units maximum would be provided through approval of this I DR bond issue, those units would help address the shortage of affordable housing in Bozeman. 10-22-84 . 398 Commissioner Vant Hull asked if this type of lOR bond issue request would be handled any differently from those in the past, particularly the most recent issue for the Bozeman Deaconess Foundation. City Manager Wysocki stated this bond issue request will be handled in the same manner as the Hospital's request. He then indicated the only reason he will support this application is because it will provide more affordable housing in Bozeman. He expressed concern about the City becoming involved in the housing market through this mechanism. I Mayor Weaver noted if the lOR bond issue were approved and the bonds were sold at 1 percent below the typical current interest rates, the applicant would save $10,000.00 in interest payments, which could represent slightly more than $1,000.00 savings in rent for the low- to moderate-income units per year. The Mayor then stated the Commission cannot expect the applicant to put 100 percent of the savings through this financing mechanism back into the project. Marcia Youngman noted that affordable housing in Bozeman will not remain vacant, like some of the higher cost housing may face, especially during the summers. Commissioner Vant Hull asked if a specific length of time will be attached to the requirement to provide low- and moderate-income units. Ms. Youngman indicated the requirement to provide low- and moderate-income units will probably last the length of the bond issue, which will probably be 25 years. She noted that is the guideline utilized in HUD-funded projects. Commissioner Mathre asked who would administer the program for the low- and moderate- income units if the lOR bond issue is approved. She also asked what assurance the City would have that the people in those specified units would meet the low-income standards. Marcia Youngman stated the Housing Committee has recommended an annual disclosure of the rents charged and the incomes of those in the low- and moderate-income units. She also indicated the City could be responsible for administering the program or could contract with the Human Resources Development Council. Mayor Weaver noted an I ndustrial Development Revenue bond issue is not backed by the I full faith and credit of the City, but is backed by the revenues generated by the project. He noted adequate revenues must be generated through rental of the units in this project to cover the debt service on the bond issue annually for this to be a viable bond issue. The Mayor also indicated the Commission must determine whether the City should become involved in bonds to aid a developer in constructing housing units. Mayor Weaver then requested that the staff determine how many new rental units have been constructed in the past twenty-four months. Commissioner Mathre asked if the City has any information on how the program in Billings is working. Ms. Youngman stated she will get current information on how those involved in the project in Billings feel about the project. Commissioner Jordan expressed concern about the requested bond issue. He then indicated if the City becomes involved in financing of the project, it should possibly consider establishing guidelines for the construction of the project. He expressed concern that the housing may not be aesthetically attractive. Planning Director Lere stated the aesthetics of the structures could be addressed through the density bonus, which has been requested by the developer for this project. Commissioner Jordan noted a large number of apartments have been built in the past two years. Also, enrollment at MSU is down; and the University is currently constructing additional married student housing on campus. He further noted the City is not growing as much as anticipated. He indicated concern about the City approving a $950,000.00 IDR bond issue to obtain six, or possibly up to nine, low- and moderate-income rental units. I Commissioner Mathre noted the applicant proposes to use $225,000.00 in private funding for a portion of the construction costs. She then requested that the applicant provide infor- mation on the proposed rental rates and the amount needed annually to service the bond issue prior to the Commission making a decision on this application. Commissioner Vant Hull asked if the administrative fees for IDR bond issues would be charged for this project. 10-22-84 389 City Manager Wysocki indicated the administrative fee would be based on the Commission Resolution previously adopted by the Commission. The City Manager then asked the Commission if one of the two handicapped units should be included in the low- and moderate-income units. The Commission concurred that one handi- capped unit should be included. It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the I Commission acknowledge receipt of the staff report on the $950,000.00 Industrial Development Revenue bond issue application submitted by Marvin R. and Judy G. Cowdrey. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. B rea k - 5: 20 to 5: 30 p. m . Mayor Weaver declared a break from 5:20 to 5:30 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Commission No. 2530 - settin public hearing date for $950,000 I DR Bond Issue req uested owd rey City Manager Wysocki presented Commission Resolution No. 2530, as prepared by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2530 RESOLUTION PROVIDING FOR THE GIVING OF NOTICE OF A PUBLIC HEARING ON THE PROPOSED ISSUANCE BY THE CITY OF BOZEMAN, MONTANA, OF HOUSING DEVELOPMENT REVENUE BONDS IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $950,000 FOR MARVIN R. AND JUDY G. COWDREY FOR THE CONSTRUCTION OF 32 UNIT APARTMENT COMPLEX AND RELATED EX- PENDITURES THERETO. Commissioner Mathre expressed concern that adoption of this Resolution would imply I consent and impending approval of the application. She noted the Commission has many un- resolved questions and suggested that the Commission receive those answers prior to action on the Resolution. Mayor Weaver noted if the Commission is serious about considering possible issuance of the lOR bonds, it could adopt the Resolution at this time. If it appears that additional information will indicate insurmountable problems, the Commission should not adopt the Resolution. Commissioner Anderson expressed concern about possibly sending a negative reaction to the development community through disapproval of this Resolution. Mayor Weaver asked the Commissioners if they would consider this application if low- income housing were not attached. All of the Commissioners indicated they would not. The Mayor then asked what enforcement measures would be utilized if an annual dis- closure indicates an insufficient number of low-income residents. The City Attorney noted enforcement will be difficult. Commissioner Jordan stated he does not feel he has sufficient information to vote on adoption of Commission Resolution No. 2530 at this time. Mayor Weaver requested that the applicant provide information on the estimated amount of the annual debt service, based on an anticipated interest rate of 10 or 10* percent. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that action on Commission Resolution No. 2530 be tabled for a period of one or two weeks to provide the staff adequate time to gather the information requested by the Commission. The motion carried I by the followi ng Aye a nd No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No being Commissioner Vant Hull. Wine License - Bozeman Business and Professional Women's Or ani- City Manager Wysocki presented to the Commission an application for a temporary one- day Wine License, along with the required fee, on behalf of the Bozeman Business and Pro- fessional Women's Organization for October 22, 1984. He noted a copy of the State license was 10-22-84 40G provided to the Commission just prior to the meeting. He then recommended that the Commission approve this application. It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commission approve the application submitted by the Bozeman Business and Professional Women's Organization for a temporary Wine License for October 22, 1984. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. I Application for Raffle License - Irving School Parents Council - January 1, 1985 - to be raffled is a doll house valued at $100; request for waiver of license and fee City Manager Wysocki presented to the Commission an application for a Raffle License, along with the required fee, on behalf of the Irving School Parents Council for a raffle to be awarded on January 1,1985. To be raffled is a doll house valued at $100.00. The City Manager noted that the Parents Council is also requesting that the Commission waive the requirement of a license and accompanying fee. City Manager Wysocki then recommended that the Commission approve the application for a Raffle License, but deny the request for waiver of the license and fee. Commissioner Vant Hull noted the Commission receives numerous applications for Raffle Licenses, many of which request a waiver of the fees. However, she noted that she sees many posters and handbills for raffles which have not been licensed by the Commission. She asked if the staff would check into possible methods of applying this licensing requirement more uni- formly and more efficiently. City Manager Wysocki indicated a permit number could possibly be required when the tickets are printed. He noted the licensing requirement could be enforced if someone sees a raffle ticket without a permit number. The City Manager then indicated the staff will pursue the matter. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission approve the application for Raffle License submitted by Irving School Parents I Council, but deny the request for waiver of the license and fee. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Appl ication for Raffle License - la leche league of Bozeman - December 10, 1984 - to be raffled are pack boots, Cabbage Patch doll, scrimshaw jewelry valued at $100; request for waiver of appl ication fee City Manager Wysocki presented to the Commission an application for a Raffle License, along with the required fee, on behalf of the laleche league of Bozeman for a raffle to be awarded on December 10, 1984. To be raffled are pack boots, Cabbage Patch doll, scrimshaw jewelry, valued at $100.00. He noted that the laleche league is also requesting that the application fee be waived. The City Manager then recommended that the Commission approve the application but deny the request for waiver of the fee. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the Raffle License for the laleche league of Bozeman, but deny the request for waiver of the application fee. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. Application for waiver of open container ordinance - Sigma Chi Fraternity - Saturday, October 27,1984, from 9:30 a.m. to 1:00 p.m. - Bogert Park; use of PA system from 10:00 to 11:30 a.m. I - City Manager Wysocki presented to the Commission an application submitted by the Sigma Chi Fraternity for waiver of the open container ordinance for "Derby Days" to be held in Bogert Park from 9:30 a.m. to 1 :00 p.m. on Saturday, October 27, 1984. He noted the fraternity is also requesting use of a public address system from 10:00 to 11 :30 a.m. to utilize a bullhorn to announce the beginning of game activities. The City Manager noted the fraternity and six sororities will be participating in the games and expressed concern about the amount of beer to be consumed by such a large number of people. 10-22-84 401 Commissioner Mathre noted the Commission has approved similar requests in the past, indicating to the applicants that the activities will be closely monitored, and any problems created wi II be considered during review of future applications. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commission approve the application by the Sigma Chi Fraternity for waiver of the open container ordinance from 9:30 a.m. to 1 :00 p.m. and use of a public address system (bullhorn) from I 10:00 a.m. to 11:30 a.m. in Bogert Park on Saturday, October 27,1984. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Application for Raffle License - Si ma Chi Fraternit - November 7, 1984 - to be raffled are a ski package, gift certi icates and dinners - valued at 500.00 City Manager Wysocki presented to the Commission an application for a Raffle License, along with the required fee, submitted by the Sigma Chi Fraternity for a raffle to be held on November 7, 1984. To be raffled are a ski package, gift certificates and dinners having a total value of $500.00. The City Manager recommended that the Commission approve the application. It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commission approve the application for Raffle License for Sigma Chi Fraternity. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commis- sioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. Ordinance No. 1169 - salary ordinance for Director of Finance for remainder of FY 1985 City Manager Wysocki presented Ordinance No. 1169, as reviewed by the City Attorney, entitled: ORDINANCE NO. 1169 I AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, FIXING THE MONTHLY SALARY AND OFFICIAL BOND OF THE FINANCE DIRECTOR OF THE CITY OF BOZEMAN AS REQUIRED BY LAW. City Manager Wysocki recommended that the Commission finally adopt Ordinance No. 1169, establishing the salary for the Director of Finance for the remainder of Fiscal Year 1985. Commissioner Jordan once again expressed concern that the official bond of $100,000.00 is too low for the position. City Manager Wysocki indicated he will ask the auditors about the amount of the bond which is normally carried on this position; and if this bond is too low, it can be adjusted through adoption of another ordinance. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission finally adopt Ordinance No. 1169, setting the salary for the Director of Finance for the remainder of Fiscal Year 1985. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Mayor Weaver requested that a staff report on the bonding for this position be submitted to the Commission as soon as possible. Discussion - agenda items for October 29th meeting City Manager Wysocki stated the Commission had requested this item be placed on the agenda. I The Commissioners reviewed a list of possible items to be discussed and decided the following three items should be included on next week's agenda: (1) City Manager evaluation, (2) an automated garbage collection system, and (3) a recreation update. Discussion - FYI items City Manager Wysocki presented to the Commission the following "For Your Information" items. 10-22-84 402 1) A copy of the disposition of the complaint registered by Mr. Edm!Jnd P. Sedivy, Sr., concerning an opening in the median to provide access to his property on Kagy Boulevard. 2) A copy of a complaint from Leslie J. Wheeler and Wilda I. Wheeler concerning in- stallation of a storm sewer, underground piping and waste water drainage system. 3) A memo from Assistant City Manager Barrick concerning the City's compliance with General Revenue Sharing requirements. 4) Minutes from the Pedestrian/Traffic Safety Committee for 24 April 1984 and 25 I September 1984, as well as a letter recommending that stop signs not be installed at the inter- sections of West Koch Street with South Ninth Avenue and South Tenth Avenue. 5) A copy of an article in the Municipal Law concerning IDR bonds. 6) A copy of a memo concerning hazardous materials. 7) Weekly construction reports, as submitted by Thomas, Dean and Hoskins, I nc., for the water system improvements. 8) A copy of a letter to Commissioner Mathre from Alec Hansen, Executive Director of the League of Cities and Towns, requesting proposed dates for a district meeting. The Commission discussed this item and concurred that the meeting should be conducted in the evening, with their first choice being Thursday, November 15 and their second choice being Wednesday, November 14. 9) A letter of resignation from Cree Hanna, Chairman of the Arts Advisory Committee, effective November 1, 1984. 10) Commissioner Jordan stated he will send copies of the proposed letter to the Hazardous Waste Bureau to the various governmental entities in the county for their review and possible approval. He indicated this item could possibly be discussed during the League dis- trict meeti ng . 11) Commissioner Jordan stated Bill Potts, Helena, called him concerning the seminar to be held in Great Falls on hazardous materials. He indicated that Mr. Potts expressed concern that no one from Bozeman had registered to attend the seminar, which is to be held on Thursday. Commissioner Jordan then indicated he plans to attend the seminar and asked if anyone else I would be interested in attending. Discussion - draft letters re FAA decision City Manager Wysocki submitted to the Commission draft letters to the Helena Chamber of Commerce and to the Montana Congressional Delegation and Federal Aviation Administration. The City Manager stated Mr. Jim Monger, Monger and Associates, has prepared draft letters for consideration by the various entities involved in funding of the proposal submitted for Gallatin Field. These letters request a Congressional review of the selection process, in which Billings was awarded the new FAA Automated Flight Service Station; and request that the local Flight Service Station remain in operation until a new federal contract can be awarded to provide an air traffic control tower at Gallatin Field. City Manager Wysocki recommended that the City support Helena in its request for review of the process. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission authorize and direct the Mayor to sign the letters to the Helena Chamber of Commerce, the Montana Congressional Delegation and Federal Aviation Administration. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. Adjournment - 6:20 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the meeting be adjourned. I The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. ATTEST: KENNETH L. WEAVER, Mayor Clerk of the Commission 10-22-84