HomeMy WebLinkAbout08-08-16 CC Mtg - C4. Amend 1 to Allied Engineering for Bozeman Pond TOP
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Carolyn Poissant – Trails, Open Space, and Park Development Manager
Mitch Overton – Director of Parks and Recreation
SUBJECT: Amendment No. 1 to Professional Services Agreement with Allied Engineering for Bozeman Pond Park Expansion TOP Bond Project
MEETING DATE: August 8, 2016
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign Amendment No. 1 to the Professional Services Agreement with Allied Engineering for the construction administration
services per Attachment B for the Bozeman Pond Park Expansion TOP Bond Project.
BACKGROUND: The construction contract amount for the Bozeman Pond Expansion was
approximately $50,000 below budget and as such, we are able to complete additional site
improvements. At the time of the contract approval with Allied Engineering for bidding and construction administration services, Public Works had offered to perform the site inspections. However, given the budget surplus and the demands of Public Works staff schedules, it is more
effective and efficient to have additional services performed by Allied. There was also a
significant amount of unforeseen technical work associated with obtaining the MDEQ
authorization for the water main construction, which Allied performed. The attached Amendment No. 1 covers all of the services required for the project.
Original PSA with Allied Engineering: $6180
Amendment No. 1: $11,734
New contract total: $17,914
UNRESOLVED ISSUES: None.
ALTERNATIVES: Per Commission.
FISCAL EFFECTS: This will allow the project to proceed as previously approved.
ATTACHMENTS: Attachment A - Amendment No. 1 to Professional Services Agreement with
Allied Engineering for Bozeman Pond Expansion TOP Project, Exhibit A –
Scope and Fee
Report compiled on July 28, 2016.
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ATTACHMENT A Amendment No. 1 to Professional Services Agreement for
Bozeman Pond Park Expansion Trails, Open Space, and Parks Bond Project
THIS AGREEMENT is made as of this ____ day of __________________, 2015, between
THE CITY OF BOZEMAN, a Municipal Corporation, P.O. Box 1230 Bozeman, Montana,
59771-1230 (CITY) and Allied Engineering, whose address is 201 S. Wallace, Suite A-3,
Bozeman, Montana, 59715 (CONSULTANT).
WHEREAS, the parties have entered into a Professional Services Agreement dated
December 7, 2015, for engineering, bidding and construction administration services for the
Bozeman Pond Expansion Project; and
WHEREAS, revisions to the scope of services are necessary to complete the Project in
accordance with the Master Plan approved by Commission; and
WHEREAS, the parties desire to amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
The conditions and provisions set forth in the attached Amendment No. 1 to Scope of Services
for Bozeman Pond Expansion Project (“Exhibit A”) are hereby incorporated in and made part
of this agreement.
Section 4 – Payment:
Section 4 of the original agreement is modified to include $6,180 plus $11,734, for a
contract total of $17,914.
Except as specifically amended herein, the original agreement shall remain in full force and effect
and the Parties shall be bound by all terms and conditions therein.
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IN WITNESS WHEREOF, the parties hereto do make and execute this Agreement.
CITY OF BOZEMAN ALLIED ENGINEERING
BY: __________________________________BY:___________________________________
(City Manager) (Authorized Signatory)
DATE:________________________________DATE:_________________________________
ATTEST:
BY:____________________________________
(City Clerk)
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July 25, 2016
Carolyn Poissant, MLA, AICP
Manager of Trails, Open Space and Parks Design and Development City of Bozeman - Department of Parks and Recreation
cpoissant@bozeman.net
RE: Bozeman Pond Park Expansion Project
Construction Administration – Additional Services
Dear Carolyn:
This letter provides a summary of the additional services completed by Allied Engineering
Services, Inc. during the construction phase of the Bozeman Pond Park Expansion Project. The additional services summarized below were not included in the construction administration
professional services agreement dated December 7, 2015 but were requested by the City.
Summary of Additional Services Requested:
• Assistance with construction administration beyond the 20 hours allotted in the original
PSA.
o Submittal review o Assistance with payment applications o Assistance with change orders o Attendance at some of the weekly on-site meetings
o Respond to contractor questions
o Consultant project management and communications with the City
• Construction Inspection. o Water main
o General site inspection
o Preparation and review of inspection reports
• Preparation of project certification and construction documentation submittal.
Cost for the additional services: $11,734
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City of Bozeman
July 25, 2016
Project: Bozeman Pond Park Expansion – Construction
Administration
Page 2
We appreciate the opportunity to assist the City on this project.
Please give me a call if you have any questions.
Sincerely, Allied Engineering Services, Inc.
Paul Sanford, PE
Principal Civil Engineer
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