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HomeMy WebLinkAbout1984-07-30 289 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA July 30, 1984 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, July 30, 1984, at 4:00 p.m. Present were Mayor Weaver, Commissioner I Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, City Manager Wysocki, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. The minutes of the regular meeting of July 23, 1984 were approved as submitted. None of the Commissioners requested that any of the Consent Items be removed for discussion. of landfill fees for the period June 15 throu h ssoClatJon City Manager Wysocki stated the Commission had discussed this item at last week's meeting and requested it be continued to this agenda. He then presented to the Commission a copy of tlie criteria established by the Commission for waiver of the landfill fees during the regular meeting of October 12, 1982, as follows: 1. That the request be submitted by a nonprofit organization; 2. That the organization is providing a community .service that, if not provided by that organization, would fall directly on the governmental entity to perform; 3. That the costs of the landfill fees that are waived do not exceed the social gain or benefit provided the community; and 4. That the organization is one which continues year after year and is in no I way temporary in nature. The Commissioners concurred that the subject request does not meet Condition No. 2 as listed. Mayor Weaver asked for a motion to approve the request submitted by the Hyalite Youth Camp Association for waiver of the landfill fees. No motion for approval was placed on the floor; and the request was denied on that basis. City Manager Wysocki noted the Commission originally approved one-year waivers of the landfill fees for the Worthy Cause and the Salvation Army. He noted both those waivers have expired and recommended that the Commission approve those waivers with no time limit. He noted the staff will periodically review these waivers and, if any problems arise, will bring the items back to the Commission for review. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Com- mission approve the landfill fee waivers for the Worthy Cause and Salvation Army with no time limit and direct the staff to monitor the waivers on a periodic basis. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Presentation by Craig Roloff re MSU fire protection City Manager Wysocki presented to the Commission a Memo of Understanding between the City and Montana State University for support of personnel at Fire Station No.2. I Mr. Craig Roloff, Acting Director of Administrative Services at Montana State University, presented to the Commission a brief background and history of the steps MSU has taken to provide adequate fire protection for the students and on-campus residents. He noted the on-campus facilities serve about 3,400 single students and 1,000 married students (plus families). Mr. Roloff stated that in October 1983, MSU engaged a professional to evaluate the fire safety characteristics of various buildings, particularly the high-rise residence halls. He noted that MSU received the final report from that evaluation, containing 21 capital recommendations, in February 1984. He stated the high priority items deal with life safety of the residents in the 07-30-84 27U on-campus living facilities: and maintaining Fire Station No. 2 in full-time operation is listed as Recommendation No.5. Craig Roloff stated that since February, representatives of MSU have been meeting with City staff to discuss implementation of the various recommendations. He stated the proposed Memorandum of Understanding is the result of those meetings. Commissioner Anderson asked if water distribution or water pressure is a problem in providing fire protection. I Mr. Roloff stated changes in placement and growth of residences on campus may require additional fire hydrants or supply lines. He stated the report indicates that the installation of the new water main along Graf Street should be completed as soon as possible to alleviate any water pressure problems in that area of the city. Mayor Weaver asked if the proposed MSU contribution to firefighters' salaries is based on growth of the campus. Craig Roloff stated development of various subdivisions in the immediate area, such as Valley Unit, University Square and Allison Annexation, could add approximately 1,000 residences requiring fire protection. He noted the proposed figures listed in the Memorandum of Under- standing for the next ten years is based on an increase in city requirements for fire protection in that pa rt of town. Commissioner Vant Hull suggested that the projected growth in the student population at MSU as well as development of the areas around the campus may require hiring of additional fire- fighters: and MSU should possibly consider paying the same amount each year rather than a diminishing amount each year. The Commissioner also noted 1/3 of the fire calls last year were to the campus, which takes a lot of the firefighters' time. Commissioner Mathre asked how much flexibility there is in the Memorandum of Under- standing. She noted the plan for ten years may need to be adjusted. Mr. Roloff stated a review is scheduled in 1989. He also noted an annual agreement will be written once the Memorandum of Understanding is approved: and this Memo provides only an extended guideline for the annual agreements. I Commissioner Jordan asked if the University is making adjustments in the fire alarm systems to possibly alleviate some of the false call problems. Mr. Roloff stated that different equipment is being installed where needed. He also noted alarm systems are being installed in more of the on-campus residences. Mr. Glenn Lewis, Di rector of On-Campus Living, stated MSU is as concerned about the false alarm calls as the City. He noted that some equipment changes have been made, as recommended by the manufacturer. He also indicated those students who lived in the residence halls last year are more aware of how the equipment operates: but there is a new class of freshmen coming in who will have to be educated about the fire alarm system. Commissioner Anderson asked what time of year the Memorandum of Understanding will be reviewed and when preparation of the next annual agreement will be completed. Craig Roloff stated the review will probably be completed in the late winter or early spring. He noted that will be just prior to beginning the budgeting process for both entities. Commissioner Vant Hull asked if this type of agreement will forego joint efforts before the Legislature to obtain adequate funding for all City services provided to the University. Mr. Tom Nopper, Vice President of University Services, stated MSU has supported the City in the past in its efforts to obtain an equitable measure of relief to cities and counties for services provided to State-owned entities and will continue to do so. He noted the University is utilizing on-campus living funds rather than State-appropriated monies to fund the proposed contribution to the City for fire services. Commissioner Anderson noted the University is currently constructing ninety units of I married student housing. She asked how much of that housing is replacement housing and how much will be new housing. Mr. Lewis stated the University has razed some substandard units and will raze an additional fourteen units after construction is completed. He noted there will be approximately sixty new units after all substandard units have been removed. City Manager Wysocki recommended that the Commission review the information submitted and consider action on this item at next week's meeting. 07-30-84 " 271 Ordinance No. 1164 - Salary Ordinance for Fiscal Year 1984-85 City Manager Wysocki presented to the Commission Ordinance No. 1164, entitled: ORDINANCE NO. 1164 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, FIXING THE MONTHLY SALARY AND OFFICIAL BOND OF THE CITY MANAGER, THE HEADS OF DEPARTMENTS, CITY JUDGE AND THE EMPLOYEES OF THE CITY COMMISSION OF THE CITY OF BOZEMAN AS REQUIRED BY LAW. I The City Manager stated the Commission had set the salaries and provisionally adopted this Ordinance at the July 16, 1984 meeting. He then recommended that the Commission finally adopt Ordinance No. 1164. Commissioner Vant Hull stated she feels the salary increases are too close to across- the-board percentage increases and are unfair to the lower paid personnel. She stated she feels dollar amount increases should be given rather than percentage increases in the future. Commissioner Jordan expressed concurrence with those statements. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Com- mission finally adopt Ordinance No. 1164, setting the salaries for specified employees for Fiscal Year 1984-85. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Discussion ~ FYI Items City Manager Wysocki presented the following "For Your Information" items to the Com- mission: (1) A copy of the recommendation submitted by Northern Engineering and Testing, I nc. , on the rebuilding of Mystic Lake Dam. The City Manager indicated this item will be listed on the agenda after the Middle Creek Water Usersl Association has determined what action it wishes to pursue. I (2 ) A memo from City Attorney Crumbaker-Smith re the action filed in Federal District Court in Butte by Linda Thompson Plum and Thelma Thompson against David Petersen and George Tate. (3) A letter from H. A. Bolinger requesting an amendment to the Easement and Right-of-Way Agreement for a six-acre tract of land lying between West Main Street and West Babcock Street between South Eleventh Avenue and South Fifteenth Avenue extended. The City Manager stated the staff is currently reviewing this request; and it will appear on the agenda when the staff has completed its report. (4) A proposed letter to the various civic organizations. as submitted by Commissioner Mathre. The Commissioners signed the letter and directed the Clerk of the Commission to send the letters as soon as possible. (5) A memo from Lieutenant Governor George Turman re the local government voter review. (6) A memo from the Montana Arts Council re Cultural and Aesthetic Project Grants. (7) A copy of the minutes from the Community Development Block Grant public hearing held on July 25, 1984, by Hearings Officer Wysocki. (8) Weekly construction reports as submitted by Thomas, Dean and Hoskins, Inc., for the water system improvements. (9) A memo from the Recreation Advisory Board listing recommendations for operation of the Recreation Department. Mayor Weaver requested that this item be placed on next week's agenda for discussion. (10) Commissioner Anderson stated the Housing Committee will meet at 4: 30 p. m. on I Tuesday in the Conference Room at City Hall to discuss the Community Development Block Grant proposals and prepare a recommendation to be submitted to the Commission. (11) City Manager Wysocki stated Director of Finance Swan will attend the Urban Coalition meeting on Friday in Missoula. He also stated Commissioner Anderson has indicated an interest in attending that meeting as the Commission's representative. The Commission concurred. Consent Items City Manager Wysocki presented the following Consent Items to the Commission: 07-30-84 , 272 Application for Raffle License - Bozeman Senior Social Center - September 29, 1984; to be raffled: bedspread, $100; afghan, $50; Japanese embroid- ery, $50; photograph, $50; 2 pIllows, $25; qift certificate, $25 Authorize 1Aayor to sign - Agreement with Story MHf Fire District for Fiscal Year 1984-85 Quarterly report - April to June 1984 - Fire Division It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commis- sion approve the Consent Items as listed, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those I voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. Break - 4:45 p.m.to 4:55 p.m. Mayor Weaver declared a break at 4:45 p.m., to reconvene at 4:55 p.m., in accordance with Commission policy established at thei r regular meeting of March 14, 1983. Discussion - City Manager's recommendations for Fiscal Year 1984-85 budget City Manager Wysocki noted the Commission acknowledged receipt of the City Manager's recommendations for the Fiscal Year 1984-85 budget at last week's meeting. He noted the recommendations, based on the best estimates for salaries, operations and small capital items, includes funding for seven additional personnel: three firefighters, two patrolmen, one reference librarian, and a long-range community development person in the Planning Department. He also noted anticipated water and sewer rate increases to raise revenues to meet estimated expenditures. The City Manager noted there is slightly over $114,000 carry-over from Fiscal Year 1984. He also noted his recommendations include use of $100,000 in Revenu.e Sharing monies to cover police and fire salaries, compared to $95,000 in last year's budget. Also, approximately $14,000 in small capital items is to be funded through Revenue Sharing monies. City Manager Wysocki stated the capital projects costing more than $10,000 wi II be con- sidered during the Capital Improvement Program budgeting process in October. He then indicated a desire to consider the budgets for both Operations and Capital Improvements at the same time I beginning next year, since funding of additional operations may also be contingent upon approval of a capital item. The City Manager then submitted to the Commission supplemental pages to his recommenda- tions. Director of Finance Swan reviewed the summary of the mill levies to meet the General Obi igations Bond debts. She noted this has not been included as a separate item in previous budget documents, although it has been included in the total mill levy. She also reviewed the summary of the special revenue funds, noting they have always existed but have not been separate- ly recognized in the budget documents unti I this fiscal year. She also noted a comprehensive breakdown of the funding for the City-County Planning Department is included this year. The Director of Finance then emphasized that no new programs and no new dollars are included in the proposed budget documents. Mayor Weaver noted the proposed budget is based on the $19,620 mill value for Fiscal Year 1984; and the preliminary mill value for Fiscal Year 1985 is substantially higher. City Manager Wysocki noted one of the supplemental pages addresses the difference in the mill levy if the actual mill value is the same as the preliminary mill value. He indicated that, rather than attempt to revise the figures once the new value was received, it was easier to complete the document and prepare the supplemental pages indicating the changes. The City Manager then stated that the division request and City Manager's recommendation are the same on pages for the various budget units. He noted that is the result of several I changes on many of the budget units. Mayor Weaver asked if there had been ample opportunity for communication between those affected by the changes and the City Manager. City Manager Wysocki stated he had met with the division heads three times and the depart- ment heads one time during preparation of the budget documents. Director of Finance Swan presented to the Commission pie charts indicating (1) FY84 City- wide revenues; (2) FY84 expenditures by department; (3) FY85 estimated City-wide revenues; 07-30-84 2-/ j (4) FY85 General Fund revenue estimates; (5) FY85 estimated City-wide expenditures by department; and (6) FY85 estimated City-wide expenditures by major classification. The City Manager stated the revenue estimates are conservative. He noted if additional revenues are received, there will be a carry-over into the FY86 budget. The Director of Finance suggested that if a six-month or eight-month budget review indicates additional revenues, the Commission may also wish to consider a budget amendment to cover operations expenditures for I FY85. Commissioner Jordan asked about bond debt service. The Director of Finance stated there are statutory limitations on General Obligations Bond debts, based on a percentage of the taxable value. Revenue Bond debts reflect a covenant to the bond holders that the City will bring in sufficient revenues to retire the bonds. Commissioner Vant Hull asked if the City will receive revenues from sludge injection. City Manager Wysocki stated the City does not have sufficient area on which it can inject sludge to consider charging a fee for the process. He noted until the City has obtained a larger file of interested persons than needed, the City should not consider implementation of a fee. Director of Finance Swan then presented to the Commission a graph summarizing the mill values for the past ten years, using the preliminary mill value for FY85. The City Manager reviewed the supplemental sheets, noting that if the final mill value is the same as the preliminary value, the mill levy would be approximately three mills higher than last year. He indicated the one mill for the Local Government Study Commission and the two mills for the SID Revolving Fund, which were not budgeted last fiscal year, create the three-mill difference. He also noted the approximate $100,000.00 increase in the revenues from 109 mills this year, along with the carry-over from last year, affords the opportunity to maintain approxi- mately the same mill levy as last year. The City Manager also stated one of the supplemental sheets lists various options for funding of the budget and recommended that the Commission con- sider Option No.5. Mayor Weaver questioned the two-mill levy for the SID Revolving Fund. I Director of Finance Swan stated that during the budgeting process last year, the SI D Revolving Fund had a $600,000 balance; this year, it has a $67,000 balance. She noted the State Statutes provide that when the Revolving Fund drops below a specific balance, the City is authorized to levy additional mills for that Fund. Commissioner Mathre asked why the total increase in salaries is approximately 10 percent, which exceeds the 4.7-percent ceiling. City Manager Wysocki stated the amount in salaries includes funding for the seven pro- posed new positions. He also noted there was a $22,000 budget amendment to the Fire Division salaries to cover actual costs for the past fiscal year. The City Manager then briefly reviewed those budget units which contain large changes for FY85. Commissioner Vant Hull noted the County Commission will conduct a public hearing on the use of Revenue Sharing monies and the preliminary budget on Friday, August 3, 1984. She noted the preliminary budget indicates appropriating the same dollar amount to libraries, which results in a lower mill levy. She suggested that the Commission write a letter to the County Commission, as it did last year, requesting additional support for the libraries. The Commission concurred that a letter should be written. Mayor Weaver asked Commissioner Vant Hull to draft the letter, based on last year's letter. It was moved by Commissioner Anderson, seconded by Commis,sioner Jordan, that the Commission authorize and direct Commissioner Vant Hull to draft a letter for the entire Commission's signa- ture, to be sent to the Gallati n County Commission, requesting that the County appropriate a I minimum of 1.5 mills for support of the libraries. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. The Commission concurred that it should work on the budget again as soon as possible. Commissioner Mathre suggested that the Commission begin its meeting early next week, and consider additional Commission meetings if necessary to complete the budget in a timely manner. 07-30-84 27l+ The Commission concurred and scheduled a work session on the budget to begin at 3 :00 p.m. on Monday, August 6, 1984. Commission discussion Mayor Weaver noted that, due to the length of the meeting, this item should be deferred. Commissioner Jordan expressed concern that the agenda for this fifth Monday meeting con- tained too many items to allow an opportunity for Commission discussion. I Commissioner Mathre noted no specific agenda items were listed under this discussion. Commissioner Anderson stated she feels the Commissioners need an opportunity to discuss items without a regimented agenda to improve communication among the Commissioners. Commissioner Jordan stated that in the next few months, the City will probably receive several proposals for development of the property lying between South Black Avenue and Sourdough Road. He suggested that the Commissioners, City Manager and Planning staff tour the area' ~nd develop a plan for the entire area, rather than reacting to the individual proposals as they are submitted. Adjournment - 6:30 p.m. There being no further business to come before the Commission at this time t it was moved by Commissioner Mathre, seconded by Commissioner Jordan, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Jordan, Commissioner Anderson and Mayor Weaver; those voting No being Commissioner Vant Hull. KENNETH L. WEAVER, Mayor ATTEST: Clerk of the Commission I I 07-30-84