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HomeMy WebLinkAbout1984-04-30 142 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA April 30, 1984 ************************ . The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, April 30, 1984, at 4:00 p.m. Present were Mayor Weaver, Commissioner 1 Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, City Manager Wysocki, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sull ivan. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Mathre. The minutes of the regular meeting of Apri I 23, 1984 were approved as amended. Action on the minutes of the regular meetings of November 14, 1983; December 5, 1983; and the special meeting of November 26, 1983 was deferred unti I a later date. Mayor Weaver asked if any of the Commissioners wished to remove any of the Consent Items for discussion. Commissioner Jordan requested that the proclamation for "Registration Awareness Month" be removed for discussion. Decision - Conditional Use Corbin Ross for Buz Cowdre - allow two apartment build- ings on ots 1, 2 and 3, niversity Square ubdivision This was the time and place set for the decision on the revised Conditional Use Permit re- quested by Corbin Ross for Buz Cowdrey to allow nine apartment buildings on Lots 1, 2 and 3, Block 1, University Square Subdivision. The appl ication for the Conditional Use Permit originally provided for two apartment buildings, but was revised to allow the nine apartment buildings under consideration at this time. City Manager Wysocki stated the Commission had deferred action at last week's Commission meeting until the staff had an opportunity to meet with the applicant about some of the concerns I expressed. He indicated he met with Mr. Cowdrey and submitted a memo to the Commission listing four recommended conditions to be added to those conditions submitted by the Zoning Commission. The City Manager then recommended approval of the Conditional Use Permit, subject to all of the conditions recommended. Commissioner Vant Hull noted several complaints have been submitted about the lack of grounds maintenance around various apartment complexes within the City. She expressed concern that this project may become another source of complaints, particularly the small parcel which is detached from the remainder by the creek. City Manager Wysocki stated the staff will consider the concern expressed and will monitor the site to see that it is maintained in a proper manner. He noted if the maintenance is in- adequate, the City could then determine the appropriate action to be taken. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commis- sion approve the Conditional Use Permit requested by Corbin Ross for Buz Cowdrey to allow an apartment Planned Unit Development containing nine buildings on Lots 1, 2 and 3, Block 1, University Square Subdivision, subject to the following conditions: 1. That the applicant dedicate the open space east of the southernmost drive to the City as parkland, and that he develop it through the guidance of the Parks and Recreation Board. This shall be completed with the first phase to develop. 2. That a buffering or screening be provided to shield the windows of the lower units from the cars in the parking lots. 3. That the curbing not be replaced with pin-down curbing. 4. That the applicant provide two (2) residential handicapped units, and that their I parking spaces be marked and located closer to the entrance of the structure. 5. That the chain link fence by the basketball court be a minimum of eight feet in height. 6. That detailed drainage plans be reviewed and approved in writing by the City Engineering Officer and the Fish, Wildlife and Parks Department prior to final site plan approval. 04-30-84 143 7. That the access and paving plans be reviewed and approved in writing by the City Engineering Officer prior to final site plan approval. 8. That the location of the dumpsters and the size of the trash enclosures be reviewed and approved in writing by the Street Superintendent prior to final site plan approval. 9. That a fence or solid screening be provided for the eastern property boundary. Adequate room must be left for the maintenance of the stream where it goes 1 underground. The buffering technique must be reviewed and approved by the Planning Director. 10. That the sidewalk be extended along the northeastern street rights-of-way, and that they be designed and constructed to meet the City's minimum standards. 11. That the sight distance at the corner of South 22nd Avenue and West Koch be reviewed and approved in writing by the City Engineering Officer. 12. That the parcel east of the stream will be developed and maintained as open space. 13. That in place of sidewalks along West Dickerson Street and the east boundary of the parcel across the stream, there will be a connecting sidewalk of concrete which will meander to connect sidewalks to the north and west. 14. That the property owners wi II keep the stream culvert free of trash, obstacles, etc., where it goes underground. If the owner does not, the City will clear the debris and bill the property, adding 25 percent to its costs and charge 12 percent per annum on any unpaid balance. 15. That the developer enter into an Improvements Agreement with the City of Bozeman. The structure may not be occupied until all required improvements have been installed, and inspected, and accepted by the City of Bozeman. If occupancy is to occur prior to the installation of the required improvements, the developer shall secure the Improvements Agreement with an acceptable method of security equal to one and one-half (1 i) times the amount of the cost of the scheduled improvements. 16. That three (3) copies of the final site plan containing all the conditions, corrections and modifications approved by the City Commission be submitted for 1 review and approved by the Planning Director within six (6) months of the date of the City Commission approval and prior to issuance of a building permit for the project. One (1) signed copy shall be retained by the Building Department; one (1) signed copy shall be retained by the Planning Director; and one (1) signed copy shall be retained by the applicant. 17. All on-site improvements (i.e., paving, landscaping, etc.) shall be completed within eighteen (18) months of the Conditional Use Permit as shown on the approved final site plan. 18. The Conditional Use Permit shall be valid for a period of only eighteen (18) months following approval of the use. Prior to the permanent renewal of the permit at the end of that period, the applicant must satisfy all the conditions in the granting of the permit. An on-site inspection will be made, and a report will be made to the City Commission for their action. If all required conditions have been satisfied, the permit wi II be permanently renewed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Decision - Conditional Use Permit - Gene Cook - allow an apartment PUD in the SW! of Section 13, T2S, R5E, MPM (southwest corner of Kagy Boulevard and South Eleventh Avenue extended) This was the time and place set for the decision on the Conditional Use Permit requested by Gene Cook to allow an apartment Planned Unit Development in the Southwest One-Quarter of Section 13, Township 2 South, Range 5 East, Montana Principal Meridian. This site is more common- ly located at the southwest corner of Kagy Boulevard and South Eleventh Avenue extended. 1 City Manager Wysocki submitted to the Commission a memo from Interim Recreation Director Curt Shook requesting that the parkland requirements be considered during the Preliminary Plat review. He noted the development of parks or possible consideration of cash- in-lieu of parkland payments can then be discussed at that tinie. The City Manager also noted there is a current water shortage in that area; and Mr. Cook has indicated a willingness to participate in a reason- able and equitable manner in extending a water main to the area. City Manager Wysocki then recommended that the Commission approve the Conditional Use Permit, subject to the conditions 04-30-64 . 14Lt recommended by the Zoning Commission. He noted the Commission will review the Preliminary Plat for this subdivision prior to development of the site. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the Conditional Use Permit requested by Gene Cook to allow an apartment Planned Unit Development in the Southwest One-Quarter of Section 13, Township 2 South, Range 5 East, Montana Principal Meridian, more commonly located at the southwest corner of Kagy Boulevard and South Eleventh Avenue extended, subject to the following conditions: 1 1. That no more than two (2) lots be allowed to develop prior to the water main serving the project site being connected to the water main that needs to be extended along South 11th Avenue. 2. That Section 1 of the guideline documents be amended to require: a. A pre-submittal conference with the Bozeman City-County Planning Staff. b. That the final site plans be submitted to the Planning Director and they meet the submittal requirem~nts of the zoning ordinance. c. That the final site plans be signed off by the Architectural Review Committee as meeting their approval prior to submittal to the Planning Director. d. That a building permit will not be issued until the Planning Director has approved the final site plans. e. That the Planning Director's approval cannot be granted until all improvements required of the subdivision are installed or until the owner /developer has submitted a method of security equal to the 150 percent of the estimated cost of the remaining scheduled subdivision improvements. f. That no change or alteration may be made to the project without written approval from the Planning Director. 3. That Section II of the guidelines be amended to require the following specific landscape requirements. a. That planting screens be provided along Kagy Boulevard and South 11 th I A venue. b. That the off-street parking area be screened from adjoining residential structures and streets by the use of trees, berming and/or decorative walls. c. That walkways be provided between the structures and the street sidewalks, mail drop facilities and parking area. d. That the dumpsters be enclosed and their size and location be directed by the Street Superintendent. 4. That a planting guideline be developed indicating the desired location, size and kind of plal)tings and that all .landscaped areas be irrigated. That underground irrigation systems be encouraged. 5. That site grading guidelines be provided that require storm run-off water to be treated before entering any underground storm drainage system and that it be directed onto open landscaped areas wherever possible. 6. That the site off-street parking guidelines require conveniently located snow storage area and that they be of adequate size to ~ all the snow taken from the off-street parking area. 7. That Section 3 be titled Planned Unit Development Theme Guidelines and that it contain the following requirements: a. That all structures will keep or display the desired colonial theme. b. That all signs complement the design and theme of the project. 8. That specific guidelines be established for signing and that they contain the 1 following requi rements: a. That the commercial area be limited to one standing directory sign. b. That each office facility may have one small sign attached to an exterior wall. c. That the directory sign and signs attached to the structure be limited in size and that the maximum sizes be so noted in the guidelines. 04-30-84 145 . d. That all signs shall be non-illuminous and non-reflective in nature and complement the design of the structures. Signs may be indirectly lit. 9. That lighting guidelines be provided for Section 5 that require all off-street parking areas and isolated pedestrian walkways to be lit. 10. That guidelines be developed for providing conveniently located mail drop facilities and that their locations be reviewed and approved by the Postmaster. Said facilities shall be located so as not to cause hazardous traffic conditions or 1 congestions. The facilities may not be located in any required yard area. 11. That off-street parking guidelines be developed and that they require the followi ng : Minimum paving standards. a. b. That a minimum of 6 percent of all interior off-street parking areas be landscaped. c. That pavement markings be provided. d. That handicapped visitor and compact car stalls be individually marked. e. That continuous full-depth curbing be installed in all areas except where it is not practical due to snow removal, etc. f. That a minimum of 21; off-street parking spaces per dwelling unit be provided. g. That interior parking signs be 'uniform in nature. h. That the off-street parking area be screened from the street and adjoining residential structures by use of plantings, berming or decorative walls. 12. That if commercial or office uses are to be allowed, a development guideline section be developed and their location be limited to one specific lot and the uses to be in compliance to those allowed within the R-4 zoning district and PUD1s as directed by the Bozeman Zoning Regulations. It should also require that conditional uses be reviewed and approved as required by the zoning regulations. 1 13. That a section be provided for the development of recreational or open areas. The requirements of this section will be directed through the approval of the subdivision. 14. That covenants be developed establishing the architectural review committee and providing that the guidelines may not be amended without written approval from the Bozeman City Commission. 15. That the development guidelines are made part of the covenants and that they are filed at the Gallatin County Clerk and Recorder's Office. 16. That the amended final guideline document not be approved until the preliminary plat is reviewed and approved by the Bozeman City Commission. 17. That three (3) copies of the final site plan guidelines containing all the conditions, corrections and modifications approved by the City Commission be submitted for review and approved by the Planning Director within six (6) months of the date of City Commission approval and prior to issuance of a building permit. One (1) signed copy shall be retained by the Building Division; one (1) signed copy shall be retained by the Planning Director; and one (1) signed copy shall be retained by the applicant. 18. That the Conditional Use Permit not be permanently renewed until the project is totally developed and the properties have been inspected and accepted as meeting the requirements of the Site Plan Guidelines and the Zoning Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor _ Weaver; those voting No, none. 1 Preliminary Plat review - Platinum Subdivision - NE1; of Section 6, T2S, R6E, MPM (1700 block of North Rouse Avenue) - William Sebena, Jr., and Dan Sebena This was the time and place set for review of the Preliminary Plat for Platinum Subdivision, located in the Northeast One-Quarter of Section 6, Township 2 South. Range 6 East, Montana Principal Meridian. This site is more commonly known as the 1700 block of North Rouse Avenue. Planning Director Steve Lere presented the Staff Report. He stated the site is located east of North Rouse Avenue, just south and west of Midland Trucking. He noted the parcel is 13.37 acres in size and is located in an M-l...T-4 zone. The Planning Director stated the Commission I 04-30-84 146 granted conditional approval on the original Preliminary Plat on August 19, 1981 and had denied an extension on July 14, 1982 because the applicants had not cited adequate reasons for an exten- sion and changes had occurred in the area since the Preliminary Plat was originally approved. He noted the original application contained eight lots along the west side of Bozeman Creek, compared to the 23 included in the existing proposal, to be located on both sides of the creek. Mr. Lere stated access to the subdivision will be from North Rouse Avenue along Platinum Street, which will dead-end at approximately 1500 feet. He also stated a private road is shown along 1 the eastern boundary of the property. The Planning Director indicated when Industrial Sub- division was completed, no access was provided from that subdivision to the proposed sub- division, which could provide traffic circulation problems. Planning Director Lere then stated the Planning Board reviewed the Preliminary Plat and recommended approval, subject to sixteen conditions. Commissioner Anderson asked about possible flooding of the subject property. The Planning Director stated there is minimal flooding because the stream channel is deep and quite narrow as it goes through this property. Mayor Weaver asked if a traffic plan should be developed for the area to avoid future traffic problems. Planning Director Steve Lere stated two creeks travel through the area; and the road along the northern boundary is inferior. He stated it would be difficult to develop a road system for the area and indicated stream crossings have been denied by the Soil Conservation Service in the past. The Planning Director then indicated the applicants have received a 310 Permit to install a 36-foot by 36-foot concrete bridge across the creek. City Manager Wysocki stated the roads in the subdivision should be public roadways, and that the right-of-way along the eastern boundary of the property should be a dedicated public right-of-way rather than private, with the property owners being required to participate in improvement of the right-of-way at such time as the City deems necessary. Commissioner Anderson asked if the Planning Staff supports waiving of the Environmental Impact Statement and Community Impact Statement. I The Planning Director stated the Planning Staff has requested specific information; and that information has been provided by the applicants. He then stated the items addressed through the EIS and CIS have been adequately reviewed through the annexation and zone map change requests. Commissioner Vant Hull suggested changes to several of the conditions recommended by the City-County Planning Board. The Commission concurred that the language in Condition No. 5 could be changed from "until" to "unless and until." The Commission also concurred that the language in Condition Nos. 1 and 2 be changed from "Phase II is approved" to "Phase II is developed. " The Commissioner also expressed concern about potential damage to the stream by attempting to place the water and sewer pipes under the stream bed. Mr. Lere stated if there is any chance the installation of the pipes would disrupt the stream bed, the Soil Conservation Service or the Department of Fish, Wildl ife and Parks would stop the project and require that a specified alternative method be used. City Manager Wysocki suggested that Condition No. 17 be considered as follows: "that the public right-of-way on the eastern boundary of the property going north and south from Platinum Street be dedicated at this time, and the developer participate in the development of the north/south roadway at such time as determined desirable." Mr. Robert Lee, representing the applicants, showed the Commission maps of the proposed subdivision. He stated the applicants hope to develop a looped road system from the existing subdivision to the proposed subdivision which wi II alleviate some of the traffic congestion. He also stated the applicants intend to provide access from the subject subdivision to potential 1 subdivisions. Mr. Lee then stated the applicants would like to maintain control of the 30-foot right-of-way along the eastern boundary south of Platinum Street until a street is developed to allow them an opportunity to recapture some of their costs in developing roadways. Mayor Weaver noted that the City Manager has recommended that the roadways be dedi- cated public rights-of-way, but the applicants have indicated a desire to retain at least a portion of the right-of-way in private ownership. He requested that the staff and applicants attempt to resolve this difference prior to a decision. 04-30-84 . 147 Mr. John Schunke, Morrison-Maierle, representing the applicants, indicated he would be willing to answer any questions the Commission may have. The Commissioners did not ask any questions. Mayor Weaver stated a decision will be forthcoming in one week. Break - 5:00 to 5:10 p.m. 1 Mayor Weaver declared a break at 5:00 p.m., to reconvene at 5:10 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Request - police assistance - Fourth of July celebration - Wednesday, July 4, 1984 - Celebration '84 Committee City Manager Wysocki presented to the Commission a request submitted by the Celebration '84 Committee for police assistance during the Fourth of July celebration to be held at the Reno H. Sales Stadium. The City Manager noted last year was the City's Centennial; and the Commission authorized the payment of $400.00 for University security to patrol the event. He then asked if the Commission wishes to absorb the costs of additional police for the event. Commissioner Anderson indicated the Commission had authorized the expenditure last year because it was a part of the Centennial year activities. Commissioner Vant Hull suggested that the City, County and University consider cooperation in providing police assistance for the event. City Manager Wysocki stated he will talk to Laurie Schultz, Chairperson for Celebration 184, to determi ne what assistance is needed. Commissioner Jordan noted patroling of the four-way stop intersections should be considered this year. Mayor Weaver requested that this item be placed on next week's agenda for further discus- sion. I Discussion - proposed fees for use of Bogert Pool City Manager Wysocki presented to the Commission a memo from Acting Recreation Di rector Curt Shook on the proposed increase in fees for use of Bogert Pool. The City Manager noted the increase from 754 to $1.00 will equalize the admission fees paid at the Swim Center and Bogert Pool. He then stated the deficit in operating expenses for the Bogert Pool results from the fact that this is the first year the Swim Center and Bogert Pool were considered in two separate budget units and the fact that a water meter was installed at Bogert Pool. The City Manager recommended that the Commission authorize the proposed change in the fee schedule. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commis- sion authorize the increase in admission fees at Bogert Pool from 754 to $1.00. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Discussion - Cable television franchising City Manager Wysocki stated that Commissioner Mathre had requested this item be placed on the agenda. Commissioner Mathre stated during her attendance at the League of Cities and Towns Executive Board meeting last week, she talked with the City Manager from Great Falls about cable television franchising. She indicated the City of Great Falls approved a fifteen-year agreement; and the City Manager indicated he felt having more information would have been beneficial. The 1 Commissioner also stated the City of Missoula is now considering franchising; and they have a consultant working on the development of a franchise. She then asked the City Manager if he has had any experience with cable television franchising. City Manager Wysocki indicated he has dealt with a revocable permit for television fran- chises. He also noted that was done in the late 1960's, and technology has changed dramatically since that time. He expressed concern about attempting to use such a method for franchising at the current time. 04-30-84 . 148 Commissioner Mathre stated several members on the cable television committee have knowledge about the technological issues which members of the City staff do not have. She then suggested it may be beneficial for the City to consider gathering additional information and possible guidelines for a franchise agreement through a consultant. Mayor Weaver stated he would like to see the franchising move ahead because he feels the City is losing potential revenues through inaction. He also noted the local cable television company has indicated a willingness to pursue franchising with the City. 1 Commissioner Jordan stated it was his understanding that the last vote of the Commission referred the franchise back to staff, for a report to be submitted to the Commission. City Manager Wysocki stated the Commission had referred the cable television study committee report to staff for review, with a report to be submitted on Apri I 16, 1984. The City Manager stated his office has been in a state of transition since the report was referred to staff; and he has not had an opportunity to review the report or submit a recommendation. Commissioner Jordan then expressed his opposition to cable television franchising. Commissioner Anderson also expressed concern about the possibility. City Manager Wysocki stated if a majority of the Commission is interested in pursuing the possibility of cable television franchising, he will review the cable television study committee's report and submit a report to the Commission in one month. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission refer the cable television study committee's report to the staff, with review and a recommendation on hiring of a consultant or consideration of a franchise agreement, to be sub- mitted in one month. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No being Commissioner Jordan. Commission Resolution No. 2497 - resolution of intent to vacate a portion of East Aspen Street City Manager Wysocki presented Commission Resolution No. 2497, as prepared by the City Attorney, entitled: I COMMISSION RESOLUTION 2497 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF SAID COMMISSION TO VACATE AND ABANDON A PORTION OF EAST ASPEN STREET, 60 FEET IN WIDTH AND 200 FEET IN LENGTH, LYING IMMEDIATELY WEST OF NORTH WALLACE AVENUE, LOCATED IN THE NORTHERN PACIFIC ADDITION TO THE CITY OF BOZEMAN, MONT ANA. City Manager Wysocki also presented to the Commission memos from City Attorney Crumbaker- Smith and Director of Public Service Holmes recommending against the vacation because the only access to one of the affected tracts is on East Aspen Street. City Attorney Crumbaker-Smith stated the Commission has the authority to abandon a right- of-way but would be liable to the property owner for the loss of valuation of the property due to the loss of access. City Manager Wysocki then presented to the Commission a statement from Mr. Lloyd Pickett endorsing the abandonment of East Aspen Street and indicating a dedicated easement is acceptable. He stated he talked to Mrs. Pickett about the ramifications of the statement submitted, but he is uncertain that they understand the potential problems. The City Manager then stated if the Commission approves vacation of the right-of-way, one-half of the width of the right-of-way will go to the property on each side of the street. He questioned whether Mr. Davis's property would extend west far enough to meet Mr. Pickett's property to provide access through a continuous easement. City Manager Wysocki then presented to the Commission a letter from Suzie Haggerty, owner I of the tract currently being used by Convenience Disposal, stating opposition to the vacation of East Aspen Street. Ms. Suzie Haggerty stated there are two accesses to her tract of land, one from East Aspen Street and one from East Tamarack Street. She stated with the large vehicles which use the site, the two accesses are needed. Ms. Haggerty then stated there are three off-street parking spaces between her property line and the fence around the Convenience Disposal which she would be willing to lease to Mr. Davis for parking his personal vehicles. She noted those spaces, plus 04-30-84 149 the four currently located on his property, would provide the needed parking spaces for the Bed and Breakfast Inn. She also indicated she would have no objection to cars parking parallel along East Aspen Street because they do not interfere with access to the property and travel on the street is limited. Ms. Haggerty did indicate that elimination of the East Aspen Street access would devaluate her property. Mr. William Davis, one of the applicants for vacation, stated the entire neighborhood must 1 be considered in this request. He stated the Haynes Building, just north of his residence, has loading docks along East Aspen Street but has not been used for years. He once again noted the area is in a transitional period, which should be considered. Mr. Davis also expressed concern that the heavy trucks traveling along East Aspen Street could cause permanent struc- tural damage to the historic buildings in that area of the city. He then indicated he has no problem with easements for use, but he is concerned about the type of traffic that would use East Aspen Street. He also indicated he is looking for a long-term solution to the parking problems faced by the properties in that area. Mr. Davis then stated the three parking spaces that Suzie Haggerty has offered to lease plus the four parking spaces on his property represent basically the parking proposed in his original application for the Conditional Use Permit. He noted the vehicles would be required to back onto East Aspen Street when leaving the property. City Manager Wysocki noted that East Aspen Street in that area is an unimproved street which does not extend to North Church Avenue. He suggested backing onto East Aspen Street may not be bad because of the low traffic volume on the street. Commissioner Jordan stated the subject area is one of the few M-l, Commercial--Light Manufacturing District, Zones in the City and indicated he feels such zoning districts are needed. Mayor Weaver requested this item be placed on the next week's agenda for further dis- cussion and requested that the staff talk to the Picketts to determine if they understand the issue and review the City's potential liability in vacating the street. 1 - authorizin sale of a $17 million lOR bond issue for the City Manager Wysocki presented Commission Resolution No. 2498, as prepared by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2498 RESOLUTION RELATING TO HOSPITAL FACILITIES REVENUE BONDS (BOZEMAN DEACONESS FOUNDATION PROJECT); MAKING FINDINGS WITH RESPECT TO THE PROJECT AND BONDS; AUTHORIZING AND APPROVING THE PROJECT AND THE SALE AND ISSUANCE OF BONDS SECURED BY PAYMENTS TO OE RECEIVED PURSUANT TO A LOAN AGREEMENT AND A PLEDGE AND ASSIGNMENT OF THE CITY'S INTEREST IN THE LOAN AGREEMENT AND PAYMENTS THEREUNDER TO A TRUSTEE; AND AUTHORIZING THE EX- ECUTION OF DOCUMENTS. City Manager Wysocki stated the Commission has approved the request submitted by the Bozeman Deaconess Foundation for issuance of a $17 million IDR bond issue for construction of a new hospital. The City Manager recommended that the Commission adopt Commission Resolution No. 2498, which authorizes the issuance of the bonds. Commissioner Vant Hull stated she feels the $15,000.00 administrative fee for this bond issue is too low and indicated she does not support adoption of this Resolution unless that fee is increased. It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commission adopt Commission Resolution No. 2498, authorizing the issuance of a $17 million I DR bond issue 1 for the Bozeman Deaconess Foundation. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Anderson and Mayor Weaver; those voting No being Commissioner Vant Hull. Appl ication for Beer License - Gallatin Valley Softball Association - May 4-6, 1984 City Manager Wysocki presented to the Commission an application for a temporary Beer License, along with the required fee, submitted by the Gallatin Valley Softball Association for the period May 4-6, 1984. The City Manager stated the State License has not been received and 04-30:""04 150 recommended that the Commission approve the application, contingent upon receipt of the State License. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commis- sion approve the application for a temporary Beer License submitted by the Gallatin Valley Softball Association for the period May 4-6, 1984, contingent upon receipt of the State License. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those 1 voting No, none. Application for Gaming License - The Molly Brown - one keno machine - for the period through June 30, 1984 City Manager Wysocki presented to the Commission an application for Gaming License, along with the required fee, on behalf of The Molly Brown, for one keno machine for the period ending June 30, 1984. The City Manager recommended that the Commission approve the application. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the application for Gaming License submitted by The Molly Brown for one keno machine for the period ending June 30, 1984. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. Discussion - stop signs at the intersection of West Koch Street with Ninth and Tenth Streets City Manager Wysocki presented to the Commission a letter from James Goehrung, 309 South Tenth Avenue, requesting that stop signs be placed at the intersections of South Ninth and Tenth Avenues with West Koch Street, along with minutes from the Pedestrian/Traffic Safety Committee meeting at which this item was discussed. The City Manager also submitted a memo from Director of Public Service Holmes suggesting that West Koch Street be designated a through east-west street from South Eighth Avenue to South 23rd Avenue at this time, with stop signs at South Eighth Avenue, South Eleventh Avenue and South Nineteenth Avenue. The Director of Public 1 Service also indicated West Koch Street could be designated a through street from South Willson Avenue to South Eighth Avenue after drainage problems at the intersection of South Sixth Avenue and West Koch Street have been corrected. Mayor Weaver asked if designation of West Koch Street as a through street would solve the problems raised by Mr. Goehrung. City Manager Wysocki stated it should eliminate the problems. He also noted some of the traffic flow problems could possibly be resolved by the through street designation. Mayor Weaver asked if the Pedestrian/Traffic Safety Committee had reviewed the Director of Public Service's recommendation. He suggested if they have not, the matter be referred back to the Committee for a recommendation prior to Commission action. Commissioner Anderson expressed concern about the lack of sidewalks along West Koch Street. She suggested if designation as a through street is approved, sidewalks should be re- quired to avoid problems for pedestrians in the area. Mr. James Goehrung stated he had attended the Pedestrian/Traffic Safety Committee meetings at which this item was discussed. He noted the Committee has tabled a recommendation until a traffic count is completed because they do not feel the accident statistics warrant a stop sign. Mr. Goehrung then stated he has talked to people in the neighborhood; and they have agreed some type of additional traffic regulation is necessary, have expressed skepticism about designa- ting West Koch Street a through street, and have indicated opposition to making West Koch Street a one-way street. Ms. Ellen Ornitz, 921 West Koch Street, stated she had hoped two four-way stop intersections 1 wou Id be created. She stated stop signs on South Ninth and South Tenth Avenues at West Koch Street should eliminate some of the traffic problems. She also indicated additional patroling in the area might alleviate some of the problems. Ms. Ornitz did express concern for the children in the area if West Koch Street is designated as a through street. Commissioner Vant Hull stated the City needs additional police personnel to patrol the streets. She stated she has heard many complaints that the present City ordinances are not being enforced as they should be. 04-30-84 151 Mr. Goehrung then presented to the Commission a petition containing 35 signatures which requests that stop signs be placed on South Ninth and South Tenth Avenues at West Koch Street. Mayor Weaver requested that this item be forwarded to the Pedestrian/Traffic Safety Committee, along with the memo submitted by Director of Public Service Holmes; and that this item be placed back on the Commission agenda as soon as a recommendation is received from the Comm i ttee . 1 Recess - 6:25 p.m. Mayor Weaver declared a recess at 6:25 p.m., to reconvene at 7:30 p.m., for the purpose of completing the routine business items. Reconvene - 7:30 p.m. Mayor Weaver reconvened the meeting at 7: 30 p. m. for the purpose of completing the routine business items. Continued discussion - draft annexation policies as revised by the City Commission City Manager Wysocki presented to the Commission the draft annexation policies as revised by the City Commission at last week's meeting. The Commission reviewed the revised draft annexation policy, submitting additional revi- sions to a few of the items and adding one goal. Commissioner Anderson asked if the Commission should consider once-a-year annexations with the idea of a growth management policy. Commissioner Vant Hull noted the Planning Director had indicated at last week's meeting that if a large amount of time were needed to prepare a staff report for each annexation, the once-a-year annexation policy may create workload problems for the Planning Staff. City Manager Wysocki stated the City must also consider the fact that each annexation may affect the tax revenues and optional revenues, and it may not be in the best interests of all I involved to consider annexations only once a year. Mayor Weaver stated he feels the City-County Planning Board should review the annexation policy and submit its recommendations prior to adoption by the Commission. Planning Director Steve Lere stated the Planning Board will conduct its next meeting on Thursday, May 10, 1984, at which time they could discuss the draft annexation policy. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission submit the draft annexation policy to the City-County Planning Board for review at its earliest possible convenience and a recommendation to be submitted to the Commission as soon as possible. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Discussion - FY I items City Manager Wysocki presented the following "For Your Information" items to the Com- mission: (1) A letter from the National League of Cities regarding renewal of the City's member- ship in the National Association of Telecommunications Officers and Advisors. Commissioner Mathre asked if the Commission wishes to retain its membership in the NA TOA for another year. Mayor Weaver requested this item be placed on next week's agenda for discussion. (2) Minutes from the Pedestrian/Traffic Safety Committee meeting of February 28, 1984. I (3) Weekly construction reports from Thomas, Dean and Hoski ns, I nc. Request - permission to hang banner across Main Street for Law Week - Gallatin County Bar Association City Manager Wysocki presented to the Commission a request on behalf of the Gallatin County Bar Association to hang a banner across Main Street in observance of "Law Week". The City Manager stated the appropriate fee and deposit have been paid in the Building Inspection Division and recommended that the Commission approve the request. 04-30-84 . 152 It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commis- sion approve the request submitted by the Gallatin County Bar Association for permission to hang a banner across Main Street for II Law Week. II The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Proclamation - "Registration Awareness Month" - May 1984 1 City Manager Wysocki stated Commissioner Jordan had requested this item be removed from the Consent Items. Commissioner Jordan stated the selective service is a federal government program. He then stated he does not feel it is appropriate for the federal government to send this type of proclamation to local governments for "rubber stamp" approval. COr!1missioner Anderson expressed her support of Commissioner Jordan's comments. It was moved by Commissioner Vant Hull, seconded by Commissioner Mathre, that the Commission concur in the Mayor's proclamation of Mayas "Registration Awareness Month" in the City of Bozeman. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Mathre and Mayor Weaver; those voting No being Commissioner Jordan and Commissioner Anderson. Consent Items Wysocki presented to the Commission the following items. - SID 615 - It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the items as listed above be approved and that the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner I Mathre and Mayor Weaver; those voting No, none. Continued work session - goals assessment evaluation City Manager Wysocki stated the Commission had requested this item be placed on the agenda for further discussion. Mayor Weaver asked if any items should be added to those categories discussed at last week's meeting. He reminded the Commissioners that all goals will begin with an understood lilt shall be the policy or goal of the City of Bozeman to ....." The following items were then added to the list of goals: 3. Utilities g. Maintenance of water distribution and sewer collection systems. ". . . .. maintain and upkeep existing water distribution and sewer collection lines. II h. Management of utility assets. II . . . .. develop a management plan for real property assets of all utility funds and use them to the best advantage of the City and its taxpayers. II 5. Government operations k. Well system. ". . . .. develop a complete well system to eliminate the need for ice breaking in Bozeman Creek. II 2. Parks and Recreation 1 e. Water for irrigation. II . . . .. develop alternative sources of water for irrigation of publicly owned and developed lands where practicable. II Break - 8:30 to 8:40 p.m. . Mayor Weaver declared a break at 8:30 p.m., to reconvene at 8:40 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. 04-30-84 153 Continued work session (continued) - goals assessment evaluation Mayor Weaver suggested the Commission continue the goal setting process by developing goals for those items listed at last week's meeting. 3. Transportation a. Traffic Master Plan. II. . . .. review, update and critically 1 evaluate the Bozeman Area Transportation Plan. II b. Development to be self-supporting. II ..... ensure that new development participates in the improvement of access roads. II c. Main Mall traffic safety. II . . . .. increase traffic safety at the intersection of U.S. 191, West College Street and Main MalLII d. Eliminate use of salt on the streets. II . . . .. reduce or eliminate the use of salt for ice control on our streets. II e. Additional signing (stop signs and traffic signals at intersections) . " . . . .. investigate the need for improved traffic signing in order to improve traffic safety and traffic flow. II f. Bike paths. II . . . .. develop a bike way system for the City.1I g. I mprove traffic flow. II . . . .. review possible methods to improve the traffic flow. II h. Alternative truck route. " ..... reduce to a minimum the through truck traffic in downtown Bozeman, particularly on Main Street. II i . Review of residential development road standards. II ..... review residential construction standards and time schedules for full development, with possible downward revision of road construction standards if desirable. II j. Paving streets. II . . . .. to pave more existing streets. II 1 Mayor Weaver requested that this item be placed on the agenda for May 14 and indicated the Commission will attempt to complete this step in the process at that time. I Adjournment - 9:20 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. KENNETH L. WEAVER, Mayor ATTEST: Clerk of the Commission I 04-30-84