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HomeMy WebLinkAbout1984-01-23 Jl1 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA January 23, 1984 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, I Municipal Building, January 23, 1984, at 4:00 p.m. Present were Mayor Weaver, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Interim City Manager Swan, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a prayer by Commissioner Mathre. The minutes of the special meeting of December 23, 1983 and the regular meeting of January 16, 1984 were approved as corrected. Action on the minutes of the regular meetings of October 3,17 and 31,1983; November 14,1983; December 5,1983; and the special meeting of November 26, 1983 was deferred until a later date. None of the Commissioners requested that any of the items listed under Consent Items be removed for discussion. create SI D No. 645 - sewer line alon This was the time and place set for the decision on Commission Resolution No. 2491, entitled: COMMISSION RESOLUTION NO. 2491 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN TO CREATE A SPECIAL IMPROVEMENT DISTRICT NO. 645 FOR THE PURPOSE OF CONSTRUCTION AND INSTALLATION OF A SANITARY SEWER AND APPURTENANCES TO SERVE ADJOINING PROPERTIES AND MORE SPECIFICALLY I DESCRIBED AS FOLLOWS: AN EIGHT (8) INCH SANITARY SEWER, MANHOLES AND SERVICE STUBS TO THE PROPERTY LINE, AND NECESSARY APPUR- TENANCES, FROM A POINT APPROXIMATELY 125 FEET WEST OF SOURDOUGH CREEK TO THE INTERSECTION OF KAGY BOULEVARD AND SOURDOUGH ROAD, TO SERVE PROPERTY LOCATED WITHIN GRAFtS SECOND SUBDIVISION AND OTHER PROPERTY EAST OF SOURDOUGH ROAD. THE CONSTRUCTION AND INSTALLATION OF THE SANITARY SEWER TO IN- CLUDE ALL TRENCH EXCAVATION AND BACKFILL, BEDDING MATERIAL, SANITARY SEWER LINES, MANHOLES, SERVICE LINE STUBS AND OTHER NECESSARY APPURTENANCES. Interim City Manager Swan stated the Commission conducted the public hearing last week and no protests were received. She then recommended the Commission approve the creation of Special Improvement District No. 645 and direct the City Attorney to prepare a Commission Resolution creating said district. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission approve Commission Resolution No. 2491, stating the intent to create Special Im- provement District No. 645, to install a sewer line along Kagy Boulevard to serve Graf's Second Subdivision; and authorize and direct the City Attorney to prepare a Commission Resolution creating said district. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Decision - Zone Code Amendment - amend Ordinance No. 1128 to provide that five feet of the I required thirty-five foot setback from stream banks be left in natural vegetative state This was the time and place set for the decision on the Zone Code Amendment to amend Ordinance No. 1128, to provide that five feet of the required thi rty-five foot setback from stream banks be left in a natural vegetative state. I nterim City Manager Swan stated the Commission had conducted the public hearing and concurred in the Zoning Commission recommendation that the Commission approve the Zone Code Amendment. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the 01-23-84 012 Commission approve the Zone Code Amendment to amend Ordinance No. 1128, to provide that five feet of the required thirty-five foot setback from stream banks be left in a natural vegetative state; and authorize and direct the City Attorney to prepare an Ordinance to be brought back for action. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. Acknowledge receipt of petition from residents of Gallatin Manor re The Sundance Saloon I I nterim City Manager Swan presented to the Commission a petition submitted by the residents of Gallatin Manor regarding The Sundance Saloon. She noted the petition indicates patrons of The Sundance Saloon have frequently disturbed the peace in that residential neighbor- hood, especially during the past three years. The I nterim City Manager then recommended that the Commission acknowledge receipt of the petition and that the matter be referred to staff to allow the Director of Public Safety to review the matter, with a report to be submitted at next week's Commission meeting. Mr. Wayne Ricks, Manager of the Gallatin Manor ,stated the noise created by the music and the patrons of The Sundance Saloon make it difficult to sleep, especially between midnight and 4:00 a.m. He stated he met with the owners of The Sundance Saloon last fall, and they agreed to try to keep the noise level down, but have not done so. Mr. Ricks then requested that the City help them create a better living situation in the residential area. Mrs. Shirley Luhrsen, resident of 1822 West Beall, stated her apartment is immediately in back of The Sundance Saloon. She stated when she moved into the Gallatin Manor in 1979, it was a quiet place to live, except for occasional Saturday nights and special events. She stated the managers and residents of Gallatin Manor have attempted to meet with the owners of The Sundance Saloon on numerous occasions but have received no response. Mrs. Luhrsen stated patrons of The Sundance Saloon have thrown snowballs and beer bottles at the windows of the apartments facing The Sundance Saloon. Also, the music from The Sundance Saloon is loud and creates a disturbance, after which the musicians and other patrons leave, creating further I disturbance. She also noted the owners of The Sundance do not maintain their sidewalks during the winter. Mrs. Luhrsen then stated residents of the Gallatin Manor attempted to get the liquor license for The Sundance Saloon suspended two years ago but were unsuccessful. Commissioner Vant Hull noted the business has expanded during the past few years to include music and gambling. She asked if the traffic and problems have also increased. Mrs. Luhrsen noted the building in which The Sundance Saloon is located was originally used as a pool parlor. She stated in 1979, when she moved into the Gallatin Manor, the area was much quieter, with possibly 75 cars in the lot at anyone time. She noted now approxi- mately 200 cars can be found in the parking lot; and the noise level has increased dramatically. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commis- sion acknowledge receipt of the petition from residents of Gallatin Manor regarding The Sundance Saloon. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commission refer this matter to the staff, for review and a recommendation to be submitted at next week's meeting. The motion carried by the following Aye and No vote: those voting Aye being Commis- sioner Jordan, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. Request - abatement of penalty and interest on 1983 assessment - B & J Enterprises for 1602 I West Koch Street Interim City Manager Swan presented to the Commission a request on behalf of B & J Enterprises for an abatement of penalty and interest on 1983 assessment for 1602 West Koch Street. The Interim City Manager stated she has reviewed this request and found that the corrected billing was submitted just prior to the November 30, 1983 deadline for payment. She then stated the B & J Enterprises has paid the entire amount and recommended that the Commission 01-23-84 U13 approve the request for abatement and authorize refund of the $107.77 penalty and interest paid. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commis- sion authorize the abatement of penalty and interest on the 1983 assessment for B & J Enter- prises for 1602 West Koch Street, and authorize and direct the Di rector of Finance to refund I the $107.77 penalty and interest charges which have been paid. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Discussion - acquisition of water line easements from Water Treatment Plant to Bozeman Creek for overflow pipe I nterim City Manager Swan presented to the Commission copies of memorandums from the Director of Public Service (Works) and the City Attorney regarding the acquisition of water line easements from the Water Treatment Plant to Bozeman Creek for an overflow pipe. The Interim City Manager stated Director of Public Service (Works) Holmes has indicated installation of an overflow pipe is necessary for operation of the Water Treatment Plant. She then stated City Attorney Crumbaker-Smith has negotiated with the property owners. The City Attorney has indicated the negotiations have now reached the bottom line, which is $3,240.00 for a sixty-foot easement, based on a $9,000 per acre valuation. Interim City Manager Swan then recommended the Commission authorize and direct the staff to proceed with acquiring the necessary easement and authorize the expenditure of $3,240.00 from the Water System Revenue Bond proceeds. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission authorize and direct the staff to proceed with acquiring the water line easement for the overflow pipe from the Water Treatment Plant to Bozeman Creek; and authorize expenditure of $3,240.00 from the Water System Revenue bond proceeds. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, I Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. (15.04 acres located east I nterim City Manager Swan presented to the Commission a request submitted by Frederick J. Bell on behalf of Springhill Properties requesting annexation of 15.04 acres located east of Manley Road and north of the old City landfill site. The I nterim City Manager recommended the Commission acknowledge receipt of the request and table any action until an annexation policy has been developed. Commissioner Jordan stated the letter indicates the City has accepted a sewer easement which stipulates the City will not oppose annexation of this property and will allow the property to hook onto the city sewer at the developer's expense. He then noted the Planning Board has reviewed a Master Plan Amendment for this site and has expressed several concerns. Mr. Art Van1t Hul, salesman and engineer for Cook-Bell Real Estate, asked how long it wi II be before the City acts on this annexation request. Mayor Weaver stated the Commission will be in a better position to answer that question after discussion on the status of the annexation policy. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commission acknowledge receipt of the request submitted by Frederick J. Bell on behalf of Springhill Properties requesting annexation of 15.04 acres east of Manley Road and north of the old City landfill; and table further action until an annexation policy has been developed. The I motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. and City-County Planning oard re annexation Issues - Interim City Manager Swan submitted to the Commission a memo from Interim Planning Director Money concerning a second group meeting on annexation issues, which has been 01-23-84 U14 tentatively scheduled for Saturday, February 18, 1984. She recommended that the Commission acknowledge receipt of this memo and submit a recommendation on when the meeting should be held. I nterim Planning Director Money stated the County Commission has considered this memo and indicated they cannot meet on February 18, but prefer an afternoon meeting during the week, preferably on a Thursday or Friday. He then stated it is important that both governing bodies be represented at these meetings. I The Commission then concurred a Saturday meeting would be preferable and requested that Interim Planning Director Mike Money confer with the County Commissioners and City-County Planning Board on setting a time for the proposed meeting. Discussion - update on status of annexation policy; possible adoption of pol icy re circumference of City Interim City Manager Swan noted Commissioner Jordan had requested this item be placed on the agenda. Mayor Weaver requested a summary of activities on the development of an annexation policy be given. He noted this will be beneficial to Commissioner Jordan and remind the rest of the Commissioners of past actions. Interim City Manager Swan gave a brief review of discussions on establishing an annexa- tion policy. She noted former City Manager Evans' memo dated November 4, 1983 provides a summary of staff recommendations for formation of an annexation policy. She stated the City Commission has also expressed an interest in getting input from the County Commission and City- County Planning Board prior to establishing a policy. The I nterim City Manager then stated the staff would be willing to help the Commission prepare a policy if the Commission gives a definite indication of what should be in the annexation policy. Mayor Weaver stated the water and sewer rate studies need to be completed so a hook-up fee can be implemented. He also noted the new City Manager may have suggestions on development I of an annexation policy, hook-up fees and impact fees. He then stated preparation of an annexa- tion policy could begin after the joint meeting with the County Commission and City-County Planning Board. He noted the City Commission could give the staff direction and indicate what should be contained in the annexation policy; and the staff could prepare a draft policy from which to develop the final policy. Mayor Weaver then stated he feels hook-up fees should also be considered as soon as possible. Commissioner Anderson stated she feels a public hearing should be held on the proposed annexation policy. Following a brief discussion, the Commission concurred that it will direct the staff to prepare a draft annexation policy; revise that draft policy as needed; conduct a publ ic hearing and adopt an annexation policy by April 15, 1984 if possible. Commissioner Jordan stated he has prepared a brief memo to the Commission, along with a proposed map, concerning a possible policy on what properties would be considered for annexa- tion. The Commissioner noted the City faces budget constraints; and extension of services through annexation can cause a hardship on various divisions. He stated if a circumference were developed, long-range planning might be easier. Commissioner Jordan then ~stated the exist- ing boundaries of the city are very jagged, which can also create problems for the various divi- sions, especially the Police and Fire. He indicated he feels those areas should be made more even when possible. The Commissioner also stated establishment of this type of policy would provide the City an opportunity to plan ahead so people know what is expected, rather than having the City react to whatever is proposed. I Discussion - re process of public hearings before City-County Planning Board and Zoning CommiSSion Interim City Manager Swan stated Commissioner Jordan had requested this item be placed on the agenda. Commissioner Jordan stated he feels the public hearing process before the City-County Planning Board, Zoning Commission and City Commission should be streamlined if possible. He 01-23-84 J15 indicated he is seeking authorization to proceed with reviewing the process and alternative methods that might streamline the process, and submit a recommendation to the Commission. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commis- sion appoint Commissioner Jordan to explore ways in which the public hearing process as it relates to land use planning and development can be streamlined by gathering information from I staff, appropriate advisory boards and commissions, and other sources of information external to the City of Bozeman; and to formulate recommendations for action by the City Commission, with a preliminary report to be submitted in two weeks. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commis- sioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. B rea k - 5: 00 to 5: lOp. m. Mayor Weaver declared a break at 5:00 p.m., to reconvene at 5:10 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Discussion - goal setting process Commissioner Mathre stated she has prepared a draft letter to be sent to various groups and individuals. She also indicated she talked to the School District No. 7 Business Office about conducting meetings in various schools but has received no answer. The Commissioner then requested that the Commissioners submit names of any group or individual they feel would be interested in participating in the goal setting process. The Commissioners reviewed the draft letter and proposed minor revisions. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission authorize and direct Commissioner Mathre to send the revised letter to various groups and individuals during the next week if she completes all of the necessary arrangements to meet the proposed schedule of meetings. The motion carried by the following Aye and No I vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. Update on Urban Coalition meeting Interim City Manager Swan submitted a brief report to the Commission on the Urban Coalition meeting held in Bozeman on Friday, January 20, 1984 from 10:00 a.m. to 3:30 p.m. She stated all members of the Urban Coalition were represented at the meeting. She noted she has been appointed Chairman of the Finance Committee, which is gathering financial and budgetary information so they can analyze state-wide trends. She then stated the Urban Coalition addressed several items during their meeting. She noted the Urban Coalition decided to support local option taxes in the broad sense during the 1985 Legislative session. She stated the Legislation Committee, of which she is a member, wi II support legislation which wi II allow more flexibility in finances and accountability at the local level. The Urban Coalition has also indicated they wish to hire a lobbyist for the 1985 Legislative session. The Coalition has also indicated it will support legislation for service districts for cities and counties and cooperative efforts. The Coalition also received an update on the block grant program for the Fiscal Year 1985 budget period. Mr. Alec Hansen, Executive Director of the Montana League of Cities and Towns, submitted an update on the financial institutions tax. If the Supreme Court accepts the case and upholds the current law, cities will lose about 9 percent from financial institutions taxes on federal investments and obligations. Mr. Hansen also presented an update on the veteran's preference law. The Interim City Manager stated the I Finance Committee will submit information to the Revenue Oversight Committee for their consider- ation. Interim City Manager Swan then stated the next Urban Coalition meeting will be in the Yellowstone County Courthouse in Billings at 10:00 a.m. on April 6,1984. Commissioner Vant Hull stated she feels the City Commission should be represented at the Urban Coalition meetings, especially if the City appropriates monies for hiring of a lobbyist, and because the Urban Coalition considers legislative as well as administrative matters. The Commission concurred it would be beneficial to have a Commissioner attend each of the meetings. 01-23-84 UIG Ordinance No. 1150 - Tentative Appropriate Ordinance - C I P for Fiscal Year 1983-84 Interim City Manager Swan presented Ordinance No. 1150, as prepared by the City Attorney, entitled: ORDINANCE NO. 1150 TENTATIVE CIP APPROPRIATION ORDINANCE AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, APPROPRIATING ADDITIONAL FEDERAL REVENUE SHARING MONIES FOR VARIOUS CAPITAL I ITEM EXPENDITURES FOR THE PERIOD OCTOBER 1, 1983 THROUGH SEP- TEMBER 30, 1984. The Interim City Manager recommended the Commission provisionally adopt Ordinance No. 1150 and set the public hearing date for February 6, 1984. Commissioner Anderson expressed concern that the proposed appropriation for paving of the parking lot at the corner of East Lamme Street and North Rouse Avenue may not include landscaping. Commissioner Vant Hull stated she does not support adopting the proposed Tentative Appropriation Ordinance for the Capital Improvement Program. She indicated she feels other mechanisms are available for scheduling an item for public hearing. The Commissioner also stated after an Ordinance has been provisionally adopted, it is difficult to change that Or- dinance. Commissioner Jordan asked if the City has authority to remove the railroad tracks at the street crossings, as listed in the Tentative CI P Appropriation Ordinance. Interim City Manager Swan suggested that if any Commissioners have any specific questions about the appropriations listed in the Tentative C I P Appropriation Ordinance, they submit those questions in writing as soon as possible. She indicated she would then forward those questions to the appropriate staff so they can be answered quickly and easily during the public hearing. It was moved by Commissioner Mathre, seconded by Commissioner Anderson, that the Commission provisionally adopt Ordinance No. 1150, the Tentative Capital Improvement Program Appropriation Ordinance, and set the public hearing date for February 6, 1984. The motion carried by the I following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No being Commissioner Vant Hull. Ordinance No. 1151 - Zone Code Amendment - revising fee schedules I nterim City Manager Swan presented Ordinance No. 1151, as prepared by the City Attorney, entitled: , ORDINANCE NO. 1151 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 18.49.090 OF THE BOZEMAN MUNICIPAL CODE, PROVIDING FOR A REVISION TO THE FEE SCHEDULE FOR PERMITS, MAP CHANGES, VARIANCES AND OTHER PROCEDURES IN THE CITY OF BOZEMAN, MONTANA. The I nterim City Manager stated the Commission has conducted the public hearing and approved this Zone Code Amendment. She then recommended the Commission provisionally adopt Ordinance No. 1151 and that it be brought back in two weeks for final adoption. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission provisionally adopt Ordinance No. 1151, revising the fee schedules, and that the Ordinance be brought back in two weeks for final adoption. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. Pledged Secu rities as of December 31, 1983 I In compliance with the provisions of Section 7-6-201 to 7-6-212, M.C.A., Commissioner Anderson and Commissioner Jordan had examined the receipts of Depository Bonds and Securities held by the Director of Finance as security for City funds deposited in Bozeman banks. The Depository Bonds and Securities were found to be in order. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commission approve the inventory of the Depository Bonds and Pledged Securities as of Decem- ber 31, 1983, and a list of these be set forth as follows: 01-23-84 U17 DEPOSITORY BONDS AND SECURITIES December 31, 1983 RATE MATURITY RECEIPT NO. TOTAL AMOUNT FIRST BANK - Bozeman I Federal Deposit Insurance Corporation $ 200,000.00 Trusteed with First Bank of Minneapolis: MA Ser A 1972 Housing Finance Agency 5.25 4/01/84 9020-6892 50,000.00 MD 2nd Ser W 1972 St Local Fac Loan 4.50 8/15/84 " 30,000.00 Anne Arundel Cnty, MD Ser 1973 6.00 12/01/84 " 100,000.00 Gallatin Co, MT, Ser 1976 Airport Auth. 8.00 1/01/86 , 70,000.00 Helena, MT, Parking Fac Refdg Rev 7.125 1/01/86 140,000.00 Hennepin County, MN, 1972 Hospital GO 4.80 2/01/86 50,000.00 NJ Ser 1976 Water Consrvtn 5.60 2/01/87 100,000.00 NY Trans Cap Fac 4.70 2/15/87 50,000.00 Sanders County, MT, GO 7.00 7/01/87 2,000.00 Sanders County, MT, GO 7.00 7/01/87 65,000.00 Oregon Ser 35 Vets Welfare 5.00 8/15/87 100,000.00 Nassau County Ser A Serl Gen 7.00 10/01/87 100,000.00 Oregon Ser 38 Vets Welfare 4.70 12/01/87 100,000.00 Oregon Ser 36 ST Vets Welfare 5.60 3/01/88 50,000.00 State of WA Ser A GO 5.60 4/01/89 165,000.00 County of Cuyahoga, Ohio 4.875 10/01/89 100,000.00 Bozeman, MT, GO 4.70 1/01/90 45,000.00 Bozeman, MT, GO 4.80 1/01/91 45,000.00 Bozeman, MT, GO 4.90 1/01/92 45,000.00 WA St Ser E Waste Disposal Facility GO 5.40 4/01/93 115,000.00 WASt Ser R GO 5.40 4/01/93 185,000.00 Florida Ser 1974-A St Brd Ed Cap 5.20 1/01/94 75,000.00 Maryland Var Purp 4.30 11/15/85 50,000.00 Pledged to the City of Bozeman, awaiting receipts. I Oregon Var. PURP 5.60 7/15/93 $ 150,000.00 Cook County Illinois 5.75 11/01/93 200,000.00 Anne Arundel 5.70 2/01/94 150,000.00 Hawaii Var. PURP 5.90 2/01/94 200,000.00 TOT AL - First Bank - Bozeman $2,532,000.00 FI RST SECURITY BANK - Bozeman Federal Deposit Insurance Corporation $ 200,000.00 Trusteed with United Bank of Denver: State of MT, Ex Officio Reg., Mont. Univ. System 4.625 1/01/86 3819 15,000.00 Chouteau Co., MT, Sch. Dist. #44 Bldg. Bd. 5.60 12/30/87 3820 13,000.00 . 5.50 12/30/86 3822 13,000.00 5.20 12/30/84 3823 2,000.00 Chouteau Co., MT, Sch. Dist. #111 Bldg. Bd. 5.60 12/30/87 3824 18, 1 00.00 5.50 12/30/86 3825 1 8 , 1 00 . 00 5.20 12/30/84 3826 18,100.00 City of Bozeman, Gallatin Co., MT, GO Bd. Sr. Center 4.30 10/01/86 6319 40,000.00 4.40 10/01/87 6319 40,000.00 City of Helena, Lewis & Clark Co., MT; S.I.D. Bonds #280 7.00 1/01/91 6522 36,000.00 City of Helena, Lewis & Clark Co., MT; S. J. D. Bonds #289 7.00 1/01/91 6523 6,000.00 I City of Helena, Lewis & Clark Co., MT; S.I. D. Bonds #287 7.00 1/01/91 6524 8,000.00 Lewis & Clark Co., MT GO Libr. Bds. 7.00 1/01/87 6593 75,000.00 Lewis & Clark Co., MT GO Libr. Bds. 7.00 1/01/85 6594 10,000.00 Town of Belgrade 6.60 1/01/88 6771-SK201895 39,000.00 City of Polson, Lake Co., MT, Water System 6.80 6/01/92 SK68857-68858 50,000.00 6.90 6/01/93 " " 50,000.00 Summit Co., CO Sch. Dist. No. RE-l 5.50 12/01/94 SK72098 100,000.00 Adams Co., CO City of Commerce GO Storm & Sewer 7.25 8/01/92 SK77559 170,000.00 01-23-84 , 018 Montana Board of Housing Single Family Program 6.10 6/01/97 SK80904 100,000.00 Vail, CO, Land Transfer Tax Anticipation Warrants 8.75 12/01/87 SKl19286 225,000.00 City of Maple Grove, MN, GO Imp. Bds. 8.00 2/01/93 SK146439 100,000.00 Unita County S .1. D. #6 State of Wyoming, GO Bldg. Bonds 9.95 12/01/95 SK149545 120,000.00 Bozeman, MT, S.1. D. #625 9.75 1/01/2001 SK155026 100,000.00 I Gallatin County, MT HSD #7 5.20 7/01/88 SK155028 25,000.00 Washoe County School Dist., Nevada GO Bldg. Bonds 5.90 10/01/87 SK161430 100,000.00 Trusteed with Northwestern National Bank of Minneapolis: Federal National Mortgage Assn. 13.75 4/10/85 0-130536 500,000.00 Waco Texas Hsng. Auth. 4.50 8/01/86 5019 35,000.00 . 4.50 8/01/85 5020 30,000.00 Virginia, MN Hsng. and Redev. Auth. 4.50 4/01/99 5021 35,000.00 4.50 4/01/2000 5022 35,000.00 Fergus Falls, MN Hsg. Redev. 5.00 5/01/95 6035 20,000.00 Fergus Falls, MN 5.00 5/01/98 6036 25,000.00 TOT AL - First Security Bank - Bozeman $2,171,300.00 MONTANA BANK - Bozeman Federal Deposit Insurance Corporation $ 200,000.00 Trusteed with Federal Reserve Bank of Minneapolis: Town of Ennis, MT, SWR Constr. Bd. 4.45 09/01/84-86 H951 18,750.00 County of Mineral, MT, GO Hosp. Bd. 4.50 12/15/84 H14239 13,600.00 County of Missoula, MT, GO Library Bd. 4.50 7/01/86 H28973 15,000.00 County of Petroleum, MT Sch. Dist. #159 (Winnett), School Bldg. Bd. 4.70 7/01/85 H28974 15,000.00 City of Boulder, MT, GO Bd. 4.71 2/15/84-87 H958 16,800.00 I Grade Sch. Bldg. Dist #11 of Powell Co. (Ovando), MT, Sch. Bldg. Bd. 6.00 6/04/85-89 Hl020 6,000.00 Pueblo West Metro. Dist. CO, Dist. Bd. of 1969 Ser. 1970 8.00 10/01/86 H29471 10,000.00 Snohomish, Co., WA, GO Admin. Bldg. & Parking Fac. Bd. 1970 4.70 1/01/84 H29472 10,000.00 City of Polson, MT GO Bd. of 1970 6.00 1/15/85,86,90 H29829 5,625.00 City of Polson, MT GO Bd. of 1970 6.00 1/15/84 H29971 3,750.00 6.00 1/15/87,89 H29972 7,500.00 Trout Creek, MT Sch. Dist. #6 of Sanders Co., School Bldg. Bd. 5.25 12/31/93 H30310 19,000.00 5.30 12/31/94 H30311 19,000.00 5.35 12/31/95 H30312 19,000.00 Florida State Full Faith & Credit Charlotte Co. Rd. Bd. 6.50 7/01/95 H128 25,000.00 Saginaw Cnty, MI Ser II Thomas, TWP-SAN-SWR Proj No-l Drnge 6.75 5/01/96 H129 25,000.00 Co. of Madison, MT Sch. Dist. #5 of Madison Co., School Dist. Bd. 5.00 11/01/84-87 H694 10,000.00 New York City V 187 6.50 1/15/85 H731 10,000.00 New York City R 187 6.50 1/15/85 H729 90,000.00 Pledged to the City of Bozeman, awaiting receipts. North Slope Borough GO 11/01/88 $ 100,000.00 Grand Forks RFDG Imp. 05/01/89 100,000.00 Southgate Water Dist. RFDD 09/01/90 100,000.00 Flathead Co. SD #44 01/01/96 120,000.00 Gaithersburg Hosp. Revenue 09-01-09 (2009) 180,000.00 Sub Total - Montana Bank of Bozeman, Montana $ 939,025.00 I Pledging Amendment to Repurchase Agreement: Federal National Mortgage Assn. 7.95 7/10/86 200,000.00 U. S. Treasury Notes 9.25 5/15/84 300,000.00 TOT AL - Montana Bank of Bozeman - Bozeman $1,439,025.00 01-23-84 U18 FI RST CITIZENS BANK OF BOZEMAN - Bozeman Federal Deposit Insurance Corporation $ 200,000.00 Trusteed with First National Bank of Minneapolis: U.S. Treasury Notes 10.625 7/31/85 9893 200,000.00 U.S. Treasury Notes 9.625 2/28/85 9886 100,000.00 I Federal Nat'l Mtg Assn Residential Fin. 1 O. 45 9/05/84 9078 300,000.00 U.S. Treasury Bills 5/17/84 9444 50,000.00 TOT AL - First Citizens Bank of Bozeman - Bozeman $ 650,000.00 This is to certify that we, the Commission of the City of Bozeman, in compliance with the provisions of Section 7-6-207, M. C. A., have this day certified the receipts of the Federal Reserve Bank of Minneapolis, the Northwest National Bank of Minneapolis, the First Bank of Minneapolis, the United Bank of Denver, for the Depository Bonds held by the Director of Finance as security for the deposit for the City of Bozeman funds as of December 30, 1983, by the several banks of Bozeman and approve and accept the same. KENNETH L. WEAVER, Mayor JUDITH A. MATHRE, Commissioner ANNE F. ANDERSON, Commissioner MARY B. VANT HULL, Commissioner DENN IS E. JORDAN, Commissioner I The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre. Commissioner Vant Hull and Mayor Weaver; those voting No, none. Request - letter of support for geological and ~eOPhYSiCal examination of area south of town for groundwater for municipal water supply throug a grant - Stephan G. Custer Interim City Manager Swan presented to the Commission a request submitted by Stephan G. Custer for a letter of support for the geological and geophysical examination of the area south of town to assess aquifer characteristics for potential development of groundwater for municipal water supply and to investigate the geological feasibility of using an aquifer to store floodwater and increase the City's water reserves, to be completed through a grant from the Montana Water Resources Research Center. She noted a proposed letter of support is contained in the second paragraph of the request submitted by Dr. Custer. The Commissioners reviewed the proposed letter and revised it slightly. The Commissioners also expressed appreciation for Dr. Custer's efforts. Dr. Steve Custer stated he has requested a letter of support from the City Commission so the Montana Water Resources Research Center is aware that all affected persons are aware of and support the study. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the I Commission approve the proposed letter, as revised, of support for the grant application to be submitted by Dr. Custer to the Montana Water Resources Research Center. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Request - letter of support for grant application - Bozeman Public Library I nterim City Manager Swan presented to the Commission a request on behalf of the Bozeman Public Library for a letter of support for a grant application. The Interim City Manager stated 01-23-84 02U the grant application is for start-up costs for joining the Washington Library Network and would provide funding from March 1984 through March 1985. S he stated that Steve Cottrell, Di rector of the Library, has requested that the City consider commitment of $7,200.00 annually to main- tain the City1s membership in the WLN. Interim City Manager, Swan stated the Commission cannot appropriate monies for more than the current fiscal year and stated this program must compete for funding with all other City programs. She also noted that under the present budgeting policy, this request would be construed as a new program. I Mayor Weaver asked if the Montana State Library would respond more favorably to the application if a letter of support from the Commission, indicating possible future funding of the membership, were submitted. Mr. Cottrell stated the Library must have funding for continued membership if the applica- tion is to be approved. Interim City Manager Swan noted the Commission appropriates a specific amount of monies for operation of the Library. She stated it is then the responsibility of the Library Board of Trustees and the Director of the Library to make sure the Library operates smoothly within the monies appropriated. Commissioner Vant Hull suggested possible cooperation from the County in funding this item. She suggested that Mr. Cottrell submit his proposal to the County and request that they appropriate monies to cover one-half of the membership costs in the WLN. Mr. Cottrell stated the deadline for applications is Wednesday, January 25, 1984. It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commission authorize and direct the Mayor to sign a letter of support for the grant application, with the stipulation that the Commission will consider funding of the $7,200.00 annual membership in the Washington Library Network after the grant expires along with all other budgetary requirements and budget elements of the City. The motion carried by the foilowing Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull. Commissioner Anderson and Mayor Weaver; those voting No, none. I Discussion - FYI items Interim City Manager Swan noted the Commission has received two "FYI" items in this week's packet. Commissioner Vant Hull suggested that a copy of the letter from Felska-Solvie developers be forwarded to the Technical Advisory Committee. The Commission then directed the Clerk of the Commission to forward a copy of the letter to the Technical Advisory Committee so they are aware of the status of the proposed convention center. Amendment No. 1 to Contract Documents for Project Group III, Schedule I, Water Treatment Plant Improvements Interim City Manager Swan submitted to the Commission Amendment No. 1 to Project Group III, Schedule I of the Water Treatment Plant Improvements. She stated this Amendment will provide a time extension through March 31, 1984 for Palmer/Duncan Construction Company. The Interim City Manager noted the Commission had authorized the Mayor to sign a similar amendment for Edsall Construction Company, for Schedule II of this project. She stated this amendment is simi lar to the amendment approved for Edsall Construction, but does not release any claims by the subcontractor. Interim City Manager Swan then stated the City Attorney has reviewed and approved the amendment and recommended that the Commission authorize the Mayor to sign. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commis- sion authorize and direct the Mayor to sign Amendment No. 1 to the Contract Documents for Project I Group III, Schedule I, Water Treatment Plant Improvements, providing a time extension through March 31,1984 for Palmer/Duncan Construction Company, Great Falls, Montana. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commis- sioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. 01-23-84 U21 Appointment of committee to review effectiveness of existing toxic substance control procedures Mayor Weaver stated he had requested this item be added to the agenda. The Mayor then recommended that the Commission appoint a committee comprised of Commissioner Anderson, Commis- sioner Jordan and Director of Public Safety Barrick to (1) survey existing ordinances and statutes to determine the adequacy for control of toxic substances; (2) recommend procedures I to assess the extent of any toxic waste problems in the city; and (3) submit a recommendation to the Commission for any further action as required. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Com- mission appoint a committee comprised of Commissioner Anderson, Commissioner Jordan and Director:- of Public Safety Barrick to review existing ordinances and statutes, recommend a method for assessing the extent of existing toxic waste problems in the city, and recommend to the Commission any further action that may be required. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commis- sioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Consent Items Interim City Manager Swan presented to the Commission the following items. Proclamation - "Jan Stenerud Day" Request - authorize use of annual leave - various times between now and March 31, 1984 - Clerk of Commission Sullivan Claims It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the items as listed above, and that the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. I Adjournment - 5:55 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. KENNETH L. WEAVER, Mayor ATTEST: Clerk of the Commission I 01-23-84