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HomeMy WebLinkAbout1985-07-01 ---., -- 250 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA July 1, 1985 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, July 1, 1985, at 4:00 p.m. Present were Mayor Weaver (for the first por- tion of the meeting), Commissioner Mathre (serving as Mayor Pro Tempore for the second por- I tion of the meeting), Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Acting City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. The minutes of the regular meeting of June 17, 1985, were approved as submitted. None of the Commissioners requested that any of the consent items be removed for dis- cussion. Report from Daria Joyner, Chamber of Commerce, re CNFR Roundup activities Acting City Manager Barrick stated that Daria Joyner has requested an opportunity to provide the Commission with a report on the College National Finals Rodeo "Roundup" activities I which were conducted on Main Street following the parade. I Ms. Daria Joyner, Executive Di rector of the Chamber of Commerce, submitted a letter dated July 1, 1985 to the Commission indicating items that the Convention and Visitors Bureau Roundup Committee feel could improve the activity. Ms. Joyner then asked the Commission for support for this event next year as well because she wants to seek support and advertising bene- fit through the CN FR if it is to be a part of the community rodeo activities. She then indi- cated the Chamber will submit a specific proposal for next year's event in January 1986 for Commission consideration. Commissioner Vant Hull noted that opposition to the waiver of the open container or- dinance was expressed at the last Commission meeting, when she was absent. She then asked if there were any problems with the waiver. I Daria Joyner stated they did not have any problems on the street as a result of the waiver of the open container ordinance, besides the fact that people started carrying open containers prior to 3: 30 p. m. on that date. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission acknowledge receipt of the July 1, 1985 letter from the Bozeman Area Chamber of Commerce concerning the CNFR Roundup activities. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commis- sioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Anti ue Fair in Soroptimist Park - Au ust 2, 3 and 4, 1985 - Acting City Manager Barrick presented to the Commission a request submitted by Terri Sullivan, Brass and Wood, to conduct an Antique Fair in Soroptimist Park on August 2, 3 and 4, 1985. Ms. Terri SuJl ivan stated she is a member of the Downtown Bozeman Association, as well as owner of the Brass and Wood. She then indicated the DBA has discussed this item and adopted a resolution stating support for the use of Soroptimist Park for commercial events because of its proximity to the central business district and because such use would encourage greater usage of the park by the public, a copy of which she submitted to the Commissioners. Ms. Sullivan indicated the Antique Fair would be held in conjunction with the Sweet Pea activities, with the booths being open from 8:00 a.m. to dark. She also stated that security will be provided for I the park area, noting that twelve to twenty booths wi II be avai lable for various antique dealers. She also indicated that the Fair would include various entertaining groups and would be set in a fair-type atmosphere rather than strictly as a commercial venture. Commissioner Vant Hull asked if the Sweet Pea Board of Directors has considered this request. Terri Sullivan stated she has submitted this request to the Commission first for action. She then stated that a couple of years ago, Sweet Pea invited antique dealers to set up booths 07-01-85 251 in Lindley Park. She noted that most of the items for sale at Sweet Pea are completed by the individual marketing the product, which is not true of antique dealers; and Sweet Pea deter- mined that participants should be limited to those who have created their products. Ms. Sullivan stated she feels there is a market for antique items, since the theme of the Sweet Pea is old times. She also noted that having an Antique Fair in the Soroptimist Park would en- courage people to come into the central business district. Ms. Sullivan then indicated that if I this request is approved, she will submit the request to the Sweet Pea Board of Directors for consideration and possible incorporation in their schedule of activities. Commissioner Anderson expressed concern about the use of public parks for commercial ventures. She also noted this type of activity usually indicates donations to a nonprofit or- ganization, which has not been included in this proposal. Ms. Sullivan stated she does not feel the Antique Fair would be any different from Farmersl Market or Sweet Pea, in which indivi- duals sell items and keep all of the monies. Mayor Weaver suggested that the Commission consider whether it wishes to allow the use of Soroptimist Park for occasional commercial activities, as supported by the DBA. Commissioner Vant Hull stated support for using Soroptimist Park for occasional com- mercial activities. She indicated she would like to attract as many people as possible to the downtown area, into the Soroptimist Park as well as the downtown business area. She then suggested that one possible restriction would be that 10 percent of the proceeds be donated to a nonprofit organization. Mayor Weaver expressed concern about some of the commercial ventures which may wish to use the park. Commissioner Jordan stated he would like to maintain the policy currently in effect for all parks. He also noted that having activities which will attract people will have an effect on the grass and will change the character of the park. Commissioner Mathre noted that Farmers' Market and Sweet Pea are similar; and both have been approved by the Commission. She then expressed concern about this request because of I the commercial nature of the proposal. The Commission then concurred that the requested Antique Fair does not meet the Com- mission's policy for use of the park because it is not a not-for-profit venture. Commissioner Mathre noted the Commission has recently received more requests from commercial-type ventures for use of the public parks and rights-of-way. She also noted the Commission has slightly relaxed its policy by allowing four sidewalk sales per year. The Com- missioner then suggested that this activity may more appropriately be conducted at the Gallatin County Fairgrounds. Commissioner Jordan stated he feels the Recreation and Parks Divisions should review this item and submit a recommendation prior to Commission action. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that that the Commission refer the current policy for use of public parks to the City staff and the Recreation Advisory Board for review and a recommendation on whether the policy should be changed to allow the Soroptimist Park to be used for commercial downtown activities, particu- larly considering the legality of such a policy and the park's capabilities, with a report to be submitted to the Commission within thirty days. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. It was moved by Commissioner Jordan, seconded by Commissioner Vant Hull, that the Commission ask Commissioner Vant Hull to draft a letter to the Sweet Pea Board of Directors asking for their general policy statement on activities in conjunction with or complementary to I the Sweet Pea activities. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Vant Hull, Commissioner Anderson, Commissioner Math re and Mayor Weaver; those voting No, none. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission table action on the request submitted by Terri Sullivan, Brass and Wood, for per- mission to conduct an Antique Fair in Soroptimist Park on August 2, 3, and 4, 1985 until the policy statement is received from the Sweet Pea Board of Directors and a recommendation on the use of Soroptimist Park is received from the City staff and Recreation Advisory Board. The 07-01-85 252 motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No being Commissioner Jordan. Mayor Weaver noted that the motion effectively denies the request, since there is not sufficient time to return this item to the agenda before the proposed dates. Discussion - proposed cemetery fees as recommended by the Cemetery Board and City staff I Acting City Manager Barrick submitted to the Commission a draft Commission Resolution containing the proposed cemetery fees recommended by the Cemetery Board and the City staff. He noted this item is simply for discussion at this time, with an Ordinance revising the struc- ture of the Cemetery Board to be adopted prior to adoption of the Resolution. The Acting City Manager then briefly reviewed the proposed changes in the fees. He noted the major change, which will result in a large increase in available revenues, will be addressed in another Resolution, which will change the name from "Cemetery Perpetual Care" to "Maintenance Fee," with most of the monies being placed in a maintenance account to be used immediately and a small portion being placed in the Cemetery Perpetual Care, which is a trust fund. He indicated the increased revenues from the two Resolutions should be about $24,000.00, which will nearly double those revenues. Commissioner Anderson asked if the proposed fees will provide adequate revenues to pay the costs of maintaining the cemetery. The Acting City Manager indicated the fees will not provide adequate revenues to maintain the cemetery. Commissioner Vant Hull indicated interest in receiving a report from the City staff on the costs of maintaining the cemetery and the anticipated revenues with the proposed changes. Commissioner Vant Hull then asked about the opening and closing fees for the County and MSU. The Acting City Manager stated the County and MSU do not pay for the lots; and the County lots are used as paupers graves and the MSU lots are used for the WAMI program. Mayor Weaver asked that this item be placed on the agenda in sixty days for further consideration. I Break - 4:55 to 5:05 p.m. Mayor Weaver declared a break from 4:55 p.m. to 5:05 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Discussion - first two sections of the Housing Committee Report, entitled IINeedsll and "Roles" Acting City Manager Barrick noted the Commission has received the report submitted by the Housing Committee and has requested that the first two sections of that report, entitled "Needs" and "Roles," be placed on this agenda for discussion. Commissioner Vant Hull, liaison member on the Housing Committee, noted she had submit- ted a memo in the packet with questions she felt the Commissioners should consider while read- ing the first two sections. Commissioner Anderson, liaison member on the Housing Committee, stated the Housing Committee would like feedback from the Commission about any concerns they may have with items contained in the report. She also noted that after the Commission has reviewed and approved the items in the report, it will be submitted to the Chronicle to be published in the newspaper. The Commissioner also stated she feels that review of housing needs in Bozeman should be an on-going process, possibly being completed once or twice a year. Commissioner Vant Hull noted there have been changes in the housing situation in Boze- man recently. She noted there are a large number of expensive apartments available; and enroll- I ment at the University is decreasing, but there is still a shortage of safe, affordable housing for low- and moderate-income persons. The Commissioner then stated the Housing Committee concurs there is a shortage of safe, affordable housing which will continue; and they request that the Commission concur in that determination. Mayor Weaver noted that anything valued is in short supply. He stated one of the con- cerns the Commission must confront is not whether there is a need for safe, affordable housing, but whether the need compels the commitment of resources. 07-01-85 253 Commissioner Anderson noted that the CDBG rehab program is currently upgrading 44 units to make safe, affordable housing for low- and moderate-income persons. Commissioner Mathre suggested that review of the CDBG program may be a way to assess housing needs, if the program continues. She then asked if the City will be eligible to apply for a grant this year. Senior Planner Mike Money stated that 75 percent of the monies from a previous program I must be spent prior to application for another grant. He indicated that 75 percent of the monies will not spent by the September 1985 application submittal date; but will be by the March 1986 submittal date. He noted the program will extend for one more year, but the future of the program is questionable. The Senior Planner then stated the revenues from the loans being made at this time will be turned over in the community in future years. He noted the projection of revenues for next year is about $37,000.00; and if the loans are continued rather than the monies being used for a non-revenue activity, the City may be able to build a pot of monies to constantly address housing needs. Senior Planner Money stated some people are not willing to use CDBG monies to upgrade rental units because they can rent substandard housing for $300.00 per month, but would get only $25.00 to $50.00 per month more by participating in the program. He noted many people do not feel it is worth becoming involved in a federal program to increase their revenues such a small amount. He then noted there are indications of softening of the rental market at the upper levels; but the amount of substandard and deteriorating housing that is being rented indicates a need for low- and moderate-income housing. Mr. Chris Pazder, member of the Housing Committee, stated he wrote the needs assess- ment portion of the report. He noted that his conclusion after preparing that report is the same as in the past--that more safe, affordable housing is needed in Bozeman. He also noted that he worked with various programs for low- and moderate-income people; and housing was the primary issue: He noted one and one-half year waiting lists for subsidized housing are not uncommon. Mr. Pazder then noted the Master Plan indicates that housing is to be provided for I everyone; and possibly it is the role of government to determine how to address that item. Commissioner Vant Hull noted the next section to be reviewed concerns possible changes in zoning. She suggested the Commission may wish to consider conducting a public hearing on that item, since there is public interest in the topic. The Commissioner then indicated that she would b~ interested in receiving comments on the first two sections from the other Commissioners. Commissioner Jordan indicated he has a number of concerns, which he will submit in writing. He then asked if the Zoning Commission has indicated support for the concepts listed in the zoning section of the report, or if the Planning Staff supports the proposals. Senior Planner Money stated the Housing Committee prepared the draft report and sub- mitted it to the Planning Staff for review. He indicated they met two or three times and sub- mitted input, after which the report was redrafted. The Senior Planner stated that the Plan- ning Staff has hesitated to support any particular item until they receive guidance from the Zoning Commission or the City Commission. The third section of the Housing Committee report, entitled "Zoning, II will be placed on next week's agenda for discussion. Selection of projects to be funded through the Energy Conservation CIP for FY86 - up to $30,000.00 Acting City Manager Barrick presented to the Commission a list of proposed projects for the Energy Conservation Capital Improvement Program. He noted the Commission must select the projects which it wishes to be completed during Fiscal Year 1986, with the total not to I exceed $30,000.00. He also indicated the list contains the estimated payback in years, as requested by Commissioner Mathre. The Acting City Manager then noted the items listed under Fire Station No. 2 include the cost of materials only because the firemen would complete the work. Commissioner Vant Hull stated the lighting in City buildings should be once again re- viewed, because she feels there is excess lighting and energy savings could be realized. Acting City Manager Barrick indicated he is waiting for a report from a firm which in- 07-01-85 25lt stalls reflective devices in the light so that the number of bulbs can be decreased while main- taining adequate lighting, but that report is not yet back. Commissioner Mathre noted that during the initial energy conservation studies, emphasis was placed on doing projects with the quickest paybacks. She then noted several projects with short paybacks have a low cost and could be easily done. Mayor Weaver indicated he would like staff input on the selection of the projects. Acting City Manager Barrick suggested two possible alternatives. He indicated the Com- I mission could select all projects costing $15,000.00 or less, which would total $26,250.00. The second alternative would to be use a portion of the available funds for energy conservation projects and maintain the remainder in a reserve. He then indicated that if the Resolution which created the Energy Conservation C I P were revised, the budgeted amounts for energy costs could be based on average costs rather than worst case scenario, with those reserves being used to supplement the budget if necessary during a bad winter. The Commission then selected the proposed projects costing less than $1,000.00, with the staff to bring back a recommendation for use of the remainder of the funds in two weeks. It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the follow- ing items be included in the Energy Conservation Capital Improvement Program, with a staff recommendation for the use of the remainder of the funds to be submitted in two weeks, and that the staff be directed to pursue obtaining the lighting report if possible: City Hall Tune boiler--twice during heating season $ 500.00 Fire Station No. 1 Install storm windows on second floor 400.00 Fire Station No. 2 Insulation for exterior walls 600.00 Three fans for cathedral ceilings 225.00 Relamp incandescent lighting--16 fixtures 525.00 City Shop I Install electronic switch to shut off heaters when doors are open $ 400.00 Carnegie Building Reset and recaulk storm windows 300.00 TOTAL $ 2,950.00 The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. Discussion - attendance of Commissioner Mathre at the Center for 1m rovement of Public anagement Acting City Manager Barrick presented to the Commission a memorandum from City Mana- ger Wysocki recommending that the Commission approve the attendance of Commissioner Mathre at the Center for Improvement of Public Management. Commissioner Mathre indicated the registration fee is $1,500.00; and a scholarship can be obtained for one-half or two-thirds of that cost. She indicated she would submit an application for a scholarship for two-thirds of the cost, so the City would pay $500.00 plus transportation. The Commissioner also stated the school, which is sponsored by the University of Colorado, will be held from August 1-10, 1985. It was moved by Commissioner Jordan, seconded by Commissioner Anderson, that the Commis- I sion approve the attendance of Commissioner Mathre at the Center for Improvement of Public Management on August 1-10,1985; and, it being in the public interest, that up to $1,000.00 to appropriated to cover registration and transportation costs. The motion carried by the follow- ing Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Anderson, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Commissioner Mathre abstained. 07-01-85 - ---------------- 255 Recess - 6:00 p.m. Mayor Weaver indicated he will be unable to attend the evening session of the Commission meeting because he is scheduled to give a talk and appointed Commissioner Mathre as Mayor Pro Tempore for the remainder of the meeting. Mayor Weaver then declared a recess at 6:00 p.m., to reconvene at 7:00 p.m., for the purpose of conducting the scheduled public hearings and completing the routine business items. I Reconvene - 7:00 p.m. Mayor Pro Tempore Mathre reconvened the meeting at 7: 00 p. m., for the purpose of con- ducting the scheduled public hearings and completing the routine business items. allow a Planned Unit hase II, at out 11th This was the time and place set for the public hearing on the Conditional Use Permit requested by Bozeman Property, Ltd., to allow a Planned Unit Apartment project on Lot 10, Tai Lane Addition. This project is more commonly known as the Bozeman Apartments, Phase II, located at South Eleventh Avenue and Kagy Boulevard. Mayor Pro Tempore Mathre opened the public hearing. Senior Planner Mike Money stated a memo was included in the packet suggesting that the public hearing be continued for one month at the developer's request to allow sufficient time to address the minor items listed in the staff report and to determine how to address the major items. The Senior Planner then noted the Zoning Commission will discuss the application further at its next meeting. Mr. Mike Kirwan, attorney for the developers, stated he appeared before the Zoning Commission last week and requested a continuance for one month to address the items in the staff report, as indicated by Senior Planner Money. Mayor Pro Tempore Mathre continued the public hearing, per the applicant's request, I until such time as a recommendation is received from the Zoning Commission. - Conditional Use Permit - Rodney Hobaugh for Joseph Mahurin - to allow con- struction 0 a 40 x 60 repair shop on Lot 6 0 the Industrial ropertles in the Northeast Annexation ( 1606 Gold Avenue) This was the time and place set for the public hearing on the Conditional Use Permit requested by Rodney Hobaugh for Joseph Mahurin to allow construction of a 40-foot by 60-foot repair shop on Lot 6A of the I ndustrial Properties in the Northeast Annexation. This site is more commonly known as being located at 1606 Gold Avenue. Acting City Manager Barrick noted the Commission has received a letter of withdrawal for the application and recommended that they acknowledge receipt of that letter. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commission acknowledge receipt of the letter submitted by Rodney Hobaugh, withdrawing the application for a Conditional Use Permit to allow construction of a repair shop on Tract 6A of Bomont Center Industrial Properties. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Vant Hull and Mayor Pro Tempore Mathre; those voting No, none. - allow I This was the time and place set for the public hearing on the Conditional Use Permit requested by Rodney Hobaugh for Joe and Rebecca Mahurin to allow construction of two ware- house units on Lot 12 of the McChesney I ndustrial Park Addition. This site is more commonly known as being located at 2011 Gilkerson Drive. Mayor Pro Tempore Mathre opened the public hearing. Assistant Planner Dave Skelton presented the Staff Report. He noted the subject site is located in an M-2- T District, which requires a Conditional Use Permit. The Assistant Planner 07-01-85 25C then stated the proposed project will contain two structures housing twelve warehouse storage un i ts . Assistant Planner Skelton then stated three items must be considered under the "T" designation in the subject area. First, any properties that abut another district shall provide sufficient landscaping or buffering, an item which was not addressed in the original submittal. He stated that the applicant has indicated he will plant a caragana hedge along the west property line. Second, signing must meet specific guidelines; however, in this instance no I signs are proposed for the project. Third, access to the central sewer system, since a portion of this district is located outside City limits. He then noted that the applicant does not propose to hook to the sanitary sewer system at this time, since no restrooms will be installed due to the nature of the project. The Assistant Planner then stated the Zoning Commission expressed three general con- cerns: (1) the 26-foot aisle between buildings and the hammer-head turn-around at the end of the project, (2) the storage for snow removal not indicated on the site plan, and (3) no indi- cation of a trash enclosure, which is not required in this district. Assistant Planner Skelton then stated the Zoning Commission reviewed the application and recommended approval, subject to twelve conditions. They also recommended that the City Commission defer action on this item until the applicant has submitted additional information to the Planning Staff for adequate review of the proposal. Dave Skelton indicated that the appl j- cant has submitted the additional information, which addresses the first seven conditions recom- mended by the Zoning Commission. Commissioner Jordan expressed concern about the 26-foot aisle between the buildings and the hammer-head turn-around, noting that large trucks will be required to back into or out of the project. He then asked if there are any covenants or design criteria for projects within the McChesney Industrial Park. The Assistant Planner indicated there are no covenants or design criteria. Mr. Rodney Hobaugh, applicant, stated he does not feel there will be many large vehicles trying to gain access to this project. He indicated that he has met the requirements placed on I this project by the Zoning Commission. No one was present to speak in opposition to the requested Conditional Use Permit. Mayor Pro Tempore Mathre closed the public hearing. A decision will be forthcoming in one week. Renewal of gaming licenses for FY86 Acting City Manager Barrick presented to the Commission the following applications, along with the required fees, for renewal of Gambling Licenses for the period July 1, 1985 through June 30, 1986: Name of Establishment Gambling Operations Amount Paid American Legion Club One Keno Machine $ 500.00 Two Poker Machines $ 1,000.00 Black Angus One Poker Machine $ 500.00 Bozeman Senior Social Center Bingo (annual) $ 250.00 Cannery Lounge Two Poker Machines $ 1,000.00 Cat's Paw Two Poker Tables $ 2,000.00 Four Poker Machines $ 3,000.00 Crystal Bar One Poker Table $ 1,000.00 Two Poker Machines $ 1,000.00 Eagles One Live Keno $ 500.00 I Two Poker Machines $ 1,000.00 Fi II i ng Station One Poker Machine $ 500.00 One Keno Machine 500.00 Haufbrau One Poker Machine $ 500.00 One Keno Machine $ 500.00 Karl Marks Pizza One Poker Machine $ 500.00 07-01-85 257 . Name of Establishment Gambling Operations Amount Paid Little Big Men One Poker Machine $ 500.00 Livery Stable Two Poker Machines $ 1,000.00 Overland Express One Poker Machine $ 500.00 Scoop Bar Two Poker Machines $ 1,000.00 I One Live Keno $ 500.00 Sundance Saloon One Keno Machine $ 500.00 One Poker Table $ 1,000.00 One Poker Machine $ 500.00 Topper One Poker Machine $ 500.00 Valley Greens One Poker Machine $ 500.00 Willie's Saloon Two Poker Machines $ 1,000.00 One Poker Table $ 1,000.00 Total Amount Paid 39 devices or games $22,750.00 The Acting City Manager noted this list includes 27 video draw poker machines, four keno machines, five poker tables, two live keno, and one annual bingo game. He then recom- mended that the Commission approve the applications as submitted. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the applications for renewal of Gambling Licenses as submitted by the establishments listed above. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Pro Tempore Mathre; those voting No, none. Authorize Mayor to sign - various budget amendments for FY85 Acting City Manager Barrick presented to the Commission eight budget amendments as I prepared by City staff, as follows: ( 1 ) From the General Fund--Revenues to the General Fund--Building Inspection--Con- tracted Services - $1,400.00 - transfer of permit fees paid by the Bozeman Deaconess Hospital to cover costs associated therewith. (2) From the General Fund--Undesignated Reserve to the General Fund--Fire Division-- Water and Sewer Services - $8,100.00 - to cover charges for the fire hydrants per PSC Order. (3) From the General Fund--Revenues--County Revenue Sharing to the General Fund-- Library--Other - $6,500.00 - to cover costs of book purchases. (4) From the General Fund--City Manager--Contracted Services to the General Fund-- Emergency Preparedness-- Telephone, and Gas and Electric - $400.00 - to cover unanticipated increases in telephone and electricity charges. (5) From the General Fund--Swim Center--Repair and Maintenance of Buildings to the General Fund--Vehicle Maintenance--Operating Supplies - $2,000.00 - to cover unanticipated year-end expenditures. (6) From the General Fund--City Manager--Contracted Services to the General Fund-- Cemeteries--Repair and Maintenance of Equipment - $450.00 - to cover unanticipated year-end expenditures. (7) From the General Fund--Band--Contracted Services to the General Fund--Senior Center--Repair and Maintenance of Buildings - $760.00 - to cover unanticipated year-end ex- penditures. (8) From the Garbage Fund--Revenues to the Garbage Fund--Garbage Collection--Other I - $1,500.00 - to cover unanticipated landfill gate fees. Mayor Pro Tempore Mathre noted these budget amendments represent an additional $8,000.00 impact on the General Fund Undesignated Reserve, which is not a significant impact. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commission authorize the Mayor to sign the eight (8) budget amendments for Fiscal Year 1985, as presented by the Acting City Manager. The motion carried by the following Aye and No 07-01-85 - - -- -- 258 vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Vant Hull and Mayor Pro Tempore Mathre; those voting No, none. Ordinance No. 1180 - establishing an Historic Preservation Commission Acting City Manager Barrick presented Ordinance No. 1180, as revised by the City Attorney, entitled: ORDINANCE NO. 1180 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, I MONTANA, PROVIDING FOR THE CREATION OF A BOARD TO BE KNOWN AS THE BOZEMAN HISTORIC PRESERVATION ADVISORY COMMISSION: PROVIDING FOR THE APPOINTMENT AND QUALIFICATIONS OF MEMBERS; PROVIDING FOR APPOINTMENT OF STAFF TO THE HISTORIC PRESERVATION ADVISORY COMMISSION AND STIPULATING DUTIES OF THE STAFF; PROVIDING FOR SCHEDULING AND NOTICE OF MEETINGS OF THE PRESER- VATION COMMISSION; AND PROVIDING FOR AN EFFECTIVE DATE HEREIN. Acting City Manager Barrick noted that the Commission had provisionally adopted this Ordinance on May 20, 1985; and the City Attorney has made some revisions, as noted in the Ordinance currently before the Commission. He then recommended that the Commission finally adopt the Ordinance as revised by the City Attorney. It was moved by Commissioner Jordan, seconded by Commissioner Vant Hull, that the Commission finally adopt Ordinance No. 1180, establishing an Historic Preservation Commission. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Vant Hull, Commissioner Anderson and Mayor Pro Tempore Mathre; those voting No, none. Ordinance No. 1182 - revisin Chapter 18 of the Bozeman Municipal Code to provide new defini- tions and expansion of t e requirements in t e istrlcts Acting City Manager Barrick presented Ordinance No. 1182, as prepared by the City Attorney, entitled: ORDINANCE NO. 1182 I AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, ADDING SECTIONS 18.04.425 AND 18.04.565 AND AMENDING SECTIONS 18.38.010 AND 18.38.020 OF THE BOZEMAN MUNICIPAL CODE, PROVIDING FOR NEW DEFINITIONS AND THE EXPANSION OF THE RE- QUIREMENTS IN THE TECHNOLOGY RESEARCH DISTRICTS IN THE CITY OF BOZEMAN, MONTANA. Acting City Manager Barrick noted that the Commission provisionally adopted this Ordi- nance at the meeting held on June 17, 1985; and recommended that it be finally adopted at this time. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission finally adopt Ordinance No. 1182, revising Chapter 18 of the Bozeman Municipal Code to provide new definitions and expansion of the requirements in the Technical Research Dis- tricts. The motion carried by the following Aye and No vote: those voting Aye being Com- missioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Pro Tempore Mathre; those vot i ng No, none. Ordinance No. 1183 - revisin Section 18.62.130 of the Bozeman Munici al Code, re landscapin design stan ards in required 0 -street parking areas Acting City Manager Barrick presented Ordinance No. 1183, as prepared by the City Attorney, entitled: ORDINANCE NO. 1183 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, I MONTANA, AMENDING SECTION 18.62.130 OF THE BOZEMAN MUNICIPAL CODE, PROVIDING FOR LANDSCAPING DESIGN STANDARDS IN REQUIRED OFF-STREET PARKING AREAS IN THE CITY OF BOZEMAN, MONTANA. Acting City Manager Barrick noted that the Commission provisionally adopted this Ordi- nance at the meeting held on June 17, 1985; and recommended that it be finally adopted at this time. 07-01-85 -.--- 259 It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Com- mission finally adopt Ordinance No. 1183, revising Section 18.62.130 of the Bozeman Municipal Code regarding landscaping design standards in required off-street parking areas. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Com- missioner Jordan, Commissioner Vant Hull and Mayor Pro Tempore Mathre; those voting No, none. I Application for Beer and Wine License - Town Pump, 2607 West Main Street - Calendar Year 1985 Acting City Manager Barrick presented to the Commission an application, along with the required fee, submitted by the Town Pump, 2607 West Main Street, for a Beer and Wine License for the Calendar Year 1985. The Acting City Manager noted that the State License attached to the application expired on June 30, 1985, and recommended that the Commission approve this application contingent upon receipt of the new State License for Fiscal Year 1986. It was moved by Commissioner Jordan, seconded by Commissioner Vant Hull, that the Com- mission approve the application by Town Pump, 2607 West Main Street, for a Beer License for the Calendar Year 1985. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Vant Hull, Commissioner Anderson and Mayor Pro Tempore Mathre; those voting No, none. Discussion - FYI Items Acting City Manager Barrick presented to the Commission the following "For Your I nfor- mation" items. (1) A letter from the Department of Commerce indicating that at least four members of the certification committee must attend a training conference on July 17-18, 1985 for the Mon- tana Certified Cities Program. He noted the Commission previously approved the expenditure of the $100.00 application fee for this program. Mayor Pro Tempore Mathre asked if the City is expected to pay the fees for this training conference. I Commissioner Jordan stated the fees should be paid out of the Gallatin Development Cor- poration bUdget. He then indicated he does not believe a certification committee has yet been appointed. Mayor Pro Tempore Mathre asked that this item be placed on next week's agenda for clari- fication of the selection of the certification committee. She also asked the Clerk of the Commission to review the minutes from the previous meeting at which this item was discussed. (2) A memo indicating that the City has received notification of the renewal of coverage for fire, public liability and auto fleet insurance policies through June 30, 1986 in the amount of $83,630.00, which is considerably higher than in the past. He noted the police, publ ic offi- cial and umbrella insurance coverages do not expire until July 20, 1985; and the insurance agent is reasonably confident he will obtain renewals. The Acting City Manager then noted the total cost for insurance premiums this fiscal year was about $75,000.00. (3) A memo indicating that a project number has been established for a Drug and Alco- hol Abuse Education Program, which was recently implemented by Officer Erickson. He noted that $170.00 in donations have been received to date. (4) A letter from Mrs. Charlotte S. Koch protesting the restriction of parking cars on the grass at Bogert Park for the Municipal Band concerts. (5) The Acting City Manager stated that Les Nielsen has called to protest the banning of cars from parking on the grass at Bogert Park during the concerts also. He indicated this item will be placed on next week's agenda for discussion. Mayor Pro Tempore Mathre requested that the staff prepare a brief history on this item I prior to next week's meeting. (6) A letter from the Department of Commerce, along with a check, for the General Services Block Grant for Fiscal Year 1985. (7) Commissioner Jordan noted that Michael Brand has submitted his report on hazardous materials and suggested it be placed on next week1s agenda for discussion. (8) Commissioner Anderson stated she has received tapes on EPA regulations on hazar- dous materials which affect local governments. She noted the tapes total about six hours in 07-01-85 . - .- 260 length and indicated she will share those with the other Commissioners, since budget considera- tions and legal questions may be involved. The Commissioner also noted she has sent a letter to the President of the Montana League of Cities and Towns suggesting this topic be included in the Annual Convention to be held in September. (9) Mayor Pro Tempore Mathre stated that the Executive Director of the League is seek- ing suggestions for possible topics to be included in the Annual Convention. She then asked that this item be placed on next weekls agenda for discussion. (10) Commissioner Jordan expressed concern about the status of water availability in I Bozeman. He then suggested that the Commission receive a weekly update on the water situa- tion. He also suggested that the Commission may wish to consider implementing conservation measures immediately rather than waiting until the situation becomes critical. Consent Items Commission the following "Consent Items. II appointment of Donald H. use of PA ert Park - Contract Documents - 1985 Seal Coat Road . raf Claims It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the consent items as listed above, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Pro Tempore Mathre; those voting No, none. I Break - 7:50 to 8:00 p.m. Mayor Pro Tempore Mathre declared a break 7:50 p.m. to 8:00 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Appointment to the Library Board of Trustees Mayor Pro Tempore Mathre requested that action on this item be deferred for a period of one week, since Mayor Weaver is not present at the meeting. Appointment to the Parking Commission Mayor Pro Tempore Mathre noted that no applications have been received for this com- mission; and the Parking Commission has not submitted a recommendation. She then requested that action on this item be deferred for a period of one week. Appointment to the Technical Advisory Committee Mayor Pro Tempore Mathre requested that action on this item be deferred for a period of one week, since Mayor Weaver is not present at the meeting. Appointment to the Zoning Commission Mayor Pro Tempore Mathre noted two of the four applicants live outside the city limits; and the appointment under consideration is an in-city position under the Zoning Commission I by-laws. She then recommended that Patricia Follett be reappointed to a two-year term. It was moved by Commissioner Jordan, seconded by Commissioner Anderson, that the Com- mission reappoint Patricia Follett to a two-year term to expire on June 30, 1987. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commis- sioner Anderson, Commissioner Vant Hull and Mayor Pro Tempore Mathre; those voting No, none. 07-01-85 261 Adjournment - 8:10 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Pro Tempore Mathre; those voting No, none. I KENNETH L. WEAVER, Mayor ATTEST: Clerk of the Commission I I 07-01-85