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HomeMy WebLinkAbout1985-06-10 221t MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA June 10, 1985 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, June 10, 1985, at 4:00 p.m. Present were Mayor Weaver, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, City Manager Wysocki, Assistant City I Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. Commis- sioner Jordan was absent in compliance with Section 7-3-4322(2), M.C.A. The meeting was opened with the Pledge of Allegiance and a moment of silence. The minutes of the regular meeting of June 3, 1985, were approved as amended. None of the Commissioners requested that either of the consent items be removed for discussion. Presentation from Sabine Zecha, Foreign Exchange Student from Steinbach, West Germany - from the Mayor to the Commission City Manager Wysocki stated that Sabine Zecha had requested that she be placed on this agenda. Ms. Sabine Zecha, American Foreign Exchange Student from Steinbach, West Germany, presented to the Commission a clock from the Mayor of her home town. Mayor Weaver received the clock from Ms. Zecha, thanking her for the nice gift. The Commission then presented to Ms. Zecha a certificate with a poem written by Millicent Ward Whitt, welcoming her as an honored guest in our community. The Mayor also gave Ms. Zecha a belt buckle to be given to her Mayor as a gift from the City Commission in appreciation for his participation in sponsoring her attending school in Bozeman for one year as a Foreign Exchange Student. Open bids - six copying systems for specific City government locations I This was the time and place set to open the bids for the six (6) copying systems for specific City government locations. The affidavit of publication for the "Call for Bids" as advertised was presented. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the bids for the six copying systems for specific City government locations be opened and read. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. The following bids were then opened and read aloud. Davis Business J & H Office Terrell's Office Gi1skey's Office Capital Business Machines Equipment Machines, Inc. Equip. & SUpply Systems, Inc. City Hall $ 6,413.00 $ 6,614.00 $ 5,624.00 $ 5,963.00 $ 6,350.00 Carnegie Building 6,806.00 6,814.00 5,624.00 5,963.00 6,990.00 Library 4,477.00 3,246.00 4,990.00 4,714.00 4,494.25 Police Department 1,272.00 1,613.00 2,190.00 2,177.00 2,855.00 Shop Complex 1,272.00 1,613.00 2,190.00 2,177.00 2,855.00 Recreation Department 1,272.00 2,846.00 2,190.00 2,177.00 2,855.00 TOTAL - 6 COPYING MACHINES $21,512.00 $22,746.00 $22,808.00 $23,171.00 $26,399.25 5-year Fleet Maint. Agree. $19,510.63 $15,000.00 $12,900.00 $10,530.00 $14,600.00 5-year SUpply Bid $ 4,877 .50 $ 5,250.00 $ 5,211.12 $13,245.00 $ 7,515.00 Per Copy Cost 550Z - .0026 .0035 .0036 4520 - .0088 .00501 I 450Z - .0023 2520 - .0073 350 - .0084 1520 - .0073 It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the bids for the six copying systems for specific City government locations be referred to staff for a review and a recommendation to be submitted at next week's meeting. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Weaver; those voting No, none. 06-10-85 - -- - 225 'anitorial services for the Cit Hall Complex, Carne ie Building and Library for 86 This was the time and place set to open the bids for janitorial services for the City Hall Complex, the Carnegie Building and the Library for Fiscal Year 1986. The affidavit of publication for the "Call for Bidsll as advertised was presented. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the I bids for janitorial services for the City Hall Complex, the Carnegie Building and the Library for Fiscal Year 1986 be opened and read. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. The following bids were then opened and read aloud. Service Master Davis Maintenance of Gallatin Month Annual Month Annual Base Bid City Hall $ 532.00 $ 6,384.00 $ 5, 179. 16 Police/Fire Building 366.00 4,392.00 4,161.83 Library 840.00 10,080.00 11 ,098.21 Carnegie Building 210.00 2,520.00 3,,468.19 TOTAL $1,948.00 $23,376.00 $23,907.39 Service Master Davis Maintenance of Gallatin Month Annual Month Annual Alternate No. 1 Single-fold hand towels $ 24.95/case $ 21.09/case Multi-fold hand towels $ 24.95/case $ 21.84/case Toilet tissue (single-ply) $ 44.95/case $ 35.88/case C-fold hand towels $ 24.95/case ~ - I Addendum No. 2 (City Hall only) All floors carpeted - deduct $ 67.00 $ 804.00 $ 450.91 ($23,456.48) Main floor carpeted - deduct $ 33.50 $ 402.00 $ 184.97 ($23,722.42) It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the bids for janitorial services for the City Hall Complex, the Carnegie Building and the Library for Fiscal Year 1986 be referred to staff for review and a recommendation to be submitted at next week1s meeting. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. Open bids - 1985 seal coat street improvements and plant mix stockpi Ie This was the time and place set to open the bids for the 1985 seal coat street improve- ments and plant mix stockpile. The affidavit of publication for the IICall for Bidsll as advertised was presented. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the bids for the 1985 seal coat street improvements and plant mix stockpile be opened and read. The motion carried by the following Aye and No vote: those voting Aye being Commissioner I Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Weaver; those voting No, none. The following bids were then opened and read aloud. Schedule 1 Schedule 2 Seal Coat Imp. Plant Mix Material Big Sky Paving Co., Inc. Bozeman, Montana License No. 4384-A $82,500.00 - - 06-10-85 n__ _ 22G Long Construction Co., Inc. Billings, Montana License No. 1185-A $79,500.00 $37,800.00 It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the bids for the 1985 seal coat street improvements and plant mix stockpi Ie be referred to staff for review and a recommendation to be submitted at next week's meeting. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. I Plat Review the 2, T2 , This was the time and place set for the decision on the preliminary plat review of Annie Subdivision, Phase I, a 48-acre tract located in the southeast one-quarter and the northeast one-quarter of Section 2, Township 2 South, Range 5 East, Montana Principal Meridian. This site is more commonly known as being located immediately north of Durston Road at North 22nd Avenue extended. City Manager Wysocki suggested that, upon requests from Mr. Don White, attorney for the developer, and the City staff, action on this item be tabled for a period of one week. He noted the developer has recently been faced with personal problems and has not yet had an opportunity to get the monies for the cash-in-lieu of water rights payment. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission table action for one week on the preliminary plat submitted by Rosalind I. and I Roger H. Smith for Annie Subdivision, Phase I. The motion carried by the following Aye and i No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. This was the time and place set for the decision on the Conditional Use Permit requested I by Donald K. Weaver to allow construction of an eight-unit residential Planned Unit Development on Lot 5, a portion of Parcel 2-A, Certificate of Survey No. 406-8, Westridge Meadows No.3. This site is more commonly known as being located in the 1900 block of Fairway Drive. City Manager Wysocki noted the Commission conducted the public hearing on this Conditional Use Permit at last week1s meeting. He then concurred in the Zoning Commission recommendation that the request be approved, subject to eight conditions. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission approve the Conditional Use Permit requested by Donald K. Weaver to allow the construction of an eight-unit residential Planned Unit Development on Lot 5, a portion of Parcel 2-A, Certificate of Survey No. 406-B, Westridge Meadows No.3, contingent upon the conditions recommended by the Zoning Commission, as follows: 1. That a. final copy of the protective covenants for the proposed development be reviewed and approved by the Planning Office, prior to final approval. 2. That the following information be indicated on the final site plant, prior to final approval: boundary of 100-year floodplain; location of enclosed refuse areas, to include typical elevations and section; typical elevation of proposed exterior light fixture; and location of easement for Sourdough Trail. 3. That the applicant obtain a floodplain permit as required in Section 18.44.090, and be approved by the City Engineering Officer, prior to final approval. 4. That the applicant deed the 60-foot right-of-way of Fairway Drive to Westridge I Meadows Owners Association, prior to final approval. 5. That the final site plan meet the 20-foot, utility easement setback along Fairway Drive right-of-way, and the minimum 18-foot setback for location of an off-street parking space in a private driveway. 6. That the developer enter into an Improvements Agreement with the City of Bozeman. The structures may not be occupied until all required improvements have been installed, inspected and accepted by the City of Bozeman for each phase. If occupancy is to occur prior to the installation of the required Improvements, the agreement with an acceptable method of security equal to one 06-10-85 221 and one-half times the amount of the cost of the scheduled improvements for each phase shall be provided to secure completion. 7. That three copies of the final site plan containing all the conditions, corrections and modifications approved by the City Commission be submitted for review, and approved by the Planning Director within six months of the date of the City Commission approval, and prior to issuance of a bui Iding permit for the project for each phase. One signed copy shall be retained by the Building Inspection Division, one by the Planning Director, and one by the applicant. I 8. The Conditional Use Permit shall be valid for a period of only 18 months following approval of the use for each phase. Prior to the permanent renewal of the permit at the end of that period, the applicant must satisfy all the conditions in the granting of the permit. An on-sitt! inspection will be made, and a report wi II be made to the City Commission for their action. If all required conditions have been satisfied, the permit will be permanently renewed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Weaver; those voting No, none. Decision - Conditional Use Permit - Gary Fickle - allow construction of Commercial--light Industrial--Condominiums on Lots 25A and 250, Amended Plat of Lots 22 and 25 of the Gordon Mandeville State School Section Subdivision (2109 Lea Avenue) This was the time and place set for the decision on the Conditional Use Permit requested by Gary Fickle to allow the construction of Commercial--light Industrial--Condominiums on Lots 25A and 25D, Amended Plat of Lots 22 and 25 of the Gordon Mandeville State School Section Subdivision. This site is more commonly known as 2109 Lea Avenue. City Manager Wysocki reminded the Commission that the public hearing on this Condi- tional Use Permit was held at last week's meeting. He then concurred in the Zoning Commission recommendation that the request be approved, subject to eleven conditions. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission approve the Conditional Use Permit requested by Gary Fickle to allow the con- I struction of Commercial--Light Industrial--Condominiums on Lots 25A and 25D of the amended plat of Lots 22 and 25 of the Gordon Mandeville State School Section Subdivision, contingent upon the conditions recommended by the Zoning Commission, as follows: 1. Additional snow storage areas must be designated for the northern parking areas. 2. Six percent (6%) of the internal parking lot landscaping areas will be designated on the final site plan and will incorporate the appropriate landscape protection devices as required by the Zoning Code. 3. The property dimensions will be correctly identified on the final site plan. 4. A disclaimer regarding the location of the manhole cover in Griffin Drive must be noted on the final site plan. 5. The locations of the existing sanitary sewer stubs and the northern water stub will be correctly identified on the final site plan. 6. The six-inch (6") wall or curbing along the western property line will not be installed along the landscaped areas and the parking lot areas, and will be noted on the final site plan. 7. Easements or property owners association agreements will be filed with the Gallatin County Clerk and Recorder, prior to final site plan approval. 8. Plans and elevations for all signs will be submitted for the review and approval of the Planning Director, and all signs on the site limited to: (a) One (1) directory sign, not exceeding 50 square feet in size. I (b) One (1) sign for each individual unit, relating to products, services or activities on the premises, not exceeding 30 square feet in size, attached to the structure of the unit. (c) Flashing, revolving or moving signs shall not be permitted. 9. That the developer shall enter into an Improvements Agreement with the City of Bozeman. If occupancy of the structure is to occur prior to installation of the improvements, it must be secured by a method of security equal to one and one-half (H) times the amount of the cost of the scheduled improvements 06-10-85 ~. ~ ._~.._-.-.._- --- . . ~ 228 and their rnstallation. Detailed cost estimates, construction plans, and methods of security shall be made a part of that agreement. 10. That three (3) copies of the final site plan containing all the conditions, corrections and modifications approved by the City Commission be submitted for review, and approved by the Planning Director, within six (6) months of the date of the City Commission approval, and prior to issuance of a building permit for the project. One (1) signed copy shall be retained by the Building Inspection Division; one (1) signed copy shall be retained by the Planning Director; and one (1) signed copy shall be retained by the applicant. I 11. All on-site improvements (i .e., paving, landscaping, etc.) shall be completed within eighteen (18) months of approval of the Conditional Use Permit. The Conditional Use Permit shall be valid for a period of only eighteen (18) months following approval of the Use. Prior to the permanent renewal of the permit at the end of that period, the applicant must satisfy all the conditions in the granting of the permit. An on-site inspection will be made and a report made to the City Commission for their action. If all required conditions have been satisfied, the permit wi II be permanently renewed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Decision - Conditional Use Permit - Stephanie Volz, David Wallin, Norman Wallin and Clarence Bos - permit commercial PUD on Tracts VW-2 and VW-3 of COS No. 1227, located in the SEt of Section 22, T2S, R5E, MPM (West Main Street) This was the time and place set for the decision on the Conditional Use Permit requested by Stephanie Volz, David Wallin, Norman Wallin and Clarence Bos to permit a commercial Planned Unit Development on Tracts VW-2 and VW-3 of Certificate of Survey No. 1227, located in the southeast one-quarter of Section 22, Township 2 South, Range 5 East, Montana Principal Meridian. This site is more commonly known as being located along the north side of West Main Street immediately east of Ponderosa Mobile Home Subdivision and immediately west of the Bobcat Lodge. City Manager Wysocki reminded the Commission that the public hearing on this Condi- I tional Use Permit was conducted at .Iast week1s meeting. He then concurred in the Zoning Commission recommendation that the request be approved, subject to fifteen conditions. He further reminded the Commission that this Conditional Use Permit establishes development guidelines, which any development within the Planned Unit Development must observe. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission approve the Conditional Use Permit requested by Stephanie Volz, David Wallin, Norman Wallin and Clarence Bos to permit a commercial Planned Unit Development on Tracts VW-2 and VW-3 of Certificate of Survey No~ 1127, located in the SEt of Section 22, T2S, R5E, MPM, contingent on the conditions recommended by the Zoning Commission, as follows: 1. Section V-B-3 of the Land Use Development Guidelines will be amended to read, "If the Zoning Commission elects to hold a publiC hearing, the application will be reviewed in compliance with the requirements of Chapter 18.52 of the Bozeman Zoning Code, including the necessary notification requirements, public hearing before and recommendation by the Zoning Commission, and public hearing before and decision by the Bozeman City Commission." 2. Section V-B-4 of the Land Use Development Guidelines will be amended to read: "Upon receiving approval of the Conditional Use Permit for the specific structure(s), either through the summary review process or upon a favorable vote by the Bozeman City Commission, the developers shall enter into an Improvements Agreement with the City of Bozeman. If occupancy of the structure is to occur prior to installation of the improvements, it must be secured by a method of security equal to one and one-half (H) times the amount of the cost of the scheduled improvements and their installation. I Detailed cost estimates, construction plans, and methods of security shall be made part of that agreement. Three (3) copies of the final site plan containing all of the conditions, corrections and modifications required shall be submitted for review and approved by the Planning Director within six months of the date of the original approval, and prior to the issuance of a building permit for the project. Approval of the final site plan by the Planning Director will authorize the Building Official to grant a building permit for the structure(s), subject to all appropriate Building Division requirements. One (1) signed copy of the final site plan shall be retained by the Building Inspection Division, one (1) signed copy by the Planning Director, and one (1) signed copy by the applicant. 06-10-85 . ' '" 229 . All one-site improvements (i.e., paving, landscaping, etc.) shall be c'ompleted within eighteen (18) moths of approval of the Conditional Use Permit. The Conditional Use Permit shall be valid for a period of only eighteen (18) months following approval of the use. Prior to the permanent renewal of the permit at the end of that period, the applicant must satisfy all the conditions in the granting of the permit. An on-site inspection will be made and a report made to the City Commission for their action. If all required conditions have been satisfied, the permit will be permanently renewed. I 3. A storm drainage management master plan for the entire P. U. D. site will be submitted for the review and approval of the City Engineering Officer, and all subsequent development will comply with that plan. 4. A utility master plan for the entire P. U. D. site will be submitted for the review and approval of the City Engineering Officer, and all subsequent site development will comply with that plan. 5. The Land Use Development Guidelines and the Architectural Sketchbook will be revised to include and clearly illustrate specific design and site development components, specific design requirements for all signs and specific design elements for all lighting standards and fixtures, lighting relationships to adjacent properties, and wi II be submitted for the review and approval of the Planning Director. 6. The Land Use Development Guidelines will establish and identify the functions of an Architectural Review Committee. 7. A site plan delineating appropriate buffering/screening from existing adjacent residential uses will be submitted for the review and approval of the Planning Director. 8. The Land Use Development Guidelines as revised will be made part of the covenants, and will be filed with the Gallatin County Clerk and Recorder. 9. The Land Use Development Guidelines, including the Architectural Sketchbook, as revised by the conditions of a P. U. D. approval, are hereby specifically made a condition of approval. 10. Each specific development project will be reviewed through the summary review process for Planned Unit Developments as specified in the Bozeman Zoning Code, and each project will comply with all requirements of the City Zoning I Code and the Land Use Development Guidelines. 11. Final approval of this application is contingent on the effective date of Ordinance No. 1177, June 19, 1985. 12. A vehicular circulation master plan for the entire P. U. D. will be submitted for the review and approval of the City Engineering Officer which will include the provision of a looped system with two accesses onto West Main Street, and the developers will acquire the appropriate easements and access permits. 13. The developer shall enter into an Improvements Agreement with the City of Bozeman. If occupancy of the structure is to occur prior to installation of the improvements, it must be secured by a method of security equal to one and one-half (H) times the cost of the scheduled improvements and their installation. Detailed cost estimates, construction plans, and methods of security shall be made a part of that agreement. 14. Three (3) copies of the Land Use Design Guidelines and required, supporting documents containing all the conditions, corrections and modifications approved by the City Commission shall be submitted for review and approved by the Planning Director within six months of the date of the City Commission approval, and prior to appl ication for summary review of individual projects. One (1) signed copy shall be retained by the Building Inspection Division; one (1) signed copy shall be retained by the Planning Director; and one (1) signed copy shall be retained by the applicant. 15. All on-site improvements (i.e., private streets, utilities, buffering/screening, etc.) shall be crompleted within eighteen (18) months of approval of the Conditional Use Permit. Prior to the permanent renewal of the Conditional Use Permit all individual projects will be completed and must satisfy all of the conditions in the granting of the permit. An on-site inspection will be made, I and a report made to the City Commission for their action. If all required conditions have been satisfied, the permit wi II be permanently renewed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. 06-10-85 230 City Manager Wysocki presented Ordinance No. 1181, as revised by the City Attorney, entitled: ORDINANCE NO. 1181 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 5.06.050 OF THE BOZEMAN MUNICIPAL CODE I AND ADDING SECTIONS 5.06.042,5.06.44,5.06.055,5.56.143 AND 5.56.146 TO THE BOZEMAN MUNICIPAL CODE, REVISING THE FEE STRUCTURE FOR BUSINESS LICENSES ISSUED PURSUANT TO THE "MONTANA CARD GAMES ACTII OR THE "BINGO AND RAFFLES ACT" AND ESTABLISHING THE FEE STRUCTURE FOR LICENSES ISSUED PURSUANT TO THE IIVIDEO DRAW POKER MACHINE CONTROL LAW OF 1985." City Manager Wysocki noted that the Commission provisionally adopted Ordinance No. 1181 on May 28, 1985 and conducted a public hearing on the ordinance at last week's meeting. He noted revisions were made in the license fees for card tables and the aggregate total of card tables and machines allowed to operate simultaneously in a business location. He then recommended that the Commission finally adopt the ordinance as revised. Mayor Weaver noted that the title of Section 5.56.146 conflicts with the section and suggested it be revised to conform with the text of the section, which establishes an aggregate limit of seven card tables and machines to exist simultaneously in a business location. The City Attorney concurred that was an error and noted the same error exists in the Preamble. Commissioner Vant Hull noted that, although she would prefer higher license fees, she supports those which have been established in this ordinance. She then stated she feels the fee schedules should be established next year before the gaming licenses become due. The Commission concurred the fees should be reviewed; and Mayor Weaver requested this item be placed on the agenda on or around May 1, 1986. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission finally adopt Ordinance No. 1181, with the corrections noted above. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, I Commissioner Anderson, Commissioner Mathre and Mayor Weaver; those voting No, none. Request - permission to use Soro timist Park for Craz Sprin hill ursery City Manager Wysocki presented to the Commission a request from Heisel Springhill Nursery for permission to use Soroptimist Park for Crazy Day activi~ies. The City Manager noted that in the past, Heisel Springhill Nursery has requested and received authorization to use the parking space and sidewalk along the Main Street side of Soroptimist Park during Crazy Days. He noted this year's request is for permission to use those areas as well as the sidewalk back to the fountain in the park, which is what they did last year. Commissioner Vant Hull asked if Heisels has a current City business license. The City Manager indicated a current City business license was issued on January 3, 1985. Commissioner Vant Hull then questioned if this request is any different from other requests which have been received recently for use of parks. She suggested that if this request is approved, other organizations or businesses should also be allowed to operate in Soroptimist Park during Crazy Days. Commissioner Anderson stated she would prefer that Heisel's activities during Crazy Days be limited to a flatbed trailer parked on Main Street and the sidewalk area only, as it was originally. Mayor Weaver expressed concern about using the park for a profit-making venture, indicating he would have no problem with the use of the sidewalk and parking area in front of I the park. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission approve the use of the parking area and sidewalk along ~ast Main Street in front of the Soroptimist Park by Heisel Springhi II Nursery for Crazy Days activities, but deny any use of the park for those activities. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voti ng No, none. 06-10-85 231 Acknowledge receipt of request submitted by Friends of Figgins for development of Jarrett Park City Manager Wysocki presented to the Commission a request submitted by Friends of Figgins for development of Jarrett Park. He recommended that the Commission acknowledge receipt of the request and proposal for development of the park and refer it to staff for review and a recommendation to be submitted back to the Commission. He indicated that this item is on the agenda for the Recreation Advisory Council meeting to be held on June 18, 1985. I Mayor Weaver asked that the staff provide cost estimates in its recommendation back to the Commission. He then asked if Parkland Trust Fund monies would be used to develop the park. The City Manager noted that is a possibility. Commissioner Anderson suggested that the Friends of Figgins consider attempting to obtain federal matching funds to help defray the costs of the development of Jarrett Park. Mrs. Kathy Hansen-Bristow, 2525 Landoe Street, gave the Commission a brief history of Jarrett Park. She stated the residents in Figgins Addition have been interested in developing the park for quite a few years, especially with the number of children in that area. She indicated that the Friends of Figgins distributed copies of the landscape design plan initially developed by Dick Pohl's architecture class to all residents in Figgins Addition, after which a meeting was held on May 22. The plan was revised at that meeting and redistributed, after which a few minor revisions were added. Mrs. Hansen-Bristow stated the proposed play area would be developed for small chi Idren, and the multi-use area would be developed for use by older chi Idren. Kathy Hansen-Bristow then stated the Friends of Figgins would like to see the weeds killed and grass planted, which would require providing water to the area. She noted maintenance of the park could then be through volunteers or small donations from the residents of Figgins Addition to pay for a child in the area to mow. Commissioner Anderson suggested that the Friends of Figgins contact various service organizations to see if they are willing to donate to development of the park. Commissioner Vant Hull asked if the City has a master plan for development and up- I grading of the various park areas within the city. City Manager Wysocki stated that Dick Pohl's architecture classes have prepared design sketches for improvement of various parkland areas on two different occasions, but he is not certain there is an overall master plan. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission acknowledge receipt of the request submitted by Friends of Figgins for development of Jarrett Park, and refer the request to the Director of Public Service for review and a recommendat ion. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Weaver; those voting No, none. Break - 4:55 to 5:05 p.m. Mayor Weaver declared a break from 4:55 p.m. to 5:05 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Request - permission Sweet Pea Bic cle Race from around the Federal Ullding to aroun ugust 3, 1 , 1: 00 to 7: 00 p. m . City Manager Wysocki presented to the Commission a request for permission to change the location of the Sweet Pea Bicycle Race from 1: 00 to 7: 00 p. m. on Saturday, August 3, 1985, from around the Federal Building to around Beall Park, using North Bozeman Avenue, East Short Street, North Black Avenue and East Beall Street. The City Manager stated this request is one hour longer than the original request, running to 7:00 p.m. rather than 6:00 p.m. He I also noted that the letter requests that the streets be swept prior to the event. City Manager Wysocki stated that Chief of Police Tate has reviewed the request and concurred in his indication that this may be a better location for the race. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission approve the change of location of the Sweet Pea Bicycle Race, from 1: 00 to 7: 00 p.m., on Saturday, August 3,1985, from around the Federal Building to around Beall Park, using North Bozeman Avenue, East Short Street, North Black Avenue and East Beall Street; and authorizing sweeping of the streets by the City crews if possible. The motion carried by 06-10-85 232 the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. City Manager Wysocki presented Commission Resolution No. 2559, as prepared by the City Attorney, entitled: I COMMISSION RESOLUTION NO. 2559 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN AUTHORIZING A LOAN OF $175,000.00 FROM FUNDS HELD BY THE CLERK OF THE EIGHTEENTH JUDICIAL DISTRICT, IN AND FOR THE COUNTY OF GALLATIN, STATE OF MONTANA. City Manager Wysocki recommended that the Commission adopt Commission Resolution No. 2559. He indicated that if the City borrows the monies from the Valley Unit Escrow Account at the 18th District Court to cover the July 1 interest payments on Special Improvement District Nos. 621, 622, 623, 624 and 625, it wi II alleviate the need to borrow from the General Fund U ndes ignated Reserve. The City Manager indicated that former City Attorney Bob Planalp made this request of the Court; and Judge Olson granted the request on Friday, provided that the Commission adopt this Resolution. Mayor Weaver noted it is important to remember that the General Fund Undesignated Reserve is the final backstop for these Special Improvement District accounts; and the burden for bearing those costs would fall directly on the City taxpayers. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission adopt Commission Resolution No. 2559, authorizing a loan of $175,000.00 from the Valley Unit Escrow Account at the 18th District Court to SID Nos. 621, 622, 623, 624 and 625, for the July 1 interest payment on Valley Unit bonds. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Weaver; those voting No, none. I rant from the Montana Arts Council for enter City Manager Wysocki stated that last fall Mr. Ray Campeau, Chairman of the Arts Center Board, asked him to sign applications for three different grants on behalf of the City. He indicated that one of those grants, in the amount of $15,000.00, has been awarded; and he has signed the paperwork. The City Manager then asked for ratification of his signature on those documents. City Manager Wysocki stated the grant will be spent over a two-year period, in a pre- scribed manner. He indicated the grant provides funding for energy conservation measures; and the items to be completed include replacement of the old furnace, upgrading of the duct work for the heating system, installation of storm windows, and construction of a double-door vestibule. The City Manager indicated that the Arts Center Board has offered in-kind services from their people to cover their portion of the project; and the City will incur no costs from this grant. It was moved by Commissioner Anderson, seconded by Commissioner Mathre, that the Commission ratify the City Manager's signature on a $15,000.00 grant from the Montana Arts Council for energy conservation measures at the Beall Park Arts Center. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Discussion - re ort from Terr Novak, Cit re trans ortation I 0 nterstate 90 City Manager Wysocki stated the Commission had requested this item be placed on the agenda for discussion at last week1s meeting but was deferred to this week. Commissioner Anderson stated support for placing this item on the program for the League of Cities and Towns Convention to be held in September. She then noted that the report from Terry Novak asks for endorsement of a research project to be conducted at Eastern 06-10-85 233 Washington College. The Commissioner stated she feels this is a place to begin compiling information and preparing an inventory of hazardous materials being transported along the interstate system, as well as along railroad lines. She noted the most hazardous material, which is commonly transported, is gasoline. Commissioner Mathre stated the report seems to be requesting a contact person in the community. I Mayor Weaver expressed concern that there is a lot of ambiguity in the report and the proposed form letter at the back, including possible endorsement of a research project for which someone will have to pay. Commissioner Vant Hull suggested that the City should have someone who can serve as a contact person; but a paragraph should also be included which indicates that no financial commitment will be made. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission authorize and direct the City Manager to write a letter to Terry Novak, City Manager of Spokane, Washington, indicating that the City is interested in obtaining more information about the proposed project, and requesting that the City be kept informed about what action is being taken; indicating that the City is not, at this time, prepared to make a financial commit- ment to the project; and suggesting the idea of having a workshop at the September annual convention of the Montana League of Cities and Towns for those participants interested in the proposed project. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voti ng No, none. to the Technical Advisor ontinuing ransportation City Manager Wysocki stated the Commission had requested this item be placed on the I agenda for discussion at last week's meeting but was deferred to this week. Mayor Weaver noted that the Commission recently reviewed the section of the Memo- randum of Agreement for Continuing Transportation Planning in the Bozeman Urban Area dated May 25, 1977, to determine the method of appointing a replacement for Richard McConnen, who resigned from the Technical Advisory Committee. He noted during that review that the section providing for a Citizen Advisory Committee was noted, and the Commission asked the City staff to review the matter and determine if that committee has functioned in the past. Commissioner Anderson stated she feels that activating the Citizen Advisory Committee could be very helpful, especially considering the problems which arose between citizens and the Technical Advisory Committee during improvement of Kagy Boulevard from Highland Boulevard to South Third Avenue. Mayor Weaver asked how the formation of a new committee would affect the role and responsibility of the Pedestrian/Traffic Safety Committee, which is also established under this Agreement. Commissioner Anderson indicated she feels it would have no effect on the Pedestrian/Traffic Safety Committee. Commissioner Vant Hull stated she would like to see the Pedestrian/Traffic Safety Committee provide more direct input to the Technical Advisory Committee. Mayor Weaver noted that if more citizen input is wanted, it might be better to expand the membership of the P/TSC rather than create a new committee. He also suggested that the role and responsibility of that committee could also be redefined if needed. Commissioner Anderson indicated she would prefer to see another Citizen Advisory Committee created. I Mr. James Goehrung, resident of Bozeman, noted he feels City staff does not have sufficient time to address some of the traffic concerns expressed by residents. He also noted there are times that he feels additional citizen input would be beneficial, whether through an expanded Pedestrian/Traffic Safety Committee or a Citizen Advisory Committee. Mayor Weaver stated he feels that members of the Pedestrian/Traffic Safety Committee should have an opportunity to provide input before the Commission makes a decision on this issue. The Mayor then suggested that the Commission direct the staff to research this item further, checking the history of the various committees involved, the composition of those 06-10-85 -- -- ---- 23/+ committees and why they occurred. Commissioner Anderson asked that the staggering of terms on the Pedestrian/Traffic Safety Committee, the membership of that committee and a copy of the By-Laws be included in the staff research also. The Mayor then asked that when this item is brought back for discussion, the Chair of the P/TSC be invited to attend, and possibly a representative of T AC as well. Commissioner Anderson indicated she will check with other cities to determine how they handle input on transportation systems. She also indicated she will contact those who might be I interested in attending the meeting when this item is discussed. Mayor Weaver requested that this item be placed on the July 8 agenda for further discussion. Commission review of goals and policies established during the summer of 1984 City Manager Wysocki stated a list of goals and policies, along with action statements dated May 21, 1984, was included in this week1s packet. He suggested that the Commission determine if any additional items should be included or if any of the items included in this list should be moved up in priority. Mayor Weaver suggested that the Commissioners indicate items they feel should be included in a priority list of goals and policies for the upcoming year. The following items were listed: 1 b. Implementation of Master Plan. lc. Developing amenities. le. Maintain the downtown as the center of Bozeman. 2b. Swimming program. 2c. Develop parks. 2e. Recreation program. 3a. Traffic Master Plan. 3c. Main Mall traffic safety. (West Main Street) 3d. Eliminate use of salt on the streets. (Or possible decrease) I 3f. Bike paths. 3k. Sidewalks. (Possible consideration of City-wide SID) 4a. Solid waste management. 4h. Management of utility assets. (pilot plant) 5h. Community input meetings. 51. Equip Police and Fire Divisions adequately. 6b. Find ways and means to have all people who use City services pay for them. Air quality. Cable TV franchising. Continue development of annexation policy. Dead trees. Garbage incineration. Review of Housing Committee report. The Commissioners briefly discussed the procedure for establishing new goals and policies. It was concurred that review of the first two sections of the Housing Committee report should be placed on the July 1 agenda for discussion. This list of goals and policies will be placed on the July 8 agenda, at which time five or six goals and policies will be established as priority items for the upcoming year. Discussion - FY I items City Manager Wysocki presented to the Commission the following "For Your Information" I items. (1) A booklet on the 1985 Summer Prog ram as compi led by the Bozeman Recreation Department. (2) A list of energy conservation projects to be considered for funding through the Energy Conservation Capital Improvements Program Fund for the upcoming fiscal year. The City Manager noted this item will be placed on the agenda for discussion in the near future. 06-10-85 235 (3) A copy of the draft ordinance from the City of Missoula prohibiting ownership of wild animals unless so licensed and prohibiting activity between wild animals and humans. Commissioner Vant Hull indicated she feels this item should be placed on the agenda for discussion; and the Commission concurred it should be brought back on July 8, 1985. (4) The agenda and accompanying documents for the City-County Planning Board meeting to be held on June 13, 1985. I (5) City Attorney Crumbaker-Smith stated a suit against the City was filed on Friday by Albert A. and Pamela S. Frost; and a temporary restraining order was issued, which stopped construction of the water tank. She indicated a hearing has been scheduled for next Monday on this matter. Consent Items City Manager Wysocki presented to the Commission the following "Consent Items. II Building Inspection Division report for May 1985 Claims It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission approve the Consent Items as listed above, and that the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. Executive Session - re labor negotiations Mayor Weaver called an Executive Session of the Commission at 6:20 p.m. for the purpose of discussing labor negotiations and requested that all persons except the Commissioners, City Manager Wysocki, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and the Clerk leave the room. Mayor Weaver declared the Executive Session of the Commission closed at 7: 00 p. m. and I reconvened the meetir.g. Adjournment - 7:00 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Mathre and Mayor Weaver; those voting No, none. KENNETH L. WEAVER, Mayor ATTEST: Clerk of the Commission I 06-10-85