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HomeMy WebLinkAbout1985-04-22 131 MI,...'UTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA April 22, 1985 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, April 22, 1985, at 4:00 p.m. Present were Mayor Weaver, Commissioner I Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, City Manager Wysocki, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. The minutes of the regular meeting of Apri I 15, 1985, were approved as amended. Mayor Weaver asked if any of the Commissioners wished to remove any of the Consent Items for discussion. Commissioner Jordan requested that the request for waiver of the open container ordinance submitted by the MSU Chapter of the AI ChE for June 1, 1985, be removed for discussion. Award bid - six copier systems for specific City government locations City Manager Wysocki submitted to the Commission a memorandum from Director of Finance McKinney dated April 19, 1985, recommending that the Commission reject the bids submitted and authorize the staff to proceed with the rebidding process. The City Manager stated problems have arisen with the language in the specifications and the basis for the recommendation sub- mitted by the staff; and he feels it is in the City's best interests to begin the process over. He then concurred in the Director of Finance's recommendation. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that all of the five bids for the six copier systems for specific City government locations be rejected, and that the staff be authorized and directed to proceed with the rebidding process. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commis- I sioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Remarks by Superintendent Chambers re Willson Auditorium City Manager Wysocki stated that Mayor Weaver had requested this item be placed on the agenda. Mayor Weaver reminded the Commissioners that they are scheduled to attend the School Board of Trustees meeting, which is being held at the Willson School Board Room this evening, for the purpose of discussing possible renovation of the Willson School Auditorium. He stated Dr. Chambers is present at this Commission meeting in preparation for the School Board meeting to be held later this evening. Dr. Keith Chambers, Superintendent of Schools, submitted to the Commission a written report on the project of renovating the Wi IIson Auditorium. He noted the Wi IIson School is the middle school and houses the fifth and sixth grades. He stated those students use the auditorium as a part of the school program; and the junior high school and high school students use the auditorium for musical programs and other productions. Dr. Chambers stated the aging building does not comply with current codes on safety and fire; and he briefly reviewed some of the items which no longer comply. Dr. Chambers then noted that of the 60 major events held in the Willson Auditorium in 1984, 34 were nonschool- related events; and 26 were school events. The Superintendent of Schools then stated prelimi- nary estimates for renovation of the auditorium total approximately $500,000.00 and includes I $200,000.00 to upgrade the facility to meet safety and fire codes, $200,000.00 to resolve the interior seating and lobby problems and $100,000.00 to renovate the stage area to make this a quality community facility. Dr. Chambers stated the School District does not have any solutions to the problems at this time. He noted the upgrading could be completed through a school district bond issue, or this could become a joint community/school district project. He then reviewed the foreseeable steps in this project, which include: (1) hire consultants to do engineering and acoustical studies; (2) determine more precisely the costs from the completed studies; (3) identify means 04-22-85 132 of funding the project; (4) involve the appropriate persons to proceed with the project; and (5) get the funding and proceed with the necessary renovation. Dr. Chambers stated he feels the renovation involves more than the School District; and he asked the Commissioners to participate in the discussion on this item at the School Board meeting. Commissioner Anderson gave a brief history of community use of the Willson Auditorium. She noted that the auditorium seats over 1100 persons, whi Ie the Ellen Theatre seats approxi- I mately 850 persons, and the MSU performing arts facility seats about 350 persons. She stated that without the Willson Auditorium, community concerts and other cultural events would not be able to perform in Bozeman. She indicated that approximately ten years ago, a drive was organized for a performing arts building, but it ran into competition with other drives, such as the new library; and the drive was abandoned. The Commissioner stated that renovation of the Ellen Theatre was also considered, but the costs were prohibitive; and the seating capacity was not adequate for some of the larger events. She noted those involved in performing arts at this time realize that a new facility is much too expensive to construct; and renovation of the Willson Auditorium is the only feasible manner in which to provide an adequate facility. Commissioner Anderson then suggested that other groups who use the Willson Auditorium may be interested in this renovation project. She also suggested that a group entitled "Friends of the Willson Auditorium" might generate additional interest and support for this project. Commissioner Vant Hull noted that the area served by the Willson Auditorium is larger than either the City of Bozeman or School District No.7. She suggested that Dr. Chambers contact the County Commission in an effort to generate support from that governmental entity as well. Mayor Weaver asked about the anticipated costs of the engineering and acoustical studies. Dr. Chambers stated the studies are anticipated to cost about $18,000.00. He noted at this time that is the only portion of the project being considered. Mayor Weaver stated the Commission indicates interest in the renovation of the Willson Auditorium, even if that interest is not in a tangible form. He also indicated the Commission is I willing to help the School Board explore the possibility of renovating the facility. Authorize loan from the Cemetery Per etual Care Fund to the General Fund to cover the costs 0 the copier systems City Manager Wysocki noted the Commission had received a memorandum from Di rector of Finance McKinney, dated April 15, 1985 at last week1s meeting recommending that the Commission authorize this loan. He reminded the Commission that action on this item was tabled at that time until action on the award of bids was completed. The Citly Manager then recommended that action on this item be deferred until the rebidding process ha$ been completed and the bids have been awarded. The Mayor noted that since this item has been tabled until a specific action is completed, no Commission action is necessary at this time. City Manager Wysocki submitted to the Commission a memorandum from Director of Finance McKinney dated April 22, 1985, indicating that the City received two proposals for the nego- tiated bond sale for SID No. 647. The City Manager reminded the Commission that the bid opening for the bond sale on this SID was held on April 1, 1985; and the bid from Grande and Company, Seattle, Washington, in the net effective rate of 11.1612 percent, was rejected. The proposals received during this negotiated bond sale include one from D. A. Davidson Company, I Great Falls, Montana, in the net effective rate of 9.429 percent and one from Dain Bosworth, Inc., Denver, Colorado, in the net effective rate of 9.2985 percent. He noted the proposals requi re that on or before January 1, 1987, the City and the hospital must payoff $790,000.00, wh ich represent thei r portions of the 5 ID costs. The City Manager also submitted to the Commission a letter from the Bozeman Deaconess Hospital indicating a commitment to paying its portion of the Special Improvement District costs on December 31,1986. He noted the letter also addresses a 3 percent fee for the Revolving 04-22-85 133 Fund and requests a waiver of the 3 percent administrative fee; but he feels those items should be addressed at a later date. City Manager Wysocki then reminded the Commission that the lower interest rates have been submitted because the majority of this bond issue is to be paid off within two years, rather than the entire amount being based on the twenty-year life of a normal Special Improvement District. He then concurred in the Director of Finance's recommendation that the I bond sale be awarded to Dain Bosworth, I nc., at the negotiated interest rate of 9.2985 percent. Commissioner Jordan asked for a breakdown of the costs involved in this SI D, based on the $900,000.00 bond issue. Mayor Weaver concurred that the breakdown of costs would be useful. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the proposal for the negotiated bond sale for Special Improvement District No. 647 be awarded to Dain Bosworth, I nc., Denver, Colorado, in the net effective rate of 9.2985 percent, with the stipu- lation that $790,000.00 be paid on or before January 1, 1987. The motion carried by the follow- ing Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commis- sioner Mathre and Mayor Weaver; those voting No being Commissioner Vant Hull. City Manager Wysocki then stated the Director of Finance also included in his memo a request that the Commission authorize a ten-year loan from the Cemetery Perpetual Care Fund to the General Fund at an effective interest rate of 1/2 percent over the interest being earned by the CPC, adjusted annually, to cover the City's portion of the costs. The City Manager recommended that the Commission authorize the loan. It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commission authorize a ten-year loan from the Cemetery Perpetual Care Fund to the General Fund at an effec- tive interest rate of 112 percent over the interest being earned by the CPC, adjusted annually, to cover the City's costs for its portion of Special Improvement District No. 647. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commis- sioner Mathre, Commissioner Anderson and Mayor Weaver; those voting No being Commissioner Vant Hull. I Award construction bid - SID No. 647 - realignment of Highland Boulevard and installation of sanitary sewer main along northern portion of the right-of-way City Manager Wysocki reminded the Commission that these bids were opened on March 25, 1985; and at its regular meeting held on April 1, 1985, the Commission tabled awarding of the construction bid until the negotiated bond sale had been completed. The City Manager noted that in the above item, the bonds were awarded; and award of the construction bid can now be considered. City Manager Wysocki then submitted to the Commission a tabulation of the bids opened to remind them of the bids received, along with a letter from Woody Germany, Sorenson and Company, recommending that the bid be awarded to Long Construction Company, Billings, Montana, in the base bid amount for Highland Boulevard of $648,472.50 and for Alternate No.1 for the right turn bay on North Eleventh Avenue at Main Street in the amount of $11,150.00, for a total of $659,622.50. The City Manager concurred in that recommendation. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the con- struction bid for Special Improvement District No. 647 be awarded to Long Construction Company, Billings, Montana, in the bid amount of $648,472.50, and for the right-turn bay on North Eleventh Avenue at Main Street in the bid amount of $11,150.00, it being the best bid received. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. I Decision - intention to recreate SID No. 641 as set forth in Commission Resolution No. 2548 - sanitary sewer in portions of Graf's First Subdivision, Second Filinq, and the amended plat of a portion of Graf's First Subdivision, Second Filing Decision - intention to recreate SID No. 642 as set forth in Commission Resolution No. 2549 - water mains, storm drains and paving in portions of Graf's First Subdivision, Second Filing, and the amended plat of a portion of Grafls First SubdivIsion, Second Filing This was the time and place set for the decisions on the City's intention to recreate Special Improvement District No. 641, set forth in Commission Resolution No. 2548, and Special Improvement District No. 642, set forth in Commission Resolution No. 2549, as follows: 04-22-85 131t COMMISSION RESOLUTION NO. 2548 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN TO RECREATE SPECIAL IMPROVEMENT DISTRICT NO. 641 FOR THE PURPOSE OF ACCOMPLISH I NG THE ENGI NEERI NG DESIGN, CONSTRUCTION, INSPECTION AND ENGINEERING CERTIFICATION OF AN 8-INCH SANITARY SEWER MAIN AND ALL OTHER NECESSARY APPURTENANCES TO SERVE ALL LOTS LOCATED WITHIN BLOCK 1 OF GRAF'S FIRST SUBDIVISION, SECOND FILING, AND BLOCKS 2, 3, 4 AND 5 OF THE AMENDED PLAT OF A PORTION OF GRAF'S FIRST SUBDIVISION, SECOND FILING. I COMMISSION RESOLUTION NO. 2549 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN TO RECREATE SPECIAL IMPROVEMENT DISTRICT NO. 642 FOR THE PURPOSE OF ACCOMPLISHING THE ENGINEERING DESIGN, CONSTRUCTION, INSPECTION AND ENGINEERING CERTIFICATION OF AN 8-INCH WATER MAIN, STORM DRAINAGE, ASPHALT CONCRETE PAVING, CURB AND GUTTER AND SIDEWALKS AND ALL NECESSARY APPURTENANCES TO SERVE ALL LOTS LOCATED ON KENYON DRIVE FROM THE SOUTH BOUNDARY LINE TO THE NORTH BOUNDARY LINE OF BLOCK 1 OF GRAF'S FIRST SUBDIVISION, SECOND FILING, AND BLOCK 2 OF THE AMENDED PLAT OF A PORTION OF GRAF'S FIRST SUBDIVISION, SECOND FILING. City Manager Wysocki stated Mr. Gene Graf, one of the petitioners, has requested that action on these two items be tabled until questions about the engineering estimates have been resolved. The City Manager then recommended that the Commission table action as requested. It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the Commission table action on the City's intention to recreate Special Improvement District Nos. 641 and 642 until the questions on the engineering estimates have been resolved and the petitioner has requested action be taken. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. Decision - Conditional Use Permit - Don Amos for Tom and Cecelia Reiner, dba Lux Transfer I and Storaqe - allow construction of two additional storage buildings on Lot 4, Tract 6, and Lot 2, Tract 7, Gardner Simmental Plaza (2400 llorth Nineteenth Avenue) This was the time and place set for the decision on the Conditional Use Permit requested by Don Amos for Tom and Cecelia Reiner, doing business as Lux Transfer and Storage, to allow construction of two additional storage buildings on Lot 4, Tract 6, and Lot 2, Tract 7, of Gardner Simmental Plaza. This site is more commonly known as 2400 North Nineteenth Avenue. City Manager Wysocki stated the Commission had conducted the public hearing on this Conditional Use Permit at last week's meeting. He then concurred in the Zoning Commission's recommendation that the request be approved, subject to seven conditions. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Com- mission approve the Conditional Use Permit requested by Don Amos for Tom and Cecelia Reiner, doing business as Lux Transfer and Storage, to allow construction of two additional storage buildings on Lot 4, Tract 6, and Lot 2, Tract 7, of Gardner Simmental Plaza, subject to the following conditions, as recommended by the Zoning Commission: 1. That the required ten parking stalls be indicated on the final site plan prior to final approval; 2. That all asphalt pavement indicated as "Not in Contract" (N.I.C.) shall be part of the on-site improvements and must be installed within eighteen (18) months of final approval; 3. Indicate on the final site plan enclosure or type of screening for the I refuse area as required to include elevations and typical section; 4. That all required improvements shall be installed in accordance with an Improvements Agreement with the City of Bozeman. The owner may not occupy the structure until all improvements required by the permit shall have been completed, and accepted by the City, or until a financial guarantee equal to one and one-half times the amount of the cost of the scheduled improvements shall be provided to secure completion; 5. That three (3) copies of the final site plan containing all the conditions, corrections, and modifications approved by the City Commission be sub- 04-22-85 135 mitted for review and approved by the Planning Director within six (6) months of the date of City Commission approval and prior to issuance of a building permit for the project. One (1) signed copy shall be retained by the Building Department; one (1) signed copy shall be retained by the Planning Director; and one (1) signed copy shall be retained by the applicant. 6. All on-site improvements (i.e., paving, landscaping, etc.) shall be com- pleted within eighteen (18) months of approval of the Conditional Use I Permit as shown on the approved final site plan. 7. The Conditional Use Permit shall be valid for a period of only eighteen (18) months following approval of the use. Prior to the permanent renewal of the permit at the end of that period, the applicant must satisfy all the conditions in the granting of the permit. An on-site inspection will be made and a report will be made to the City Commission for their action. If all required conditions have been satisfied, the permit will be permanently renewed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Decision - Conditional Use Permit - Carl Lehrkind for Lehrkind's Coca Cola - allow addition to present structure for a production plant on Tract 1, cas 547, in the Northeast Annexation (1715 North Rouse Avenue) This was the time and place set for the decision on the Conditional Use Permit requested by Carl Lehrkind for Lehrkind's Coca Cola to allow an addition to the present structure for a production plant on Tract 1 of Certificate of Survey No. 547 in the Northeast Annexation to the City of Bozeman. This site is more commonly known as 1715 North Rouse Avenue. City Manager Wysocki stated the Commission had conducted the public hearing on this item at last week's meeting. He then recommended that the Commission approve the Conditional Use Permit, subject to the eleven conditions recommended by the Zoning Commission. It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commission I approve the Conditional Use Permit requested by Carl Lehrkind for Lehrkind's Coca Cola to allow an addition to the present structure for a production plant on Tract 1 of Certificate of Survey No. 547 in the Northeast Annexation, subject to the following conditions as recommended by the Zoning Commission: 1. That the off-street parking area, loading area, and driveway shall be paved, and approved by the City Engineering Officer; 2. Location of the natural gas pipeline, as indicated on the site plan, be confirmed prior to final approval; 3. Final site drainage shall be reviewed and approved by the City Engineering Officer prior to final approval; 4. That 6 percent of the gross interior parking area be landscaped as required in Section 18.62.1308 of the Bozeman Zoning Code; 5. Landscape protection devices, walkways, and wheelstops shall be provided in accordance with Section 18.62.180; 6. Indicate, on the final site plan, enclosure or type of screening for the refuse area as required to include elevations and typical section; 7. That exterior lighting for the off-street parking lot be provided and indicated on the final site plan prior to final approval; 8. That all required improvements shall be installed in accordance with an Improvements Agreement with the City of Bozeman. The owner may not occupy the structure until all improvements required by the permit shall have been completed, and accepted by the City, or until a financial I guarantee equal to one and one-half times the amount of the cost of the scheduled improvements shall be provided to secure completion; 9. That three (3) copies of the final site plan containing all the conditions, corrections, and modifications approved by the City Commission be sub- mitted for review and approved by the Planning Director within six (6) months of the date of City Commission approval and prior to issuance of a building permit for the project. One (1) signed copy shall be retained by the Building Department; one (1) signed copy shall be retained by the Planning Director; and one (1) signed copy shall be retained by the applicant; 04-22-85 13G 10. All on-site improvements (i. e., paving, landscaping, etc.) shall be com- pleted within eighteen (18) months of approval of the Conditional Use Permit as shown on the approved final site plan; 11. The Conditional Use Permit shall be valid for a period of only eighteen (18) months following approval of the use. Prior to the permanent renewal of the permit at the end of that period, the appl icant must satisfy all the conditions in the granting of the permit. An on-site inspection will be made and a report will be made to the City Commission for their action. If all required conditions have been satisfied, the permit wi II be permanently I renewed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. Decision - Zone Code Amendment - Planning Staff - allow Day Care Centers by amending Chapter 18.04, Section 18.52.140 and Table 4 of Chapter 18.62 of the Bozeman Municipal Code This was the time and place set for the decision on the Zone Code Amendment requested by the Planning Staff to allow day care centers by amending Chapter 18.04, Section 18.52.140 and Table 4 of Chapter 18.62 of the Bozeman Municipa I Code. City Manager Wysocki reminded the Commission that the public hearing on this item was conducted at last week's meeting. He then concurred in the Zoning Commission recommendation that this Zone Code Amendment be approved. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Com- mission approve the Zone Code Amendment requested by the Planning Staff to allow Day Care Centers by amending Chapter 18.04, Section 18.52.140 of Chapter 18.52, and Table A of Chapter 18.62 of the Bozeman Municipal Code; and authorize and direct the City Attorney to bring back an Ordinance for this Zone Code Amendment as soon as possible. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No being Commissioner Jordan. Request - permission to close Main Street from Rouse to Grand, 5:30 to 8:30 p.m., Wednesday, I July 31,1985; waiver of open container ordmance, 7:00 to 8:30 p.m.; provide manpower to secure street closure; street sweepmg prior to event - 7\ Taste of Bozeman - Laurie Schultz, Chair City Manager Wysocki submitted to the Commission a letter from Laurie Schultz, Chair- person for "A Taste of Bozeman, II which is to be held on Wednesday, July 31, 1985. He noted four separate requests are included in the letter, as follows: 1. The closure of Main Street from the hours of 5:30 p.m. to 8:30 p.m. from Rouse Avenue to Grand Avenue. 2. Manpower to secure the ends of Main Street; specifically, Rouse Avenue to Grand Avenue. 3. Manpower to sweep the street, preferably as close as possible to 5:30 p.m. the day of the event. 4. To waive the open container ordinance, solely for that evening, between the hours of 7:00 p.m. and 8:30 p.m. so that our guests can feel free to bring their own spirits. Laurie Schultz stated she is hopeful that the event will be a success this year. She then stated the request submitted for Commission consideration is the same request which was approved last year; and indicated she would answer any questions. Commissioner Anderson asked if the problems in getting traffic off the street have been addressed and whether the street will be swept close to the time of the event. The City Manager indicated the street wi II be swept the day of the event. Laurie Schultz stated that closing the street at 5:30 p.m. should better allow for traffic I removal prior to the event. Commissioner Vant Hull asked Ms. Schultz if she had contacted the State Highway Depa rtment . Laurie stated she wrote a letter to Dick Miller at the local office, but she has not received any response from him to date. Commissioner Anderson asked about arrangements for tables and chairs for this year's event. 04-22-85 137 Laurie stated The Rental Shop will provide the tables and chairs and has indicated it will provide the manpower for setting up and removing those tables and chairs. City Manager Wysocki stated the City will provide the manpower for securing the street closure at Rouse Avenue and Grand Avenue. He noted the monies for that manpower will be charged against the City Commission budget, in the contracted services line item. Laurie Schultz stated the promoters of the event will provide the barricades and man- I power for the rest of the area. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commis- sion approve the request submitted by Laurie Schultz, Chairperson for "A Taste of Bozeman, II to be held on Wednesday, July 31, 1985, including closure of the Main Street, waiver of the open container ordinance, City provision of manpower to secure the street closure and street sweep- ing prior to the event, as listed in the four enumerated items above. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Break - 4:55 to 5:05 p.m. Mayor Weaver declared a break from 4:55 to 5:05 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Request - Commission review of the Community Development Block Grant program management plan - Mike Money City Manager Wysocki submitted to the Commission a program management plan as pre- pared by Housing Development Associates. Senior Planner Money stated that the Commission must adopt a program management plan before any requests for drawdowns can be processed by the Department of Commerce. The Senior Planner then reviewed the proposed plan, noting it contains three sections: (1) administrative structure, (2) financial management and (3) project management. He noted the plan provides a I clear understanding of the responsibilities of each position involved in administration of the grant. Senior Planner Mike Money stated that he has been appointed the Project Coodinator and has been assigned the primary responsibility for the implementation of the program and will be the contact person with the Department of Commerce. He stated he is in the process of hiring a Community Project Specialist, who will work full-time under his supervision on the grant program. The Senior Planner then stated that Director of Finance McKinney will be responsible for the drawdown of monies and internal control of all CDBG funds. All of the financial files for this program will be maintained in his office. The Director of Finance will also serve as the contact person between the City and the Department of Commerce on all financial matters asso- ciated with the grant. Senior Planner Money stated the rehabilitation projects, particularly for owner-occupied units, have generated a large amount of interest; and he feels those monies will be expended in a short period of time. He stated a Loan Committee will review all loan applications and make recommendations to the Project Coordinator. The loans will be low-interest and possibly de- ferred payment loans for owner-occupied units; and loans at near market rates for rental units. The Senior Planner indicated he will seek local financial institutions to handle the paperwork for these loans and the responsibility for collection of payments. The Senior Planner also noted that two public facilities projects are included in the loan program--revitalization of specific water lines in the target area and construction of a ramp at I the Beall Park building to provide access for the handicapped. He stated an engineering firm has been retained to prepare design standards and specifications for the water line revitaliza- tion; and he will prepare needed documentation for the handicapped ramp. Senior Planner Money stated this is the last action required prior to requesting draw- downs and requested that the Commission adopt the management plan so that a drawdown can be requested to cover the expenses incurred by the City to date. Commissioner Jordan asked about the recapturing and recycling of loaned monies. 04-22-85 138 Senior Planner Mike Money stated the recaptured monies will be used for other appro- priate projects under the CDBC program. He noted those projects could include other housing rehabilitation programs and public facilities revitalization programs. He noted if the monies are used for rehabilitation, the monies can once again be recaptured to continue the program. Commissioner Jordan then asked if there is a time limit on spending the monies once a drawdown is received. Senior Planner Money stated the City has three days to spend the money once it is received. He then indicated the City will submit requests for drawdowns after the I monies have been spent; so that time limit will create no problems. City Manager Wysocki stated the City will try to get all possible monies obligated as soon as possible so the City can apply for another grant. The Senior Planner noted that 75 percent of the current grant monies must be expended before another grant application can be submitted. Commissioner Anderson asked Mike Money if the administrative fees will pay a portion of his salary. She also asked if Housing Development Associates will be paid a portion of the administrative fees. Senior Planner Money stated that a portion of his salary will be paid from the 15 percent administrative fee for the project; and the full-time individual wi II be paid totally from that fee. He then indicated that Housing Development Associates will receive a majority of the administrative fee derived from the grant. Commissioner Vant Hull noted that the City budgeted for a fourth planner; and one of the highest priority items was updating the zoning regulations to conform with the newly adopted Master Plan. She expressed concern that the high priority work items wi II be delayed because of the time requirements involved in administering programs such as this. Senior Planner Money stated his activities will not center around the Community Develop- ment Block Grant program or the Historic Preservation program, which he also oversees. He noted long-range planning is his primary work item, and programs such as these are only temporary. He also noted the full-time positions under those programs are also temporary positions. Commissioner Vant Hull asked how the financial institution will be selected. Di rector of Finance McKinney stated he will initially use the financial institution which has the City's re- purchase agreement. If he finds that the City would benefit from using another institution, he I wi II move the monies and transfer them as necessary to cover disbursements. Commissioner Vant Hull noted that the insulation requirements included in the management plan list R-38 in the ceiling and R-19 in the walls. She then asked if energy conservation measures, including super-insulation, would be encouraged through this grant. Senior Planner Money stated that the purpose of the rehabilitation program is to bring the housing up to codes and to provide safe and sanitary housing. He noted that those items above the code are dis- cretionary; and the final decision is made by the Project Coordinator. He then noted that items which are well above the standard or codes would probably be frowned upon. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commis- sion approve the Community Development Block Grant program management plan, as presented by Senior Planner Mike Money. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Appointments to Recreation Advisory Board City Manager Wysocki submitted to the Commission a letter from Superintendent of Schools Chambers listing the School Board's recommendations for appointments to the Recreation Advisory Board. He noted one of the recommendations is a current applicant, but the other recommendation has not submitted an application. He indicated he feels that is a technicality which could be waived if the Commission so desires. Mayor Weaver asked when the deadline for applications was. The Clerk of the Commission I indicated the deadline was March 29, 1985. City Manager Wysocki then stated the County Commission has not submitted any recommenda- tions for appoi ntments. Commissioner Mathre asked if the second School Board recommendation should be asked to complete an application form. Following a brief discussion, the Commission concurred that the nomination by the School Board constitutes a valid application. However, they requested that the Clerk of the Commission send an application form to that individual and request that he 04-22-85 139 complete it so that the information is on file, as well as any recommendations from the County who have not completed application forms. The Commission then requested that this item be placed on next week's agenda for appointment. Pledged Securities as of March 31, 1985 I In compliance with the provisions of Sections 7-6-201 to 7-6-212, M.C.A., Commissioner Anderson and Commissioner Jordan had examined the receipts of Depository Bonds and Pledged Securities held by the Director of Finance as security for City funds deposited in Bozeman ba n k s . The inventory of the Depository Bonds and Securities was found to be in order. It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commis- sion approve the inventory of the Depository Bonds and Pledged Securities as of March 31, 1985; and a list of these be set forth as follows: DEPOSITORY BONDS AND SECURITIES March 31, 1985 RATE MATURITY RECEI PT NO. TOTAL AMOUNT FI RST BAN K - Bozeman Federal Deposit Insurance Corporation $ 100,000.00 Trusteed with First Bank of Minneapolis: New Jersey St. 5.60 7/01/93 9020-6892 50,000.00 Gallatin Co, MT, Ser 1976 Airport Auth. 8.00 1/01/86 70,000.00 Helena, MT, Parking Fac Refdg Rev 7.125 1/01/86 140,000.00 Hennepin County, MN, 1972 Hospital GO 4.80 2/01/86 50,000.00 NJ Ser 1976 Water Consrvtn 5.60 2/01/87 100,000.00 NY Trans Cap Fac 4.70 2/15/87 50,000.00 I Sanders County, MT, GO 7.00 7/01/87 2,000.00 Sanders County, MT, CO 7.00 7/01/87 65,000.00 Oregon Ser 35 Vets Welfare 5.00 8/15/87 100,000.00 Nassau County Ser A Serl Gen 7.00 10/01/87 100,000.00 Oregon Ser 38 Vets Welfare 4.70 12/01/87 100,000.00 Oregon Ser 36 ST Vets Welfare 5.60 3/01/88 50,000.00 State of WA Ser A GO 5.60 4/01/89 165,000.00 County of Cuyahoga. Ohio 4.875 10/01/89 100,000.00 Bozeman, MT, GO 4.70 1/01/90 45,000.00 Bozeman, MT, GO 4.80 1/01/91 45,000.00 Bozeman, MT, GO 4.90 1/01/92 45,000.00 WA St Ser E Waste Disposal Facility GO 5.40 4/01/93 115,000.00 WA St Ser R GO 5.40 4/01/93 185,000.00 Florida Ser 1974-A St Brd Ed Cap 5.20 1/01/94 75,000.00 U. S Treasury Notes 9.75 1/31/87 50,000.00 Oregon Var. Purp 5.60 7/15/93 0265 150,000.00 Cook County Illinois 5.75 11/01/93 0265 200,000.00 Anne Arundel 5.70 2/01/94 0265 150,000.00 Hawaii Var. Purp 5.90 2/01/94 0265 200,000.00 TOT AL - First Bank - Bozeman $2,402,000.00 FIRST SECURITY BANK ~ Bozeman Federal Deposit Insurance Corporation $ 100,000.00 Trusteed with United Bank of Denver: State of MT, Ex Officio Reg., Mont. Univ. System 4.625 1/01/86 3819 15,000.00 Chouteau Co., MT, Sch. Dist. #44 I Bldg. Bd. 5.60 12/30/87 3820 13 ,000.00 5.50 12/30/86 3822 13,000.00 Chouteau Co., MT, Sch. Dist. #111 Bldg. Bd. 5.60 12/30/87 3824 18,100.00 5.50 12/30/86 3825 18,100.00 City of Bozeman, Gallatin Co., MT, GO Bd. Sr. Center 4.30 10/01/86 6319 40,000.00 4.40 10/01/87 6319 40,000.00 City of Helena, Lewis & Clark Co., MT; S. I. D. Bonds #280 7.00 1/01/91 6522 36,000.00 04-22-85 lyO City of Helena, Lewis & Clark Co., MT; S.I . D. Bonds #289 7.00 1/01/91 6523 6,000.00 City of Helena, Lewis & Clark Co., MT; S.I.D. Bonds #287 7.00 1/01/91 6524 8,000.00 Lewis & Clark Co., MT GO Libr. Bds. 7.00 1/01/87 6593 75,000.00 City of Polson, Lake Co., MT, Water System 6.80 6/01/92 SK68857-68858 50,000.00 6.90 6/01/93 " " 50,000.00 Summit Co., CO Sch. Dist. No. RE-l 5.50 12/01/94 SK72098 100,000.00 Adams Co., CO City of Commerce GO I Storm & Sewer 7.25 8/01/92 SK77559 170,000.00 Montana Board of Housing Single Family Program 6.10 6/01/97 SK80904 100,000.00 Vail, CO, Land Transfer Tax Anticipation Warrants 8.75 12/01/87 SKl19286 225,000.00 City of Maple Grove, MN, GO Imp. Bds. 8.00 2/01/93 SK146439 100,000.00 Unita County S.I. D. #6 State of Wyoming, GO Bldg. Bonds 9.95 12/01/95 SK149545 120,000.00 Bozeman, MT, S.1. D. #625 9.75 1/01/2001 SK155026 100,000.00 Gallatin County, MT HSD #7 5.20 7/01/88 SK155028 25,000.00 Washoe County School Dist., Nevada GO Bldg. Bonds 5.90 10/01/87 SK161430 100,000.00 Trusteed with Northwestern National Bank of Minneapolis: Federal National Mortgage Assn. 13.75 4/10/85 0-130536 500,000.00 Waco Texas Hsng. Auth. 4.50 8/01/86 5019 35,000.00 4.50 8/01/85 5020 30,000.00 Virginia, MN Hsng. and Redev. Auth. 4.50 4/01/99 5021 35,000.00 4.50 4/01/2000 5022 35,000.00 Fergus Falls, MN Hsg. Redev. 5.00 5/01/95 6035 20,000.00 Fergus Falls, MN 5.00 5/01/98 6036 25,000.00 TOTAL - First Security Bank - Bozeman $2,102,200.00 MONTANA BANK - Bozeman Federal Deposit Insurance Corporation $ 100,000.00 I Trusteed with Federal Reserve Bank of Minneapolis: Town of Ennis, MT, SWR Constr. Bd. 4.45 09/01/85-86 H951 12,500.00 County of Missoula, MT, GO Library Bd. 4.50 7/01/86 H28973 15,000.00 County of Petroleum, MT Sch. Dist. #159 (Winnett), School Bldg. Bd. 4.70 7/01/85 H28974 15,000.00 City of Boulder, MT, GO Bd. 4.71 2/15/86-87 H949 8,400.00 Grade Sch. Bldg. Dist #11 of Powell Co. (Ovando), MT, Sch. Bldg. Bd. 6.00 6/04/85-89 Hll27 5,000.00 Pueblo West Metro. Dist. CO, Dist. Bd. of 1969 Ser. 1970 8.00 10/01/86 H29471 10,000.00 City of Polson, MT GO Bd. of 1970 6.00 1/15/86,90 H29829 3,750.00 City of Polson, MT GO Bd. of 1970 6.00 1/15/87,89 H29972 7,500.00 Trout Creek, MT Sch. Dist. #6 of Sanders Co., School Bldg. Bd. 5.25 12/31/93 H 30310 19,000.00 5.30 12/31/94 H30311 19,000.00 5.35 12/31/95 H30312 19,000.00 Florida State Full Faith & Credit Charlotte Co. Rd. Bd. 6.50 7/01/95 H128 25,000.00 Saginaw Cnty, MI Ser II Thomas, TWP-SAN-SWR Proj No-l Drnge 6.75 5/01/96 H129 25,000.00 Co. of Madison, MT Sch. Dist. #5 of Madison Co., School Dist. Bd. 5.00 11/01/85 H 1 044 2,500.00 5.00 11/01/86 H 1 045 2,500.00 5.00 11/01/87 H 1 046 2,500.00 U.S. Treasury Notes 10.625 8/31/85 H731 10,000.00 U.S. Treasury Notes 10.625 8/31/85 H729 90,000.00 North Slope Boro GO 6.75 11/01/88 944 100,000.00 Grand Forks RFDG Imp. 5.40 5/01/89 945 100,000.00 Southgate Water Dist. RFDD 6.00 9/01/90 942 100,000.00 I Flathead Co. SD #44 (Whitefish) 5.20 1/01/96 943 120,000.00 Gaithersburg Hosp. Revenue 8.75 9/01/2009 946 180,000.00 Total - Montana Bank of Bozeman, Montana $ 891,650.00 FIRST CITIZENS BANK OF BOZEMAN - Bozeman Federal Deposit Insurance Corporation $ 100,000.00 Trusteed with First National Bank of Minneapolis: 04-22-85 . l[j.l u. S. Treasury Notes 10.625 7/31/85 9893 200,000.00 U.S. Treasury Notes 10.875 2/28/86 9886 100,000.00 TOT AL - First Citizens Bank of Bozeman - Bozeman $ 300,000.00 This is to certify that we, the Commission of the City of Bozeman, in compliance with the provisions of Section 7-6-207, M.C.A., have this day certified the receipts of the Federal I Reserve Bank of Minneapolis, the Northwest National Bank of Minneapolis, the First Bank of Minneapolis, the United Bank of Denver, the American National Bank & Trust Co., for the Depository Bonds held by the Director of Finance as security for the deposit for the City of Bozeman funds as of March 31, 1985, by the several banks of Bozeman and approve and accept the same. KENNETH L. WEAVER, Mayor JUDITH A. MATHRE, Commissioner ANNE F. ANDERSON, Commissioner MARY B. VANT HULL, Commissioner DENN IS E. JORDAN, Commissioner The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. Preparation of worksheet for the City Commission budget for anticipated ex enditures for FY 19 -8 City Manager Wysocki presented to the Commission a revised draft worksheet as prepared by Clerk of the Commission Sullivan. He noted that staff review during these early budgeting procedures revealed that costs for the Board of Adjustment are currently being charged under I the City Commission budget. These revised figures reflect the removal of those costs and plac- ing them under the Building Inspection Division. Mayor Weaver noted the revised figures reflect a $600.00 increase over anticipated expenditures for this current fiscal year. The City Manager stated most of that increase is in Contracted Services. He also reminded the Commission that monies to cover costs of the City providing security for community events are included in this line item. City Manager Wysocki then stated he had requested that the cost of a four-drawer fire- proof file cabinet also be included in the Commission budget this year. He noted the files in the Clerk's office do not have adequate expansion room for permanent records during this next year; and a new file wi II provide sufficient file space for several more years. Re uest for MSU Cha ter of AIChE - 6:00 a.m. to 10:00 p.m., City Manager Wysocki stated that Commissioner Jordan had requested this item be removed from the Consent I tems for discuss ion. Commissioner Jordan expressed concern that the request for the waiver of the open con- tainer ordinance begins at 6:00 a.m., and indicated he does not feel the waiver should begin until at least 10:00 a.m. City Manager Wysocki stated that the group plans to begin a barbeque at 6:00 a.m. and to eat about 2:00 p.m. He noted the bulk of the group probably will not begin to arrive until about noon or 1:00 p.m. I It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commis- sion approve the request for waiver of the open container ordinance requested by the Montana State University Chapter of American Institute of Chemical Engineers, to begin at 10:00 a.m. and end at 10:00 p.m. on June 1,1985, in Lindley Park. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. 04-22-85 -..--.-- 1~2 Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Informationll items. (1) Commissioner Anderson submitted to the Commission copies of letters from Senator Melcher and Representative Williams concerning Revenue Sharing. She reminded the Commission that she will be in Washington, D.C., if they have any concerns they wish relayed to the congressional delegation. I (2) Commissioner Jordan stated that Duane Robertson, Chief of the Solid Wastes Management Bureau, went to a NDC meeting on burning of garbage. He noted that construction of incinerators to generate power is rapidly increasing, with 230 facilities currently in planning stages. He stated that 70 percent of the structures are financed by those building the facility; and they are then leased for ten to twenty years. The Commissioner stated he will check to see if the City would qualify for an incinerator. (3) Commissioner Vant HuIJ stated that HB473, the veteran's preference bill, was heard in the State Administration Committee last Thursday. She stated representatives of the University System, local governments and handicapped individuals testified in opposition to the bi II . Late this afternoon the bill was debated in second reading in the Senate and was in- definitely postponed on a 19-31 vote. The Commissioner then suggested the Commissioners may wish to contact the local senators and thank them for voting against the bill. Commissioner Vant Hull also noted that an amendment to exempt local governments was discussed, but she does not know its disposition. (4) City Manager Wysocki stated Alec Hansen's office called and requested that those interested contact Representative Ellerd and Senator Sales concerning HB870, the vehicle tax to fund the block grant program. He noted the bill is to be heard late this afternoon or tomorrow morning. (5) City Manager Wysocki reminded the Commission of its meeting with the School Board at 7:30 p.m. this evening concerning the Willson Auditorium. He also reminded them that tomorrow afternoon at 4:30 p.m., Terry Novak, City Manager from Spokane, Washington, wiIJ I meet with interested Commissioners concerning the transportation of hazardous materials along Interstate 90. (6) Commissioner Vant Hull expressed concern about the bear wrestling, which is to be held at The Sundance Saloon this week and questioned whether this event would constitute a violation of the ordinance on cruelty to animals. City Attorney Crumbaker-Smith stated the State Statute does prohibit cruelty to animals and does prohibit fighting between animals, but it does not address fighting between animals and persons. Mayor Weaver questioned whether this is an area which the Commission would like to ex- plore and possibly address. Commissioner Vant Hull noted that last week a jeIJo wrestling event was held at The Sundance Saloon and questioned what other different events may be brought in to that establish- ment. She also reminded the Commissioners that several complaints from the neighborhood have been filed with the Police Department and with the Commissioners. Commissioner Mathre noted that the Commission had received a letter of complaint last week and had asked the staff to review the matter and place it back on the agenda within thirty days. She suggested that this item be discussed at the same time as the other concerns. (7) Mayor Weaver stated he has talked to two ROTC detachments about the community clean-up activities to be undertaken during the first two weekends in May. He noted they have indicated a willingness to participate in the activities. Commissioner Mathre asked if she should contact the Boy Scouts and Girl Scouts to see I if they would be willing to work in specific parks. City Manager Wysocki stated support for providing bags for various groups to pick up the trash in specific City locations; but he does not feel that anyone should be placed along roadways or areas where conflicts with vehicular traffic are possible. Mayor Weaver asked if the staff wi II provide input on this matter at next week's meeting. The City Manager indicated this item will be placed on next week's agenda. 04-22-85 143 (8) The City Manager noted that included in the packet is a memo concerning disposal of hazardous materials, and suggesting that disposal of such items not be considered during the clean-up campaign. (9) Also included in the packet is the agenda for the Zoning Commission meeting to be held on Apri I 23, 1985. (10) Commissioner Mathre stated the next regular meeting of the Local Government Study I Commission will be held Wednesday evening at 5:30 p.m. in the Community Room at the Library. She indicated she will be unable to attend the meeting and asked if any of the other Commis- sioners are interested in attending. Commissioner Vant Hull indicated she may attend the meeting. Consent Items to the Commission the following "Consent Items. II 1985 - Gallatin Board; It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Consent Items as listed above be approved; and the appropriate persons be authorized and directed to complete the necessary items. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Adjournment - 6: 1 0 p.m. There being no further business to come before the Commission at this time, it was moved I by Commissioner Jordan, seconded by Commissioner Anderson, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Anderson, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. KENNETH L. WEAVER, Mayor ATTEST: Clerk of the Commission I 04-22-85 - ----- ---------- --- --- ------