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HomeMy WebLinkAbout1985-04-08 lllt MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA April 8, 1985 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, April 8, 1985, at 4:00 p.m. Present were Mayor Weaver, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, City Manager I Wysocki, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. , The meeting was opened with the Pledge of Allegiance and a moment of silence. The minutes of the regular meeting of Apri I 1, 1985, were approved as amended. None of the Commissioners requested that any of the consent items be removed for discussion. Recess Reconvene - 7:00 ~.m. Local Government Study Commission interview with the Bozeman City Commission Mayor Weaver stated the Chair has considered these items and has determined that the City Commission will be attending a Local Government Study Commission meeting. He also noted that the Commission has expressed a concern about the dais, which may discourage communication between the two bodies. The Local Government Study Commission has reserved their regular meeting place, the Community Room at the Library, for this meeting. The Mayor indicated, therefore, that he intends to remove these items from the agenda to accurately reflect the nature of the meeting with the Local Government Study Commission. The Commission concurred that the three above-listed items should be removed from the agenda. Open bids - six copying systems for specific City government locations This was the time and place set to open bids for six copying systems for specific City I government locations. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the bids for the six copying systems for specific City government locations be opened. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commis- sioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. Mayor Weaver asked if all of the bids have been received. There was no response to the question, so it was determined that all of the bids have been received. The following bids were then opened and read aloud. Carnegie City Maintenance City Hall Building Library Police Shops Recreation Total Bid Agreement Terrell's Office Machines, Inc. 215 Haggerty Lane Bozeman, Montana $4,965.00 $4,965.00 $5,065.00 $3,105.00 $1,229.00 $1,229.00 $20,558.00 $2,250.00 J & H Office Machines, Inc. 26 South Grand Ave. Bozeman, Montana $5,495.00 $5,495.00 $4,095.00 $1,995.00 $1,895.00 $1,895.00 $20,870.00 $2,580.00 Davis Business Machines 2630 West Main Street Bozeman, Montana $5,298.00 $5,298.00 $4,894.00 $3,360.00 $1,334.00 $1,334.00 $21,518.00 $3,000.00 I Gilskey's Office Supply and Stationery 4 East Main Street Bozeman, Montana $5,963.00 $5,963.00 $4,714.00 $2,177.00 $2,177.00 $2 ,177 . 00 $23,171.00 $2,719.90 3M - Capital Business Systems, Inc. 2125 Euclid Ave. Helena, Montana $7,099.75 $7,099.75 $6,499.75 $3,607.25 $1,776.25 $1,776.25 $28,259.00 $3,850.20 04-08-85 --~- 115 It was moved by Commissioner Vant Hull, seconded by Commissioner Anderson, that the bids for the six copying systems for specific City government locations be referred to staff for review and a recommendation to be submitted at next week's m.eeting. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan, Commissioner Mathre and Mayor Weaver; those voting No, none. I Decision - Conditional Use Permit - Arthur W. Reese for Ron Milledge - allow a 4-unit warehouse on Lot 9, Bomont Center Subdivision (604 Gold Avenue) This was the time and place set for the decision on the Conditional Use Permit requested by Arthur W. Reese for Ron Milledge to allow a four-unit warehouse on Lot 9 of the Bomont Center Subdivision. This site is more commonly known as 604 Gold Avenue. City Manager Wysocki stated the Commission had conducted the public hearing on this request at last week's meeting. He then concurred in the Zoning Commission's recommendation that the Conditional Use Permit be approved, subject to all of the conditions listed in Resolution No. ZC/08. Mayor Weaver noted that Mr. Milledge has discussed the recommended conditions with the Planning Staff; and he now understands that the Commission must approve or disapprove the application as placed before them on the site plan, not on the site itself. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commission approve the Conditional Use Permit requested by Arthur W. Reese for Ron Milledge to allow a four-unit warehouse on Lot 9 of Bomont Center Subdivision, subject to the following conditions, as recommended by the Zoning Commission: 1. That the proper location and dimension of the curb, gutter, driveway apron and property lines be shown on the final site plan. 2. That a drainage plan be submitted' for the review and approval of the City Engineering Officer. I 3. That elevations of the refuse enclosure be submitted for the review and approval of the Planning Director. 4. That scales be included on the final site plan for both the site plan and building elevations and floor plans. 5. That plans, elevations and the location of the proposed sign be submitted for the review and approval of the Planning Director. 6. That 75 percent of the required front yard be landscaped in accordance with Section 18.150.190 of the Zoning Code. 7. That the location of the sewer and water lines be noted on the final site plan. 8. That the specifications for the surfacing of unpaved parking areas be submitted for the review and approval of the City Engineering Officer. 9. Three copies of the final site plan containing all the conditions, corrections and modifications approved by the City Commission must be submitted for review and approval by the Planning Director within six (6) months of the date of the City Commission's approval, prior to issuance of a Building Permit for the proposed structure. One (1) signed copy shall be retained by the Building Inspection Division, one (1) signed copy shall be retained by the Planning Director, and one (1) signed copy shall be retained by the applicant. 10. All on-site improvements, (i. e., paving, landscaping, etc.) and construction shall be completed within eighteen (18) months of approval of the final site plan. 11. The developers shall enter into an Improvements Agreement with the City I of Bozeman. If occupancy is to occur prior to installation of improvements, it must be secured by an acceptable method of security equal to one and one-half (1 i) times the estimated cost of the remaining scheduled improvements. Detailed cost estimates shall be made a part of this agreement. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. 04-08-85 __ _____________u_._ ~--- ~ 11S Discussion - re uest from Urban Coalition for an additional $272.00 from the Cit to retain lob yist through pri 1985 City Manager Wysocki submitted to the Commission a request from the Urban Coalition for an additional $272.00 from the City of Bozeman to retain the lobbyist through April 1985. He then recommended that the Commission authorize this additional expenditure for the lobbyist. It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commission approve the additional appropriation of $272.00 from the City of Bozeman to retain I the Urban Coalition lobbyist through April 1985. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. located in Transitional Districts City Manager Wysocki presented Ordinance No. 1177, as reviewed by the City Attorney, entitled: ORDINANCE NO. 1177 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 18.42.040 OF THE BOZEMAN MUNICIPAL CODE, PROVIDING FOR DEVELOPMENT AND PERFORMANCE STANDARDS IN THE TRANSITIONAL DISTRICTS. The City Manager stated the Commission had conducted the public hearing on this Zone Code Amendment on March 18, 1985 and made its decision on Apri I 1, 1985. He then recommended that the Commission provisionally adopt Ordinance No. 1177 and that it be brought back in two weeks for final adoption. It was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the Commission provisionally adopt Ordinance No. 1177, enabling properties located in Transitional Districts to develop through the Planned Unit Development procedure, and that it be brought back in two weeks for final adoption. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, I Commissioner Jordan and Mayor Weaver; those voting No, none. Authorize City Manager to sign - Amendment No. 1 to the Volz/Wallin Annexation Agreement City Manager Wysocki presented Amendment No. 1 to the Volz/Wallin Annexation Agreement to the Commission for action. He noted this Amendment adjusts the amount of monies to be retained in an escrow account as a cash-in-Iieu payment for water rights for the subject annexation. The City Manager then recommended that the Commission authorize him to sign this amendment. It was moved by Commissioner Anderson, seconded by Commissioner Jordan, that the Commission authorize the City Manager to sign Amendment No. 1 to the Volz/Wallin Annexation Agreement. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Anderson, Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull and Mayor Weaver; those voting No, none. Mid-year budget review City Manager Wysocki presented to the Commission a memorandum from Director of Finance McKinney reporting on a review of the budget as of February 28, 1985. He noted this review includes projected revenues and expenditures through the remainder of Fiscal Year 1985, which are conservative. He noted the revenues are below the projections; and there is a correspond- ing reduction in expenditures, which results in a net difference of about $6,800.00 in the General Fund. The City Manager stated deficit balances are projected in the health insurance, I liability insurance, Public Employee's Retirement, and parks and recreation debt funds; and those balances will be covered through the Undesignated Reserve. He then briefly reviewed the reasons for the deficits in those funds. The City Manager then reviewed the Enterprise Funds. He stated the Water Fund has received a $223,000.00 loan from the General Fund; and the deficit is projected at approximately $300,000.00, for which the staff will seek approval from the Commission near the end of the fiscal year. City Manager Wysocki then stated the City's request for water rate increases will 04-08-85 --- ------._-_._-~- 111 be submitted to the Public Service Commission in about six weeks; and the City must then await the PSC's decision. Mayor Weaver noted the loan from the General Fund to the Water Fund is still an asset, but it is no longer liquid. He then asked how long the repayment wi II take if the PSC approves the City's requested water rates. The City Manager stated the anticipated recovery will take two to three years, depend- I ing on the rates established by the Public Service Commission. City Manager Wysocki then reviewed the Garbage Fund, noting that the projections indicate that the revenues will exceed the expenditures slightly. The City Manager then stated the Sewer Fund projections indicate a deficit, largely due to the $70,000.00 payment to the Bozeman Deaconess Foundation for restoration of the lagoon site. City Manager Wysocki then stated the City started this fiscal year with an Undesignated Reserve of approximately $600,000.00. From those monies, a total of $300,000.00 will be loaned to the Water Fund; $100,000.00 has been loaned to the SID Revolving Fund to date, with a possible $175,000.00 additional loan for the bond and coupon payments due on July 1,1985. The anticipated balance in the Undesignated Reserve at June 30, 1985 is anticipated to be approximately $29,000.00. He noted that balance could be higher if the District Court approves a possible request from the City for release of sufficient funds to cover the SID bond and coupon payments for July 1, 1985. Commissioner Mathre asked how much below projections the revenues from property taxes have been. Director of Finance McKinney stated the revenues from the property taxes are five to seven percent below the amount appropriated. The Commission thanked the City Manager for the budget review. Discussion - FYI items I City Manager Wysocki presented to the Commission the following "For Your Information" items. (1) A letter from Felska/Solvie thanking the Commission for its cooperation during the UDAG application process. (2) A copy of a letter from Mayor Weaver to Craig Roloff, Montana State University, concerning a meeting to be held on Wednesday, April 10, concerning the westward extension of Kagy Boulevard. (3) The agenda for the City-County Planning Board meeting to be held on Thursday, Apri I 11. (4) The City Manager stated that the Senate Taxation Committee will conduct a hearing on H B870 at 8 :00 a.m. on Wednesday, April 10. He noted that bi II is sponsored by Rep. Dave Brown and places a $10.00 tax on motor vehicles to provide revenues for the block grant program. He invited those interested in the bill to attend the hearing with him. (5) Mayor Weaver stated most of those involved are unable to attend the Interagency Breakfast, which was to be held on Wednesday morning. He indicated he has requested that the secretary contact everyone involved to set the meeting for next Wednesday. (6) The City Manager stated he contacted the City Manager of Spokane, Washington; and he will meet with the Commissioners and other interested individuals at 4:30 p.m. on April 23 concerning the transportation of hazardous materials along Interstate 90. He noted the meeting is anticipated to last approximately one hour. ( 7) Commissioner Anderson thanked those Commissioners who had contacted the legislators I on the right-to-know legislation on Tuesday. Commissioner Vant Hull noted that the bill passed third reading on this date. (8) Commissioner Vant Hull stated she did not draft a letter on Addy's local option tax bill because it did not pass third reading. (9) Commissioner Vant Hull submitted to the Commission a copy of an article in the Great Falls Tribune on H B473, the veterans' preference bi II. She noted that the bi II may face problems in transmittal to the Senate. The Commissioner stated if this bill passes, it may cause cities and counties to hi re a personnel director; and it may cause the local governments to 04-08-85 118 establish an elaborate point system to meet the requirements of the legislation. The Commis- sioner suggested that the Commissioners may wish to contact local legislators and encourage them to amend the bi II to exclude local governments. Consent items following "Consent Items." I ain It was moved by Commissioner Jordan, seconded by Commissioner Mathre, that the Commission approve the consent items as listed above and the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson and Mayor Weaver; those voting No, none. Adjournment - 4:55 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Mathre, seconded by Commissioner Vant Hull, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Mathre, Commissioner Vant Hull, Commissioner Anderson, Commissioner Jordan and Mayor Weaver; those voting No, none. KENNETH L. WEAVER, Mayor I ATTEST: Clerk of the Commission I 04-08-85