Loading...
HomeMy WebLinkAbout1986-07-14 285 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA July 14, 1986 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, July 14, 1986, at 2:00 p.m. Present were Mayor Mathre, Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, City Manager Wysocki, I Assistant City Manager Barrick, and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Mayor Mathre asked if any of the Commissioners wished any of the Consent Items removed for discussion. Commissioner Stiff requested that the requests for creation of Special Improve- ment Districts for water, sewer and paving along Ellis Street be removed for discussion. Recognition of I nternational Guests Mayor Mathre noted the Commission has two international guests at this meeting, Ramon d Camp from Spain and Eva Moller from Denmark. She then presented each guest with a certificate from the City. Minutes - July 7, 1986 It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the minutes of the regular meeting of July 7, 1986, be approved as submitted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. - sewer mains, water mains, storm sidewalks for a ortion of Annie This was the time and place set to open the bids for the bond sale on Special Improvement I Districts 649, 650 and 651, to provide funds for the construction of sewer mains, water mains, storm drainage and detention, paving, curb and gutter and sidewalks for a portion of Annie Subdivision, First Filing. The affidavit of publication for the "Call for Bids" was presented. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the bids for the bond sale for SID Nos, 649, 650 and 651 be opened and read. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. The following bids were then opened and read aloud. Net Effective Interest Rate Grande and Company, Inc. Seattle, Washington 8.5722% Dain Bosworth, Inc. Denver, Colorado 9.7912% It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the bids for the bond sale on SI D Nos. 649, 650 and 651 be referred to staff for review and a recommenda- tion to be submitted later in this meeting. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. water and storm draina e in a I This was the time and place set to award the bid for Special Improvement District No. 649, providing for the construction of sanitary sewer, water and storm drainage in a portion of Annie Subdivision, First Filing; as well as the time and place set to award the bid for Special 07-14-86 287 Improvement District Nos. 650 and 651, providing for the construction of paving, curb and gutter, sidewalks and storm drain detention, improvements in a portion of Annie Subdivision, First Filing; paving of Durston Road between North 20th and North 22nd Avenues and a gravel walkway along the north side. City Manager Wysocki reminded the Commissioners that the bids for these construction projects were opened at last week's meeting; and the City has sixty days in which to award the I bid. He then recommended that the Commission table award of the bids until after the award of bonds has been completed and the City and successful bidder have agreed on all of the various steps involved. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission table action on award of the bids for the construction of SID Nos. 649, 650 and 651 improvements until such time as the City and successful bond bidder have agreed on the various items involved in the bond sale for the subject 51 D's. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. City Manager Wysocki submitted to the Commission a request from the Bozeman Lion's Club for a temporary Beer and Wine License and a temporary Bingo License for July 31 and August 1,2 and 3,1986, He noted these licenses would be utilized in conjunction with activities at the 1986 Gallatin County Fair, which will be held at the Gallatin County Fairgrounds on those dates. The City Manager noted the Club further requests that the license fees for both licenses be waived. He then recommended approval of the temporary Beer and Wine License, contingent upon receipt of the State License, and the temporary Bingo License, but denial of the requests for waiver of the fee, noting that the ordinance does not provide for waiving of the fee. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission I approve the request for the temporary Beer and Wine License, contingent upon receipt of the State License, and the temporary Bingo Licenses, during the period July 31 and August 1, 2 and 3, 1986, as requested by the Bozeman Lion's Club. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission deny the request for waiver of the license fees for the temporary Beer and Wine License and the temporary Bingo License, which were approved in the above motion. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. container ordinance - Gallatin Valle Caterin - Bogert Park - to dar ; request use 0 . . system - 7:00 p.m. to 9:00 p.m. City Manager Wysocki reminded the Commissioners that action on this request was tabled for a period of one week to allow the staff time to gather additional information, as requested by the Commission. He then submitted to the Commission a memo indicating that the applicant is participating in the "Taste of Bozeman" on Main Street and wishes an alternate location in case it rains. The City Manager then recommended approval of the requested waiver. Commissioner Jordan expressed concern about the requested waiver, indicating that he would support the waiver if the motion contains the provision that it be exercised only in the event of rain. He noted that, otherwise, the waiver should not be valid. I It was moved by Commissioner Vant Hull, seconded by Commissioner Stiff, that the Commis- sion approve the request submitted by Gallatin Valley Catering for a waiver of the open con- tainer ordinance in Bogert Park on Wednesday, July 30, 1986, from 7: 00 p.m. to dark and the use of a public address system from 7:00 p.m. to 9:00 p,m. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No being Commissioner Jordan. 07-14-86 --- ~ 288 Discussion - status of 1986 sidewalk construction program City Manager Wysocki stated that the Commission had requested this item be placed on the agenda. He then indicated that Engineering Officer Neil Mann will submit an update on the status of the 1986 sidewalk construction program. He also noted that a representative from the consulting engineering firm is present and could supply additional information if necessary. Neil Mann stated that he has worked with Director of Public Service Dick Holmes in iden- tifying an area which seems to need sidewalks, taking into consideration the Commission's I recommendations to investigate the installation of sidewalks along West Koch Street, particularly from South 15th Avenue to the University Square Shopping Center. He noted that the staff prepared a boundary map and description of the area to be included in the sidewalk program, noting it includes over 18,000 lineal feet of new sidewalk. He indicated that the staff solicited proposals from engineering firms to develop the contract specifications and identify property owners within the subject area; and Morrison-Maierle was selected. He noted the engineering firm has reviewed those properties involved in the sidewalk construction program, and the pro- file surveys have been prepared, along with construction estimates and shared costs; however, title searches have not been conducted to determine ownerships for the various properties, nor has any form of notification been made to those in the construction area. City Manager Wysocki noted the Commission has received a petition indicating interest in having the sidewalk constructed immediately against the back of the curb rather than the standard 5i feet from the curb. He asked Mr. Mann to state his reasons for supporting a detached sidewalk as opposed to the request. Engineering Officer Mann stated that only two fire hydrants would need to be relocated in the project area if the sidewalk is constructed in the standard location. Also, some land- scaping is located within the public right-of-way and will require relocation. Neil Mann noted that the costs of relocating the fire hydrants will be borne by the City, not the residents of the area. He then stated that constructing a sidewalk 5i feet from the curb provides more safety to persons utilizing the sidewalk, avoiding potential injury from opening doors or persons driv- ing up onto the sidewalk. Also, the Engineering Office is responsible for enforcing the snow I removal ordinance; and they have encountered several problems with sidewalks located at the back of the curb, particularly when the City plows the streets. He noted there must be an area for snow storage, both from the street and the sidewalks. The City Manager noted another suggestion submitted is to possibly relocate the sidewalk from its standard location to skirt around landscaping improvements and other encroachments rather than relocating those items. Mr. Mann stated that a City standard has been implemented; and the location of the side- walk is to be 5i feet from the back of the curb, paralleling the property line. He noted that if a contractor is hired for snow removal, he anticipates a specific location for the sidewalk. Also, pedestrians expect the sidewalk to be in a certain location; and if it is snowcovered and not in the anticipated location, it could become a safety problem. City Manager Wysocki noted the City has also received letters from two owners of vacant property who have requested those sidewalks not be installed at this time. Engineering Officer Mann stated he realizes it could be a hardship to keep the snow cleared from sidewalks along vacant lots; however, to not require that sidewalks be constructed along those lots would make the remaining sidewalks unusable. He then submitted to the Commis- sion a color-coded map indicating the properties which are developed and those not developed within the project area. He noted the majority of undeveloped property is located along South 23rd Avenue and West Koch Street; but vacant lots are interspersed throughout the area. City Manager Wysocki asked about the pOSSibility of installing sidewalks along one side of the street only at this time. I The Engineering Officer indicated that the State Statutes allow the City to require in- stallation of sidewalks and a mechanism to assess the property owners abutting the project with- out creation of a Special Improvement District. He noted that to assess all property owners along a street without requiring installation of sidewalks along both sides of the street will require use of a different mechanism. Commissioner Jordan noted that there appear to be several landscaping encroachments in 07-14-86 ~ - - ---- 289 the more newly developed areas, even though the possibility of the City requiring that sidewalks be installed has existed. Engineering Officer Mann concurred, noting that the increased depth of the sidewalk section in the driveways delineates the line along which the sidewalk would be installed. He then stated that some residents are not aware that sidewalks could be required when they install landscaping, even though the same street standard has been used during development of I the subject area. Mayor Mathre noted that, since the City is now requiring that sidewalks be installed in new developments, the problems encountered with encroachments should be eliminated; and the Engineering Officer concurred. Commissioner Stiff noted that two vacant properties along West Koch Street span more than 750 contiguous feet; and they have indicated concern that the sidewalk that would be installed under this program would be damaged and require replacing at the time the sites are developed because of heavy equipment crossing it. The Engineering Officer suggested that the property owners determine where the driveway apron is to be installed, replacing the four-inch sidewalk with a six-inch sidewalk at that time, and cordon off the remainder of the sidewalk so that vehicles cross only in the one place which will support them. Commissioner Stiff asked the Engineering Officer if he feels that any exceptions would undermine the integrity of the sidewalk program in the subject area. City Manager Wysocki reminded the Commissioner that the process was begun as a result of requests submitted to the Commission by individuals who wish to walk to the University Square Shopping Center; and the project was expanded to include other streets in the immediate area. He noted that if the intent is to provide for pedestrian transportation to and from an area, it would be advisable to have a continuous walkway. Commissioner Stiff then asked for estimated costs per linear foot under this program. Engineering Officer Mann stated he has not developed an estimate on that basis; however, I the estimate on a 75-foot frontage is $1,000.00 plus $200.00 for shared costs (which include handicapped ramps, final inspection and title search costs), for a total of $1,200.00. He then noted that the estimated costs for a 300-foot frontage is $3,600.00, which includes actual plus shared costs. Commissioner Martel asked if there are any existing sidewalks that would need to be replaced because they are not in the proper location. The Engineering Officer stated there are no such situations in the proposed project area. The City Manager indicated there is a location where exit signs would need to be re- located. He also noted that steps are also located in the public right-of-way in another location and must be removed. Commissioner Vant Hull asked if there are situations where the sidewalk will be lower than the front yard. Engineering Officer Mann stated that dirt will be removed to install sidewalks at the proper grade; and the front yard may need to be sloped appropriately if the sidewalk is one to two feet lower than the yard. He then noted the City Attorney is reviewing the matter to deter- mine if waivers will be required in those areas to authorize the City.s contractor to work on private property outside the public right-of-way. Commissioner Martel noted some of the properties within the basic district area are not color coded on the map. The Engineering Officer stated those properties are located along South 19th Avenue, West Babcock Street and West College Street, where no curbs and gutters have been installed. I He then recommended that sidewalks not be required along those streets until they have been improved since it would be difficult to determine the proper grades; and the sidewalks would then need to be replaced when the street improvements have been made. Commissioner Vant Hull noted that the sidewalk in Phase IV of the Woodbrook Planned Unit Development, located in the southeast sector of the community, does not meet the sidewalk standards because it does not parallel the property line. She then asked if the City will require that the sidewalk be replaced during a sidewalk program in that area. 07-14-86 290 Engineering Officer Mann indicated that the subject sidewalk is a sample case of whether that type of sidewalk is 'satisfactory; and he is awaiting comments from individuals using that sidewalk, Commissioner Vant Hull then asked if the City should be more flexible and allow some of the requested variances to avoid additional costs. The Engineering Officer reminded her that anyone with an encroachment will request a variance; and it would be difficult to determine whether each one constitutes a circumstance substantial enough to warrant a variance. I Commissioner Vant Hull indicated she feels the residents of the area should have an opportunity to submit their comments prior to the Commission taking official action to proceed with the program. Mayor Mathre stated concurrence with Commissioner Vant Hull's comment, suggesting that good public notification be made for the discussion. The Commission then concurred that a public discussion should be held, setting the time at 7:00 p.m. on Monday, July 21,1986; and directing the staff to place an advertisement in the newspaper. Discussion- request from Historic Preservation Advisory Commission to submit application for CertifIed Local Government Status City Manager Wysocki stated that the Commission received a memo from Historic Preservation Officer EI kins, along with a copy of the application for Certified Local Government Status. Historic Preservation Officer Elkins stated that the Historic Preservation Advisory Commission has requested that the City Commission submit an application for Certified Local Government Status. She noted that over the past three years, the City has moved toward qualify- ing for the CLG status, and has now reached that point, noting that an extensive survey of historical structures has been completed and the Historic Preservation Advisory Commission has been formed. Ms. Elkins then indicated the City will realize three benefits from the Certified Local Government Status: (1) the certification recognizes the efforts of the community to date; I (2) it allows for greater local participation in state and federal decisions concerning historic structures; and (3) a community must be certified to apply for grant monies to continue the program. Mayor Mathre asked if the City will incur any additional financial obligations through this program. The Historic Preservation Officer stated that the City must fulfill the requirements of the contract for the CLG status, which requires designation of a Historic Preservation Officer, noting that position may be full-time, part-time or a no pay position. She then indicated that grants are available through the state. She noted that in the past those grants have been matched with in-kind services and community efforts; and they will be matched with in-kind services in the future, resulting in no cash outlay for the City. Commissioner Vant Hull asked what the chances are that the City will receive a grant if it obtains the CLG status. Historic Preservation Officer Elkins stated that a city cannot obtain any grant monies unless it has attained certification. She noted that federal monies have been set aside for this program; and monies are available for Bozeman if the City agrees to apply for the certification. She then stated the deadline for applying for funds was May 30; however, the State has Indicated a willingness to work with the City in obtaining a grant as soon as the certification has been approved. Mayor Mathre asked how the grant monies would be utilized. The Historic Preservation Officer indicated that the monies would be used to develop a .1 preservation plan, noting that preservation of current facilities should become an essential part of the master planning process. City Manager Wysocki recommended that the Commission approve the submittal of an applica- tion, noting that would include authorization for the Mayor to sign the transmittal letter and the application. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission 07-14-86 291 authorize submittal of an application for Certified Local Government Status, including authoriza- tion for the Mayor to sign the necessary documents. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. B rea k - 3: 00 to 3: 1 5 p. m . I Mayor Mathre declared a break from 3:00 p.m. to 3:15 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. e This was the time and place set to award the bid for the bond sale on Special Improvement Districts 649, 650 and 651 to provide funds for the construction of sewer mains, water mains, storm drainage and detention, paving, curb and gutter and sidewalks for a portion of Annie Subdivision, First Filing. Director of Finance Gamradt stated that he has reviewed the two bids opened earlier in this meeting, and has discussed the bids with the City Attorney. He noted the low bid contains two items which do not meet the requirements contained in the Notice of Sale of Bonds; however, the Commission does have the right to waive informalities in the bids received; and the staff would recommend that be done. He then recommended that the bid submitted by Grande and Company, Seattle, Washington, in the net effective interest rate of 8.5722 percent, be accepted, contingent upon waiving of the informalities and agreement on bond counsel. The City Manager concurred with the recommendation submitted by the Director of Finance. He noted that the City has worked with Grande and Company in the past and has concurred on the firm to serve as bond counsel. He then indicated that Dorsey and Whitney has completed the initial bond counsel work on this issue; and he will suggest they be retained. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission I award the bid for the bond sale on SID Nos. 649, 650 and 651 to Grande and Company, Inc., Seattle, Washington in the net effective interest rate of 8.5722 percent, contingent upon waiving of informalities in the bid and agreement on the firm to serve as bond counsel. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. Ordinance No, 1214 - Zone Code Amendment - add Section 18.04.235 and revise Section 18.52.140 to provide definition of arba e transfer stations and allow as a conditional use in the M-2 istrlct City Manager Wysocki presented Ordinance No. 1214 to the Commission, as prepared by the City Attorney, entitled: ORDINANCE NO. 1214 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING TITLE 18 OF THE BOZEMAN MUNICIPAL CODE BY ADDING SECTION 18.04.235 AND REVISING SECTION 18.52.140. City Manager Wysocki reminded the Commission that they had conducted the public hearing and approved this Zone Code Amendment at last week1s meeting. He then recommended that the Commission provisionally adopt Ordinance No. 1214 and that it be brought back in two weeks for fina I adoption. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Com- mission provisionally adopt Ordinance No. 1214, amending Chapter 18 of the Bozeman Municipal I Code to allow garbage transfer stations as a conditional use in the M-2 District, and that it be brought back for final adoption in two weeks. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. and Wine License - Giovanni1s, Inc., 2744 West Main Street - throu h City Manager Wysocki presented to the Commission application for a Beer and Wine License, 07-14-86 292 along with the required fee, as submitted by Giovanni's, Inc., 2744 West Main Street, for the period ending December 31, 1986. The City Manager noted the applicant has received temporary approval from the State and recommended that the Commission approve this applicant, contingent upon receipt of the permanent State License. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Commis- sion approve the application for a Beer and Wine License submitted by Giovanni's, Inc., 2744 West Main Street, for the period through December 31, 1986, contingent upon receipt of the per- I manent State License. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Appointment of subcommittee to review Pledged Securities as of June 30, 1986 City Manager Wysocki reminded the Commission that the pledged securities must be reviewed quarterly in accordance with State Statute. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that Commissioner Stiff and Commissioner Martel be appointed to review the pledged securities as of June 30, 1986. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none, Appointment to the Historic Preservation Advisory Commission (1) City Manager Wysocki noted the Commission has received a memo indicating that six persons have applied for the one vacancy which exists on the Historic Preservation Advisory Commission. Commissioner Vant Hull noted that the committee was formed eleven months ago; and some qualified applicants remain from that time, although none of them have called to update their applications. She then indicated that she called two of those individuals, who stated an interest in being considered; and she suggested that action be tabled for one week to determine how many of the previous appl icants remain interested. I It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission table action on this item for a period of one week to provide an opportunity to review all of the applications for this position. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. of requests for creation of 51 D's for water, sewer and Ellis City Manager Wysocki stated that Commissioner Stiff had requested this item be removed from the Consent Items. Commissioner Stiff stated he still has concerns about considering the creation of addi- tional special improvement districts. He then noted that the Commission has recently realigned its goals to include review of the policy on SID's and suggested the Commission may wish to slow the process until it has fully evaluated and possibly revised its policy. Mayor Mathre noted the Commission traditionally acknowledges receipt of these requests and refers them to staff, indicating that does not imply approval. She then asked if the appli- cants anticipate completing any of the work during this construction season. The City Manager stated that, considering the standard time frame for completing the SID process, the applicant could possibly complete some work on water and sewer lines, but it would be too late in the construction year to do any paving projects. He then indicated he feels it would be best to hold this request until the Commission has determined what will be I required for SID's. Commissioner Stiff noted that only one person owns more than 40 percent of the proposed project area. The City Manager indicated that bonding people have suggested the Commission may wish to consider revising its policy to require that 80 percent of the land within an SID be sold before the escrow account is released. He once again indicated the Commission should possibly review that policy closely. 07-14-86 293 Mayor Mathre asked if the City is under any time constraints after acknowledging receipt of the request. The City Manager indicated the City is not under time constraints in this stage of the 5 I D process. Commissioner Jordan expressed concern with the proposed process for handling of this request. He noted that those SI D's which have created problems in the past have had no escrow account and have not been developed; while much of the area involved in this proposal is I developed and is an area where additional development will be taking place in the near future. City Manager Wysocki reminded the Commissioners that use of SID's is permissive on the part of the City Commission; and the City has the right to reject any and all requests. Commissioner Jordan then noted that the only item reviewed in the consideration of SID requests is economics. He suggested that criteria similar to those used in reviewing planning requests could possibly be used in reviewing special improvement district requests as well as the economic considerations. Commissioner Vant Hull suggested that the Commission acknowledge receipt of request but instruct the staff to take no action on this request until a policy has been established. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission acknowledge receipt of the requests for creation of special improvement districts for water, sewer and paving along Ellis Street, but delay any action until the Commission has re- assessed the SID policy, which is to be completed within the next six months. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Discussion - FY I items Mayor Mathre noted the purpose of the "For Your Information" items is to review items which have been included in the packet that require no formal action or substantive discussion. She stated problems have arisen recently because items have been discussed for which no written I materials have been submitted; and, therefore, it has been difficult for those involved to respond. The Mayor then encouraged that these discussions be limited to the items contained within the packet. City Manager Wysocki presented to the Commission the following "For Your Information" items. (1) Letters from Bernard J. VanHoorn and RoseMary VanHoorn stating opposition to the sale of SID bonds for the Annie Subdivision. (2) A copy of the draft of the minutes for the Policy Coordinating Committee meeting which was held on April 10, 1986. The Mayor reminded the Commission that these are in draft form; and she is awaiting review and approval by members of the PCC. Commissioner Vant Hull noted one of the PCC's alternatives is a four-lane format. She indicated disagreement with that and asked if the Commission should discuss the issue and determine an official position. The Commissioners concurred that the project is still years from being constructed; and no official action is necessary at this time. (3) A memo from Historic Preservation Officer Elkins indicating the dates and times at which the film "Main Street" will be shown, and inviting the Commissioners to attend. (4) A memo concerning police dispatching for the City of Belgrade. The City Manager noted the City is currently providing dispatching services for the City of Belgrade; and an interlocal agreement is being drafted for Commission approval. I Commissioner Vant Hull noted an article in last week's Three Forks Herald indicated that during their meeting, the Town Council voted to request that the City of Bozeman accommodate their police dispatching as well. (5) The City Manager reminded the Commissioners that they had indicated interest in a joint meeting with the Zoning Commission, the City-County Planning Board and the Board of Adjustment to discuss various items, including off-site impacts and updating of the Master Plan. He noted that meeting has tentatively been set for Thursday, July 24, at 7: 00 p.m. in the 07-14-86 29tt Library community room. He indicated that confirmation of that meeting will probably be sub- mitted in next week's packets. (6) The City Manager stated that Assistant City Manager Barrick has submitted his letter of resignation, indicating his intent to retire on August 31 f 1986, after thirty years of service, which includes a small amount of military time. He then congratulated Mr. Barrick on his retirement and thanked him for the assistance which he has given in various areas during the past two and one-hal f years. I Mayor Mathre, on behalf of the Commission, wished Mr, Barrick well in his retirement, noting it is well deserved. (7) Commissioner Jordan noted that, according to the City Manager's contract, his performance is to be reviewed every six months; and that review is now due. Mayor Mathre requested that a copy of the evaluation format utilized during the last review be placed in the packet for next week's meeting, and that the item be placed on the agenda for discussion. Consent Items Items." for revenues and Claims It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission I approve the Consent Items as listed above, and that the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. B rea k - 4: 1 0 to 4: 20 p. m . Mayor Mathre declared a break from 4:10 p.m. to 4:20 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Discussion - setting of goals for Fiscal Year 1986-87 City Manager Wysocki reminded the Commission that they had prepared action statements for those goals listed under II Budgetary--short-term" during the June 30, 1986 meeting; and this was the time set aside to prepare action statements for the remaining goals. The Commission then developed the following action statements under the appropriate goals. BUDGETARY --long-term 13. Water improvements -- presedimentation basin and Lyman Creek. 15. Water -- efficient usage and additional rights. The first item was expanded to include sewer improvements, as well as water improvements; and the two goals were combined under the following action statement: (1) It shall be the goal of the City of Bozeman to effect improvements to the sewer system, including major maintenance I to the percolation beds at the Waste Water Treatment Plant. (2) It shall be the goal of the City of Bozeman to implement improvements to the water system and promote more efficient usage of available water, particularly through construction of a presedimentation basin and improve- ments to the Lyman Creek water supply. The City shall further pursue the acquisition of addi- tional water rights whenever possible as well as the acquisition of additional areas for impound- ment of waters, including expansion of Hyalite Reservoir and development of impoundments to retain storage rights in the Bozeman Creek/Sourdough Creek drainages. The City shall also 07-14-86 295 pursue refinancing of the present debt, as well as seeking other sources of funds to implement improvements to the water system. 22. Sidewalk program for replacement and repair, including curbs and gutters and possibly streets. It shall be the goal of the City of Bozeman to maintain, replace and repair improvements located within the public right-of-way, including curbs and gutters, sidewalks, trees, and I possibly streets, by establishing an annual program. The City shall further review the statutory provisions for funding these items, pursuing legislation changes if necessary. 31. Major equipment and facilities replacement (over $2,500.00). It shall be the goal of the City of Bozeman to seek sources of funds to replace the Revenue Sharing monies to support the Capital Improvement Program; and seek legislative changes as well as other mechanisms which may become available. Recess - 5:37 p.m. Mayor Mathre declared a recess at 5:37 p.m. to reconvene at 7:00 p.m., for the purpose of continuing the discussion on goals for the upcoming fiscal year. Reconvene - 7:00 p.m. Mayor Mathre reconvened the meeting at 7:00 p.m., for the purpose of continuing the discussion on goals. Discussion - setting of goals for Fiscal Year 1986-87 The Commission continued the establishment of action statements, as follows. NON-BUDGET ARY --short-term 1. Replace lost revenues, It shall be the goal of the City of Bozeman to replace lost revenues (including oil severance funding of the state block grant, federal revenue sharing, watching state legislation I on poker machine license fee revisions, and coal severance funding of the Libraries Federation) by pursuing the following possibilities: (1) legislation at the state and federal levels (a) to allow cities to license professional disciplines, (b) for general tax reform, and (c) for local option taxes, including gax tax; (2) local fees; and (3) implementation of a cable television franchise fee to be used in the General Fund, 2. Maintain basic revenue sources for basic services. It shall be the goal of the City of Bozeman to maintain basic revenue sources for basic services through review of existing business license fees; an impoundment fee and storage fees for vehicles; and review of other fees which could be used to fund basic services. 6. Implementing and updating Master Plan. It shall be the goal of the City of Bozeman to update the Master Plan and implement said plan during the upcoming fiscal year. 18. Definition of roles of City Manager and City Commissioners. It shall be the goal of the City of Bozeman to update the personnel manual; provide the job descriptions for department heads and division superintendents; and prepare a job description for the City Manager and the City Commissioners, based upon statutory guidelines. 21. Scheduling of regular work sessions. It shall be the goal of the City Commission to schedule regular work sessions on the fifth Monday of the four months available each year, setting aside a minimum of two hours for each session; including an update of the list of items to be reviewed with the Commission. NON-BUDGET ARY--Iong-term I 5. Reform waste management -- collection and disposal. 16. Landfill -- next step??? These two goal statements were combined; and the following goal statement was prepared. It shall be the goal of the City of Bozeman to review its waste management policy and status of the landfill; and to pursue alternative methods, including incineration and possible relocation of the landfill. 7. Maintain downtown Bozeman. It shall be the goal of the City to encourage maintaining of the downtown area, through 07-14-86 29G the Master Plan, support of tax increment financing, and cooperating with downtown merchants. 17, Sidewalk program -- installation of new sidewalks for better pedestrian circulation, It shall be the goal of the City of Bozeman to review its policies related to pedestrian circulation; and to review and possibly revise the policy and standards for installation of new sidewalks within the city limits. Adjournment - 9:40 p./Ti. I There being no further business to come before the Commission at this time, it was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. JUDITH A. MATHRE, Mayor ATTEST: Clerk of the Commission . I I 07-14-86