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HomeMy WebLinkAbout1986-06-23 259 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA June 23, 1986 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, June 23, 1986, at 2:00 p.m. Present were Mayor Mathre, Commissioner , Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, City Manager Wysocki, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Mayor Mathre asked if any of the Commissioners wished any of the Consent Items be removed for discussion. Commissioner Martel requested that the loan for the Community Development Block Grant program be removed for discussion. Minutes - June 16, 1986 It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the minutes of the regular meeting of June 16, 1986, be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Open bids - seal coat street improvements and furnishing of bituminous plant material This was the time and place set for the opening of the bids on the seal coat street improvements and the furnishing of bituminous plant material. The affidavit of publication for the "Call for Bids" as advertised was presented. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the bids for the seal coat street improvements and the furnishing of bituminous plant material be opened and read, The motion carried by the following Aye and No vote: those voting Aye being Commissioner I Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. The following bids were then opened and read aloud. -- Schedule I Schedule II Total - Big Sky Paving Co., Inc. Bozeman, Montana License No. 4384A $64,500.00 - - - - Pioneer Ready Mix Bozeman, Montana License No. 6503A $68,100.00 $38,750.00 $106,850.00 It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the bids for the seal coat street improvements and the furnishing of bituminous plant material be referred to staff for review and a recommendation to be submitted at next week's meeting. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. This was the time and place set for the decision on the Zone Map Change requested by I Glen Sorenson, Dennis Hardin and Joe Kunda to change the present zoning designations of R-3, Residential--Medium density, and R-O- T to R-O- T, Residential--Office with a Transitional Over- lay, on Lots 1, 2, 3, 4 and 5 of Block 1, Kirk's Subdivision, This parcel is located in the 100 block on the west side of South 19th Avenue between West Babcock Street and West Olive Street. ........... City Manager' Wysocki reminded the Commissioners that the publ ic hearing on this request was held at last week's meeting. He then concurred in the Planning Staff and Zoning Commission recommendations for denial, citing the Zoning Commission Resolution which was submitted to the Commission. 06-23-86 260 Commissioner Stiff expressed concern that, even with the "T" designation, the City could not control the removal of existing structures and replacement with a single unit. He then indicated that he feels the current zoning provides a better buffer area than the proposed zoning. Commissioner Martel stated the subject area is small and will eventually become an R-O-T zone because of the way in which the area is currently developing. He then indicated that he wishes the proposed rezoning had included a larger area. I Commissioner Vant Hull stated she feels that the existing arterial street does enter into the picture. However, she feels that the impact on the neighborhood is very important; and as long as the neighbors feel they would be impacted, the zoning should not be changed. Commissioner Jordan stated he feels that the proposed rezoning would create strip develop- ment. He then suggested that the land use designation for this entire area be reviewed by the City-County Planning Board during update of the Master Plan, indicating that he feels R-O- T would be an appropriate zoning for those properties located along South 19th Avenue. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Commis- sion deny the Zone Map Change requested by Glen Sorenson, Dennis Hardin and Joe Kunda to change the present zoning of R-3 and R-Q- T on Lots 1, 2, 3, 4 and 5, Block 1, Kirk's Subdivision, to the proposed zoning of R-O-T. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No being Commissioner Martel. Presentation re changing name of North 7th Avenue to Lewis and Clark Boulevard - Daria Joyner and Don Nell City Manager Wysocki stated that those involved in the presentation of this item called and indicated they would be unable to attend this meeting. He then requested that the Commission table action indefinitely. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission table action on this item indefinitely. The motion carried by the following Aye and No vote: I those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. -- Pro ram as recommended by the Loan City Manager Wysocki stated that Commissioner Martel had requested this item be removed from the Consent Items. Commissioner Martel indicated the primary reason he had requested this item removed is that he feels reluctant to approve a loan when he does not know who the applicant is or the amount of the loan. The Commissioner stated he did review the file for this loan in the Planning Department this morning; but he does feel that a listing of the name, address and amount of the loan would be helpful in the packets. The City Manager stated the information is available in the Clerk of the Commission's office for review prior to the Commission meeting, noting that the information is confidential and must be treated in that manner. He then questioned what the ramifications would be if this type of information were distributed. Mr. Chris Pazder, CDBG Officer, stated that the federal program guidelines govern the confidentiality of the applications. He noted that the Commissioners do have the opportunity to review the information prior to voting on the item; however, dissemination of the information must be carefully guarded. Commissioner Stiff noted that many people have so much pride that they do not wish to I seek this type of funding mechanism, although they do qualify. He indicated that any hint of breaching confidentiality could result in more problems than the City has in distributing the funds. Commissioner Vant Hull noted that the Commission has formed a Loan Review Committee to consider the applications; and the Commission must rely on their expertise and recommenda- tions. 06-23-86 251 Commissioner Martel noted his concern is that the Loan Review Committee was formed to review applications, anticipating several applications for few loans. He then indicated his fear that, because only one or two applications are received at a time, the applications might be rubber stamped rather than carefully considered on their merits. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission approve the loan for the Community Development Block Grant Program as recommended by the I Loan Review Committee. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. Request for 30-day extension of Going-out-of-Business License - Vaughan's City Manager Wysocki presented to the Commission a request from Vaughan's for a 30-day extension of their GOing-out-of-Business License. The City Manager then reminded the Commis- sion that the ordinance does not provide any mechanism for extending this type of license. Mr. Larry Veltkamp, President of Vaughan's, 201 East Main Street, stated they have almost closed out their inventory except for odds and ends. He also noted that some of the special orders that were placed prior to issuance of this license take up to twelve weeks and have not yet arrived. He stated those orders should be in and delivered within the next thirty days. Mr. Veltkamp indicated the store is making every effort to sell all the inventory, noting that other retail stores from Butte and Billings will be coming in shortly to view and possibly purchase portions of the remaining items within the next week. He stated that if any inventory remains after that, the doors will be opened to the public again during the extension. Mayor Mathre asked if all items currently on order will be received and delivered within thirty days. Mr. Veltkamp indicated they should be, noting that most of the activity will be at the warehouse rather than the retai I store. Commissioner Stiff expressed concern about extending a license with no authority, noting I that the Commission should follow its ordinances rather than creating precedents by ignoring them. Commissioner Jordan stated the ordinance was adopted to avoid businesses going out of business for extended periods of time. He then noted that those businesses which seek exten- sions are those with large inventories which are difficult to liquidate within the sixty-day limitation on the license. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission approve the request by Vaughan's for a 30-day extension of their GOing-out-of-Business License, to end July 29, 1986. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Martel and Mayor Mathre; those voting No being Commissioner Stiff. Commissioner Martel suggested that the ordinance be revised to provide a mechanism for granting extensions. Mayor Mathre suggested the revision could include criteria for considering requests for extension of the license. City Mana'ger Wysocki noted that the last extension of a GOing-out-of-Business License drew a substantial amount of criticism, particularly from other businessmen in the community. He stated the size of inventory should be considered, but a definite time limit should be placed or'\ extensions. Commissioner Martel indicated he feels each request for extension should be considered separately; and approval should be considered optional rather than automatic. He also noted I that a business must show a good faith effort to go out of business during the normal licensing period before an extension would be considered. Mr. Veltkamp stated that the City's ordinance is working because the stores within the city limits do reduce their inventories and close. He noted some stores located within the county have conducted going-out-of-business sales with stock coming in the back door as fast as it is sold out the front door. He then indicated that his attorney had given him information that a thirty-day extension could be granted after the sixty-day period if requested. 06-23-86 262 It was moved by Commissioner Jordan, seconded by Commissioner Martel, that the Commission direct the City Manager to review the current ordinance and submit a proposed revision to pro- vide the Commission a method for considering extensions to the Going-out-of-Business License. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Martel, Commissioner Stiff, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Discussion - proposed policy re off-site road impacts I City Manager Wysocki noted that Assistant Planner Marcia Elkins has submitted a memo concerning a proposed policy addressing off-site road impacts. He noted this memo was re- quested by the Commission at its May 12, 1986 meeting. Assistant Planner Elkins indicated her memo briefly summarizes the goal contained in the Master Plan which identifies the conceptual basis for a policy on off-site road impacts as well as processes during which those improvements may be required, including subdivision review, Planned Unit Development review and Conditional Use Permit review. Commissioner Martel noted that during the discussion on the Heritage Christian School's request for a Conditional Use Permit, at the May 12, 1986 Commission meeting, the possibility of basing the determination for off-site improvements on the distance from the subject site was brought up. He asked if the staff had attempted to formulate that item as a criteria. Assistant Planner Elkins stated that the staff did review that possibility. She indicated they feel that a traffic study to determine impacts on various arterial streets as well as specific intersections within a certain distance from the subject site should be completed to determine what improvements may be necessary. She then noted that the only time road improvements are considered during the Conditional Use Permit process is when addressing a concern about public safety. The Assistant Planner cautioned the Commission that any provision for assessment of off-site road impacts must be in compliance with the statutory framework. Mayor Mathre thanked Assistant Planner Elkins for the presentation. Presentation from the Gallatin Valle Softball Association re ro osed expansion of the Recreation I Comp ex City Manager Wysocki stated that the Softball Association has requested an opportunity to address the Commission concerning the proposed expansion of the Recreation Complex. Mr. Bill Parker stated that he, as well as other members of the Gallatin Valley Softball Association, Park Superintendent John McNeil, and their architect have worked together in pre- paring a proposal for expansion of the Recreation Complex. He noted the survey has been com- pleted; and the architect has developed plans which wi II provide two additional softball fields as well as a new parking area and possibly a new soccer field. Mr. Parker indicated that the first field to be constructed would be located immediately behind the existing Legion field; and the second field would be located where the current parking area is, to be used exclusively as a women's field. Mr. Parker indicated that counts have shown 70 to 80 cars parked at the complex at anyone time; and the new parking lot would have 202 spaces. Mr. Gary Mitchell submitted to the Commission a colored conceptual drawing of the Recrea- tion Complex, including the current fields as well as the proposed fields and parking area and proposed pond for irrigation. He noted the first phase would be constructed yet this summer and would include one field, development of the pond for irrigation and the parking area. He indicated the second field, to be used as a women's field, would probably be constructed next year. Mr. Mitchell noted the field behind the Legion field would be constructed about 75 feet from the existing field, which would provide adequate area for one very large soccer field or two smaller ones. He then indicated the fencing around the new fields would be removable so I they could be easily converted for soccer play. Mr. Mitchell further stated that a running track currently runs through the Complex, noting that the track will be relocated but will remain through the site. Gary Mitchell stated that Park Superintendent John McNeil is currently monitoring the flow from the natural springs to determine if that would provide adequate water for irrigation. He noted if they will not, the Softball Association is willing to drill a well to fill the pond for irrigation purposes. He noted the pond wi II be approximately 100 feet long and 60 to 80 feet 06-23-86 263 wide, with a depth of 8 to 15 feet; and that area will be fenced to avoid possible problems. Commissioner Jordan noted that foul balls from the Legion field can sometimes create problems for the other fields and asked if it would be possible to increase the height of that fence. Gary Mitchell indicated that possibility has been discussed. He noted if the Legion does not increase the height of the fence, the Softball Association may do so to protect the specta- I tors for the other fields. He stated that the Legion would like to relocate, but it does not have sufficient funds; and there is not adequate land available for a new baseball field. Mr. Mitchell then indicated he has worked with the coach for the Legion baseball program; and he supports the proposed expansion. Commissioner Vant Hull asked when construction would begin on the expansion, Gary Mitchell stated he would like to see construction begin within the next few weeks, so the new field will be available for play next spring. He indicated that he has sought bids for heavy dirtwork; and that work can be completed within a few days after it is begun. Bill Parker noted that some individuals look at the drawings, expecting all of the work to be completed immediately. He stated the actual levels may be completed and the first field ready for play next spring; but the finishing touches may not be completed until sometime later, Commissioner Jordan asked if the new fields wi II be lighted. Mr. Mitchell stated they will not be lighted at the present time. He noted in two or three years, the Softball Association may need to consider lighting; but at the present time those fields will be used only for daytime play. Commissioner Jordan then asked if any of the fields will be low enough that they can be flooded and used for ice skating. Gary Mitchell stated they are looking at the pond as a possible skating area at the present time. He noted that the concession stand could easily be converted into a warming house during the winter. Commissioner Martel asked if the restroom facilities will be increased in conjunction with I the expanded use. Gary Mitchell indicated that aspect has not been considered at this time; but expansion of the faci I ities wou Id be easi Iy accomplished. Mr. Mitchell stated the Softball Association has worked closely with Park Superintendent John McNeil, Recreation Superintendent Sue Neville and the Recreation Advisory Board in preparing these plans for expansion, noting that approximately fifteen designs were proposed prior to this plan. He noted that the Association is willing to fund the project if necessary, although they are seeking outside funds to help defray the costs involved. Commissioner Vant Hull asked if completion of the new ballfield will eliminate play at the North Grand fields next year. Gary Mitchell indicated the Softball Association would like to move all of its games to the Recreation Complex; however, to gain one field at that location and lose one at the other location will not alleviate any of the scheduling problems which currently exist. He then stated they wi II attempt to conduct their games at the Recreation Complex; but they wish to maintain the ability to use the North Grand ballfield if necessary. He noted the Association currently con- tracts for three ballfields outside the Complex to meet its needs. Mayor Mathre noted the Commission has received a letter from the Recreation Advisory Board indicating they support the Master Plan and Plan A for the expansion and asked if any Commission action is anticipated at this time. City Manager Wysocki indicated he needs an opportunity to review some of the items dis- cussed prior to the Commission making any decision. He noted the water rights to the springs I should be researched; and the Planning Staff should have an opportunity to review the proposed parking area as well as the location of the driveway from Ellis Street to the parking lot. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Commis- sion indicate its support for the conceptual master plan for expansion of the Recreation Complex, as submitted by the Gallatin Valley Softball Association, The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. 06-23-86 261t Break - 3:25 to 3:40 p.m. Mayor Mathre declared a break from 3:25 p.m. to 3:40 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Letter of intent to participate in the Montana League of Cities and Towns I nsurance Trust - general liability insurance City Manager Wysocki stated the City's insurance agent has been seeking a replacement I to the current liability insurance policy, which expires on June 30; but he has been unsuccess- ful to date. The City Manager noted if he submits this letter of intent to participate, the City will be able to obtain liability insurance through the MLCT Insurance Trust if no other source becomes available. Commissioner Jordan asked if there are any limits on the liability coverage through the MLCT Insurance Trust. The City Manager noted there is a $500,000 limit per incident; and the Trust has not been successful in obtaining umbrella coverage above that. He also indicated there is a $2,500 deductible per incident, for which the City is responsible. The City Manager then indicated the Trust is pursuing the possibility of a revenue bond issue to provide the umbrella coverage, which would be backed through an increase in premiums. City Manager Wysocki reminded the Commissioners that the current insurance levels are $1,000,000 per incident with a $2,500 de- ductible; however that insurance will not be available after June 30, 1986. Commissioner Vant Hull asked how the insurance premium under the MLCT Insurance Trust compares with the premiums paid last year. The City Manager indicated that some of the coverage which the City currently carries through the private company are not included in the Trust program; therefore, it is difficult to compare the premiums. Commissioner Jordan asked if cities in the Trust would be required to levy mills to cover any amounts over $500,000. City Manager Wysocki indicated that cities will be responsible for any awards made over I $500,000, probably through an increased mill levy. He noted, however, that each individual city is responsible for any award or settlement over the limit; and not all of the cities involved in the Trust will become involved in that funding. The City Manager then stated that the Trust will continue to pursue additional umbrella coverage, to avoid those potential problems. Commissioner Stiff asked about the liability for public officials. The City Manager indicated that falls under errors and omissions for public officials, which also has a $500,000 limit per incident. He then noted that the purpose of insurance is to guard against catastrophic loss. He stated the largest settlement against the City has been under $50,000. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Commis- sion authorize and direct the City Manager to send a letter of intent to participate in the Montana League of Cities and Towns Insurance Trust general liability program. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commis- sioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Request for authorization to write off uncollectible water and sewer accounts as of June 30, 1986 - totaling $3,905.75 City Manager Wysocki presented to the Commission a request from the Director of Finance for authorization to write off uncollectible accounts as of June 30, 1986 in the amount of $3,905.75. He noted those accounts include water and sewer services, landfill charges and other miscellaneous accounts receivable. The City Manager indicated this writing off of accounts will I help clean up the books for the auditing process; however, the staff will still pursue available ways to collect those monies. Commissioner Jordan asked if the City requires deposits for new water accounts and whether those deposits have been subtracted from the amounts due. The City Manager indicated that the City does receive deposits; and the amount of those deposits is set by the Public Service Commission. He then noted those deposits are deducted from the total amount due, and the amount shown is the remaining balance. 06-23-86 265 Commissioner Martel expressed concern that the one uncollectible account is for the American Legion and is over $1,600. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission authorize the staff to write off uncollectible accounts as of June 30, 1986, in an amount totaling $3,905.75, as submitted by Director of Finance Gamradt. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner I Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. residents alon North Bozeman Avenue and North Montana City Manager Wysocki reminded the Commission that the staff had submitted a letter to residents in the subject area in early April 1986, indicating that the City would begin curb pickup because of the hazards involved in backing through the long alleys. He noted that at the April 14, 1986 Commission meeting, those residents submitted a petition and addressed the Commission, stating their protest to changing the garbage pickup location, after which the Commission requested that the residents and City staff work to develop an agreeable alternative. The City Manager then presented to the Commission a memorandum providing three alternatives for the Commission to consider, as prepared by the staff: (1) continue alley pickup, adding a sensing device to the vehicles which will automatically stop the vehicle; (2) change to front yard pickup; and (3) continue alley pickup, using a smaller truck which could turn around near the end of the alley to avoid backing. The City Manager stated that the sensing device listed under the first alternative will be added to new trucks, if the cost is close to the estimate of $1,800. He noted that device automatically locks the brakes if it senses any object within one foot of the bumper. He then stated that under the second or third alternatives, the dumpsters would be replaced with garbage cans. City Manager Wysocki stated the staff has also pursued the possibility of constructing a I turn around area at the end of the alley between North Montana and North Rouse Avenues to determine if the property owner is interested. He noted that turn around would not be large enough for the big trucks to utilize. Commissioner Vant Hull suggested another alternative not listed would be to maintain the existing method, as long as the three-man trucks are being used. Mayor Mathre noted that alternative, as well as its attendant problems, was addressed during the prior discussion on this item. The City Manager stated the staff does not support backing of the trucks; however, if that is the alternative the Commission chooses, it will be done. He then reminded the Commission that 40 percent of the current garbage pickups are being done from the curb. Commissioner Martel noted that the affected neighborhood has testified extensively that they are happy with the present system; and there have been no safety problems in the past thirty years. He then indicated support for retaining the present method. Mayor Mathre indicated that should a child be hurt by a backing garbage truck, the City would probably incur a claim that the $500,000 liability insurance limit would not cover. She noted that subject was also covered during the previous discussion. Mayor Mathre then noted the possibility of constructing a turn around area at the end of the alley has been discussed. She then asked the property owner, Mr. Wilson, if he would be willing to enter into a method of agreement with the City to provide a turn around area on his property; and Mr. Wilson said "No." Commissioner Stiff noted that the Commission had asked the neighborhood to submit possible I alternatives; expressing disappointment that they have not. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Commis- sion select the first alternative, to continue to back through the alleys, including sensors on any new trucks to reduce the hazards of backing. The motion failed by the following Aye and No vote: those voting Aye being Commissioner Martel and Commissioner Vant Hull; those voting No being Commissioner Jordan, Commissioner Stiff and Mayor Mathre. Commissioner Jordan indicated he does not support the continuation of backing garbage trucks, even though the neighbors state there have been no problems in the past thirty years. 06-23-86 265 He noted the Commission must consider the liability aspects of this practice, and the fact that liability insurance is difficult to obtain. Commissioner Martel noted that the neighbors have indicated that cars park along the street, making it difficult to collect the garbage from the curb. He then questioned whether collection from the curb will create more problems because of blocking traffic along the streets, which are narrow. Commissioner Stiff asked if the sensing devices will be included on the trucks; and the I City Manager indicated they will be if the cost is not prOhibitive. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission select the second alternative, to change the garbage pickup location to the front of the lots, with the sensors being included on any new garbage trucks. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No being Commissioner Martel and Commissioner Vant Hull. Discussion - replacement of existing garbage trucks City Manager Wysocki reminded the Commissioners that at their April 14, 1986 meeting, the Commission had determined not to consider any alternatives which involved the automated garbage collection system. He then noted the City must replace the current trucks, indicating that new rear load packers wi II be purchased. The City Manager stated the Commission must now determine whether it wishes to have the capability to expand its garbage collection system, since that will determine how many trucks will be purchased and how many men will be on each truck. He noted he does not feel the City should solicit additional customers; but several residential areas have indicated a desire to change to City garbage collection, and the staff needs to know how to respond to those requests. City Manager Wysocki then indicated his recommendation is to purchase two replacement trucks at this time, then purchase a new truck when there is sufficient support for it, which would probably be in about a year. Commissioner Stiff then asked if the City does any commercial pickup currently and I whether it might in the future. The City Manager indicated the City does currently pick up a few mUlti-family dwelling units as well as a few commercial ventures. He then stated he has requested written comments from any of those who have expressed concerns about the private hauling company as well as requests for City collection. Commissioner Jordan noted the private hauler will be submitting a proposal for all residential pickup in the near future. City Manager Wysocki suggested that the City be a bidder for garbage collection also If the Commission decides to entertain his proposal. He further noted that if the City does purchase new garbage trucks now, the value of those trucks could be included in the bidding process. The City Manager indicated that he will proceed with the purchase of two new rear end packer trucks at this time, with the possibility of future expansion of the garbage collection system; and the Commission concurred, Renewal of Gaming Licenses - various applicants - July 1, 1986 through June 30, 1987 City Manager Wysocki presented to the Commission the following applications, along with the required fees, for renewal of Gaming Licenses for the period July 1, 1986 through June 30, 1987: Name of Establishment Gaming Operations Amount Paid American Legion Club I 225 East Main Street 1 electronic keno machine $ 500.00 2 video draw poker machines 1,500.00 Black Angus 520 West Mendenhall Street 2 video draw poker machines 1,500.00 Bozeman Senior Social Center 807 North Tracy Avenue annual bingo license 250.00 The Cannery Lounge 43 West Main Street 3 video draw poker machines 2,500.00 06-23-86 2G~1 Name of Establishment Gaming Operations Amount Paid Cat's Paw 721 North Seventh Avenue 2 poker tables 2,000.00 4 video draw poker machines 3,500.00 1 electronic keno machine 500.00 Cowboy Bar 215 East Main Street 1 video draw poker machine 500.00 I The Crystal Bar, Inc. 123 East Main Street 1 poker table 1 ,000.00 3 video draw poker machines 2,500.00 F.O.Eagles #326 316 East Main Street 2 video draw poker machines 1,500.00 1 electronic keno machine 500.00 B.P.O.Elks #463 106 East Babcock Street 1 electronic keno machine 500.00 1 card table for amusement 50,00 3 video draw poker machines 2,500.00 Filling Station 2005 North Rouse Avenue 2 video draw poker machines 1,500.00 GranTree Inn 1325 North Seventh Avenue 2 poker tables 2,000.00 2 video draw poker machines 1,500.00 Haufbrau 22 South Eighth Avenue 2 video draw poker machines 1,500.00 Hide-A-Way Lounge 1631 West Main Street 2 video draw poker machines 1 ,500.00 1 electronic keno machine 500.00 Karl Marks Pizza 1003 West College Street 2 video draw poker machines 1,500.00 King Gallatin Corp. I dba Robin Lounge 105 West Main Street 1 video draw poker machine 500.00 Little Big Men Pizza 621 West Mendenhall Street 1 video draw poker machine 500.00 Little John's Bar 515 West Aspen Street 4 video draw poker machines 3,500.00 Livery Stable 2825 West Main Street 2 video draw poker machines 1 ,500.00 Rocking R Bar 211 East Main Street 4 video draw poker machines 3,500.00 Scoop Ba r 712 West Main Street 3 video draw poker machines 2,500.00 1 electronic keno machine 500.00 1 poker table 1 ,000.00 Stromboli's, Inc. 19 Tai Lane 1 video draw poker machine 500.00 The Topper 1235 North Seventh Avenue 1 video draw poker machine 500.00 Valley Greens Restaurant & Lounge 302 East Kagy Boulevard 2 video draw poker machines 1,500.00 Willie's Saloon I 1332 East Main Street 2 video draw poker machines 1,500,00 TOTALS $48,800.00 It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission approve the renewal of Gaming Licenses for the various applicants as set forth above for the period July 1, 1986 through June 30, 1987. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. 06-23-86 268 Bozeman Munici al City Manager Wysocki presented Ordinance No. 1213, as reviewed by the City Attorney, entitled: ORDINANCE NO. 1213 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 18.06.050 OF THE BOZEMAN MUNICIPAL CODE PROVIDING FOR INTERPRETATION OF PARTICULAR USES BY THE I CITY COMMISSION, City Manager Wysocki reminded the Commission that they had previously approved this Zone Code Amendment and provisionally adopted this Ordinance. He then recommended that the Commission finally adopt the Ordinance at this time. Commissioner Martel once again expressed his disapproval of this Zone Code Amendment, indicating he feels that it adds unnecessary wording to the Code. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Commission finally adopt Ordinance No. 1213, amending Section 18.06.050 of the Bozeman Municipal Code providing for interpretation of particular uses by the City Commission. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No being Commissioner Martel. sewer, pavin and storm City Manager Wysocki presented Commission Resolution No. 2613, as prepared by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2613 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN TO CREATE SPECIAL IMPROVEMENT DISTRICT NO. 652 FOR THE PURPOSE OF I ACCOMPLISHING THE ENGINEERING DESIGN, CONSTRUCTION, IN- STALLATION, INSPECTION AND ENGINEERING CERTIFICATION OF STREETS, CURB AND GUTTER, SIDEWALKS, STORM DRAINAGE, SANITARY SEWER MAINS, WATER MAINS AND ALL OTHER NECESSARY APPURTENANCES TO SERVE PARTICULAR PROPERTIES WITHIN GRAF'S SECOND SUBDIVISION. City Manager Wysocki stated this Resolution is in draft form and was distributed to the Commission just prior to the meeting. He then noted that the area has been subdivided since the mid-1960's but has not been developed. He then recommended that the Commission adopt Commission Resolution No. 2613 and set the public hearing for August 4, 1986. Mayor Mathre noted that the staff usually checks to see if any of those Involved in the creation of a new Special Improvement District have any delinquent SID's at the present time. The City Manager indicated the staff will have a list of the property owners, and the amount of property owned by each individual as well as a report on whether any of those individuals currently have delinquent assessments. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Commission adopt Commission Resolution No. 2613, stating the City's intention to create Special Improvement District No. 652 and setting the public hearing date for August 4, 1986. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff. Commissioner Martel and Mayor Mathre; those voting No, none. S rea k - 4: 43 to 4: 48 p. m . I Mayor Mathre declared a break from 4:43 p.m. to 4:48 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Preparation of City Commission budget unit for Fiscal Year 1986-87 City Manager Wysocki presented to the Commission a sheet indicating the budget for FY1986, estimated total expenditures for FY1986, and a proposed budget for FY1987 as prepared by staff. He then reviewed the anticipated costs included in each line item. He noted that the amount 06-23-86 --- ~- ------ 2G9 proposed under Salaries is slightly higher than last year's; and it is based on 56 meetings for the fiscal year. He stated the last year's budget included 56 meetings also; however, the bene- fits were not included, so actual expenditures will be within a few dollars of the amount budgeted even with the fact that no extra meetings were held and a few absences did occur. NOTE: Commissioner Vant Hull left the Commission meeting at 4:55 p.m. The Commissioners reviewed the proposed amounts to be budgeted; then concurred that I the Salaries, Wages and Benefits should be budgeted at 52 meetings plus the benefits for each Commissioner. They then concurred that the amounts proposed under the Operations section of the budget should remain as submitted by the staff; and concurred there are no anticipated capital expenditures required during the upcoming fiscal year. Appointments to Historic Preservation Advisory Commission (4) City Manager Wysocki noted that three of the current members have submitted applications for reappointment; and one has submitted a letter of resignation. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission reappoint the following to two-year terms on the Historic Preservation Advisory Commission, to expire on June 30, 1988: Cecilia R. Vaniman as a professional representative; Joan Kelley as the Main Street representative; and Don McLaughlin as the Cooper Park representative. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Appointment to Library Board of Trustees (1) City Manager Wysocki stated that one application has been received for this expired term. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission reappoint Beverly Knapp to the Library Board Trustees, with a five-year term to expire on June 30, 1991. The motion carried by the following Aye and No vote: those voting Aye being Commis- sioner Stiff, Commissioner Martel, Commissioner Jordan and Mayor Mathre; those voting No, none. I - Appointment to Parking Commission (2) City Manager Wysocki stated the Commission has received two applications for this commis- sion. It was moved by Commissioner Martel, seconded by Commissioner Jordan, that the Commission reappoint Tim Fitzgerald to the Parking Commission; and appoint Ray Erickson to replace Louis Spain, Sr., on the Parking Commission, both with four-year terms to expire on June 30, 1990. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. Appointment to City-County Planning Board (1) City Manager Wysocki noted the Commission has received two applications for this expired term. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission reappoint Don McLaughlin, Jr., to the City-County Planning Board, with a two-year term to expire on June 30, 1988. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Appointments to Zoning Commission (2) City Manager Wysocki stated that two applications have been received for this commission. I It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission reappoint Katherine Ball and Henry Shovic to the Zoning Commission, with two-year terms to expire on June 30, 1988. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Jordan and Mayor Mathre; those voting No, none. Discussion - setting of goals for Fiscal Year 1986-87 Mayor Mathre noted the late hour of the Commission meeting, as well as Commissioner Vant 06-23-86 270 Hull's absence. She then requested that this item be placed on next week's agenda. Discussion - FY I items City Manager Wysocki presented to the Commission the following "For Your Information" items. (1) A petition from residents along West Olive Street and South 16th Avenue requesting that the City consider allowing construction of sidewalks along the curb rather than 51 feet I from the curb. The City Manager reminded the Commission that the City has entered into an agreement for engineering services for this project; and any changes in the location of the sidewalks wi II affect the design work which has been completed to date. He also noted there are safety con- siderations involved, as well as the provision of an area for snow storage. (2) The agenda for the Zoning Commission meeting to be held on Tuesday, June 24, 1986. (3) The City Manager reminded the Commissioners of an invitation to attend the open house for the new hospital being held today and tomorrow. (4) Copies of a newspaper article in the Billings Gazette concerning the proposed new interchange for Billings, as submitted by Commissioner Vant Hull. (5) Commissioner Martel indicated that he will be absent on July 7 and requested that his absence be authorized. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission authorize the absence of Commissioner Martel from the July 7, 1986, Commission meeting, in com- pliance with Section 7-3-4322(2), M.C.A. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. Commissioner Martel abstained. (6) Mayor Mathre indicated she has received a brochure on the Main Street workshop, which she will place on the table for review, (7) The Mayor noted one of the bills before the legislature during this special session deals with funding of the block grant program through a 2 percent flat fee on the depreciated I value of motor vehicles. She suggested the Commissioners may wish to write to their legislators stating support of the bill. Items" . - Letter Force It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission approve the Consent Items as listed above, and that the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Jordan and Mayor Mathre; those voting No, none. Adjournment - 5:32 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Martel, seconded by Commissioner Jordan, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, I Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. JUDITH A. MATHRE, Mayor ATTEST: Clerk of the Commission 06-23-86