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HomeMy WebLinkAbout1986-05-27 213 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA May 27, 1986 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, May 27,1986. at 2:00 p.m. Present were Mayor Math re, Comm iss ioner J orda n, I Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, City Manager Wysocki, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Mayor Mathre asked if any of the Commissioners wished any of the Consent Items be removed for discussion. Commissioner Jordan requested that the Special Permit for Park Use for the Sweet Pea Festival be removed for discussion; and Commissioner Martel requested that the Agreements for Engineering Services for SID Nos. 649, 650 and 651 be removed for discussion. Minutes - May 19, 1986 It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the minutes of the May 19, 1986, meeting be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. This was the time and place set for the continued public hearing on the Conditional Use Permit requested by CASI Broadcasting and Entertainment for Roger L. and Norma J. Craft to allow a radio station, office and antennas on Lots 7, 8 and 14 and portions of Lots 9, 13 and 15, Block B, Tracy's Second Addition. This site is more commonly known as 123 West Mendenhall I Street. Mayor Mathre opened the continued public hearing. Mr. Jim Shafer, President of CASI Broadcasting and Entertainment, Inc., apologized for not being present at last week's meeting. He then indicated that he and Mr. Jim Bender, Chief Engineer, have been in Bozeman during the past week and have submitted revised plans which they feel address the concerns raised during last week's meeting. Mr. Jim Bender stated he is the technical representative for CASI Broadcasting. He in- dicated that the revised plans seem to address the concerns raised about the location and the number of superstructures to be involved; and copies of those plans have been submitted to the interested persons as well as the Planning Staff. Mr. Bender then reviewed those changes, noting that the two large satellite receiving dish antennas have been deleted; and one satellite receiving dish antenna, one microwave relay dish antenna, and one two-way radio antenna will be installed at the present time. He also indicated that the antennas will be installed midway between the north and south ends of the structure, as close to the west edge of the bui Iding as possible so that they have minimum visual impact on those traveling along West Mendenhall Street. Mr. David Penwell reminded the Commission that he is the prospective owner of the second floor of the subject building and was the vocal opposition at last week's meeting. He indicated that he met with Mr. Bee and Mr. Shafer following last week's meeting and received a copy of the revised drawing just prior to this meeting. Mr. Penwell then indicated that he has no objections to the new proposal; however, the method for attaching the antennas to the roof is I not indicated on the drawing. Mr. Bender stated that the proposal is for the antennas to sit on their own structural frame, which will then rest on the surface of the roof. He noted the base will be large enough so that the weight will be less than one pound per square foot, which is an acceptable load for the roof. Also. the base is large enough that the antenna should not tip or slide in the wind. Commissioner Jordan asked if the applicant needs to go through the hearing process again if the Commission approves the Conditional Use Permit as revised and the applicant decides later to install a 15-foot dish antenna. Assistant Planner Elkins stated that the Planning Staff has 05-27-86 21't authority to approve minor amendments to the approved Conditional Use Permit; but any major changes must go through the hearing process. Commissioner Vant Hull asked if the neighbors to the north who reviewed the original plans have received copies of the revised plans. The Assistant Planner indicated that she does not believe they have. Mayor Mathre closed the continued public hearing. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission I waive the customary one-week waiting interval. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Commis- sion approve the Conditional Use Permit requested by CASI Broadcasting and Entertainment, Inc. , to allow a radio station, office and antennas on Lots 7, 8 and 14 and portions of Lots 9, 13 and 15, Block B, Tracy's Second Addition, subject to the conditions as recommended by the Zoning Commission as follows: 1. The final site plan shall be corrected to show all site improvements as previously approved prior to approval of the Planning Director. 2. The specific location of the proposed sign shall be noted on the final site plan. 3. The developer shall enter into an Improvements Agreement with the City of Bozema n . If occupancy of the structure is to occur prior to in- stallation of the improvements, it must be secured by a method of security equal to one and one-half (1 i) times the amount of the cost of the scheduled improvements and their installation. Detailed cost estimates, construction plans and methods of security shall be made a part of that agreement. 4. Three copies of the final site plan containing all the conditions, cor- rections and modifications approved by the City Commission shall be submitted for review and approved by the Planning Director within six months of the date of the City Commission approval, and prior to issuance of a building permit for the project. One signed copy shall be I retained by the Building Inspection Division; one signed copy shall be retained by the Planning Director; and one signed copy shall be retained by the applicant. 5. All on-site improvements shall be completed within three months of approval of the Conditional Use Permit. The Conditional Use Permit shall be valid for a period of only 18 months following approval of the use. Prior to the permanent renewal of the permit at the end of that period, the applicant must satisfy all the conditions in the granting of the permit. An on-site inspection will be made and a report made to the City Commission for their action. If all required conditions have been satisfied, the permit wi II be permanently granted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. Request for one- ear extension of Preliminar Plat for Annie Subdivision, Phase I - Donald E. Ite City Manager Wysocki presented to the Commission a letter from Mr. Donald E. White, attorney representing Roger H. and Rosalind I. Smith, requesting a one-year extension of the Preliminary Plat for Annie Subdivision, Phase I. The City Manager reminded the Commission that this Preliminary Plat was originally approved on June 17, 1985; and the State Statute authorizes one one-year extension. He then recommended that the Commission approve the re- quested one-year extension, noting that the nineteen conditions placed on the original approval would remain in effect. I Commissioner Jordan questioned whether this extension is requested because not all of the work could be completed within the year or whether this project has encountered some problems. City Manager Wysocki indicated that the developer has not been able to complete all of the items required within the one-year time period. He then reminded the Commissioners that they had recently created three special improvement districts to install improvements for this subdivision; and the staff is in the process of preparing the necessary documents for sale of bonds. He noted after those bonds have been sold, the improvements will be installed and it 05-27-86 215 will be in the developer's best interests to sell those lots as soon as possible. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission approve the request for a one-year extension of the preliminary plat for Annie Sub- division, Phase I. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Vant Hull and Mayor Mathre; those voting No, none. I Presentation from D.A.Davidson re proposed Water System Revenue Refunding Bonds City Manager Wysocki submitted to the Commission a letter from D. A. Davidson concerning the proposed water system revenue refunding bond issue on which the City staff has been working. He noted that Mr. Kreg Jones, Assistant Vice President for D. A. Davidson and Company, and Mr. Ron Pakonen, Senior Vice President for Piper, Jaffray and Hopwood, I nc., are also present to discuss this proposal. The City Manager stated the reason for considering this refunding is to provide adequate funds at this time for construction of two large water improvement projects, those being the presedimentation pond and covering of the Lyman Creek water supply. He noted if the refunding does not produce the necessary funds to complete both large projects, several smaller ones remain to be completed from the 1982 bond issue; and the bond documents should allow flexibility in choosing which items are to be constructed. Mr. Kreg Jones gave a conceptual overview of the steps to be taken during the refunding process. He reminded the Commission that the $5 million 1982 bond issue is at a higher interest rate than current rates and is insured through the MB IA (Municipal Bond I nsurance Association). He further noted that the bonds are not callable until one-half of their terms have expired. He indicated that monies to cover those future costs will be placed in an escrow account backed by government obligations, including treasury bills and government bonds, until such time as all of the bonds have been redeemed; but as far as the City is concerned, the bonds wi II be defeased at the time the refunding bonds have been issued. He noted that for the bondholders, the bonds will be backed by government obligations rather than revenues and, therefore, will be even more I secure investments. Mr. Jones noted that the federal tax reform bill under consideration will affect refunding bond issues; and this proposed issue is in compliance with that bill to the extent necessary for sale of the bonds. He then indicated that the interest rates have begun to climb the past two weeks; but initial calculations show the City could sell $6.8 million in twenty-five-year bonds at the current interest rates and not exceed the $588,000.00 annual debt retirement incurred on the 1982 bonds. He also noted that MBIA has indicated that it will reimburse one-half of the original premium for the 1982 bonds, which will make the insurance costs for the new bonds very low. Kreg Jones then stated that he will submit the information for this bond issue to MBIA, and they should submit a report back within the next two weeks. He then indicated that if the bond counsel receives that information in time, they will come back on June 9 to submit the actual figures and request authorization to proceed with negotiation of the bond sale, with the closing to occur approximately thirty days thereafter. Commissioner Vant Hull asked how much cash would be generated through this refunding process. Mr. Jones indicated that the preliminary figures reflect about $1,5 million. Commissioner Martel asked if the bond counsel had projected the amount of monies avail- able now if a twenty-year bond issue were considered. Mr. Pakonen stated they projected that would generate approximately $745,000.00 in additional monies. Commissioner Martel then indicated concern that the Commission would be extending the City's indebtedness without public approval; and Mr. Jones reminded him that no public hearings I are required for increasing indebtedness for revenue bonds. Commissioner Martel asked if the City will incur a service charge for debt service from the bond proceeds. Mr. Jones stated that the figures submitted to the City will be net figures, with all the costs of issuance being subtracted from the gross amount of the bond issue. Kreg Jones then indicated the federal government has established a program for securing indebtedness known as SLGS (state and local government securities); and those securities are avai lable down to $100.00 increments. 05-27-86 218 Commissioner Martel then noted the 1982 bonds were issued through a competitive bid process and asked if the refinancing will need to be done through that type of process also. Mr. Jones indicated that the State Legislature has recognized that financing is a complex Issue for which it is almost impossible to conduct a public sale; and the statutes now provide for negotiated bond issues. Commissioner Jordan asked what the City will do if it does not receive adequate monies from this refunding to complete both of the large projects listed. The City Manager indicated that if the list of approved projects contains the two major items as well as several smaller I items, the City will have the option of selecting the projects which can be completed without going through the process again. He also noted it might be possible to decrease the scope of one or both of the large projects to get the costs down. Commissioner Jordan then asked what pitfatls might occur during this refinancing process. Mr. Jones stated the worst case would be that the new bond Issue would not be completed and the City would still have its 1982 issue, as it currently exists, He noted the underwriter incurs all of the risks; and no fees are involved until the new bond issue has been completed. Commissioner Stiff noted the 1982 issue was for twenty years; and this proposed issue is for twenty-five years. He then asked what the ending dates would be for both issues. Mr. Jones indicated that the 1982 bond issue will expire in 2001; and the proposed 1986 bond issue would expire in 2011. Commissioner Stiff then stated the City may face another large water project in a few years and asked how that project may be financed, particularly if the Interest rates go back up. Mr. Jones noted that future interest rates won't affect the proposed bond issue, but he questioned whether the City could incur additional debt, noting the bond covenants of this issue must be met before any new debt could be considered. He then stated at the present time, the City may go through advanced refunding more than once; but the federal Legislature is currently considering placing a limit on the number of times it would be allowed. City Manager Wysocki stated the staff will work with D.A. Davidson and Company and Piper, Jaffray and Hopwood, Inc., during the upcoming weeks, and hopefully will be ready to place I this item back on the June 9, 1986 agenda for action. Break - 3:00 to 3:17 p.m. Mayor Mathre declared a break from 3:00 p.m. to 3:17 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Discussion - letter Williams, Gallatin Valle Softba II Association, re ansion at the ecreatlon City Manager Wysocki noted that a letter from Mr. Jim Williams, representing the Gallatin Valley Softbal t Association, was included under II FY I" items at last week's meeting. He stated that letter contains a proposal for surveying of the Recreation Complex as well as construction of two softball fields that could be used for other activities and a request that the City re- imburse the Association the costs of that survey if it is determined that two new softball fields cannot be installed. The City Manager then stated he feels it is in the City's best interests to have the area surveyed and recommended that the Commission encourage the Association to proceed, cooperating with the City staff and the Recreation Advisory Board. Mayor Mathre asked if this proposal has been submitted to the Recreation Advisory Board. Mr. Gary Mitchell, Gallatin Valley Softball Association, stated they have met with the Recreation Advisory Board, who asked them to come back to the Commission for further discussion and update. He noted that a survey has never been done before for the Recreation Complex; and a survey and topographical map have just been completed, with a copy being submitted to I John McNeil, Parks Superintendent, this afternoon. Mr. Mitchell stated it is the Association's Intent to give the architect an opportunity to review the survey and topographical map and prepare some tentative drawings, then discuss the proposals with the Parks Superintendent.. Recreation Advisory Board and interested City Commissioners, as well as any other interested persons. Mr. Mitchell stated the proposed fields would have fences and posts which would be easily removed along the sides to provide a full-length soccer field. He noted the fences around the 05-27-86 217 old fields could also be revised as well to accommodate additional soccer fields, Commissioner Jordan asked if the Legion baseball field will be included in the master planning of this facility. Gary Mitchell indicated that the Legion baseball field will be included in master planning; however, none of the proposed expansion wi II interfere with that field. He indicated that he is working closely with a member of the Legion baseball program as well as people from the soccer I association in developing plans for the Recreation Complex. Commissioner Vant Hull noted one of the requests contained in the proposal is that the Association be reimbursed for the survey if additional fields cannot be installed. Mr. Mitchell noted that the subject land is City property. He then stated that some members of the Board of Directors feel that the City should pay for the survey if additional ballfields cannot be constructed, since it is City-owned land. He noted that the Board recog- nizes that there is no guarantee the monies would be reimbursed, but if no additional fields can be constructed, they may submit a request sometime in the next few months. Commissioner Vant Hull asked Mr. Mitchell if the Association has approached the County Commissioners about possible support through provision of land or monies. Mr. Mitchell stated that the Association has requested bids for construction of the fields and will approach the County to seek funding for the construction after the plans have been completed and the bids received. He further' indicated they will seek funding through a grant; and if all else fails, the Association will pay for construction of the fields. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission encourage the Gallatin Valley Softball Association to proceed with surveying of the Recreation Complex and preparing of proposed plans for expansion, working closely with the various athletic organizations, City staff and the Recreation Advisory Board. The motion carried by the follow- ing Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. I Discussion - Interlocal Agreement between the City of Bozeman and the County of Gallatin re the City-County Health Department City Manager Wysocki presented to the Commission a copy of the draft Interlocal Agreement between the City of Bozeman and the County of Gallatin to provide for a City-County Health Department. Commissioner Jordan asked if the County would levy a single mill levy against all city and county residents under this Agreement. The City Attorney indicated that the County would. Mayor Mathre asked if this Agreement will eliminate the monthly payments of approximately $200.00 which the City currently makes. The City Manager indicated that it should. Mayor Mathre then asked if the City Attorney has reviewed this document. City Attorney Crumbaker-Smith stated she has. She then noted this is still in draft form because the County has not yet approved it; and it will be brought back in final form for action after that has been done. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission approve the Interlocal Agreement and authorize the City Manager to sign. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. Discussion - joint meeting of the MLCT District Nos. 7. 9 and 10 held on Wednesday, May 21, 1986 in Three Forks City Manager Wysocki noted that Commissioners Stiff, Martel and Vant Hull attended the I joint meeting of District Nos. 7, 9 and 10 of the Montana League of Cities and Towns which was held in Three Forks on Wednesday, May 21, 1986. Commissioner Vant Hull stated she had prepared a draft letter to the Montana delegation in Washington, D.C., for discussion. She noted that Alec Hansen, Executive Director of the Montana League of Cities and Towns, encouraged the Commissioners to write to their Senators and Representatives in Washington, D. C., to encourage them to support continuation of the Federal Revenue Sharing program, therefore, she prepared the draft letter. She then noted that one of the major items discussed at the meeting was the loss of state-shared revenues from the motor vehicle replacement fee. 05-27-86 2'18 Commissioner Jordan noted that the reason most cities are seeking the continuation of the program is the same reason that Congress is considering elimination. He stated that Bozeman has moved toward the original intent of the program, to allow purchase of capital items not otherwise affordable, and he feels that should be included in the letter. Commissioner Vant Hull noted that Alec Hansen also distributed a sheet listing the various cities in Montana, the amount of Revenue Sharing payments received annually, and the calculated mill valuation. She stated that Bozeman1s payments would translate to approximately 14.9 mills. I Mayor Mathre indicated another item that should be included in the proposed letter is a reminder that the State law places constraints on how cities may generate revenues. The Commission then authorized Mayor Mathre to revise the draft letter, incorporating the various suggestions, and send it to the Montana delegation in Washington, D. C., as soon as possible, Commissioner Martel stated that Alec Hansen reviewed the insurance pools for Workers' Compensation and liability. He noted the pools are closely modeled after a bUSiness-type ac- tivity, which he found encouraging. Commissioner Vant Hull indicated another item discussed was the Fair Labor Standards Act. She noted one of the problems in Montana is that the exempt workers have not been deter- mined; and the U.S. Department of Labor has not yet made the determination, The Commissioner then indicated another Item discussed was the proposed federal tax re- form. She noted that if the tax-exempt status is removed, it will cost municipal governments in Montana approximately $160 million. Commissioner Vant Hull noted the amount of the State deficit is not yet known, but it appears it wi II be over $100 mi llion, or approximately 18 percent of the budget. She then noted that the issue of local option taxes may also be introduced in the special legislative session to be held in June to address the State budget deficit. Commissioner Vant Hull then stated that Alec Hansen distributed copies of a petition to place Constitutional Amendment Nos. 28 and 30 on the ballot. She noted the elected officials I will have no problems circulating the petitions; but City employees are not allowed to circulate the petitions during business hours. She then indicated the one amendment would authorize the legislature to determine injury liability for the public sector, while the other one addresses the private sector. Commissioner Stiff noted that one possible tax option to be considered is the resort tax, by raising the popUlation limit to 25,000 or so. He stated that West Yellowstone has projected $300,000 in revenues generated annually through that source. Code re ee eno machines City Manager Wysocki presented Ordinance No. 1207, as prepared by the City Attorney, entitled: ORDINANCE NO. 1207 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTIONS 5.06.042 AND 5.06.044 OF THE BOZEMAN MUNICIPAL CODE REVISING THE FEE STRUCTURE FOR LICENSES ISSUED FOR VIDEO DRAW POKER AND ELECTRONIC KENO MACHINES. City Manager Wysocki reminded the Commission that they had provisionally adopted this Ordinance, as revised, on May 5, 1986. He then recommended that the Commission finally adopt the Ordinance at this time. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Com- I mission finally adopt Ordinance No. 1207, amending Sections 5.06.042 and 5.06.044 of the Bozeman Municipal Code revising the fee structure for licenses issued for video draw poker and electron ic keno mach i nes. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. Ordinance No. 1208 - adopting the "Uniform Fire Code, II 1985 Edition City Manager Wysocki presented Ordi nance No. 1208, as reviewed by the City Attorney, entitled: 05-27-86 219 ORDINANCE NO. 1208 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 15.36.010 OF THE BOZEMAN MUNICIPAL CODE PROVIDING FOR REGULATIONS GOVERNING CONDITIONS HAZARDOUS TO LIFE AND PROPERTY FROM FIRE OR EXPLOSION, PROVIDI NG FOR THE ISSUANCE OF PERMITS FOR HAZARDOUS USES OR OPERATIONS, AND ESTABLISHING A BUREAU OF FIRE PREVENTION AND PROVIDING OFFICERS THEREFOR AND DEFINING THEIR POWERS AND DUTIES; AND REPEALING ORDINANCE NUMBERS 1045 AND 1124. I City Manager Wysocki reminded the Commission that this Ordinance was provisionally adopted on May 5, 1986 and recommended that the Commission finally adopt Ordinance No. 1208 at this time. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Commission finally adopt Ordinance No. 1208, adopting the "Uniform Fire Code, 1985 Edition. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. City Manager Wysocki presented Ordinance No. 1209, as prepared by the City Attorney, entitled: ORDINANCE NO. 1209 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING THE ZONING DISTRICT DESIGNATION FROM AN "R-O" (RESIDENTIAL--OFFICE) DISTRICT TO AN "RS-3" (RESIDENTIAL-~ SUBURBAN COUNTRY ESTATES) DISTRICT ON A PARCEL OF LAND DESCRIBED AS CERTIFICATE OF SURVEY NO. 909 LOCATED IN THE NORTHWEST QUARTER OF SECTION 10, TOWNSHIP 2 SOUTH, RANGE 5 EAST, M.P.M., GALLATIN COUNTY, MONTANA. City Manager Wysocki reminded the Commission that this Ordinance was provisionally I adopted on May 12, 1986. He then recommended that the Commission finally adopt the Or- dinance at this time. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Com- mission finally adopt Ordinance No. 1209, changing the zoning designation from R-O to RS-3 on the property commonly known as 4310 Durston Road. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Ordinance No. 1210 - amending Section 10.20.020 of the Bozeman Municipal Code providing for one-way street designations City Manager Wysocki presented Ordinance No. 1210, as prepared by the City Attorney, entitled: ORDINANCE NO. 1210 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 10.20,020 OF THE BOZEMAN MUNICIPAL CODE PROVIDING FOR ONE-WAY STREET DESIGNATIONS IN THE CITY OF BOZEMAN. City Manager Wysocki reminded the Commission that this Ordinance was provisionally adopted on May 12, 1986. He then recommended that the Commission finally adopt the Ordinance at this time. Commissioner Jordan indicated he does not support the existing one-way street system I and, therefore, will vote against this Ordinance. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission finally adopt Ordinance No. 1210, amending Section 10.20.020 of the Bozeman Municipal Code providing for one-way street designations, The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No being Commissioner Jordan. 05-27-86 - -- - ----...---- 220 - Lindle Park on Au ust 1, 2 City Manager Wysocki stated that Commissioner Jordan had requested this item be removed from the Consent Items. Commissioner Jordan noted the festival has grown substantially over the past few years, yet the fee for use of the park has remained the same; and he then questioned if it should possi- bly be increased, particularly in view of the additional wear and tear on the park. I The City Manager stated that Sweet Pea supplies two officers at their own expense; and the City will provide two officers for security. He then indicated that any increase in the fee should be considered earlier, rather than at the time signing of the special permit is considered. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the CommIs- sion authorize the City Manager to sign the Special Permit for Park Use for Lindley Park on August 1, 2 and 3, 1986, for the Sweet Pea Festival. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. Services for SID Nos. City Manager Wysocki stated that Commissioner Martel had requested this Item be removed from the Consent Items. Commissioner Martel questioned why these agreements refer to the City as "0wner" when Special Improvement Districts are involved. City Attorney Crumbaker-Smith noted that when the improvements have been installed, the City is the owner. She further noted that the City is the contracting agency for completion of the work. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission authorize the City Manager to sign the agreements with Sanderson, Stewart and Gaston Engineering, Inc. for prOfessional engineering services for SID Nos. 649, 650 and 651. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, I Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Informationll items. (1) The City Manager reminded the Commissioners that the County Commissioners will hold a budget session with the Library Board of Trustees at 1: 30 p.m. on Thursday, May 29, in the Community Room of the Courthouse. (2) A letter from Mr. and Mrs. Walker stating support for the automated garbage collec- tion system. (3) A copy of the proposed boundaries and streets to be included in the sidewalk dis- trict for this year. The City Manager noted this item will be placed on the agenda for action within the next few weeks. (4) A copy of the agenda and staff reports for the Zoning Commission meeting to be held on Tuesday, May 27, 1986. (5) The City Manager noted one of the consent items on last week's agenda was to authorize call for bids for water treatment plant improvements. He then clarified the items to be bid, which include a structure and installation of a generator. (6) Commissioner Jordan expressed concern about a recent article which indicated that the City of Bozeman is $15 million in debt; but those monies were used for worthwhile community I enhancement projects. He then indicated a desire to respond to that article; and the Commis- sioners concurred he should if he wants. (7) Mayor Mathre noted she has received a letter from the Department of Highways con- firming that they will accept input from the City concerning the North 19th Avenue interchange in the fall. (8) The Mayor indicated she has received a letter from the Department of Commerce announcing that the City has been awarded a CDBG economic development grant for King Tool, 05-27-86 --~_._--- ..------ 221 Inc., along with a list of the projects and how they were evaluated. She stated she will circulate it among the Commissioners for review. (9) The Mayor indicated that during the joint meeting of the Zoning Commission, City- County Planning Board and City Commission held last fall, they discussed a joint orientation session after the first of the year. She also noted the Planning Board is currently in the process of reviewing the Master Plan; and it might be a good opportunity for an update. I The Commission concurred that a joint orientation session would be good; and the Mayor will pursue setting up a meeting for some time in June. (10) Commissioner Stiff asked about the status of Glenlake Park, receiving the answer that the project is simply awaiting the accumulation of adequate monies in the State's fund. (11) Commissioner Vant Hull indicated she has a book from Matt Cohen, Historic Preservation Officer, concerning Main Streets and improving them. She stated she wi II put it by the Commissioners' mailboxes if they wish to review it in the next couple of days. Consent Items Items. II to It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission approve the Consent Items as listed above, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those I voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Break - 4:25 to 4:32 p.m. Mayor Mathre declared a break from 4:25 p.m. to 4:32 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Executive Session re litigation Mayor Mathre called an Executive Session of the Commission at 4:32 p.m. for the purpose of discussing litigation matters and requested that all persons except the Commissioners, City Manager Wysocki, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and the Clerk leave the room. Mayor Mathre declared the Executive Session of the Commission closed at 4:45 p.m. and reconvened the meeting. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission authorize and direct the staff to settle the lawsuit of Hunter versus the City of Bozeman and authorize the payment of $8,454.66 in that settlement. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. I Discussion - setting of goals for FY1987 City Manager Wysocki noted that the Clerk of the Commission has compiled the lists of goals submitted by the Commissioners; and a copy of that compilation was included in the packets. Mayor Mathre noted that a weighted scale is shown. along the right side of the tabulation and asked if the Commissioners wish to incorporate that in their selection process of goals for the upcoming fiscal year. The Commissioners concurred; and the fOllowing goals were then selected from each category. The Mayor noted that prioritization should not be considered at this time. 05-27-86 ---~ --- 222 BUDGETARY - short-term 4. Equip police and fire adequately. 23. Better street parking enforcement. 32. Management audit concept. BUDGET ARY - long-term 13. Water improvements -- presedimentation basin and Lyman Creek. 15. Water--efficient usage and additional rights. 22. Sidewalk program for replacement and repair, including curbs and gutters I and possible streets. 31. Major equipment and facilities replacement (over $2,500.00). NON-BUDGET ARY - short-term 1. Replace lost revenues. 2. Maintain basic revenue sources for basic services. 6. Implementing and updating Master Plan. 18. Definition of roles of City Manager and City Commissioners. 21. Scheduling of regular work sessions. NON-BUDGETARY - long-term 5. Reform waste management -- collection and disposal. 7. Maintain downtown Bozeman. 16. Landfill -- next step??? 17. Sidewalk program. -- installation of new sidewalks for better pedestrian circulation. Mayor Mathre noted the next step is to develop action statements for each of these goals. She asked that each Commission develop action statements and that this item be placed on the June 9 agenda for further discussion. Adjournment - 5:25 p.m. There being no further business to come before the Commission at this time, it was moved I by Commissioner Vant Hull, seconded by Commissioner Jordan, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. ~ JUDITH A. MATHRE, Mayor ATTEST: Clerk of the Commission I 05-27-86