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HomeMy WebLinkAbout1986-05-12 187 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA May 12, 1986 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, I Municipal Building, May 12, 1986, at 2:00 p.m. Present were Mayor Mathre, Commissioner Jordan, Commissioner Martel, Commissioner Stiff, Commissioner Vant Hull. City Manager Wysocki, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Mayor Mathre asked if any of the Commissioners wished any of the Consent Items be removed for discussion. Commissioner Jordan requested that the application for temporary Beer Licenses for various dates submitted by the Gallatin Valley Softball Association be removed for discussion. Minutes - May 5, 1986 It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the minutes of the May 5, 1986, meeting be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Commission Resolution No. 2602 - create SID No. 649 - water, sanitary sewer and storm drains in a portion of Annie Subdivision, First Filing City Manager Wysocki presented Commission Resolution No. 2602, as prepared by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2602 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, CREATING SPECIAL IMPROVEMENT DISTRICT NO. 649 FOR THE I PURPOSE OF ACCOMPLISHING THE ENGINEERING DESIGN, CONSTRUCTION, INSTALLATION, INSPECTION AND ENGINEERING CERTIFICATION OF SANI- TARY SEWER MAINS, WATER MAINS AND STORM DRAINAGE AND ALL OTHER NECESSARY APPURTENANCES TO SERVE PARTICULAR PROPERTIES WITHIN ANNIE SUBDIVISION, FIRST FILING. City Manager Wysocki reminded the Commission that they have conducted the public hearing on the intention to create this SID and directed the staff to prepare this Resolution. He then recommended that the Commission adopt Commission Resolution No. 2602, creating Special Improve- ment District No. 649. It was moved by Commissioner Stiff. seconded by Commissioner Martel, that the Commission adopt Commission Resolution No. 2602, creating SID No. 649. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. utters, sidewalks, ihng City Manager Wysocki presented Commission Resolution No. 2603, as prepared by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2603 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, CREATING SPECIAL IMPROVEMENT DISTRICT NO. 650 FOR THE PURPOSE OF ACCOMPLISHING THE ENGINEERING DESIGN. CONSTRUCTION, INSTALLATION. INSPECTION AND ENGINEERING CERTIFICATION OF I STREETS, CURB AND GUTTER, SIDEWALKS, STORM DRAIN DETENTION BASIN IMPROVEMENTS AND ALL OTHER NECESSARY APPURTENANCES TO SERVE PARTICULAR PROPERTIES WITHIN ANNIE SUBDIVISION, FIRST FILING. City Manager Wysocki reminded the Commission that they have conducted the public hearing on the intention to create this SID and directed the staff to prepare this Resolution. He then recommended that the Commission adopt Commission Resolution No. 2603, creating Special Improve- ment District No. 650. 05-12-86 188 It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Commis- sion adopt Commission Resolution No. 2603, creating SID No. 650. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. Commission Resolution No. 2604 - create extended SID No. 651 - improvements to Durston Road between North 20th Avenue and North 22nd Avenue, including ravel walkway along north side, I or a portion of nnie ubdivision, Irst I ng City Manager Wysocki presented Commission Resolution No. 2604, as prepared by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2604 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, CREATING EXTENDED SPECIAL IMPROVEMENT DISTRICT NO. 651 FOR THE PURPOSE OF ACCOMPLISHING THE ENGINEERING DESIGN, CONSTRUCTION, INSTALLATION, INSPECTION AND ENGINEERING CERTI- FICATION OF STREET IMPROVEMENTS FOR A PORTION OF DLJRSTON ROAD, GRAVEL WALKWAY AND ALL OTHER NECESSARY APPURTENANCES TO SERVE PARTICULAR PROPERTIES WITHIN ANNIE SUBDIVISION, FIRST FILING. City Manager Wysocki reminded the Commission that they have conducted the public hearing on the Intention to create this extended 51 D and directed the staff to prepare this Resolution. He then recommended that the Commission adopt Commission Resolution No. 2604, creating extended Special Improvement District No. 651. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Commis- sion adopt Commission Resolution No. 2604, creating extended SID No. 651. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Decision ~utters , I venue This was the time and place set for the decision on Commission Resolution No. 2598, entitled: COMMISSION RESOLUTION NO. 2598 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN TO CREATE SPECIAL IMPROVEMENT DISTRICT NO. 648 FOR THE PURPOSE OF ACCOMPLISHING THE ENGINEERING DESIGN, CONSTRUCTION, INSPECTION AND ENGINEERING CERTIFICATION OF THE ASPHALT PAVING, CONCRETE CURB AND GUTTERS, CONCRETE SIDEWALKS AND ALL OTHER NECESSARY APPURTENANCES ON WEST VILLARD STREET BETWEEN NORTH GRAND AVENUE AND NORTH WILLSON AVENUE. City Manager Wysocki reminded the Commission that the public hearing on this Resolution was held at last week's meeting. Commissioner Jordan stated that he feels the Special Improvement District should not be created because the assessment is not divided equally on both sides of the street, questioning why the properties along the north side of the street should be expected to pay more for the improvements than those on the south side of the street. He noted that assessing on a linear footage basis would be more equitable than the method of assessment contained in this Resolution. Commissioner Vant Hull stated she feels that the parking lot located along the south side of the street generates more traffic than the residences located along the north side; therefore, she would support a square footage basis for assessment, with the south side paying 60 percent and the north side paying 40 percent rather than the reverse situation which exists under this I Resolution. City Manager Wysocki noted that the assessment is related to benefit derived from the project. He then indicated that Engineering Officer Neil Mann is available to explain the rea- sons for the proposed method of assessment. Engineering Officer Mann stated the method of assessment 'and the district boundaries contained in the subject Resolution reflect what he determined to be the most equitable method for assessing the costs of this project. He indicated that he reviewed several alternatives for 05-12-86 189 assessment, noting that four of the five properties involved are corner lots. He noted that assessments for corner lots are usually based on one-half the area; and the interior lot would benefit the most from the proposed paving. The Engineering Officer indicated that he followed the basic premise that the parking lot would not benefit as much as the abutting residences, noting that all four of the residences gain access to their properties or garages from West Villard Street and that the parking lot has an approach from North Willson Avenue as well as I West Villard Street. Commissioner Martel noted that houses were located along the south side of the street before the parking lot was installed. He then stated that the property on both sides of the street is zoned residential; therefore. possible land uses and benefit are the same for both sides of the street. He questioned why the proposed assessment is different for the different sides of the street. The Engineering Officer noted when this proposed district was considered a few years ago, there were a few houses along the south side of the street; and the proposed district boundaries were basically the same as those proposed in this Resolution. Commissioner Martel noted the estimated cost contained in this Resolution is $45,500.00, which he feels is high. The Engineering Officer reminded him that the estimate includes con- struction costs, engineering, administration and the SI D Revolving Fund charges. Mayor Mathre asked if a 50-50 split of the costs would be possible. Engineering Officer Mann stated that the City must have a rational basis for establishing the method of assessment. He then indicated a willingness to review other options and submit them to the Commission. Commissioner Stiff noted the subject area is currently in a transitional state. He then asked if any modification to the proposed method of assessment or boundaries will require denial of this Resolution and beginning the procedure again. City Attorney Crumbaker-Smith indicated that any change will require the adoption of a new Resolution of intention to create the district, which will include the new provisions. City Manager Wysocki noted the Engineering Officer, after reviewing various alternatives, I submitted the one he felt most equitable. He then noted that in 1966, when paving of this block was considered, the estimated cost was $12,000.00 without sidewalks versus the $45,500.00 con- tained in this Resolution. The City Manager then indicated it is better to estimate the costs high than to have the costs come in higher than estimated. Commissioner Stiff stated he is concerned about equitable distribution of the costs, noting the financial obligation is disproportionate to the value of the property. It was moved by Commissioner Jordan, seconded by Commissioner Martel, that the Commission not proceed with creation of Special Improvement District No. 648 in the manner set forth in Commission Resolution No. 2598. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Martel, Commissioner Vant Hull, Commissioner Stiff and Mayor Mathre; those voting No, none. City Manager Wysocki indicated that the staff will prepare two or three options for assessment of this district and bring, them back for Commission review prior to any further action on this item. utters, and sidewalks venue City Manager Wysocki presented Commission Resolution No. 2605, as prepared by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2605 I A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, CREATING SPECIAL IMPROVEMENT DISTRICT NO. 648 FOR THE PURPOSE OF ACCOMPLISHING THE ENGINEERING DESIGN, CONSTRUCTION, INSPECTION AND ENGINEERING CERTIFICATION OF THE ASPHALT PAVING, CONCRETE CURB AND GUTTERS, CONCRETE SIDEWALKS AND ALL OTHER NECESSARY APPURTENANCES ON WEST VILLARD STREET OETWEEN NORTH GRAND AVENUE AND NORTH WILLSON AVENUE. City Manager Wysocki recommended that the Commission vote to not adopt Commission Resolution No. 2605, in accordance with their previous action. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission 05-12-86 180 not adopt Commission Resolution No. 2605. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commis- sioner Jordan and Mayor Mathre; those voting No, none. School - COS No. City Manager Wysocki presented Ordinance No. 1209, as prepared by the City Attorney, I entitled: ORDINANCE NO. 1209 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING THE ZONING DISTRICT DESIGNATION FROM AN "RO" (RESIDENTIAL--OFFICE) DISTRICT TO AN IIRS-3" (RESIDENTIAL-- SUBURBAN COUNTRY ESTATES) DISTRICT ON A PARCEL OF LAND DE- SCRIBED AS CERTIFICATE OF SURVEY NO. 909 LOCATED IN THE NORTH- WEST QUARTER OF SECT ION 10, TOWNSH I P 2 SOUTH, RANGE 5 EAST, M.P.M., GALLATIN COUNTY, MONTANA. City Manager Wysocki reminded the Commissioners that they conducted the public hearing and approved this Zone Map Change at their regular meeting held on April 7, 1986. He then recommended that the Commission provisionally adopt Ordinance No. 1209, enacting that zone change, and that it be brought back in two weeks for final adoption. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Com- mission provisionally adopt Ordinance No. 1209, changing the zoning from R-O to RS-3 on Certificate of Survey No. 909, and that it be brought back in two weeks for final adoption. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. school on This was the time and place set for the decision on the Conditional Use Permit requested I by Heritage Christian School to allow an elementary school on Certificate of Survey No. 909 in the northwest one-quarter of Section 10, Township 2 South, Range 5 East, Montana Principal Meridian. This site is more commonly known as being located at 4310 Durston Road. City Manager Wysocki noted the public hearing on this item was held at last week's meeting. He then concurred in the recommendation submitted by the Zoning Commission for approval, subject to twelve conditions. Commissioner Jordan indicated he would like to see a policy developed which would specify who will participate in improvements, such as the intersection of North Seventh Avenue and Durston Road. Mayor Mathre noted policies are usually established through adoption of a Resolution. She then asked that the Planning Staff prepare a memo submitting ideas for development of a policy to the Commission for review prior to possible adoption of a Resolution. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission approve the Conditional Use Permit requested by Heritage Christian School to allow an elementary school on Certificate of Survey No. 909 located at 4310 Durston Road, subject to the following conditions as recommended by the Zoning Commission: 1. Prior to final site plan approval, the location of all security lighting shall be noted on the site plan. Acceptable landscape protection devices shall be noted along all driveways and parking areas and a paving section shall be submitted for review and approval by the Planning Director. An appropriate irrigation system shall be noted on I the final site plan. Adequate snow storage areas shall be noted on the final site plan. The landscape legend shall note acceptable minimum installation sizes in accordance with the zoning ordinance of the City of Bozeman. The location of the irrigation ditch along the front of the property should be identified on the final site plan prior to final approval. 2. The existing barb wire fencing on the site shall be removed or replaced with acceptable alternative fencing materials. Acceptable fencing shall be provided along the irrigation ditches located along the northern and western property boundaries. Acceptable fencing shall also be provided 05-12-86 191 around the waste disposal mound system; however, such fencing shall not be required upon submittal of a letter from a registered engineer indicating that use of the drain field area as a play area would not damage the waste disposal system and would not pose a health or safety problem for children playing in the area. 3. Copies of the documents indicating Montana Department of Health and Environmental Science approval of the waste disposal system shall be I submitted with the final site plan. 4. Prior to final site plan approval, the owner of the property shall provide Waivers of Protest to the Creation of 51 D's/ RID's for con- struction of improvements to Ferguson Road between West Babcock and Durston Road and to Durston Road. 5. Prior to final site plan approval, the owner of the property shall provide waivers of protest to the creation of street/road maintenance districts for Ferguson Road and Durston Road. 6. An appropriate railing system shall be noted on the final site plan and shall be installed along the concrete abutment providing access to the site to assure safe vehicular ingress and egress. 7. That the number of students attending the school shall be limited to 120 unless otherwise reviewed and approved through the Conditional Use Permit process. 8. Final site plan noting all information required by Section 18.52.120 of the Bozeman City Zoning Ordinance shall be submitted for review and approval by the Planning Director prior to the issuance of any building permit for Phases II or III. 9. An acceptable method of security shall be provided to the City of Bozeman prior to final site plan approval in the amount of one and one-half times the cost of all uninstalled site improvements for each phase of development. 10. The developer shall enter into an Improvements Agreement with the City of Bozeman. Detailed cost estimates, construction plans and methods of I security shall be made a part of that agreement. 11. Three copies of the final site plan containing all the conditions, corrections and modifications approved by the City Commission shall be submitted for review and approved by the Planning Director within six months of the date of the City Commission approval, and prior to issuance of a building permit for the project. One signed copy shall be retained by the Building Inspection Division; one signed copy shall be retained by the Planning Director; and one signed copy shall be re- tained by the applicant. 12. All on-site improvements shall be completed within 18 months of approval of the final site plan. All on-site improvements for Phase II shall be completed within 36 months and Phase III shall be completed within 54 months of final site plan approval for Phase I. The Condi- tional Use Permit shall be valid for a period of only 54 months following approval of the use. Prior to the permanent renewal of the permit at the end of that period, the applicant must satisfy all the conditions in the granting of the permit. An on-site inspection will be made and a report made to the City Commission for their action. If all required conditions have been satisfied, the permi t wi II be permanently renewed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Ordinance No. 1202 - adopting the IIUniform Building Code, II 1985 Edition City Manager Wysocki presented Ordinance No. 1202, as reviewed by the City Attorney, entitled: I ORDINANCE NO. 1202 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING CHAPTER 15.04 OF THE BOZEMAN MUNICIPAL CODE PROVIDING FOR THE REGULATION, ERECTION, CONSTRUCTION, EN- LARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA AND MAINTENANCE OF ALL BUILDINGS AND STRUCTURES IN THE CITY OF BOZEMAN, MONTANA; AND REPEALING ORDINANCE NUMBERS 1043 AND 1119. The City Manager reminded the Commission that this Ordinance was provisionally adopted 05-12-86 192 on April 21, 1986. He then recommended that the Ordinance be finally adopted at this time. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission finally adopt Ordinance No. 1202, adopting the "Uniform Building Code," 1985 Edition. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Ordinance No. 1203 - adopting the "Uniform Plumbing Code," 1985 Edition I City Manager Wysocki presented Ordinance No. 1203, as reviewed by the City Attorney, entitled: ORDINANCE NO. 1203 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING CHAPTER 15.16 OF THE BOZEMAN MUNICIPAL CODE PROVIDING FOR THE PROTECTION OF THE PUBLIC HEALTH AND SAFETY BY REGULATING THE ERECTION, INSTALLATION, ALTERATION, ADDITION, REPAIR, RELOCATION, REPLACEMENT, MAINTENANCE OR USE OF ANY PLUMBING SYSTEM IN THE CITY OF BOZEMAN; AND REPEALING ORDINANCE NUMBERS 1042 AND 1121. City Manager Wysocki reminded the Commission that this Ordinance was provisionally adopted on Apri I 21, 1986. He then recommended that the Ordinance be finally adopted at this time. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commis- sion finally adopt Ordinance No. 1203, adopting the "Uniform Plumbing Code," 1985 Edition. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. Ordinance No. 1204 - adopting the "Uniform Mechanical Code, II 1985 Edition City Manager Wysocki presented Ordinance No. 1204, as reviewed by the City Attorney, I entitled: ORDINANCE NO. 1204 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING CHAPTER 15.12 OF THE BOZEMAN MUNICIPAL CODE REGULATING AND CONTROLLING THE DESIGN, CONSTRUCTION, IN- STALLATION, QUALITY OF MATERIALS, LOCATION, OPERATION AND MAINTENANCE OR USE OF HEATING, VENTILATING, COOLING, REFRIGERATION SYSTEMS, INCINERATORS AND OTHER MISCELLANEOUS HEAT-PRODUCING APPLIANCES; AND REPEALING ORDINANCE NUMBERS 1041 AND 1120. City Manager Wysocki reminded the Commission that this Ordinance was provisionally adopted on April 21,1986. He then recommended that the Ordinance be finally adopted at this time. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Commis- sion finally adopt Ordinance No. 1204, adopting the "Uniform Mechanical Code," 1985 Edition. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. Ordinance No. 1205 - adopting the "Uniform Code for the Abatement of Dangerous Buildings," 1985 Edition City Manager Wysocki presented Ordinance No. 1205, as reviewed by the City Attorney, entitled: ORDINANCE NO. 1205 I AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING CHAPTER 15.24 OF THE BOZEMAN MUNICIPAL CODE REGULATING THE ALTERATION, ADDITIONS AND REPAIRS OF ALL STRUCTURES IN THE CITY OF BOZEMAN; PROVIDING FOR THE PROPER LEGAL STEPS IN ABATING DILAPIDATED, [}EFECTIVE BUILDINGS WHICH ENDANGER LIFE, LIMB, HEALTH, MORALS, PROPERTY, SAFETY, OR WELFARE OF THE GENERAL PUBLIC OR THEIR OCCUPANTS; AND REPEALING ORDINANCE NUMBERS 1044 AND 1122. 05-12-86 183 City Manager Wysocki reminded the Commission that this Ordinance was provisionally adopted on Apri I 21, 1986. He then recommended that the Ordinanc.e be finally adopted at this time. Commissioner Jordan noted that State Statute requires that the City adopt the same set of uniform codes adopted by the State; but he does not support the manner in which this code has been enforced and therefore will vote against final adoption of this Ordinance. It was moved by Commissioner Vant Hull, seconded by Commissioner Stiff, that the Commis- I sion finally adopt Ordinance No. 1205, adopting the "Uniform Code for Abatement of Dangerous Buildings," 1985 Edition. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No being Commissioner Jordan. Ordinance No. 1206 - amendin Section 10.28.080 of the Bozeman Municipal Code for throug or arterial street esignatlons City Manager Wysocki presented Ordinance No. 1206, as prepared by the City Attorney, entitled: ORDINANCE NO. 1206 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 10.28.080 OF THE BOZEMAN MUNICIPAL CODE PROVIDING FOR THROUGH OR ARTERIAL STREET DESIGNATIONS. The City Manager reminded the Commission that they had provisionally adopted this Ordi- nance two weeks ago. He then noted that Assistant City Manager Barrick has revised the Ordinance to correct the problems which had resulted from multiple revisions. He recommended that the Commission finally adopt Ordinance No. 1206 at this time. Commissioner Martel questioned whether West College Street should be designated as an arterial between South Willson Avenue and South Eighth Avenue in addition to the portion west of South Eighth Avenue. Assistant City Manager Barrick indicated that he will research that I item, noting that placing stop signs along a street does not mean it is an arterial or through street because there are other authorities for erecting a stop sign. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission finally adopt Ordinance No. 1206, revising the list of through or arterial streets. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commission- er Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Ordinance No. 1210 - amendin Section 10.20.020 of the Bozeman Municipal Code providin for one-way street eSlgnatlons City Manager Wysocki presented Ordinance No. 1210, as prepared by the City Attorney, entitled: ORDINANCE NO. 1210 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 10.20.020 OF THE BOZEMAN MUNICIPAL CODE PROVIDING FOR ONE-WAY STREET DESIGNATIONS IN THE CITY OF BOZEMAN. City Manager Wysocki noted that review of the Bozeman Municipal Code during revision of the prior Ordinance indicated that the one-way street designations must also be updated to reflect the use of Mendenhall Street and Babcock Street as a one-way couplet. He then recom- mended that the Commission provisionally adopt Ordinance No. 1210 at this time and that it be brought back in two weeks for final adoption. Commissioner Jordan indicated that he feels the traffic should be running the opposite I direction on the designated one-way streets. He also noted that trucks use Main Street rather than the one-way couplet when traveling through the City. Mayor Mathre noted support for the one-way couplet developed in the 1960's as a method for facilitating the movement of traffic. She then indicated she finds that the existing system is convenient. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission provisionally adopt Ordinance No. 1210, amending the one-way street designations, and that it be brought back in two weeks for final adoption. The motion carried by the following Aye and 05-12-86 19l.t No vote: those voting Aye being Commissioner Stiff, Commissioner Vant Hull and Mayor Mathre; those voting No being Commissioner Jordan and Commissioner Martel. Commission No. 2606 - establishin rates for water char es per Public Service ommlSSlon o. 5184 City Manager Wysocki presented Commission Resolution No. 2606, as reviewed by the City Attorney, entitled: I COMMISSION RESOLUTION NO. 2606 "'- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, ESTABLISHING RATES FOR WATER CHARGES FOR THE CITY OF BOZEMAN. The City Manager noted the Public Service Commission has submitted its order establishing the new rates for water charges, which will appear on the June billings. He stated this Resolu- tion adopts those rates and recommended that the Commission adopt the Resolution at this time. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Com- mission adopt Commission Resolution No. 2606, establishing the rates for water charges per Public Service Commission Order No. 5184. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. Review of letter to Downtown Bozeman Association as revised by Mayor Mathre City Manager Wysocki noted that Mayor Mathre has revised the proposed letter to the Downtown Bozeman Association. Mayor Mathre stated that Commissioner Vant Hull has requested that two paragraphs from her draft letter be included; and she has agreed to add those paragraphs. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Commis- sion authorize and direct the Mayor to send the revised letter, indicating support for maintain- I ing a healthy downtown area, to the President of the Downtown Bozeman Association. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Com- missioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Break - 2:58 to 3:07 p.m. Mayor Mathre declared a break from 2:58 p.m. to 3:07 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Conference held b the Nationa I Lea ue of City Manager Wysocki noted that a copy of Commissioner Stiff's report was included in the packets. Commissioner Stiff submitted a verbal report, based on the written report he had prepared. He noted the prior Commission tried to implement an employee incentive program with a portion of the Commissioners' salaries, but it was not too well received. He stated such programs have been successful in other areas, some having large portions of the department heads' salaries tied to cost/ benefit of ideas derived from the incentive prog ram. The Commissioner stated that, in addition to attending a session on economic development at the conference in San Antonio, he attended a seminar on economic development in Houston. Commissioner Stiff then stated several different items were covered during the seminar; and the City of Bozeman has already taken I many of the suggested steps in various methods to decrease expenditures and enhance revenues. He noted the one area that should possibly be addressed is replacement of capital items. Commissioner Stiff indicated four items he feels should be considered: (1) cash manage- ment, which he will discuss with the City Manager and the Director of Finance; (2) city imagery and economic development; (3) volunteerism, which is currently being utilized at the library and the senior center; and (4) budget concept advances. The Commissioner then noted that the management audit concept was discussed, with the comment that a city cannot afford not to have a management audit done. He stated that such 05-12-86 - -..------ --- --- ---------_._----_._----_.~ ----- 195 an audit addresses how services can be provided in a more economical manner. Commissioner Vant Hull asked if the trip was financially beneficial to the City. Commissioner Stiff noted that if a Commissioner is attentive during his or her attendance at this type of seminar, he or she will come back a better Commissioner. He stated that the benefit derived by the other Commissioners depends on how hard said Commissioner tries to disseminate the information. I Mayor Mathre noted that Commissioner Jordan had left information from his attendance at the National League of Cities conference on the table for the other Commissioners to review and suggested Commissioner Stiff may wish to do the same. She then thanked Commissioner Stiff for his presentation. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission acknowledge Commissioner Stiff's report on his attendance at the City Innovations Conference. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those .voting No, none. Application for temporary Beer Licenses - various dates during Summer 1986 - Gallatin Valley Softball Association; approve contingent upon receipt of State Licenses City Manager Wysocki stated that Commissioner Jordan had requested this item be removed from the Consent Items. Commissioner Jordan stated he feels that the Commission should review the agreement for the concession in mid-January to determine whether the concession stand should continue to be operated by private business rather than by the Gallatin Valley Softball Association. He a I so suggested the Commission may wish to consider the disposition of profits from the concession stand at that time. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission I approve the application for temporary Beer Licenses for various dates during the Summer of 1986 requested by the Gallatin Valley Softball Association, contingent upon the receipt of their State Licenses. The motion carried by the following Aye and No vote: those voting Aye being Commis- sioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No being Commissioner Jordan. Discussion - FY I items City Manager Wysocki presented to the Commission the following "For Your Information" items. ( 1 ) A water supply status report as of May 12, 1986. He noted that Hyalite Reservoir is currently being filled; and any water drawn from that source will decrease the 2905 acre feet of water available to the City. The City Manager noted at the present time the City has stream water rights for 4.0 million gallons per day and is using an average of 3.8 million gallons per day. He then indicated during the summer the City can accommodate the use of-l O. 0 million gallons for one day; but if that much water is used for two or three successive days, the system cannot catch up again. The City Manager then indicated the staff will carefully monitor water usage during the next few weeks. (2) A memo from the Montana League of Cities and Towns indicating that a combined district meeting will be held at 1 :30 p.m. on Wednesday, May 21 in Three Forks concerning legis~ lative issues. (3) A letter from the State of Montana Department of Commerce, Bui Iding Codes Bureau, I dated April 17, 1986, highlighting their existing building code enforcement program. (4) A letter from Clarice M. Saner dated May 7, 1986, concerning City involvement in the revitalization of the downtown area. (5) Commissioner Martel distributed to the Commissioners copies of two articles con- tained in the May 11,1986, issue of the Billings Gazette. One article concerns the formation of a consultant selection committee comprised of representatives of local business and city govern- ment to review proposals for redesigning of the downtown; and the other article addresses possible revision of the license fees for video draw poker machines in Billings. 05-12-86 195 (6) Commissioner Vant Hull indicated that she received a petition of support for in- creasing the video draw poker machine license fees from residents at Hillcrest Retirement Home after last week's meeting. City Manager Wysocki indicated that petition should become a part of the permanent record. (7) Mayor Mathre noted the City-County Health Board wi II meet at 7: 00 a. m. on Thursday, May 15, 1986; and one of the items on the agenda wi II be final adoption of the I budget. (8) Mayor Mathre reminded the Commissioners that the I nteragency Breakfast will be held at 7:00 a.m. on Wednesday, May 14, at the GranTree Inn. (9) The Mayor indicated she has given a copy of an article to the City Manager con- cerning an error in the distribution of monies to the City of Columbia Falls. Consent Items Items. II It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission approve the Consent Items as listed above and that the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. B rea k - 3: 55 to 4: 1 3 p. m . I Mayor Mathre declared a break from 3:55 p.m. to 4:13 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Discussion - setting of goals for Fiscal Year 1986-87 City Manager Wysocki stated the Commission had requested this item be placed on the agenda. Mayor Mathre briefly outlined the format to be followed during this process, after which the following goals were listed. 1. Replace lost revenues. 2. Maintain basic revenue sources for basic services. 3. Further city/county/school district cooperation. 4. Equip police and fire adequately. 5. Reform waste management -- collection and disposal. 6. Implementing and updating Master Plan. 7. Maintain downtown Bozeman. 8. Operate Swim Center with smaller deficit. 9. Eliminate salt on streets. 10. Traffic planning. 11. Review of sidewalk snow removal ordinance. 12. Linear park ownership and/or development. I 13. Water improvements -- presedimentation basin and Lyman Creek. 14. Completion and implementation of annexation policy. 15. Water -- efficient usage and additional rights. 16. Landfill -- next step??? 17. Sidewalk program -- installation of new sidewalks for better pedestrian circulation. 18. Definition of roles of City Manager and City Commissioners. 19. More Commission involvement in budget process during early stages. 05-12-86 19-( 20. Definition of Mayor's role. 21. Scheduling of regular work sessions. 22. Sidewalk program for replacement and repair, including curbs and gutters and possibly streets. 23. Better street parking enforcement. 24. Maintenance program for fire hydrants. I 25. More constant cooperation between MSU and the City. 26. Establish i[ltergovernmental service districts. 27. Tax relief for new and expanding businesses. 28. City/Chamber of Commerce cooperation (including Gallatin Development Corporation) 29. Mechanisms for funding of proposals for construction of convention center. 30. Local hazardous materials ordinances. 31. Major equipment and facilities replacement (over $2,500. OO). 32. Management audit concept. 33. Main Mall/Main Street traffic safety. 34. Streamline hearings process. The Commission then divided these goals into specific categories -- Budgetary - short-term and long-term, and Non-budgetary - short-term and long-term, as follows: BUDGETARY - short-term 4. Equip police and fire adequately. 9. Eliminate salt on streets. 23. Better street parking enforcement. 24. Maintenance program for fire hydrants. 32. Management audit concept. BUDGET ARY - long-term 13. Water improvements -- presedimentation basin and Lyman Creek. 15. Water -- efficient usage and additional, rights. I 22. Sidewalk program for replacement and repair, including curbs and gutters and possibly streets. 31. Major equipment and facilities replacement (over $2,500. OO) . NON-BUDGETARY - short-term 1. Replace lost revenues. 2. Maintain basic revenue sources for basic services. 6. Implementing and updating Master Plan. 11. Review of sidewalk snow removal ordinance. 12. Linear park ownership and/or development. 14. Completion and implementation of annexation policy. 18. Definition of roles of City Manager and City Commissioners. 19. More Commission involvement in budget process during early stages. 20. Definition of Mayor's role. 21. Scheduling of regular work sessions. 26. Establish intergovernmental service districts. 27. Tax relief for new and expanding businesses. 30. Local hazardous materials ordinances. 34. Streaml ine hearings process. NON-BUDGET ARY - long-term 3. Further city/county /school district cooperation. 5. Reform waste management -- collection and disposal. I 7. Maintain downtown Bozeman. 8. Operate Swim Center with smaller deficit. 10. Traffic planning. 16. Landfill -- next step??? 17. Sidewalk program -- installation of new sidewalks for better pedestrian circulation. 25. More constant cooperation between MSU and the City. 28. City/Chamber of Commerce cooperation (including Gallatin Development Corporation) 29. Mechanisms for funding of proposals for construction of convention center. 05-12-86 198 33. Main Mall/Main Street traffic safety. Mayor Mathre indicated that Clerk of the Commission Sullivan will prepare a ballot, to be included in next week1s packet. She then requested that each Commissioner select the top three priorities in each category and submit them to the Clerk of the Commission next week for tabula- tlon, followed by discussion at the May 27, 1986 Commission meeting. Adjournment - 5:56 p.m. I There being no further business to come before the Commission at this time, it was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. JUDITH A. MATHRE, Mayor ATTEST: Clerk of the Commission I I 05-12-86