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HomeMy WebLinkAbout1986-04-28 164 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA April 28, 1986 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, April 28, 1986, at 2:00 p.m. Present were Mayor Mathre, Commissioner Jordan, Commissioner Martel, Commissioner Vant Hull, City Manager Wysocki, Assistant City I Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. Commissioner Stiff was absent in compliance with Section 7-3-4322 (2), M. C. A. The meeting was opened with the Pledge of Allegiance and a moment of silence. Mayor Mathre asked if any of the Commissioners wished any of the Consent Items removed for discussion. Commissioner Martel requested that the petition for creation of a Special Improvement District for paving of portions of South Black Avenue, East College Street and East Harrison Street be removed for discussion. Minutes - April 21, 1986 It was moved by Commissioner Jordan, seconded by Commissioner Martel, that the minutes of the April 21, 1986, meeting be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. of 3/4" minus crushed base course (roadmlx ravel) (Gas Tax A or- This was the time and place set to award the bid for the furnishing of 3/4" minus crushed base course (roadmix gravel). The City Manager noted that the purchase is to be made through Gas Tax Apportionment monies. He then concurred in Director of Public Service Holmes' recommenda- tion that the bid be awarded to Figgins Sand and Gravel, Inc., Bozeman, Montana, in the bid amount of $12,250.00. I It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the bid for the furnishing of 3/4-inch minus crushed base course (roadmix gravel) be awarded to Figgins Sand and Gravel, Inc., Bozeman, Montana, in the bid amount of $12,250.00, it being the lowest and best bid. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. and fire assistance durin the 4th of Jul fireworks celebration - The ozeman City Manager Wysocki presented to the Commission a request from The Exchange Club of Bozeman for police and fire assistance during the Fourth of July fireworks celebration. He reminded the Commissioners that they have adopted a Resolution establishing a policy for participating in the provision of security for various community events. He then indicated that last year the City provided two police officers during the activities; and a fire truck was on site during the fireworks display. Mr. Fred Videon, President of The Exchange Club. indicated that the Club will be once again conducting the fireworks display on July 4th. He then requested that the City provide security and fire protection during the hours of the various activities, which will be from 6: 00 p.m. to midnight, as it did last year. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the City provide security and a fire truck during the fireworks display and activities to be held on the I Fourth of July, in the same manner as last year. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Martel and Mayor Mathre; those voting No, none. Ordinance No. 1206 - amendin Section 10.28.080 of the Bozeman Munici al Code providin for t roug or arterial street desIgnatIons City Manager Wysocki presented Ordinance No. 1206, as prepared by the City Attorney, entitled: 04-28-86 165 ORDINANCE NO. 1206 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 10.28.080 OF THE BOZEMAN MUNICIPAL CODE PROVIDING FOR THROUGH OR ARTERIAL STREET DESIGNATIONS. The City Manager stated this Ordinance revises the list of through or arterial streets, by adding Highland Boulevard, Kagy Boulevard and Tamarack Street. He then recommended that I the Commission provisionally adopt the Ordinance. Commissioner Vant Hull questioned some of the through or arterial street designations contained in previous Ordinances. Assistant City Manager Barrick indicated that he will review and change the Ordinance to accurately reflect the existing through or arterial streets prior to final adoption. It was moved by Commissioner Jordan, seconded by Commissioner Martel, that the Commission provisionally adopt Ordinance No. 1206, revising the list of through or arterial streets, and that it be brought back in two weeks for final adoption, as revised. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Appointment of subcommittee to review Pledged Securities as of March 31, 1986 City Manager Wysocki reminded the Commission that the pledged securities must be reviewed quarterly in accordance with State Statute. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that Commissioner Martel and Commissioner Jordan be appointed to review the pledged securities as of March 31, 1986. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No being Commissioner Jordan. the I City Manager Wysocki stated that Commissioner Martel had requested this item be removed from the Consent Items for discussion. Commissioner Martel noted he has received calls of concern about this petition. He then questioned the validity of some of the signatures contained on the petition. The City Manager indicated that during staff review, that question along with several others wi II be addressed. City Attorney Crumbaker-Smith noted that if a Resolution of intention to create the requested Special Improvement District is adopted, the public hearing on that Resolution will provide an opportunity for those opposed to submit thei r testimony. She then stated that a petition is not required; but a letter of request would be adequate to begin the process. Mr. Glen Buss, owner of the Townhouse Apartments located at the corner of South Tracy Avenue and East Harrison Street, expressed concern about the requested Special Improvement District. He then indicated that his property has already paid for the installation of curb and gutter as well as paving one-half the width of East Harrison Street; and he does not wish to be in the district. City Manager Wysocki stated this type of statement should be considered at the appropriate time, which is during the protest period following the adoption of the Resolution of intention to create the 51 D. It was moved by Commissioner Vant Hull t seconded by Commissioner Jordan, that the Commission acknowledge the receipt of the petition for creation of an SI D for paving, curbs and I gutters along the 800 block to 1000 block of South Black Avenue and East College Street and East Harrison Street between South Tracy Avenue and South Black Avenue and refer the matter to staff for review. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Martel and Mayor Mathre; those voting No, none. Discussion - FYI items City Manager Wysocki presented to the Commission the following "For Your Informa- tion II items. 04-28-86 165 (1) A memo indicating that the deadline for receiving comments on the Bozeman Arterials Draft Environmental Impact Statement has been extended to May 5, 1986. (2) A memo from Director of Public Service Holmes Indicating that the 100 containers for the automated garbage collection system will be picked up; and the City will then sell the con- tainers and attachment as soon as a buyer can be located. (3) A newsletter from MONTREC, along with a brochure for an upcoming conference, as submitted by Commissioner Martel. I (ij) A legislative questionnaire which he had just received from the Montana League of Cities and Towns. The City Manager indicated this item will be placed on next week's agenda for discussion. (5) The City Manager indicated that he received a phone call from the City's insurance agent indicating that the City will have no liability insurance after July 1, 1986. He noted the current carrier is cancelling all public insurance policies in the state. (6) Mayor Mathre reminded the Commissioners that G. T. Murray and Company will be submitting a presentation on the MLCT I iability insurance pool to all District 10 cities here at 1 :30 p.m. on Tuesday afternoon. (7) The City Manager stated that the staff is currently reviewing the possibility of refunding the existing water bonds and financing new projects late this summer. He noted the preliminary Indication is that the new bonds could possibly be sold at under 7 percent Interest. He further indicated that the refinancing may provide adequate funds to construct the improve- ments for Lyman Creek as well as the presedimentation pond. The City Manager indicated that refinancing cannot increase the annual cost of debt service because the new water rates to be approved by the PSC must cover those costs. (8) The City Manager noted that the City has received several letters and phone calls about a request for exchange of a portion of East Graf Park for dedication of a portion of Sourdough Trail. He stated that the five-year lease for that portion of Sourdough Trail has expired; and this dedication would provide for permanent use of the trail. He then indicated that the staff is currently reviewing the proposal; and this item will come before the Commission I for action once the staff has completed its review and developed a recommendation. (9) Commissioner Jordan submitted to the Commissioners an article entitled "To Salt, or Not to Salt: That Is Snow-Belt States' Question. II (10) Commissioner Jordan indicated that he would like an agenda item, possibly next week, to discuss the status of the existing landfill. City Manager Wysocki indicated that the consulting engineer's preliminary indication is that the existing landfill might last another one and one-half to three years; however, they are considering the possibility of using another site at that location, which could substantially Increase the life of the landfill area. The City Manager noted that the final report on the life expectancy of the landfill site will affect the City's next move. He then indicated he would like to wait until additional information is available before placing this item on the agenda for discussion. (11) Mayor Mathre reminded the Commissioners that goals are to be discussed at next week's meeting. She requested that all Commissioners submit their lists to the Clerk of the Commission for compilation prior to distribution of the packets on Friday. (12 ) Mayor Mathre noted that one group still wants to participate in the spring clean-up campaign and asked what area would be best for them to work in. The City Manager indicated that he will ask Park Superintendent McNeil which areas still need attention. (13) City Manager Wysocki indicated that he and Commissioner Martel will be attending a dinner this evening being held for a gentleman from Germany who is here to view the operations I of the Montana Law Enforcement Academy. Presentation re "Bridging the Gap" - Timothy Tate and Jan Strout City Manager Wysocki stated that Commissioner Jordan had requested this item be placed on the agenda. Commissioner Jordan stated he was asked a few months ago to be on the Board of Directors for a program called "Bridging the Gap." He indicated that Timothy Tate, a therapist, and Jan 04-28-86 167 Strout, Director of the Women's Resource Center at MSU, will submit a presentation on the program. Mr. Timothy Tate submitted to the Commission copies of a press release explaining the program and a letter submitted to the School District soliciting their co-sponsorship. He noted the School Board has approved co-sponsorship of the program; and they will solicit the City's co-sponsorship as well to provide a broader base of support. I Mr. Tate indicated the "Bridging the Gap" program is being funded through a federal grant. He noted the program is designed to help parents and teenagers in each community deal with pressing issues which cause conflict between families, and helps provide better family communication. He stated that in 1984 Missoula received this type of grant and conducted a well-attended conference. Timothy Tate then indicated topics of general concern, such as drinking and driving and poor fami Iy communications, wi II be covered in the one-day conference which is tentatively scheduled for Saturday, September 6, 1986. He noted this will be a model for an on-going yearly conference for parents and teens, with sessions for parents, sessions for teens, and sessions for both. Mr. Tate stated he and Ms. Strout are the co-directors of the program; and the advisory board has been established. He noted a teen board. to be comprised of nineteen students from the junior high and senior high schools, will also be organized to help implement the program. Ms. Jan Strout stated that co-sponsorship involves support of the program through use of the City.s name as well as possible adoption of a proclamation in August to kick off the program. She indicated that no funding is being solicited as a part of the co-sponsorship. Ms. Strout stated that facilities at the high school have been reserved for the one-day conference. She noted the program will contain seminars with light activities interspersed. She stated that the conference will then conclude with entertainment by local individuals on Saturday night. Ms. Strout then indicated that one of the purposes of this conference is to bring people I from various segments of the community together to help people become aware of the fact that the community does have the resources to solve its own problems. Mayor Mathre asked how the alcohol TALK project compares to this program. Jan Strout stated that "Bridging the Gap" is a more holistic approach than TALK or PACT, with a focus on self-esteem and self-concept. Commissioner Martel noted the program is to be funded through a federal grant at this time. questioning whether the co-sponsors will be asked to provide financial support in the future. Ms. Strout stated that this grant will provide funding for the initial conference model; and any future conferences should require little financial support. She indicated the organiza- tion will solicit the necessary funds at the local level, through private donations if possible. Commissioner Martel asked If participants wi II be required to pay a fee in the future to help cover the costs. Jan Strout indicated that would be a possible way to raise monies if private donations do not cover the costs. It was moved by Commissioner Jordan, seconded by Commissioner Martel, that the City become a co-sponsor for the "Bridging the Gap" program. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Review of gaming license fees as per Ordinance No. 1181 I City Manager Wysocki noted that Ordinance No. 1181, finally adopted June 10,1985, established the license fees for various gaming devices. He noted that the Legislature established a $1,000.00 ceiling on the license fee for video draw poker machines; and the Ordinance set the license fee at $500.00 per machine for the first two and $1,000.00 for each subsequent machine. He then suggested that the license fee for each video draw poker machine be set at $1,000.00. The City Manager then noted the second section of the Ordinance establishes the license fees for electronic keno machines. He suggested it be revised to establish a $500.00 license fee 04-28-86 168 for the first electronic keno machine and $1,000.00 for each subsequent machine. Commissioner Vant Hull asked how many video draw poker machine licenses were projected and how many have been issued. City Manager Wysocki stated that 40 to 45 machines were projected; and there are 58 currently licensed. He then reminded the Commission that during the discussions last year, those in the industry asked that the City establish lower license fees for the first year and indicated they would not care if the license fees were increased in future years. I The City Manager then noted that if the Commission wishes to change the fee schedule, a new ordinance must be adopted in the next few weeks so it becomes effective prior to July 1, 1986, when all gaming licenses are renewed. He suggested that a new ordinance be brought back next week for provisional adoption at the afternoon session, allowing an opportunity for those interested to submit their views. Commissioner Jordan indicated he cannot support raising the license fees as proposed, noting that many businesses are barely surviving and such an increase could cause them to fold. Consent Items City Manager Wysocki presented to the Commission the following "Consent Items." Application for Gaming License - Valley Greens Restaurant and Lounge - one video draw poker macnrne - through June 30, 1986 Request for permission to conduct "Elderwal k" on Friday, Mav 23, 1986, from 9:00 a.m. to noon - siaewalks along North Montana Avenue, Beall Street, North Fifth Avenue and Aspen Street - Bozeman Senior Citizen Center , It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Commission approve the Consent Items as listed above, and that the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commis- sioner Jordan and Mayor Mathre; those voting No, none. Adjournment - 3:20 p.m. I There being no further business to come before the Commission at this time, it was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Vant Hull, Commissioner Martel and Mayor Mathre; those voting No, none. JUDITH A. MATHRE~ Mayor ATTEST: ~ Clerk of the Commission I 04-28-86