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HomeMy WebLinkAbout1986-02-24 77 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA February 24, 1986 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, February 24, 1986, at 2:00 p.m. Present were Mayor Mathre, Commissioner I Jordan, Commissioner Stiff, Commissioner Martel, City Manager Wysocki, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. Commissioner Vant Hull was absent. The meeting was opened with the Pledge of Allegiance and a moment of silence. Mayor Mathre asked if any of the Commissioners wished any of the Consent Items removed for discussion. City Manager Wysocki requested that the agreement with Sohio Petroleum Company be removed for discussion. Commissioner Martel requested that the request for authorization for the Clerk of the Commission to attend the Montana Institute for Municipal Clerks be removed for discussion. Minutes - February 18, 1986 It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the minutes of the February 18, 1986, meeting be approved as submitted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Absence of Commissioner Vant Hull - February 24, 1986 It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission authorize the absence of Commissioner Vant Hull from today's meeting in compliance with Section 7-3-4322(2), M.C.A. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Jordan and Mayor Mathre; those I voting No, none. Award bid - tractor/loader for Park Division (CIPl This was the time and place set to award the bid for the tractor/loader for the Park Division. The City Manager noted this purchase is to be funded through the Capital Improvement Program. City Manager Wysocki presented to the Commission a memorandum from Director of Public Service Dick Holmes recommending that the bid submitted by Dorn Equipment Company, Inc., Bozeman, Montana, be accepted in the net bid amount of $20,995.00. He noted the memo further indicates that the bidder provided an option for a 6 x 4 transmission in place of the 8-speed transmission included in the specifications at an additional cost of $179.00. The Ci ty Manager then concurred in the Director of Public Service's recommendation, including the base bid and the listed option. It was moved by Commissioner Martel, seconded by Commissioner Jordan, that the Commission award the bid for the tractor /loader to Dorn Equipment Company, I nc., Bozeman, Montana, in the net bid amount of $20,995.00 plus the optional 6 x 4 transmission at an additional cost of $179.00, totalling $21,174.00, it being the lowest and best bid received. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. Award bid - dump truck for Street Division (CIP) I This was the time and place set to award the bid for the dump truck for the Street Division. The City Manager noted this purchase is to be funded through the Capital Improvement Prog ram. City Manager Wysocki submitted to the Commission a memo from Director of Public Service Dick Holmes indicating that two of the bids received did not meet the specifications; and the third did not provide adequate information for comparison. He then concurred in the recommenda- tion that all three bids be rejected and that the Commission authorize rebidding of the equipment. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission 02-24-86 ._~_.__.._.,-'- 78 reject all bids for the dump truck and authorize the staff to readvertise the bid. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. reement with Sohio Petroleum Com an re secondar water City Manager Wysocki indicated he had requested this item be removed from the Consent I Items because he had not received a copy of the revised agreement until this morning. He then distributed copies to the Commission of the revised agreement with Sohio Petroleum Company concerning the use of City services as a secondary source for domestic water and for sewage disposal. The City Manager indicated a few minor revisions are to be made in this document prior to signing; and the City Attorney will be working with Mr. Moore's firm to complete those revi- sions. He then stated that a paragraph has been added to provide that the City may reduce the amount of water sold or terminate this agreement in the event of a serious water shortage. Commissioner Stiff asked if the City would be required to refund a portion or all of the $6,000.00 for improvement of the well in the basement of the pOlice/fire building if the City were to terminate the agreement or sell only a fraction oJ the water listed. City Attorney Crumbaker-Smithindicated ,that she has not completed reviewing the agreement, but noted that was not the intent of the added paragraph. She then indicated that she will discuss the matter with Mr. Moore's firm. Mayor Mathre noted no termination date or specific period of time has been included in the agreement. City Manager Wysocki indicated that the agreement is for the duration of the development of the Moats #1 well only; and the anticipated completion date is 150 days after beginning of the drilling. Commissioner Martel indicated he feels that 60,000 gallons of water per month is pretty minor and should create no problems for the City's water supply. I It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission authorize the City Manager to sign the agreement with Sohio Petroleum Company regarding a secondary water supply and sewage disposal services. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Jordan and Mayor Mathre; those voting No, none. Discussion - request from the Bozeman Indoor Tennis Association for construction of a tennis bubble City Manager Wysocki submitted to the Commission a letter from the Bozeman Indoor Tennis Association requesting authorization to lease one of the tennis courts at Bogert Park and construct an inflated bubble over that court from October 1 to May 1 of each year. The City Manager noted a memo from Assistant City Manager Barrick has been attached to that request which lists several concerns from the City staff. Assistant City Manager Barrick indicated that most of the questions raised have been answered by the tennis group. He noted that the Association wi II provide, and be responsible for maintenance of, porta potties during the winter months. The heating units for the bubble wi II be permanently installed, with a security fence around them. The heating units may reduce two or three parking stalls, but they will be large enough to accommodate compact cars. The Assistant City Manager then indicated that concrete pads will be provided for the heating units and the two entrances to the tennis courts; and all will be flush with the existing blacktop; also, the joint between the two surfaces will be sealed to avoid moisture problems. He also I noted that the joint where the bubble meets the concrete will be sealed to avoid moisture on the playing surface. He then indicated that the tie down assemblies for the bubble will be mounted flush with the playing surface; and there will be caps over them to avoid getting dirt and dust in them. Assistant City Manager Barrick then indicated that the bubble would be erected three feet from the fence to the north; and the tennis group will use a snow blower to get the snow out of that area. He then indicated that the Association has presented more detai led drawings to the City showing the location and lighting mounts as well as the wiring to be done, 02-24-86 79 Mr. Mike Lilly, representing the Bozeman Indoor Tennis Association, indicated that the Association has received bids for construction of the bubble; and the guaranteed price on the bid under consideration is val id through March 1, 1986. He then asked that the Commission consider that during their discussion of this item. Commissioner Stiff asked if the snow which may slide off the bubble would have any adverse impact on the property to the north. Mr. Lilly indicated that the proposal would be to I cover the west tennis court, which is adjacent to the back yard of that residence and should have no impact on that parcel. Commissioner Jordan asked about insurance for liability and physical damage. Mr. Lilly indicated the Association is willing to acquire the necessary insurance and would hold the City harmless. City Manager Wysocki indicated that the provision for insurance would be spelled out in the agreement between the City and the Bozeman Indoor Tennis Association. He then noted that the City would probably consider a special use permit for possibly five years for this proposal rather than a lease as suggested by the Association. Commissioner Jordan asked if any specific arrangements would be made to allow the City an opportunity to use the facility for giving lessons. Mr. Lilly indicated they would like to let everyone possible use the bubble. He noted, however, that the bubble and improvements will cost about $80,000; and the membership fees will be quite high to cover those costs. He then stated the Association would be willing to work with others on scheduling of activities. Commissioner Stiff asked what the useful life of a bubble is. Mike Lilly indicated that companies indicate the bubble should last ten years; and the one in Billings has been used for twelve years. Mayor Mathre asked if the Recreation Advisory Board had submitted a recommendation on this request. The City Manager indicated that the Board was open to the possibility, noting it will provide another form of recreation not readily available at this time of year. City Manager Wysocki then indicated that, after review, the staff has determined that a I rezoning of the parkland is not needed. Also, he noted the City Attorney has suggested that the Commission conduct a public discussion on this matter to allow residents of the area an opportunity to speak on this matter. He then reminded the Commission that, although the Association is not commercial in nature, it does restrict the number of people that use the facility. Commissioner Martel noted that the bubble will protect the playing surface of the tennis courts, since they will not be exposed to weather conditions. The City Manager noted that in Helena, the tennis courts have required as much maintenance as in the past because of the large usage they receive. It was moved by Commissioner Martel that the Commission approve the request for permission to construct a bubble over one of the tennis courts at Bogert Park, as submitted by the Bozeman Indoor Tennis Association. The motion died for the lack of a second. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission conduct a public discussion on this request at 7:00 p.m. on Monday, March 3, 1986. The following amendment was then placed on the floor: It was moved by Commissioner Martel that the Commission conduct a public discussion on this request at 7:00 p.m. on Monday, March 3, 1986, with a decision to follow immediately after the discussion is completed. The amendment died for the lack of a second. The original motion, to conduct a public discussion on March 3, 1986, then carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No being Commissioner Martel. I Discussion - request submitted by Roger Smith re phasing of sidewalk installation in Annie Subdivision, Phase I City Manager Wysocki presented to the Commission a request submitted by Roger Smith regarding the phasing of sidewalk installation in Annie Subdivision, Phase I. He noted that the annexation agreement between Mr. Smith and the City requires that sidewalks be installed at the time other improvements are constructed and prior to occupancy of any lot in each phase. The City Manager also distributed copies of a memo from Director of Public Service Holmes indicating 02-24-86 80 support for the phasing of sidewalk installation, but suggesting that all sidewalks be installed when 50 percent of the lots have been developed or three years after development has begun, whichever occurs first. He also gave the Commissioners copies of the draft sidewalk policy, as submitted to the Commission in March 1985. He noted that policy is similar to what the Director of Public Service has suggested, except there is no time limit on when the sidewalks must be installed. Commissioner Martel indicated that he feels that 50 percent developed is an arbitrary I cut-off and suggested it be changed to 75 percent. He noted that because a six-inch sidewalk is required along driveways rath~r than the standard four-inch sidewalk, portions would have to be redone once the location of the driveway has been determined. The City Manager noted that, although the 50 percent figure is arbitrary, those within the development need the sidewal ks to provide safe pedestrian circulation. Commissioner Jordan indicated he feels that one of the problems which has arisen in the past is that the City approved large projects; and then the developer headed in a different direction. He indicated that he feels construction should begin within three years after a development has been approved; and stated that he supports the proposed sidewalk policy. Commissioner Martel questioned why a development should be required to install sidewalks after three years If only ten percent of it has been developed, noting that maintenance require- ments, such as snow removal, could create a hardship. Commissioner Stiff noted that the In- stallation of sidewalks may benefit developments surrounding a specific development. Mayor Mathre asked if Mr. Smith wishes to proceed with development of Phase I of Annie Subdivision this summer. Assistant City Manager Don Barrick indicated he does plan to begin development this summer. Mr. Garvan Wiman, 1120 West Koch Street, stated support for the installation of sidewalks. He noted that between his house and the University Mall, there are several places where people are required to walk in the street because no sidewalks have been installed. He noted that he has previously written a letter to the Commission on this matter. The City Manager asked if there are any vacant lots along West Koch Street in that area. I Mr. Wiman indicated there may be a few vacant lots, mostly along the south side of the street, but that area has seen rapid development in the last few years. Mr. Wiman cited instances in which elderly pedestrians have been frightened by vehicular traffic because they must walk in the street. He then noted he has received a response from the City and submitted his point of view on some of the points contained in that letter. Mr. Wiman noted the City has become lax in requiring sidewalks in new developments and encouraged the City begin ordering sidewalks in. City Manager Wysocki cautioned the Commission that the City must first determine if there is adequate right-of-way where sidewalks are being considered and must determine if there are any encroachments on that right-of-way prior to ordering the sidewalk be installed. He then indicated that the staff will attempt to address this issue and submit a recommendation to the Commission prior to the start of this building season. The City Manager then asked if the Commissioners want to put the draft pol icy into Resolution form. Commissioner Martel indicated that if the draft policy were adopted, along with the three-year limitation suggested by the Director of Public Service, it would not resolve the problems for three years; and he then noted support for a one-year limitation. The Commissioner also noted there are several subdivisions which are totally or almost totally developed but have no sidewalks, and stated he feels those areas should also be addressed. Commissioner Stiff expressed support for the draft policy, along with the three-year limitation. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission I approve the request submitted by Roger Smith for phasing of sidewalk installation in Annie Subdivision, Phase I, with the provision that sidewalks be required prior to occupancy of a lot and that when the development is 50 percent complete or within three years of first occupancy, whichever occurs first, the remainder of all sidewalks shall be installed within the phase. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Jordan and Mayor Mathre; those voting No, none. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission 02-24-86 81 authorize and direct the City Manager to bring the sidewalk policy back in Commission Resolution form as soon as possible, incorporating the draft policy as well as the three-year limitation. The motion carried by the following Aye and No: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. B rea k - 3: 1 2 to 3: 20 p. m . I Mayor Mathre declared a break from 3:12 p.m. to 3:20 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Request for waiver of carnival license fee for the 1986 Gallatin County Fair - July 29 through August 2, 1986 - Gallatin County Commission City Manager Wysocki presented to the Commission a request submitted by the Gallatin County Commissioners for a waiver of the carnival license fee for the 1986 Gallatin County Fair to be held July 29 through August 2, 1986. The City Manager indicated that he has spoken with Mr. Brad Johnson, who is coordinating this fair, and stated he wi II attend next week's Commission meeting to discuss this item if so desired. The City Manager then indicated that the County will enter into a contract with a carnival which states that the County will pay the license fee; and the County will then receive a percentage of the gross receipts. City Manager Wysocki then reminded the Commission that there is no provision in the Ordinance for waiver of the I icense fee. The Commissioners concurred that they are ready to deal with this request this week rather than waiting a week for Mr. Johnson to address the Commission. Commissioner Martel stated he cannot support a complete waiver of the license fee, but he could support a nominal fee, such as was charged for the Winter Fair. Commissioner Stiff stated he does not feel the Commission's action on the Winter Fair's request has set any precedent. He then indicated that the Commission granted that exception because of the adverse economics for agriculture and the reduction in County funding to the I Winter Fair. He noted this is a new venture, to which those reasons do not apply; and he feels that to approve this request would be to establish a precedent for future years. The Commissioner further noted that the City cannot afford to waive the license fees on a regular basis. Commissioner Martel indicated support for Commissioner Stiff's statements, noting this fair is to be held in the summertime; and many families with children will probably attend because of the nature of the fair. It was moved by Commissioner Stiff, seconded by Commissioner Jordan, that the Commission deny the request for waiver of the carnival license fees for the 1986 Gallatin County Fair, as submitted by the Gallatin County Commissioners. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Jordan, Commissioner Martel and Mayor Mathre; those voting No, none. Mid-year budget review City Manager Wysocki presented to the Commission a memorandum from Director of Finance Gamradt, providing the mid-year budget review. The City Manager and the Director of Finance carefully reviewed the document, page by page, answering questions raised by the Commission. The City Manager noted that the proposed adjustments at this mid-year review are $123,835.00 to meet expenditures. He stated the major problems are in the salary projections, which were based strictly on last year's expenditures and ,did not consider that some of those positions were filled at some point during the year. He indicated that, although the employees received a 3.5 percent increase this year, the amount budgeted for salaries shows only a 1 I percent increase overall. The City Manager then stated the Dj rector of Finance has prepared a list of all employees and is aSSigning an FTE to each position. He noted that should provide better base information from which to project salaries in the future. City Manager Wysocki then noted that the purchase of six copiers has affected some of the budget units. Also, he noted the purchase of the System/38 computer has increased the annual payments by approximately $7,800.00, but the amount budgeted was not increased. The City Manager then indicated that the Public Service Commission order requires that the City pay $18,000.00 from the General Fund to the Water Fund each year for water used for 02-24-86 82 fire protection. He stated the staff did not include that amount in the budget because the City's water rate request would eliminate that charge. He noted the PSC has not yet acted on the water rates; and it appears that the PSC may increase that charge to $50,000.00 rather than eliminating the charge. Commissioner Jordan asked if quarterly reviews will be conducted or if only the mid-year review will be presented to the Commission, noting that if problems arise, the Commission should be aware of them as soon as possible. I The City Manager noted this is one of the items contained in the Management Letter from the auditors. He indicated the first quarter report, at the end of September, is difficult to complete because usually the auditors have not yet completed their field work for the past fiscal year. He stated that the staff will do a second quarter, or mid-year, budget review and will then attempt to complete a third quarter review at the end of March. He noted that will provide a solid basis from which to prepare the budget for the following fiscal year. The City Manager then Indicated that if the staff feels there is a problem in the revenue or expenditure projec- tions, it wi II submit those concerns to the Commission separately rather than waiting for a review period. City Manager Wysocki then reminded the Commission that the City is faced with the loss of Revenue Sharing monies. He suggested that the amount utilized In the budget be reduced by half during next fiscal year and the remainder dropped the following fiscal year to ease the funding loss. He then indicated the City must consider alternatives for reducing costs also, which may include eliminating some City services; reductions in personnel; increased revenues; limiting operating cost increases; and controlling personnel services costs. The City Manager then indicated that the number of part-time personnel in the parks and cemetery may be decreased this year due to the budgetary constraints. It was moved by Commissioner Martel, seconded by Commissioner Jordan, that the Commission acknowledge receipt of the mid-year budget review, as contained in the memorandum submitted by Director of Finance Gamradt. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Jordan, Commissioner Stiff and Mayor I Mathre; those voting No, none. Break - 4:45 to 4:58 p.m. Mayor Mathre declared a break from 4:45 p.m. to 4:58 p.m., in accordance with Commis- sion policy established at their regular meeting of March 14, 1983. Staff report - UDAG City Manager Wysocki stated he has spoken with Mr. David Johnson, in Washington, D. C., about th is appl ication. He indicated that Mr. Johnson referred to lIany substantial changell in a project; and he noted that a change from a 130-room motel unit to a 20 or 30-room unit would probably be considered a substantial change, indicating that a substantial change would not be approved. Mr. Johnson also indicated that in this instance, a decrease from $6.5 million to $2.25 million also constitutes a substantial change. The City Manager further noted that the number of jobs to be created by this project will be drastically reduced, along with the reduction in the number of motel rooms. The City Manager then stated he had indicated that the City is interested in providing a larger facility for meetings and that it supported the additional rooms only because they were listed as a part of the proposed project. He had then suggested an amendment to the project to allow just the convention center portion of the facility; and Mr. Johnson indicated that would be considered a substantial change. City Manager Wysocki then stated Mr. Johnson suggested that the City reapply for Urban I Development Action Grant monies. He further indicated it is his personal opinion that, although the May round has been eliminated, a later round may be approved. He stated that Mr. Johnson further indicated that the monies for this project will revert back to the Department of Housing and Urban Development and must be expended within a three-year period. The City Manager then indicated that the City of Bozeman will remain eligible for UDAG funds if another round of funds becomes available. He noted that he wi II contact those who have indicated an interest in constructing a convention center facility to determine if there is 02-24-86 (' 3 j any interest in trying to obtain UDAG funding. He then suggested the Commission may wish to indicate a willingness to consider the use of I ndustrial Development Revenue bonds for such a project also. Commissioner Stiff thanked the City Manager for the update. He suggested that, since this item has come to a logical conclusion, other interested parties should be notified. The Commissioner then stated he feels the Commission should discuss whether it is interested in I using IDR bonds for construction of a convention center. The City Manager indicated he will send a letter to Denver, along with a copy of the letter from Mr. Solvie, terminating this application; and he will forward a copy of that letter to Mr. Solvie. Commissioner Martel stated he does not feel the City should wave a flag indicating it is willing to support an lOR bond issue for the construction of a convention center; but he does think each project should be considered on its own merits. Commissioner Jordan expressed concern that the use of I DR bonds to construct a convention center will not increase the number of jobs as dramatically as this type of funding source should. The City Manager noted that, although a convention center facility may not directly affect the job market, it may help to justify some of the current positions in some of the other busi- nesses which would be affected by additional tourists. Mayor Mathre requested that a copy of the lOR bond guidelines be included in next week's packet and that the possible use of IDR bonds for construction of a convention center be placed on the agenda for discussion. She noted if a full Commission is not present at next week's meeting, this item could then be deferred for a period of one week. Water discussion City Manager Wysocki noted that this item had been placed on the agenda at the request of Commissioner Stiff. The City Manager then submitted to the Commission a graph prepared by Director of I Public Service Holmes indicating the amount of water rights available, the amount of stored water ava! lable and the metered water usage by month for 1985. He then noted that it appears the City has an abundant water supply; and the City would be able to utilize most of its rights if the water treatment plant were to run at full capacity 24 hours per day. However, if the plant is shut down for an 8-hour shift or if it is not run at full capacity because there is no area to store the treated water, it must divert as much as 1 million gallons of water past the plant per day. The City Manager indicated that the only water rights over which the City has any control on the flow are the stored rights, which run from May 1 through September 30 each year. He noted the City must indicate how much water it anticipates needing in the next 48 hours; and if it rains before the water reaches the plant, it must then be diverted as well. He cautioned the Commission that the City incurs approximately a 40 percent loss in the amount of water rights available. The City Manager indicated that construction of a presedimentation pond will not only allow the dirt in the water to settle before entering the water treatment plant; but it will allow the City to store some of the water which is now being diverted, resulting in better usage of the existing water rights. Commissioner Stiff noted that the PSC Order, which was included under the "FYI" items, notes that the City has not implemented water restrictions during periods of high water demand. The Commissioner then stated he feels the City must implement water restrictions again this yea r . He further noted the report indicates that the City irrigates approximately 104 acres of parkland and cemetery land with treated water and stated he feels the City should pursue the I drilling of wells to irrigate those large areas of public property. He further suggested that the County and Montana State University be encouraged to consider the drilling of wells, questioning how much property would be involved. Commissioner Martel reminded the Commission that the City is selling water and needs the revenue generated to meet anticipated expenditures. He also encouraged better utilization of the water rights available. The City Manager noted that the community uses an average of 6 million gallons per day; and three days prior to the imposition of watering restrictions, the usage peaked at 10 million 02-24-86 ~ 84 gallons per day. He then indicated he will try to get figures on previous years' consumption, but he is not sure they are readily available. He further noted that the City acquired additional water rights on April 15, 1985. Mayor Mathre asked if any of the projects listed in the water rate increases will be con- structed this building season. The City Manager indicated that the City will not have the design completed, and therefore wi II not be ready to let bids this summer. Some of the design may be completed by fall to allow I for construction in the spring. He noted the City must first find a method of long-term financ- ing, which Includes bringing the reserves into compliance with the bond covenants and repayment of existing loans. Commissioner Stiff indicated he would like to begin this irrigation season with alternate irrigation days. He then indicated an interest in getting cost/benefit computations on the drill- Ing of wells to serve large City-owned parks and the cemetery. The Commissioner also asked for rough estimates of the number of acres owned by other large entities, including the County and MSU, noting they should be encouraged to seek alternate sources of water for irrigation purposes as well. Mayor Mathre noted the PSC has suggested that the City consider conservation measures. She then Indicated she has given the City Manager information on more efficient toilet facilities, suggesting the City may wish to require such devices be installed in all new construction. City Manager Wysocki stated the staff has discussed the possibility of implementing water- ing restrictions on May 1, which should be prior to much irrigating. He then reminded the Commission that last year's restrictions were imposed under an emergency ordinance; and a new ordinance must be adopted prior to implementing the restrictions. He then indicated that he will recommend a high fine be imposed once again to encourage compliance with the restrictions. The City Manager then indicated that a conversation with an employee of the Soil Conserva- tion Service revealed that the Hyalite Reservoir fills at various times, citing last year at June 15 and two years ago at July 10. He noted the times may vary over a six-week period; and the later it fills, the more water the City has available later in the summer. He noted that, based I on the amount of water stored and the number of days the City may use those rights, the City has an average of 6 million gallons per day available. He cautioned the Commission that the City incurs a 40 percent loss on that water. The City Manager then noted that the SCS indicated the snowpack in the Hyalite drainage has increased from 65 percent two weeks ago to 75 percent at this time. Commissioner Jordan noted that the City should begin public education early. The City Manager noted that the newspaper and those in the nursery business were very helpful in keeping the public aware of the situation last summer; and he will try to obtain their cooperation this summer as well. Discussion - rules of procedure for conduct of Commission business City Manager Wysocki presented to the Commission a copy of the Rules of Procedure for the City Commission I which have been revised to reflect the changes suggested during the orientation session. He then asked if any of the suggested changes have been overlooked. The Commissioners thanked the City Manager for this revision, indicating they wish to make no changes at this time. Ordinance No. 1199 - 18. 8.060 and ection the TR District City Manager Wysocki presented to the Commission Ordinance No. 1199, as prepared by I the City Attorney, entitled: ORDINANCE NO. 1199 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING CHAPTER 18.04 OF THE BOZEMAN MUNICIPAL CODE, PROVIDING FOR THE DEFINITION OF IMPERVIOUS SURFACES; AMENDING SECTIONS 18.38.030 THROUGH 18.38.060, PROVIDING FOR LOT AREA AND WIDTH, LOT COVERAGE, YARD SPACES AND BUILDING HEIGHT IN THE TR--TECHNOLOGY RESEARCH DISTRICT; AND AMENDING TABLE A OF SECTION 18.62.190 PROVIDING FOR OFF-STREET PARKING AND LOADING 02-24-86 ~ ~ 085 REQUIREMENTS IN THE TECHNOLOGY RESEARCH DISTRICT IN THE CITY OF BOZEMAN, MONT ANA. City Manager Wysocki reminded the Commissioners that it has previously conducted the public hearing and approved this Zone Code Amendment. He further noted the Commission provisionally adopted this Ordinance on February 10, 1986 and recommended that the Ordinance be finally adopted at this time. I It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission finally adopt Ordinance No. 1199, amending Chapter 18.04, Sections 18.38.030 through 18.38.060 and Section 18.62.190 of the Bozeman Municipal Code pertaining to developments within the TR District. The motion carried by the following Aye and No vote: those voting Aye being Commis- sioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Authorize attendance of Clerk of the Commission Sullivan at the Montana I nstitute for Municipal Clerks - March 16-23, 1986; appoint Kathleen Norman as Acting Clerk of the Commission City Manager Wysocki stated that Commissioner Martel had requested this item be removed from the Consent Items. Commissioner Martel asked if the Clerk of the Commission has previously attended this Institute and whether she has received Continuing Education credits. Clerk of the Commission Sullivan indicated she attended the Institute in 1982 and 1985; and Continuing Education credits are a part of the program. Commissioner Stiff noted that elected officials are eligible to attend sessions at no extra cost and suggested some of the topics may be interesting, particularly to the newly-elected Commissioners. Commissioner Martel then noted that Mayor Mathre and Commissioner Jordan are listed as participants on a panel for one of the sessions and asked if they will receive payment. Mayor Mathre indicated that they will each receive a $25.00 honorarium. I It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission authorize the attendance of Clerk of the Commission Sullivan at the Montana Institute of Municipal Clerks to be held March 16-23, 1986, and, in her absence, appoint Kathleen Norman as Acting Clerk of the Commission. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel and Commissioner Jordan; those voting No, none. Mayor Mathre abstained from the vote because the Local Government Center is co-sponsoring the Institute. Discussion - FY I items City Manager Wysocki presented to the Commission the following "For Your Information" items. (1) The City Manager stated the City staff will begin the rebidding process for the repurchase agreement within the next few weeks, after revising the specifications. He noted a recommendation will be submitted to the Commission prior to the end of March, since the new repurchase agreement begins on April 1, 1986. (2 ) A letter of response from the Department of Commerce to the City's letter of support for amendments to the Community Development Block Grant guidelines. (3) A copy of the Order from the Public Service Commission concerning the City's water rates. (4) Packets for the Zoning Commission meeting to be held on Tuesday, February 25, 1986. I Consent Items - Items." (American Association of 02-24-86 8S Proclamation - "Newspaper in Education Week in Bozeman" - March 3-7, 1986 ClaIms It was moved by Commissioner Martel, seconded by Commissioner Jordan, that the Commission approve the Consent Items as listed above, and that the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Jordan and Commissioner Stiff; those voting No, none. Mayor Mathre abstained from the vote because one of the organizations I to which she belongs is involved in one of the proclamations. Adjournment - 6:00 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. JUDITH A. MATHRE, Mayor ATTEST: Clerk of the Commission I I '. 02-24-86