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HomeMy WebLinkAbout1986-01-13 17 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA January 13, 1986 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, January 13, 1986, at 4:00 p.m. Present were Mayor Mathre, Commissioner I Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, City Manager Wysocki, Assistant City Manager Barrick, City Attorney Crumbaker-Smith and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes - January 6, 1986 It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the minutes of the special meeting of the Commission held on January 6, 1986, and the minutes of the regular meeting held on January 6, 1986, be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Closing of specified accounts and transfer of monies to General Fund; closing of specified account and transfer of monies to Parkland Trust Fund City Manager Wysocki presented to the Commission a memorandum from Director of Finance Gamradt requesting that specified inactive accounts be closed and the monies remaining in those accounts be transferred into the appropriate accounts, as follows: To General Fund I Mystic Lake Grant $ - - Municipal Building Bond Sinking and Interest 6,298.04 Historic Survey - - Centennial Activities 224.03 TOTAL $ 6,522.07 To Library Building Bond Sinking and Interest Library Construction $ 373 .93 To Parkland Trust Fund $ 7,824.57 Centennial Park The City Manager recommended that the Commission approve this request for closure of inactive accounts as listed. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission approve the closing of specified inactive accounts and transfer of the monies into the appro- priate accounts, as listed above. The motion carried by the following k:e and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. Closing of specified SID accounts and transfer of monies to the SID Revolving Fund City Manager Wysocki presented to the Commission a memorandum from Director of Finance Gamradt requesting authorization to close specified Special Improvement District accounts upon which all of the bonds and coupons have been paid and which have no outstanding delinquent I assessments, with the balances to be transferred to the SI D Revolving Fund, as follows: SID No. Name Amount - 424 Paving - area North Peach $ 779.62 437 Water - Beall, 15th to 20th 740.74 438 Sewer - Maple Terrace 374.64 01-13-86 18 439 Sewer - Block A & B Grafls Replat ( 64.88) 441 Paving - 11th, Main & Durston ~ 3,713.58 442 Paving - Maple Terrace Subdivision 966.18 443 Paving - 13th & 14th 39.61 445 Paving - part of North 18th ( 417.89) 450 Water and Sewer - South Black 412.66 456 Water - west of S 20th and south of W Babcock 3,549.68 457 Water and Sewer - South Tracy 791.43 TOTAL $11,718.19 The City Manager recommended that these specified accounts be closed, with the balances I transferred to the 51 D Revolving Fund, as provided by the State Statute. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Commission approve the closing of specified Special Improvement District accounts which have been fully paid and the transfer of the monies to the SID Revolving Fund, as listed above. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Loans from the SID Revolving Fund to specified SID accounts City Manager Wysocki presented to the Commission a memorandum from Director of Finance Gamradt requesting authorization for loans from the SID Revolving Fund to specified Special Improvement District accounts, as follows: SID No. Amount 621 $ 31,000.00 622 18,000.00 623 30,000.00 624 30,000.00 625 108,000.00 -rOTAL $217,000.00 The City Manager noted that these loans are necessary to meet bond and interest payments I which are due. He reminded the Commission that these SID accounts are located in the Valley Unit Subdivision; and the District Court is still holding the escrow account into which monies for these SID's have been paid. He indicated that those monies plus the accrued interest will be submitted to the City as soon as a repayment schedule has been established. He then reminded the Commissioners that the agreement which was prepared as a result of the lawsuit is very explicit on how those monies currently in escrow will be utilized. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission approve loans from the SID Revolving Fund to specified SID accounts, as listed above. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Discussion - possible change of Commission meeting day and time City Manager Wysocki stated that Commissioner Martel had requested this item be placed on the agenda. He noted that included in the packet was a memo from Commissioner Martel as well as a letter from City Judge Mark Bryan and a listing of the various activIties conducted in the Commission Room. Commissioner Martel stated that his reasons for requesting a change In the day and time at which the Commission meets have been outlined in his memo. He then indicated that his preference would be to change the Commission meetings to Wednesdays at 1: 30 p.m., with public hearings at 7:00 p.m. on Mondays or Tuesdays; and a possible alternatIve would be I Tuesdays at 7:00 p.m., with public hearings scheduled at 8:30 p.m. Mayor Mathre noted the first item to be addressed is the day on which the Commission meetings will be conducted. Commissioner Stiff stated support for moving the meeting time to a prime time rather than 4:00 p.m.; however, he feels there may be conflicts with the Commissioners' schedules and other uses of the Commission Room. The Commissioner then indicated that he feels the public 01-13-86 19 hearings should be held in the evening, but those hearings should be held on the same day as . the business portion of the Commission meeting. He then noted that Wednesday evenings are generally filled with church activities, which must be considered; and suggested that Thursday may be a good day for the Commission meetings. Commissioner Stiff stated he feels daytime meetings would be good, noting that the City staff could be available to provide information when needed, yet avoiding potential problems with overtime, compensatory time, or additional I costs to the City. Commissioner Jordan noted that he needs the weekend to review his packet and prepare for the Commission meeting; and he would like to see the meetings remain on Mondays. Commissioner Vant Hull stated she also feels that the weekends provide a good oppor- tunity to review the packets and prepare for the meetings; and she feels the meetings should remain on Mondays. She further stated that 3hle" does not feel the time should be changed because gathering of needed information can take a substantial amount of Monday. The Commis- sioner then expressed support for evening meetings, noting that public hearings should be scheduled for 7:00 p.m., rather than 8:30 p.m., as proposed by Commissioner Martel. Mayor Mathre stated that since she is working, it is better to have the packet over the weekend for review. The Mayor indicated she would not object to changing the time to early afternoon, but on one Monday each month that would conflict with the Board of Adjustment meetings. She then addressed the possibility of evening meetings, noting that they can become lengthy and the quality of decision-making can deteriorate. City Manager Wysocki drew the Commission's attention to the letter from City Judge Bryan, noting that jury trials are scheduled on Tuesdays, Wednesdays and Thursdays; and those trials generally end between 3:00 p.m. and 5:00 p.m. He then noted that setting the time of the meetings at 1 :30 p.m. could create a tight schedule for him if he has a speaking engagement at lunch time and encouraged the Commissioners to consider 2: 00 p.m. instead. Commissioner Martel noted that changing the Commission meeting time to evenings only would avoid any scheduling conf"cts in the Commission Room and any of the daytime problems I which could occur. He also indicated that he does not feel the quality of the deCision-making would deteriorate substantially. Commissioner Stiff recalled several public hearing evenings which lasted several hours. He stated that he would prefer to have the business session during prime time rather than in the evenings; but the public hearings should be held during the evening hours. Commissioner Jordan noted that if the meetings were started at 7:00 p.m., they would typically last until 11 :00 p.m. or midnight; and the quality of deCiSion-making will deteriorate. He then stated he has not heard anyone complain about the existing day and time of the Commis- sion meetings and questioned why it should be changed. The Commissioner then asked about possible interference with the Board of Adjustment meetings. City Manager Wysocki indicated that the Community Room in the Library is open and could accommodate the Board of Adjustment meetings. City Attorney Crumbaker-Smith noted that she is sometimes requested to attend the Board of Adjustment meetings; and if the Commission meeting time is changed to 2:00 p.m. on Mondays, it may create a conflict. She then suggested that she may be able to attend the Board of Adjustment meetings without creating any problems for the Commission, since those occasions should not arise often. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that Commission meeting time be changed to 2:00 p.m. on Mondays, with public hearings to be held at 7:00 p.m. on the first and third Mondays of each month; and that the staff be directed to prepare a Commission Resolution adopting that change. The motion carried by the following Aye and No I vote: those voting Aye being Commissioner Jordan, Commissioner Stiff. Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Discussion - housekeeping items (a) opening prayer; (b) parliamentary procedures; (c) FY I items and (d) people's voice City Manager Wysocki stated that Commissioner Martel had requested these items be placed on the agenda. Mayor Mathre requested that the four issues listed under "housekeeping items" be con- sidered one at a time. 01-13-86 20 (a) Opening prayer. Commissioner Martel noted that he submitted a memo to the Commis- sion addressing this issue as well as the following three issues. The Commissioner then stated that he feels the moment of silence should be replaced with an invocation, as it was prior to the recent change. Rev. Alvin House indicated he is chairman of the Greater Bozeman Association of Ministers, and spoke on behalf of the twenty-six pastors in that group. He expressed support for the invocation, noting the U. S. Congress and Montana State Congress begin their sessions with I prayer. He then indicated that the pastors in his group would be willing to assist in the invocation if requested. Rev. Jay Wi Ison, evangelist for Christ's Church, stated a sizable segment of the commu- nity believes in God; and those people haye expressed concern that the invocation has been eliminated from the Commission meetings. He then requested that the Commission consider reinstating the invocation rather than having the moment of silence. Representative Norm Wallin noted that the State Legislature opens with a prayer; and he feels the Commission should consider opening its meetings that way again. He reminded the Commissioners that this does not represent a change, but reverting back to a prior practice. Mr. Matt Cohen, Historic Preservation Officer for the City, indicated he is Jewish; and he feels the moment of silence should be maintained. He noted that having an invocation imposes one's own beliefs on others; rather than respecting different beliefs. Mr. Rick Vaught, member of Christ's Church and Chairman of the Christian Education Association in Montana, urged the Commissioners to reinstate the invocation. He noted that others have suggested respecting others' beliefs; and requested that the Commissioners respect God and ask his blessing on their meetings. Mr. Ron Milledge stated support for the invocation and asked the Commissioners to re-establish that practice. Commissioner Vant Hull expressed support for a moment of reverential silence rather than the invocation, because she feels that approach respects the rights of everyone in attendance. I Commissioner Stiff noted that the moments of silence during recent meetings have lasted five to ten seconds, which does not provide ample time for a reverential prayer. He then stated he feels the Commission should open its meetings with prayerful concern, indicating that he does not feel the invocation should be offensive to anyone. Commissioner Martel stated it is not how one prays but that one prays. Commissioner Jordan stated that prayer is a very personal thing; and he feels silent prayer is as effective as spoken prayer. He then expressed concern that governmental entities begin with prayer, then do some of the things they do. The Commissioner then stated he does feel the moment of silence should be lengthened but it should be maintained. Mayor Mathre noted that she has been involved in both the invocation and the moment of silence; and she supports the moment of silence. She then expressed concern about the conclu- sion that no prayers are spoken because it is a moment of silence. She then indicated that she will lengthen the moment of sitence. It was moved by Commissioner Martel, seconded by Commissioner Stiff, that the Commission reinstate the invocation. The motion failed by the following Aye and No vote: those voting Aye being Commissioner Martel and Commissioner Stiff; those voting No being Commissioner Jordan, Commissioner Vant Hull and Mayor Mathre. Break - 5:00 to 5:10 p.m. Mayor Mathre declared a break from 5:00 p.m. to 5:10 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. I items (a) openin ra er; (b) parliamentar rocedures; (b) Parliamentary procedures. Commissioner Martel noted the rotation method for motions and seconds was explained to him prior to last week's meeting. However, when it was his turn to place a motion on the floor for appointment to the Board of Adjustment, Commissioner Jordan placed a motion on the floor, which resulted in someone other than his 01-13-86 21 choice being appointed to that board. The Commissioner then indicated he feels the meetings should be run more formally, suggesting that use of Robert's Rules of Order may help eliminate some of the problems. He also noted that if the chair more closely controls the rotation process for motions, that method could become workable. Mayor Mathre stated she will attempt to be more obvious when calling on Commissioners in the future. I Commissioner Vant Hull stated she feels the informal manner in which Commission meetings have been conducted has worked extremely well and helped streamline the process. She indicated that she feels implementation of Robert's Rules of Order will only lengthen the meetings. Commissioner Jordan noted that in the past, if a Commissioner does not make a motion when it is his turn, another Commissioner has made the motion. He further noted that during the appointment process, the rotation process has not been followed too closely because the Commissioners have not felt comfortable placing motions on the floor. Commissioner Stiff stated he feels the rotation process for motions is the best method to use. He noted there are exceptions to the rotation process, particularly when a Commissioner does not wish to make a motion. He then encouraged Commissioner Martel to give the system a chance to function rather than trying to change it now. Commissioner Martel stated he feels the exceptions may be too open ended. He then suggested that if a Commissioner does not wish to make a motion or second a motion of the floor he could say "pass" and the next Commissioner in line would then have that opportunity. (c) FY I items. Commissioner Martel noted that at last week's meeting, items were submitted to the Commission just prior to and during the meeting. He indicated that he feels deadlines for submittal of information should be established and adhered to, since the Commis- sioners do not have ample opportunity to review the items during Commission meetings. Mayor Mathre noted that the Commission has accepted FYI items until the beginning of the Commission meeting because those items are not usually acted upon or discussed as long as they are listed under "FYI Items." I Commissioner Vant Hull noted that if items were not accepted until the beginning of the Commission meeting, they would be held for another week, which would slow up the process and defeat the purpose of this process. City Manager Wysocki noted there is rarely discussion or action of FY I items. He then stated he feels that the Commission should receive information as soon as possible; and that may mean placing it on the Commissioners' desks just prior to the meeting. Commissioner Stiff noted the Commissioners receive written information on discussion items during the meeting; and they often do not have time to review that information prior to taking action. Commissioner Jordan suggested that an item can be tabled for one week if the Com- mission receives additional information during discussion. City Manager Wysocki suggested the Commission may wish to take a five-minute break to review new written material if it does not wish to defer action for one week. (d) People's voice. Commissioner Martel stated that he feels this item, placed on the agenda just prior to adjournment, would allow the public an opportunity to speak for a brief period on any subject. He noted the current agenda does not provide a time for those who wish to address the Commission in an informal manner about any subject; and he feels it should be implemented. Commissioner Jordan stated he likes the idea, but expressed concern that someone may utilize this method rather than following proper channels through the staff. City Manager Wysocki indicated that he would be willing to address those items upon I which the staff has taken a position; but he would request that those items about which he has no knowledge be directed to the staff for review and a response. Commissioner Stiff expressed concern about the process. He noted at the present time. if someone has a concern, he usually contacts one of the Commissioners by telephone; and he has not heard any complaints about the present Commissioners not being responsive. Mayor Mathre noted that just prior to adjournment, the following question is always asked: "Is there any further business to come before the Commission at this time?" She noted that once in a while, someone will speak or ask questions about a decision that has been made. 01-13-86 --.--.---- 22 The Mayor stated she feels the opportunity does exist for those who wish to speak, although a formal agenda item has not been established. Commissioner Stiff suggested that any possible action on this item be deferred until the new Commission has had an opportunity to establish its procedure; and Commissioner Martel could again raise the issue if he feels it is necessary. Continued discussion - eliminating use of salt on streets I City Manager Wysocki stated that Commissioner Martel had requested this item be placed on the agenda. Commissioner Martel noted that he had included excerpts from EPA studies dated 1972, 1973 and 1976 on the issue of putting salt on the streets during the winter, as well as a memo listing seven reasons why the use of salt should be eliminated. The Commissioner stated that he feels the information previously submitted to the Commission was incomplete and error laden; and these articles address those areas not yet considered. Commissioner Martel stated that the damage costs are not easily ascertained, but the repo.rtsindicate that there are 15 parts of damage for one part of the costs of using salt. He also noted the question of groundwater pOllution is raised, which was not included in information previously received. Mayor Mathre indicated that review of these reports raised two questions. She then asked if the use of salt could affect the City's water system and whether any plant damage has been detected from the use of salt. She noted that the plant disease clinic at Montana State University has not found or received any salt damaged plants in the City. The City Manager noted that the City's water is placed in the distribution system well above where salt is being used on the streets. He then indicated that he does not have an answer for the second question. He did note, however, that he had asked the consultant who is reviewing the fish habitat within the City limits to look closely at the possible contamination through use of salt on the streets. The consultant has Indicated there is no difference in the water quality in town as opposed to above stream and below stream; and the fish are as healthy as any of the other test areas. City Manager Wysocki then noted it is important to remember I that the City of Bozeman does not use as much salt as the eastern states when reviewing these reports. The City Manager then reminded the Commission of the City staff's position on the use of salt. He stated he does not feel that the Commission and the administration have been deaf and blind to the comments from the public, but they realize the potential for personal injury if salt is not used. He then recommended that the City continue to use salt judiciously until an alternative method can be implemented which will allow traffic to move in a timely and safe manner. Mayor Mathre noted that the State salts 28 lane miles; the City salts 15 lane miles; and the University salts 3 lane miles of the 220 lane miles of streets within the City limits. She noted that converts to 21 percent of the streets being salted at this time, by three separate entities. Commissioner Stiff stated he would like to see the use of salt eliminated, but that process will take time. He then noted that the City must consider Its liability and cannot risk the potential of anyone saying the City has done less than Its best in protectin9 <life and limb of those using the City streets. He indicated the City should reaffirm its concern and Intent to continue pursuing alternative methods for safe movement of traffic. The Commissioner then noted that many of the people who have expressed concern about the use of salt on the City streets are not taxpayers of the City. He also indicated that he feels other items should be addressed before a two-cent-per-gallon county-wide gas taxis considered. Commissioner Jordan stated he would like to get rid of salt on the streets, but he does I not feel it can be eliminated because of the liability factors. He also noted the City is not dumping large amounts of salt on the streets but is using it only as needed. The Commissioner noted that several people have expressed concern about what salt is doing to his 1951 Studebaker; but he Indicated that a good wax in the fall and rinsing the car every other week during the winter has alleviated any real rust problems. Commissioner Vant Hull noted the elimination of salt is a slow, hard process. She noted the City is salting a minority of the streets; but if it changes its snow removal approach, it 01-13-86 23 could possibly contract with the other entities to remove the snow from their streets in the same manner. The Commissioner then stated some of the county residents have estimated that a two-cent-per-gallon county-wide gas tax would increase their gasoline costs by approximately $20.00 per year; and they would be willing to pay that amount to get rid of the salt on the streets. It was moved by Commissioner Vant Hull that the City move with all deliberate speed to I reduce and eventually eliminate the use of salt on City streets, with the further provisions that: (1) safety will be duly considered; and (2) that an additional source of funding for such additional costs as are incurred shall be used, such as the two-cent-a-gallon county-wide gas tax. The motion failed for lack of a second. Commissioner Jordan noted a county-wide gas tax sounds good, but he does not feel those revenues wou Id cover the costs. He then indicated the estimated cost of alternative methods of snow removal is about $600,000.00; and based on 4,000 residences in the community, that would increase the tax burden to those individuals by $250.00 or $300.00 per year. Commissioner Martel reminded the Commissioners that the issue under discussion is getting rid of salt while not jeopardizing the safety of the public. Commissioner Stiff stated he would like to know the estimated costs and projected revenues from a two-cent-per-gallon gas tax before considering such an alternative. Mr. Ron Milledge, 907 Alpine Way, excavator, noted that during thaws, the salt is dumped into the storm sewer system, which in some areas of the City dumps directly into a stream. He also noted that damage from the use of salt is easily detected in some cases, such as rusting on cars and pitting of concrete. He then questioned what the salt is doing to the environment, which is nut as visible. Mrs. Lavina Chadbourne, 604 Dell Place, noted that the use of salt during heavy snows can result in the formation of ice under a light snow layer, which can be hazardous for drivers and pedestrians. City Manager Wysocki stated the staff does not suggest that salt does not affect the I environment, noting that anything not natural does have an effect. He noted that the staff supports the use of salt because it knows of no alternatives within the City's funding means for the removal of snow at this time. Mayor Mathre noted that one of the charts reflects the depreciation rates for specified cities, based on the amount of salt used, with the the lowest amount listed being less than five tons per lane mile. She stated the Director of Public Service has indicated that the City uses an average of .165 tons per lane mile, which is well below the minimum listed on the chart. She further noted that the staff has indicated that the City uses approximately one-half the amount that was used thirty years ago. The Mayor then stated that the excerpts from studies indicate that use of salt in conjunction with plowing is essential. She also noted that the studies are concerned with usage of large amounts of salt, rather than usage of small amounts such as used by the City. Commissioner Martel noted that Director of Public Service Holmes has indicated that he will not eliminate the use of salt unless directed to do so by the Commission. It was moved by Commissioner Martel that the Commission order the City administration to cease the application of salt to City streets by City personnel, and request the State Highway Department and other entities to cooperate, continuing and possibly increasing the use of sand and gravel as necessary. The motion fai led for lac k of a second. Break - 6:20 to 6:27 p.m. Mayor Mathre declared a break from 6:20 p.m. to 6:27 p.m. ,in accordance with Commis- I sion policy established at their regular meeting of March 14, 1983. Late application for renewal of Beer and Wine License - Cowboy Cafe, 215 East Main Street - calendar year 1986 City Manager Wysocki presented to the Commission an application, along with the required fee, for renewal of the Beer and Wine License on behalf of the Cowboy Cafe, 215 East Main Street, for the calendar year 1986. The City Manager noted this establishment recently changed hands and recommended approval of the application. 01-13-86 21t It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission approve the renewal of the Beer and Wine License for the Cowboy Cafe, 215 East Main Street, for the calendar year 1986. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. Continued discussion - whether the Commission should consider appointment of a Citizens' I Advisory Committee, which would include the Pedestrian/Traffic Safety Committee, to review transportation system concerns City Manager Wysocki noted that included in this week's packet is a list of the current members of the Pedestrian/Traffic Safety Committee, a copy of the Interlocal Agreement establish- ing the committee and a memo from Assistant City Manager Barrick giving a brief history of the committee. Commissioner Vant Hull stated she feels the Commission should invite citizens to submit their input on whether the Pedestrian/Traffic Safety Committee should be enlarged for one year to review the transportation system problems and submit recommendations. Commissioner Martel noted there are currently three committees--the Policy Coordinating Committee, the Technical Advisory Committee and the Pedestrian/Traffic Safety Committee--which review transportation system problems; and he does not feel another committee should be formed for the same purpose. Mayor Mathre noted the PCC and T AC are scheduled to address the formation of a Citizens' Advisory Committee during their next meetings and indicated an interest in receiving their recommendations prior to further discussion of this item by the City Commission. Commissioner Jordan noted that the Pedestrian/Traffic Safety Committee has submitted several recommendations to the Commission, but they have not been implemented because of monetary constraints. He then questioned why another committee should be formed and then frustrated because of lack of funding to carry out recommendations. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Commission table action on this item until a recommendation is submitted by the Policy Coordina- I ting Committee, Technical Advisory Committee and/or the Pedestrian/Traffic Safety Committee. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. Application for Gamin License - Stromboli's, 19 TaiLane - one video draw oker machine - through une 30, 1 86 City Manager Wysocki presented to the Commission an application, along with the required fee, for a Gaming License on behalf of Stromboli's, 19 Tai Lane, for one video draw poker machine for the period ending June 30, 1986. The City Manager noted this establishment was recently sold; and a favorable investigative report has been submitted for the new owner. He then recommended that the Commission approve this application. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Commission approve the application for Gaming License for one video draw poker machine on behalf of Stromboli's, 19 Tai Lane, for the period ending June 30, 1986. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Appointment of subcommittee to review Pledged Securities as of December 31, 1985 City Manager Wysocki reminded the Commission that the pledged securities must be I reviewed quarterly in accordance with State Statute. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that Commis- sioner Martel and Commissioner Vant Hull be appointed to review the Pledged Securities as of December 31, 1985. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No being Commissioner Vant Hull. 01-13-86 ---~-~.- ------- - - -- -----~ --- -- - --- -- - ~~. -- ----~ -~_._._- 25 Discussion - FY I items City Manager Wysocki presented to the Commission the following "For Your Information" items. (1) A letter from the National League of Cities concerning federal funding to local governments. The City Manager noted that a booklet of back-up information was also included and is lying on the files next to the Commissioners' mail boxes if they wish additional infor- I mation on this issue. He further indicated that he and Mayor Mathre will prepare a draft letter for Commission review at next week's meeting. (2) A letter from Mr. and Mrs. Doug Ferkin concerning the numbering of houses and the naming of streets. The City Manager indicated that copies of this letter have been for- warded to the appropriate staff members for review. (3) A copy of the agenda and information for the Zoning Commission meeting which was held on January 7, 1986. (4) A copy of the agenda and information for the City-County Planning Board meeting which was held on January 9, 1986. (5) A copy of the agenda for the Local Government Study Commission meeting to be held on January 22, 1986. (6) A copy of the Rules of Procedure adopted by the City Commission on November 8, 1982. (7) The City Manager stated he and the Director of Finance will be attending a meeting in Helena on Wednesday concerning bond refunding. (8) The City Manager reminded the Commission of the orientation session, which is to be held at 1:00 p.m. on Saturday, January 18,1986 in the Commission Room. (9) Commissioner Vant Hull noted the Commissioners had received a proposal for the possible covering of the Bogert tennis courts to allow wintertime playing. She then asked if this should be an agenda item. City Manager Wysocki stated he would like to review this proposal with the staff, noting I that the zoning may not allow covering of those courts. (10) Commissioner Stiff noted the City staff submitted a good presentation before the Public Service Commission during last week's water rate hearings. Consent I terns Items. " It was moved by Commissioner Stiff, seconded by Commissioner Vant Hull, that the Commission approve the Consent Items as listed above, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Vant Hull, Commissioner Jordan Commissioner Martel; those voting No, none. Mayor Mathre abstained because she is directly involved in one of the items contained on the claims listing. Adjournment - 6:45 p.m. There being no further business to come before the Commission at this time. it was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the meeting be I adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. JUDITH A. MATHRE, Mayor ATTEST: Clerk of the Commission 01-13-86