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HomeMy WebLinkAbout1987-08-10 3 Lr r MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA August 10, 1987 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, I Municipal Building, August 10,1987, at 2:00 p.m. Present were Mayor Mathre, Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, City Manager Wysocki, City Attorney Becker and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for dis~ cuss ion . Minutes City Manager Wysocki stated that included in the Commissioners' packets was a suggested correction to the minutes of the July 20 meeting. He noted that just prior to the meeting, Com- missioner Martel submitted his corrections to the minutes; and a copy of those has been placed on the Commissioners' desks. He stated that staff has not had an opportunity to review those corrections. He also reminded the Commissioners that the minutes are to be an accurate re- flection of what was stated during the Commission meeting. Following a brief discussion, the Commissioners concurred that Commissioner Martel's cor- rections should be accepted as submitted. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the minutes of the regular meeting of July 20, 1987 be approved as amended. The motion carried by the fol- lowing Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Com- missioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Mayor Mathre noted that the minutes from the regular meeting of August 3, 1987, were I just completed this morning; and the Commission has not had an opportunity to review them. She then requested that action be deferred for a period of one week. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the minutes of the special meeting of August 4, 1987 be approved as submitted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. This was the time and place set for the continued public hearing on the request for Master Plan Amendments as submitted by Delaney and Company. Under the requested Master Plan Amendments, the following land use designations would be made on approximately 78 acres: 22.8 acres from research technology to general highway commercial; 14.16 acres from high- density residential to general highway commercial; 21.62 acres from high-density residential to medium-density residential; 5.0 acres from medium-density residential to general highway com- mercial; 8.24 acres from neighborhood commercial to medium-density residential; and 6.15 acres from neighborhood commercial to low-density residential. The subject property is located in the east one-half of Section 10, Township 2 South, Range 5 East, Montana Principal Meridian. It is generally bounded by Ferguson Road on the west, Durston Road on the north, Fowler Road ex- I tended on the east and U. S. Highway 191 on the south. The site is commonly located in Valley Unit Subdivision and is within the city limits. Mayor Mathre opened the continued public hearing. City Manager Wysocki noted that several letters have been received and asked that they be entered into the record as follows: a letter of support from Brad W. Daws, 123 Silverwood Drive; and letters of opposition from Laurie K. Shadoan, owner Igeneral manager of The Baxter; Roger L. Craft, 715 West Koch; Larry Aasheim, president of Universal Athletic Service; and John L. Milner, Glacier Investment Company. He then indicated that included in the Commis- sioners' packets were copies of portions of the Zone Code in which are listed the permitted and conditional uses allowed in the highway commercial zoning district. 08-10-87 345 Mr. Don Weaver, 2404 Spring Creek Drive, stated support for the proposal submitted by Mr. Delaney. He indicated that he feels the large amount of technological research area pro- vided during initial zoning process for Valley Unit Subdivision was a serious mistake. He noted that he has been trying to promote technology and research in this area for thirty years; and he does not believe that the existing zoning will allow for development. Mr. Weaver stated that any action which wi II improve the market value of the subject property will help resolve the current SID bond problems. He noted that he does feel the com- I munity is over-retailed and has too many restaurants; and he does anticipate that commercial zoning would be developed rapidly but he does feel it would improve the existing situation. He also indicated that, because the area would probably develop slowly, it should not have the major impact that many of the downtown businessmen anticipate. Mr. Frank Klescewski, 2111 Fairway Drive, stated he has recently moved to Bozeman from the west coast. He noted he has a background in the securities area, primarily in municipal fi- nancing, and has his own business here. He then stated he feels one of the original mistakes with the SI D's in Valley Unit Subdivision occurred due to legislative action; and he feels that has been somewhat corrected during the last legislative session. He noted that Bozeman has a vibrant downtown business community and has some eyesores in its strip development. Mr. Klescewski then indicated that any developer can have dreams about how a piece of property will be developed; however, economics wi II dictate how the property is actually developed. Mr. Jim Dobrowski, Morrison-Maierle, stated the staff report indicates no significant change has occurred in the area. He noted, however, that 100 acres of land at Montana State University has been rezoned to technological research, resulting in an increase of 167 percent in that zoning district. He stated this proposal would increase the general highway commercial prop- erty by a net of 27.6 acres, or a 4.4 percent increase. Mr. Dobrowski also indicated that the developer does not anticipate immediate development of all of the property, but rather anticipates this will be a fifteen to twenty year project. Mr. Mike Delaney, 27 East Main Street, noted one of the Commissioners has asked if Mr. Bill Martel is financially involved in the project, and responded that he is not. He then indi- I cated that he has had a large map of the entire Valley Unit Subdivision printed, noting that the portion under consideration has been outlined to show its proportion to the whole. He noted that the first negative comments in the newspaper appeared on Friday and Sunday, noting that such comments are good because they cause a developer to review his project, possibly finding problems which have been previously overlooked. Mr. Delaney stated that he feels the downtown businessmen's concerns are based on fears rather than on the facts. He stated that the Valley Unit Subdivision has been a long-term fias- co, spanning eight to ten years; and he does not expect a turn-around overnight but rather an- ticipates that it will take a few years before much development has been done, with total de- velopment not occurring for many years. Mike Delaney stated that he has contacted those companies who had previously expressed interest in the technological research zoned property as well as those companies he thought might be interested; and all those companies gave a "big fat No" when asked if they are inter- ested in locating there. He then noted that the vast majority of this subdivision is zoned for residential development; and attempts to market that property at very advantageous terms met with responses of "No way Jose'." He stated that bankers have indicated a willingness to work with him in developing the property under his proposal which is under consideration in this public hearing. Mr. Delaney stated that he feels for any new development to occur within the Valley Unit Subdivision, the community's perception must be changed. He noted that such development would help the taxpayers because it would cause some of the delinquent special assessments to I be paid in full to gain clear title to that portion of the property. He reminded the Commission that until development occurs or the property is sold through a tax sale, the taxpayers will be responsible to cover the $300,000 per year delinquencies in that subdivision. Mike Delaney noted that in 1979, the downtown merchants expressed concern when the Main Mall was constructed, providing 260,899 square feet of turn-key retail space. He noted that in 1980, the downtown merchants again 'expressed concern when University Square Mall was constructed, providing an additional 127,348 square feet of turn-key retail space. He noted that additional retail development along West Main Street provided another 40,000 square feet of com- 08-10-87 349 mercial space. Mr. Delaney stated he does not feel that these developments hurt the downtown, but rather resulted in improvement of the downtown area, citing the following examples: Sullivan Photo, the old Penneys' building, the old Woolworth building, the old Gambles building, R. Evans Jewelry, Biff and Ditts building, First Bank building, Baxter Hotel, Bingo World, BonTon Bakery building, Hartman-Mockel, Egbert Shoes, and the Crystal Bar. He noted that these improvements show the tremendous amount of energy that exists in the downtown business I area. Mr. Delaney stated that his proposal for development of the Bozeman Trade Center, re- named to avoid connection with Valley Unit's history, does not include any turn-key retail space. He then requested that the Commission approve the Master Plan Amendments which he has re- quested. Commissioner Vant Hull asked Mr. Delaney why the resort! convention center and golf course are not included in the first phase rather than the proposed commercial development. Mr. Delaney stated that the convention center area is the main vision in development of this area; however, that is to be located west of Ferguson Road, which is currently outside city limits. He noted that for such a complex to be successful, it must be larger and have more aesthetics than any other facility in the state; and he feels that initial development of a business park is the first step in that process. Mayor Mathre closed the public hearing. Commissioner Vant Hull suggested that the Commission split the Master Plan Amendment to change the land use designation from high-density residential to medium-density residential on 21.62 acres from the remainder of the request, since all of the Commissioners seem to support that portion. City Attorney Becker cautioned the Commission about splitting out one aspect of the ap- plication, suggesting it might be more appropriate to send this matter back to the advisory board if a major change is to be made. Commissioner Vant Hull stated that she feels a demonstrated need must be shown when a I master plan amendment or a zone map change is requested. She noted that no need for addi- tional commercial property has been shown; therefore, she cannot support this application. City Manager Wysocki noted that Mr. Delaney is one of six developers the City staff talked to about possible ways to develop the Valley Unit Subdivision. He cautioned, however, that the special assessment problems must be kept separate from land use decisions. The City Manager then suggested that the Commission review the staff report, noting that very few large parcels are available for commercial development. The City Manager reminded the Commission that any of the permitted and conditional uses listed in the zone code would be allowed on the subject property if the requested land use changes are approved. He indicated that in today's economic situation, he does not feel that the existing technological research designation is the best for that area. Mayor Mathre indicated that she agrees the technological research designation is un- realistic; however, she is concerned about the amount of commercial area being proposed, as well as the open-endedness for development in that district. The Mayor then indicated that she feels a multiple use designation would be more appropriate. Commissioner Stiff expressed concern that approval of the commercial land use designation could create problems for the downtown area under the current economy. He noted the best way to generate a solution to the special assessment problems is to transfer ownership. He noted, however, that the city currently has strip development; and the question that must be answered now is how far such development should extend. He expressed concern that this proposal would allow commercial development at the city's westernmost extremity. He also noted that the traffic I problems which would be incurred through such development will not be addressed for several years according to the State Highway's timetable. The Commissioner then stated that he feels Mr. Delaney is a competent professional; however, he feels the time is not right for this pro- posa I . It was moved by Commissioner Martel that the Commission approve the Master Plan Amend- ments, as submitted by Delaney and Company, to change the land use designations on approxi- mately 78 acres, as follows: 22.8 from research to general highway commercial; 14.16 acres from high-density residential to general highway commercial; 21.62 acres from high-density residential to medium-density residential; 5.0 acres from medium-density residential to general highway com- 08-10-87 35lJ mercia I ; 8.24 acres from neighborhood commercial to medium-density residential; and 6.15 acres from neighborhood commercial to low-density residential. The subject property is located in the east one-half of Section 10, Township 2 South, Range 5 East, Montana Principal Ml!ridian. The motion died for lack of a second. Commissioner Jordan stated that he feels Mr. Delaney could make the proposed project work with his energy, vitality and communication skills; however, he noted that it may not be Mr. Delaney who owns and develops the property. He stated this must be considered as a land I use decision only. He noted it is difficult to vote against the City-County Planning Board's recommendation; however, he feels in this instance he cannot support their recommendation. The Commissioner stated the subject annexation was leapfrogged into the city limits; and this proposal would allow for commercial development along the western edge of the city as well as its service district. He noted this would result in leapfrogging of development, which would make control of future development along West Main Street very difficult. Commissioner Stiff noted that the Master Plan indicates that the proponent of a change in land use designation must show that such change would be in the public's interest; and he does not feel that has been done. Mayor Mathre asked Commissioner Martel to address the concern about possible conflict of interest which had been alluded to earlier in this meeting. Commissioner Martel stated that he has no financial interest in this project, noting that he has no financial involvement with his brother and his brother has no financial involvement with Mr. Delaney. Commissioner Martel then stated support for the proposed master plan amendments. He indicated that he feels a mistake was made years ago; and he feels this proposal would help ad- dress the problem. He noted that the proposed commercial area would be about one-quarter mile deep and one-half mile long; and he does not feel that type of development would qualify as strip development. He also noted this proposal would help relieve the taxpayers of the sizeable burden they now incur as a result of the delinquent assessments, noting that the bonds will not be paid off for another fifteen years. The Commissioner then stated that, although the timing I could be a problem, it might also be an advantage and opportunity. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission deny the Master Plan Amendments, as submitted by Delaney and Company, to change the land use designations on approximately 78 acres as follows: 22.8 from research to general high- way commercial; 14.16 acres from high-density residential to general highway commercial; 21.62 acres from high-density residential to medium-density residential; 5.0 acres from medium-density residential to general highway commercial; 8.24 acres from neighborhood commercial to medium- density residential; and 6.15 acres from neighborhood commercial to low-density residential. The subject property is located in the east one-half of Section 10, Township 2 South, Range 5 East, Montana Principal Meridian. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No being Commissioner Martel. Break - 3:24 to 3:30 p.m. Mayor Mathre declared a break from 3:24 p.m. to 3:30 p.m., in accordance with Commis- sion policy established at their regular meeting of March 14, 1983. Request for permission to address Commission - AFL-CIO Project Challenge: Work Aqain - Chuck Jackson, Coordinator City Manager Wysocki stated that Mr. Chuck Jackson has requested permission to address the Commission concerning the AFL-C 10 Project Challenge: Work Again program. I Mr. Chuck Jackson, Coordinator, submitted to the Commission a written summary of the program. He indicated this program is sponsored and administered by the Montana AFL-CIO in conjunction with the State Department of Labor; and funding is received from the federal gov- ernment and the state government. He noted that the requirements of the Title III program must also be met. He then indicated that the program was started in 1980; and the local office was opened on July 1,1987. Mr. Jackson stated that under the program, workers laid off through shop closures and cutbacks are given tests to determine their strengths and shown new job search techniques and 08-10-87 351 how to market themselves. He noted that under this program, they also deal with the stress that can accompany sudden unemployment, referring those individuals to various counseling pro- grams if ~ecessary. Mr. Jackson noted that usually an individual used to earning $20,000 per year and receiving a five- to ten-day notice of lay-off has not saved money and is faced with a financial dilemma within three months. He indicated that the stress from that type of situation can often wreck a fami Iy in three to six months. He then stated he is a dislocated worker from I a railroad job, so he can understand the problems which may arise. Chuck Jackson stated that some funding is available for on-the-job training, classroom training and sometimes job relocation. He also noted that funding is sometimes provided for job interviews, on a reimbursement basis. Mr. Jackson then reviewed the process which is followed with each new cI ient. He noted that the initial process includes the testing program as well as discussions to determine what the individual wishes to do. He noted a plan is then developed for that individual to cope with the problems and stresses he may encounter as well as a plan for seeking new employment. He indi- cated it usually takes one year to get back into the job market in a position similar to the one they were in before. He noted that when an individual finds a job, he is terminated from this program. Commissioner Martel asked Mr. Jackson how many individuals this program has helped since its inception in 1980 and how much money has been expended. Mr. Jackson stated that 650 people have been served in Montana per year since 1980. He then indi~ated that each office handles approximately 100 people per year. He stated that he does not know how much money has been expended through the program. Commissioner Martel asked if this program is directed toward union employees. Mr. Jackson stated it is for any unemployed individual and is not targeted toward union employees. Commissioner Vant Hull asked if there are any age restrictions. Chuck Jackson stated that there aren't really any age restrictions; however, he noted I that the youth programs can better handle those up to age 21 and there are several programs for older workers. Commissioner Martel asked if there is an overlap between these services and those pro- vided by the Job Service. Mr. Jackson stated that the two offices don't usually work with the same people, noting that the programs offered by both are very different. The Commission thanked Mr. Jackson for his presentation. Ordinance No. 1240 - code of ethics for City officials and employees City Manager Wysocki presented Ordinance No. 1240, as reviewed by the City Attorney, entitled: . ORDINANCE NO. 1240 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MON- TANA, ENACTING A CODE OF ETHICS FOR CITY OFFICIALS AND EMPLOYEES. The City Manager reminded the Commissioners that they had provisionally adopted this Ordinance on July 27, 1987. He then recommended that the Ordinance be finally adopted at this time. Commissioner Stiff noted he had been concerned about the health /medical insurance which is available to Commissioners, indicating that discussions with the City Attorney and the Director of Finance have addressed those concerns. The Commissioners concurred that the health {medical insurance package is a part of the I employment package available to all City employees. Commissioner Martel expressed reservations about this Ordinance. He stated he feels a code of ethics is necessary; however, he feels this one is too narrow and restrictive. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commis- sion finally adopt Ordinance No. 1240, enacting a code of ethics for city officials and employees. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Vant Hull and Mayor Mathre; those voting No being Commissioner Martel. . 08-10-87 352 Ordinance No. 1241 - Salary Ordinance for fiscal Year 1988 City Manager Wysocki presented Ordinance No. 1241, as reviewed by the City Attorney, entitled: ORDINANCE NO. 1241 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, FIXING THE MONTHLY SALARY AND OFFICIAL BOND OF THE HEADS OF DEPARTMENTS, CITY JUDGE AND THE EMPLOYEES OF THE CITY COMMISSION OF THE CITY OF BOZEMAN AS REQUIRED BY LAW. I The City Manager reminded the Commission that they had provisionally adopted this Or- dinance on July 27, 1987 and recommended that it be finally adopted at this time. He noted that at the time of provisional adoption, one question raised was whether the Administrative Services Director's (Director of Finance) official bond could be reduced, resulting in savings to the City. He indicated that a review of the matter showed that about $50 would be saved annually and recom- mended that the bond be left at $100,000. Commissioner Stiff indicated he cannot support this Ordinance because he does not sup- port two of the three administrative duties which are being assigned to the Clerk of the Com- mission as a result. Commissioner Martel noted he also has some reservations about the additional duties being assigned to the Clerk of the Commission. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Com- mission finally adopt Ordinance No. 1241, the salary ordinance for Fiscal Year 1987-88. The mo- tion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Com- missioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No being Commissioner Stiff. Award bid - millin and overlay on South 8th Avenue from West Main Street to West Colle e treet This was the time and place set for award of the bid for milling of overlay of South 8th I Avenue from West Main Street to West College Street. The City Manager noted that the deadline for bids was 9: 00 a. m. this morning; and the staff opened bids after that deadline. He stated only one bid was received, from Pioneer Ready Mix, in the amount of $37,717.00. . City Manager Wysocki then submitted to the Commission a memo from City Engineer Forbes indicating that he has discussed this project with the contractor to determine if he would be wil- ling to extend this project to also include that block of South 8th Avenue between West College Street and West Harrison Street. He noted that this block also has the median, and the block immediately south has been improved in recent years. The City Manager stated that the con- tractor has indicated a wi Ilingness to extend the project the extra block at the unit prices con- tained in his bid, noting that the City Engineer has estimated those additional costs at about $5,000.00. The City Manager then submitted to the Commission the page from the appropriation or- dinance for the Capital Improvement Program for Fiscal Year 1986-87 showing that the balance of the designated reserve for long-term road improvements is slightly more than $176,000.00. He noted that these are Gas Tax Apportionment monies and recommended that a sufficient amount be taken from this reserve to cover the costs of the project. The City Manager then recommended that the bid be awarded for this project, including the extra block. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the bid for milling and overlay on South 8th Avenue from West Main Street to West College Street be awarded to Pioneer Ready Mix, Bozeman, Montana, in the bid amount of $37,717.00, as well as the additional block from West College Street to West Harrison Street at the unit prices listed, at I the estimated cost of $5,000.00, with funding for the project to be from Gas Tax monies current- ly appropriated under the designated reserve for long-term street improvements in the Capital Improvement Program. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. 08-10-87 353 Commission Resolution No. 2667 - creating the Special Sidewalk, Curb, Gutter and Alley Ap- proach Fund and prescribing covenants for said bonds City Manager Wysocki presented Commission Resolution No. 2667, as reviewed by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2667 RESOLUTION RELA TI NG TO $95,500 SPECIAL SIDEWALK, CURB, GUTTER AND I ALLEY APPROACH BONDS, SERIES 1987; CREATING SPECIAL SIDEWALK, CURB, GUTTER AND ALLEY APPROACH FUND AND PRESCRIBING COVENANTS OF THE CITY FOR THE SECURITY OF THE HOLDERS OF THE BONDS. The City Manager stated that bond counsel sent this Resolution, indicating that it must be adopted as a part of the bond sale procedure. He then recommended that the Commission adopt this Resolution. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commis- sion adopt Commission Resolution No. 2667, establishing the Special Sidewal k, Curb, Gutter and Alley Approach Fund and prescribing covenants for the bonds. The motion carried by the fol- lowing Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Com- missioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Commission Resolution No. 2668 - authorizing bond sale for SID No. 652 - water, sewer and pav- Ing In Graf's ~econd ~ubdlvlslon - $462,000 City Manager Wysocki presented Commission Resolution No. 2668, as prepared by the City Attorney,' entitled: COMMISSION RESOLUTION NO. 2668 RESOLUTION RELATING TO SPECIAL IMPROVEMENT DISTRICT NO. 652; AUTHO- RIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF SPECIAL IMPROVE- MENT DISTRICT NO. 652 BONDS, IN THE AMOUNT OF $462,000.00 FOR THE PURPOSE OF FINANCING THE ENGINEERING DESIGN, CONSTRUCTION, INSTAL- LATION, INSPECTION AND ENGINEERING CERTIFICATION OF STREETS, CURBS AND GUTTERS, SIDEWALKS, SANITARY SEWER MAINS, WATER MAINS AND I STORM DRAINAGE AND ALL OTHER NECESSARY APPURTENANCES TO SERVE PARTICULAR PROPERTIES WITHIN GRAF'S SECOND SUBDIVISION, FIRST FIL- ING. The City Manager reminded the Commission that they had adopted Commission Resolution No. 2664, re-creating SID No. 652, on July 27,1987. He noted that the special agreement which must be entered into by the property owners and the City has been distributed to all of the prop- erty owners involved; and the amount to be deposited into the escrow account by each individual will be determined after those agreements have been signed and returned. He indicated that the 10 percent of the principal and interest payments required through the City's policy totals approximately $78,000. City Manager Wysocki then recommended that the Commission adopt this Resolution, realiz- ing that those agreements have not yet been completed and the escrow accounts have not been establ ished . He noted that the notice of bond sale must be published for four weeks prior to opening of bids; and he does not feel it is appropriate to require that the escrow account be established this far ahead. He did note, however, that the escrow accounts will be required by September 2 or 3; and if they are not completed by that date, the September 8 bond sale will be cancelled by the City staff. The City Manager noted that one of the consent items authorizes the call for construction bids for this project, indicating that the property owners want to see at least some of the con- struction completed this fall. City Manager Wysocki stated that several unusual circumstances exist under this special I improvement district. He noted that some of the streets will be narrower than the usual design standards; the loop of Knaab Drive is located outside the boundaries of the district; and side- walks are not being required along Knaab Drive at this time; however, a level area is being pro- vided directly adjacent to the street for future installation of the sidewalks. Commissioner Vant Hull stated she feels sidewalks are needed in that area because many people walk in that area. Commissioner Martel noted that other developments in this area have not been required to install sidewalks and questioned why this subdivision should be required to install them. Commissioner Stiff stated that he thought sidewalks had been included in this special im- provement district, noting that he had not realized an exception was to be provided. 08-10-87 351.;- Mayor Mathre stated she did not realize that sidewalks had been deleted in the design for this project. She noted it is difficult to accept this design when the Commission has recently reaffirmed its requirements for sidewalks. Mr. Paul Kinshella, Sanderson/Stewart/Gaston Engineering, stated that the subject prop- erty creates some design problems because of the slopes involved. He noted that this subdivi- sion was created in the 1960's, therefore, it does not meet today's standards. He stated that the slope on the lots is 16 to 18 percent. He stated that if the standard street and sidewalk I design were used on Knaab Drive, the difference in grade from centerline to the edge would be 30 feet as opposed to the 10 feet that will be realized under the existing proposal. He noted that if a 30-foot cut were required, in some instances one-third of the lot would be lost. Mr. Kinshella then stated that the standard street design, including sidewalks will be used on Lomas Drive, which is the access to this subdivision. Commissioner Stiff asked about the grades of the streets. Mr. Kinshella stated that some of the grades are 10 percent, which is the maximum grade allowed for an extended distance. Mayor Mathre noted that the lots on the interior side of the Knaab Drive loop are actually double-fronted lots; Mr. Kinshella concurred. Commissioner Stiff expressed concern about the grade of the streets, with no sidewalks being provided to ensure public safety. He also noted it is difficult to make an exception to a Commission policy. Mayor Mathre asked why sidewalks are not included in this proposal when the bench is being provided upon which to install them. Mr. Kinshella stated that the design before the Commission is the result of negotiations with the City staff. City Manager Wysocki reminded the Commissioners that 21-lots are involved in this special improvement district, noting that the average cost per lot is now $22,000. He noted one prop- erty owner indicated that installation of sidewalks could increase the cost to his lot by $3,000. Mayor Mathre asked if sidewalks along Knaab Drive could be added to this project if the I construction costs come in lower than anticipated. The City Manager indicated that could be a possibilit)( . Commissioner Martel expressed concern about requiring the installation of sidewalks at this time, noting that when homes are constructed, portions of those sidewalks will need to be replaced because of driveway placements or because they are broken by heavy equipment. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commis- sion adopt Commission Resolution No. 2668, authorizing the sale of bonds for Special Improvement District No. 652, and suggesting that if there is adequate leeway between the bids and the bond amount, that sidewalks be installed along both sides of Knaab Drive; and if there is not ade- quate leeway, that the property owners be made aware of the Commission's policy concerning in- stallation of sidewalks and the possibility that said sidewalks will be required in the near future. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. Work session - Budget for Fiscal Year 1987-88 City Manager Wysocki stated that Edna Berg and Elaine Schlenker, Library Board of Trust- ees, are present to discuss the budget for Fiscal Year 1987-88. Mrs. Edna Berg, Chairman of the Library Board of Trustees, stated that the Library Board of Trustees has reviewed the Director's salary in relation to that of others in similar sized communities and found it to be low. She noted the salary here is $2,000 to $6,000 lower than I others and has, therefore, requested that he be given a $2,000 increase. She stated the Board is very satisfied with Mr. Cottrell's performance and expressed concern that if he decides to leave, the salary would probably need to be increased to attract another competent director. She also noted that at the present time, the public is satisfied with the services provided by the library, except for the hours which it is open. Commissioner Vant Hull asked if the proposed $2,000 increase is included in the budget. City Manager Wysocki indicated that his budget includes an amount equal to a 2 percent increase in salaries. 08-10-87 35:5 Mrs. Berg stated the Director's salary is currently $27,500; and the Board has proposed that his salary be increased- to $29,500. " The City Manager noted that the Board has expressed concern that the Library Director's salary is lower than others in the state; however, he reminded the Commission that the other department and division heads are in the same position. He stated this request is coming before the Commission because it is being submitted by an administrative board. I Commissioner Vant Hull asked if the salaries being paid in the library are substantially lower than those paid elsewhere in the City. The City Manager stated that during this year's salary adjustments, he attempted to bring all employees to 90 percent of the salaries listed on the pay plan completed as a part of the employee classification plan recently completed. He noted that the maximum raise allowed was $1,200 due to the amount of monies available; and several of the library staff members received such raises. He indicated the Director was not included in that category, however. The City Manager then stated that if monies are available in future budgets, he plans to increase the salaries over the next three years so that they are at 100 percent of the amounts listed in the pay plan. He noted that no changes will be made in the grades listed in the plan for at least one year so that one item remains static while trying to adjust the salaries. Mrs. Berg indicated that other directors in the City with the same amount of experience and training receive more than Mr. Cottrell does. City Manager Wysocki reminded the Commission that the Library Director is a division head, not a department head. Commissioner Vant Hull indicated an interest in seeing a list of all divi.sion head salaries , in the City. Mrs. Berg stated that the library currently has about forty volunteers, which is a man- ageable number. She noted that they do help with the various tasks; however, it takes one full-time paid employee to train and supervise those volunteers. The Commission thanked Mrs. Berg for her presentation on this budget unit. I Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Information" items. (1) A letter of resignation from the Zoning Commission submitted by Katherine A. Ball. Mayor Mathre asked the Clerk of the Commission to advertise this vacancy. (2) A reminder of the I ntergency Breakfast to be held on Wednesday at 7: 00 a.m. at the GranTree Inn. (3) Water use report for the week, ending August 6, 1987. (4) The City Manager indicated that he had attended a meeting with Governor Schwinden and others this morning in preparation for the U. S. West tour to be held next week. (5) City Attorney Becker indicated he has just received a judgment in the Hagfeldt class action suit listed in his litigation report. He noted the judgment is for the City; however, the plaintiff does have an appeal period in which to respond if he so desires. Consent Items City Manager Wysocki presented to the Commission the following "Consent Items." Appoint Steve Lere or his desi nee as hearin s officer for the September round 0 applications Authorize call for construction bids - SID No. 652 Acknowledge receipt of litigation report from City Attorney Acknowled e receipt of re uest for vacation of a portion of North Willson venue eet y 42+ eet ozeman eaconess oundatlOn; re er to I staff for review Building Inspection Division report for July 1987 Claims It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Com- mission approve the Consent Items as listed above, and authorize and direct the appropriate per- sons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Com- missioner Stiff and Mayor Mathre; those voting No, none. 08-10-87 35C Work session - Budget for Fiscal Year 1987-88 Following brief discussion, the Commissioners concurred that they would defer this item to the 2:00 p.m. special session tomorrow. They also scheduled another work session during the afternoon session of next week's regular Commission meeting. Adjournment - 5:12 p.m. There being no further business to come before the Commission at this time, it was moved I by Commissioner Vant Hull, seconded by Commissioner Jordan, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those vot- ing No, none. .. JUDITH A. MATHRE, Mayor ATTEST: Clerk of the Commission . I I 08-10-87