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HomeMy WebLinkAbout1987-07-27 319 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA July 27, 1987 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, I Municipal Building, July 27, 1987, at 2:00 p.m. Present were Mayor Mathre, Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, City Manager Wysocki, City Attorney Becker and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Mayor Mathre asked if any of the Commissioners wished to remove any of the Consent Items from the agenda for discussion. Commissioner Martel requested that the authorization for the City Manager to negotiate with Montana Power Company regarding ownership of the lights along Main Street and the easement and right-of-way agreement with Gallatin County be removed for discussion. Mayor Mathre asked that the authorization to call for bids for milling and hot mix overlay along South 8th Avenue be removed for discussion. Minutes Commissioner Martel stated that he feels several comments he made and questions he had asked during the discussion on watering restrictions have been omitted from the minutes. He then suggested that he would like to see those items inserted into the minutes prior to approval. Mayor Mathre asked Commissioner Martel to submit those amendments to the staff early this week for review and inclusion in the packet. Commissioner Stiff indicated he also has some comments he feels should be included in the minutes; and he wi II submit those to the staff before the end of the week. World - allow beer and ots 10 and 11, oc I This was the time and place set for the decision on the Conditional Use Permit requested by Bingo World to allow beer and wine to be served as an accessory use to a bingo parlor on portions of Lots 10 and 11, Block D, Original Townsite in the City of Bozeman. This site is more commonly known as being located at 237 East Main Street. City Manager Wysocki reminded the Commission that they had conducted the public hear- ing on this conditional use permit at last week's meeting. He noted that during that hearing, concern was expressed that other businesses were allowed to park in the off-street parking area being provided through this application. He then submitted to the Commission a proposed con- dition which would require that a sign be installed that designates the parking area for Bingo World, noting that the applicant has indicated that he would agree to the proposal. The City Manager recommended that the Commission approve the conditional use permit, subject to the five proposed conditions. Commissioner Vant Hull stated that she has heard expressions of concern from several citi- zens about four establishments on one block holding beer, wine and liquor licenses. She sug- gested that the Commission may wish to consider addressing that type of situation in the future. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Com- mission approve the application for a conditional use permit to allow beer and wine to be served as an accessory use to the bingo parlor located at 237 East Main Street, subject to the following conditions: 1. That the building capacity be limited to 60 people. I 2. That the City Engineer review and approve a formal traffic control plan prior to any paving operations. 3. That all parking lot improvements be installed prior to issuance of the con- ditional use permit. 4. That the applicant remove the sign for American Legion parking and install a sign designating the parking for Bingo World. 5. That three copies of the final site plan containing all the conditions, cor- rections and modifications approved by the City Commission be submitted for review and approved by the Planning Director within six months of the 07-27-87 320 date of the City Commission approval. One signed copy shall be retained by the Building Inspection Division; one signed copy shall be retained by the Planning Director; and one signed copy shall be retained by the appli- cant. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Discussion - request submitted by tenants of Boulevard Apartments re on-street and off-street I parking in the Immediate area City Manager Wysocki noted that included in the Commissioners' packets was a letter from the Bozeman Housing Coalition requesting that this item be placed on the agenda, along with infor- mation submitted by the Pedestrian/Traffic Safety Committee following its meeting on this item. Ms. Joyce Watters, resident of the Boulevard Apartments, noted that parking problems have existed for this apartment complex for many years. She noted that the Episcopal church, the Presbyterian church and the Family Planning office are all located in the same block; and they also have parking problems. Also, the Federal Building is located just across the street; and some of the employees park along South Tracy Avenue for all day. Ms. Watters stated that the. building has 39 apartments, with 17 disabled persons, includ- ing 4 in wheelchairs, currently living there. She also noted that several single parents live in the building as well. Ms. Watters stated that ten off-street parking spaces have been provided. On-street parking along West Babcock Street is limited to two-hour parking during the daytime; and no parking is allowed from 2:00 a.m. to 7:00 a.m. on Tuesdays and Thursdays. Parking along South Tracy Avenue is not limited during the daytime; however, no parking is allowed from 2: 00 a.m. to 7: 00 a.m. on Tuesdays and Thursdays. Ms. Joyce Watters stated that one of the main problems is the lack of an adequate and safe loading and unloading zone for wheelchair residents, who access the building through its rear entrance from South Tracy Avenue. She noted there is a loading zone along West Babcock Street; however, it is not convenient for handicapped residents. She then suggested that open- I ing the parking along South Tracy Avenue to allow for daytime and nighttime parking, as well as a loading zone for handicapped persons, could alleviate many of the parking problems for the tenants. Ms. Watters noted that residents of the Boulevard Apartments have signed a petition re- questing that the Commission address the parking problems. She stated that the Bozeman Housing Coalition, the Human Resource Development Counci I, the Bozeman Senior Social Center, the Women's Resource Center and Women in Transition have all indicated support for this request as well. Ms. Joyce Watters stated the primary reason for this request is an issue of safety. She noted that safe loading and unloading areas should be provided for the tenants. Also, it is of- ten difficult for the elderly, disabled and single parents to maneuver from their vehicles, which may be parked two blocks away from the apartment. Commissioner Martel asked for a history of the apartment building and its rehabilitation under the Section 8 program. Planning Director Steve Lere stated that the apartment building was grandfathered in un- der the zoning regulations and has never had adequate parking. He noted that when the down- town parking SI D was created, this apartment complex was included and has participated for the full amount of parking required. The Planning Director noted that a couple years ago, the City received Section 8 monies to rehabilitate and upgrade the living units; and all of the monies re- ceived were necessary for the upgrading of those units. He also noted that, with participation in the downtown parking SID, it was determined that this facility met all of the parking require- I ments. Commissioner Vant Hull suggested that the City may wish to seek additional Section 8 monies to address the parking problems, possibly through a permit system. She then asked if the HRDC would be willing to participate in that inquiry, since that entity is responsible for screening of the tenants. Mr. Jeff Rupp, Human Resources Development Council, stated that since the City spon- sored the project initially, it is the entity which should seek additional monies. He indicated that the H RDC would be willing to lend its support to the City's inquiry. 07-27-87 321 Mr. Rupp noted that 36 of the 40 dwelling units in the Boulevard Apartments are sub- sidized through the Section 8 program. He noted that 17 of those are elderly and 3 are handi- capped persons. He stated that, as Ms. Watters had indicated, there are 10 available off-street parking spaces for this building. Mr. Rupp stated that he feels, since the City sponsored the project for federal funds, it has a responsibi Iity to deal with the parking issues. He then asked that West Babcock Street be re-signed to allow parking in front of the building; and South I Tracy Avenue should be re-signed and the maintenance schedule possibly revised. He also sug- gested that one or two handicapped access spaces be designated along Tracy. Mr. Rupp then stated that he feels the manager of the building should also become involved, with the City re- questing that the individual address how the ten available off-street parking spaces are utilized. Mr. Jeff Rupp stated that he feels the City should address the parking demands of a project when funding needs are considered. He noted that participation in a parking SID does not create additional parking near the building, where it is needed. Commissioner Vant Hull once again suggested that a permit system be implemented for on- street parking in the immediate area, possibly seeking additional funding through the Section 8 program for the subsidized apartments. Mr. Rupp stated the H RDC would be willing to help the City. He cautioned, however, that the permit system could create enforcement problems for the Police Department. Mr. Rupp then encouraged the Commission to re-sign South Tracy Avenue and West Babcock Street, in- cluding handicapped parking stalls. He also noted that the management of the apartment build- ing should be encouraged to help patrol that area. Mayor Mathre noted that overnight parking is allowed five nights per week along the sub- ject streets. Director of Public Service Holmes concurred, noting that all day parking is allowed along South Tracy Avenue and two-hour parking is allowed on West Babcock Street as well. Mrs. Jo Anne Peterson- Thun, Bozeman Housing Coalition, stated the basic problem is nighttime parking. She then suggested that the City revise its street cleaning schedule, pos- I sibly not cleaning South Tracy Avenue twice each week. She also expressed concern about the safety problems incurred with pedestrian crossings on West Babcock Street, which is busy. Commissioner Jordan asked if the City maintains a schedule for cleaning of downtown streets more often than other streets. City Manager Wysocki stated that the downtown streets are cleaned more often through sprinkling districts. He noted that the costs of cleaning the streets within the districts are billed back to those properties within the districts. He also noted that the downtown streets are cleaned more often than others since they are more heavily used. He then cautioned the Com- mission that efficiency of the crews must be considered when rescheduling the cleaning of one street within a specific area. The City Manager reminded the Commission that the apartment building was originally con- structed with the same number of dwelling units and off-street parking spaces. He further re- minded the Commission that the subject area is not the only one in which parking problems have occurred, citing discussions about parking around the fraternity houses as an example. He noted that during those discussions, the Commission had determined that anyone could park on public streets on a first come, first served basis. Mayor Mathre noted that none of the downtown parking lots are located in close proximity to the subject site. She further noted, however, that there are no vacant lots in that area upon which to install a parking lot that would address the tenants' concerns. City Manager Wysocki stated he would like an opportunity to review signing of the streets in the area. He noted it may be possible to re-sign West Babcock Street to accommodate over- I night parking. Commissioner Jordan reminded the Commissioners that the post office will probably be relo- cating in a couple years, which should alleviate some of the parking problems in that immediate area. He then stated that he feels a permit system for on-street parking should be considered for the entire downtown area, not just for a small specific area. Mayor Mathre stated she does not support the idea of a permit system, noting that the streets are public rights-of-way. Commissioner Martel asked how many parking spaces would be required for this building under the current Zone Code. 07-27-87 322 Planning Director Steve Lere stated that one parking space is required per bedroom, with a minimum of one-and one-half spaces per dwelling unit. He noted that the building has one- and two-bedroom units, so at least sixty parking spaces would be required. The City Manager stated that the owner of the Boulevard Apartments has been paying $650.00 or less for each of the last three years for the downtown parking SID, which meets his parking requirements. Commissioner Vant Hull asked if a letter from the Commission to the manager of the Boule- I vard Apartments encouraging him to establish a priority system for the elderly and handicapped in the off-street parking lot might help. Following discussion, the Commissioners concurred that they would be willing to sign a very general letter of encouragement to the management; and Mayor Mathre asked Commissioner Vant Hull to draft such a letter. Commissioner Vant Hull asked if the other Commissioners are interested in pursuing a per- mit system. One of the Commissioners indicated interest; however, the other three indicated they a re not. Mayor Mathre noted that the staff is to review the possibility of revising the street clean- ing schedule and re-signing for on-street parking along West Babcock Street and South Tracy A venue. She then asked that a report be submitted to the Commission for consideration as soon as possible. Break - 3:03 to 3:12 p.m. Mayor Mathre declared a break at 3:03 p.m., to reconvene at 3:12 p.m., in accordance with Commission pol.icy established at their regular meeting of March 14, 1983. Ordinance No. 1240 - code of ethics for City officials and employees City Manager Wysocki presented Ordinance No. 1240, as prepared by the City Attorney, entitled: ORDINANCE NO. 1240 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, I MONTANA, ENACTING A CODE OF ETHICS FOR CITY OFFICIALS AND EM- PLOYEES. The City Manager stated that the City Attorney has revised the draft ordinance es- tablishing a code of ethics, based on previous Commission discussions. Mayor Mathre stated that after review of the revised ordinance, she prefers "direct and indirect" to "tangible and intangible." Following discussion, the majority of the Commission con- curred that they prefer "tangible and intangible." Commissioner Martel stated that he feels the State Statute provides an adequate code of eth ics. He indicated that he does not support this proposed ordinance because it is more restric- tive than the State Statute. Mayor Mathre noted that under the definition of "financialinterest" the Commission had discussed a ceiling on items of monetary value that could be accepted; and she thought the con- sensus had been that nothing of value could be accepted. Following discussion, the Commission concurred and requested that the section be amended to reflect that change. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission provisionally adopt Ordinance No. 1240, enacting a code of ethics for City officials and employees, and that it be brought back in two weeks for final adoption. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No being Commissioner Martel. Ordinance No. 1241 - Salary Ordinance for Fiscal Year 1988 I City Manager Wysocki presented Ordinance No. 1241, as reviewed by the City Attorney, entitled: ORDINANCE NO. 1241 AN ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, FIXING THE MONTHLY SALARY AND OFFICIAL BOND OF THE HEADS OF DEPARTMENTS, CITY JUDGE AND THE EMPLOYEES OF THE CITY COMMISSION OF THE CITY OF BOZEMAN AS REQUIRED BY LAW. 07-27-87 323 The City Manager reminded the Commission that the State Statute requires that they set the salaries and official bonds for the department heads, city judge and employees of the City Commission each year. He noted that his recommendations for those salaries and official bonds is included on a separate page. The City Manager stated that the official bond for the Director of Finance was increased substantially about three years ago. He questioned the need for the high bond, particularly since the Director does not handle cash, and suggested that he contact the I auditors to obtain their opinion on the issue. Following discussion, the Commissioners concurred in decreasing the bond, if the auditors feel a lesser amount is adequate and the premium for a lower bond is substantially reduced. City Manager Wysocki then noted his recommendations include a 2 percent increase for the City Attorney and the Director of Public Service. He further noted that he has changed the title of the "Director of Finance" to "Administrative Services Director" and has recommended a 2 percent increase plus a $1,500.00 increase, based on expanded duties, including labor nego- tiations, building maintenance, worker's compensation and liability insurance reports. He a I so noted that he has recommended a 2 percent increase plus $1,500.00 for administrative duties for the Clerk of the Commission, including the capital improvement program, contract administration and checking the boiler on a daily basis. The City Manager stated these two recommendations stem from a need to reassign duties which had previously been accomplished by the Assistant City Manager, a position which has been open for almost a year. He then indicated that he has not submitted any type of recommendation for the City Judge position, since that is an elected position. Commissioner Stiff asked if the proposed salary changes have been included in the pro- posed budget; and the City Manager indicated they have been. Commissioner Stiff then asked if the two employees to be accepting additional duties will be relieved of any existing duties; and the City Manager indicated they would not. He then in- dicated that both employees have indicated that they will be able to accept the additional duties and complete their workloads. I Commissioner Stiff noted that the proposed budget includes monies for an administrative assistant. The City Manager stated that he has proposed the administrative assistant position as ba- sically an entry level position, with the individual being responsible for research type projects. Commissioner Stiff stated he feels that the City should have someone at the administrative level that would be prepared to step into the City Manager's position, at least on a temporary basis, if some unforeseen problem were to arise. He expressed concern about the total adminis- trative future of the City. City Manager Wysocki indicated he Is also concerned about the future of the City. He noted that through his proposal, key elements of the City's operation would be covered; and it could continue to operate well with the people that would remain. Commissioner Vant Hull noted that the City Judge is an elected position; and that position is open this year. She then reminded the Commission that she feels no elected official should receive a raise while in office; therefore, she would support a raise at this time but will not over the next four-year period. Following discussion, the Commissioners concurred that the City Judge should receive a 2 percent salary increase. Commissioner Stiff expressed concern about the large salary increase proposed for the Clerk of the Commission. He noted that expansion of her duties to include administrative duties could create a conflict, since she is an employee of the City Commission. Commissioner Martel stated he does not feel the Clerk has adequate time to accept any ad- I ditional duties, noting that she has had to work late to complete her regular tasks. He further expressed concern that the addition of administrative duties could cause a frictional situation in the future when the Commissioners request that items be completed. Commissioner Stiff stated he does not feel that the capital improvement program would be an appropriate work item for the Clerk, since that is an accounting function. Commissioner Jordan expressed support for the proposal, noting that the City Manager and the Clerk of the Commission work closely together. He further noted that the work must get done; and this proposal will provide a method to complete the necessary work. 07-27-87 32!t It was moved by Commissioner Jordan, seconded by Commissioner Vant Hull, that the Com- mission provisionally adopt Ordinance No. 1241, the salary ordinance for Fiscal Year 1988, and that it be brought back in two weeks for final adoption. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Vant Hull and Mayor Mathre; those voting No being Commissioner Martel and Commissioner Stiff. Ordinance No. 1238 - Zone Code Amendment - amending Title 18 of the Bozeman Municipal Code, I providing the zOning administrator and the planning director authority to enforce provIsions of the zone code; corrections to cross-referencing In variOUS sections City Manager Wysocki presented Ordinance No. 1238, as reviewed by the City Attorney, entitled: ORDINANCE NO. 1238 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MON- TANA, AMENDING TITLE 18 OF THE BOZEMAN MUNICIPAL CODE, PROVIDING THE ZONING ADMINISTRATOR AND THE PLANNING DIRECTOR THE AUTHORITY TO ENFORCE PROVISIONS OF THE BOZEMAN AREA ZONING CODE. SAID AMEND- MENTS WILL ALSO PROVIDE CORRECTIONS IN RELATION TO THE CROSS REF- ERENCING OF DIFFERENT SECTIONS OF THE BOZEMAN MUNICIPAL CODE. The City Manager reminded the Commission that the public hearing on this zone code amend- ment was conducted on May 18; and this ordinance was provisionally adopted on July 13. He noted that prior to provisional adoption, Commissioner Martel had suggested several revisions; and Planner Elkins had indicated she would need to review one of those suggestions prior to re- sponding. He indicated that a memo addressing the proposed revision has been included in the Commissioners' packets, indicating that "City Commissioner" had not been inadvertently omitted in Section 18.62.060. The City Manager then recommended that the ordinance, as amended at the July 13 meeting, be finally adopted at this time. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Com- mission finally adopt Ordinance No. 1238, amending Title 18 of the Bozeman Municipal Code. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, I Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those vot- ing No, none. Commission Resolution No. 2664 - re-creating Special Improvement District No. 652 (water, sewer and streets In Graf's Second SubdiVISion J City Manager Wysocki presented Commission Resolution No. 2664, as prepared by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2664 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, RE-CREATING SPECIAL IMPROVEMENT DISTRICT NO. 652 FOR THE PURPOSE OF ACCOMPLISHING THE ENGINEERING DESIGN, CONSTRUCTION, INSTALLATION, INSPECTION AND ENGINEERING CERTIFICATION OF STREETS, CURB AND GUTTER, SIDEWALKS, STORM DRAINAGE, SANITARY SEWER MAINS, WATER MAINS AND ALL OTHER NECESSARY APPURTENANCES TO SERVE PAR- TICULAR PROPERTIES WITHIN GRAF'S SECOND SUBDIVISION. The City Manager stated that the City has received a list of the current property owners within the proposed special improvement district, including an update on the status of payments on their special assessments and property taxes. He then noted that the City has also received copies of receipts from the County Clerk and Recorder's office showing that assessments and taxes which had previously been delinquent have now been paid; therefore, all property owners are now current. City Manager Wysocki stated the staff is currently preparing a separate agreement for each property owner involved; and those agreements must be completed, along with establishment I of an escrow account for at least 17 of the 21 lots within the special improvement district, before bonds are sold or construction bids let for this project. The City Manager then recommended that the Commission adopt Commission Resolution No. 2664, re-creating Special Improvement Dis- trict No. 652. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Com- mission adopt Commissio'1 Resolution No. 2664, re-creating Special Improvement District No. 652. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. 07-27-87 32S July 28 t Icense fee City Manager Wysocki presented to the Commission an application for a temporary gaming license for bingo, as submitted by the Bozeman Lions Club, for the period July 28 through August 1, 1987. He noted the applicant has also requested a partial waiver of the license fee, reducing it from $100 to $50. The City Manager stated that the bingo games are to be con- I ducted at the Gallatin County Fairgrounds, in conjunction with the Gallatin County Fair. He then recommended that the Commission approve the license but deny the request for waiver of any portion of the license fee. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission approve the application for a temporary bingo license for the period July 28 through August 1, 1987, as submitted by the Bozeman Lions Club; but deny the request for a partial waiv- er of the I icense fee. The motion carried by the following Aye and No vote: those voti ng Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No being Commissioner Martel. Pledged Securities as of June 30, 1987 In compliance with the provisions of Sections 7-6-201 to 7-6-212, M. C .A., Commissioner Jordan and Commissioner Stiff had examined the receipts of Depository Bonds and Pledged Securi- ties held by the Director of Finance as security for City funds deposited in Bozeman banks. The inventory of the Depository Bonds and Pledged Securities was found to be in order. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Com- mission approve the inventory of the Depository Bonds and Pledged Securities as of June 30, 1987, and a list of these be set forth as follows: DEPOSITORY BONDS AND SECURITIES JUNE 30, 1987 RATE MATURITY RECEIPT NO. TOTAL AMOUNT I FIRST SECURITY BANK - Bozeman Federal Deposit Insurance Corporation $ 100,000.00 Trusteed with United Bank of Denver: North Slope Borough Alaska GO 9.5 06/30/90 312086 105,000.00 North Slope Borough Alaska GO 9.5 06/30/90 314724 45,000.00 Minn. Hsg. Fin. Ag. 9.10 02/01/93 144337 100,000.00 Blaine Minn. GO Tax I ncr. 8.10 02/01/97 478054 100,000.00 Saint Cloud, Minn. GO RFDG 8.25 02/01/97 478625 100,000.00 Bozeman, MT, S.I.D. #625 9.75 1/01/2001 SK155026 100,000.00 Gallatin County, MT HSD #7 5.20 7/01/88 SK 155028 25,000.00 North Slope Borough, AK GO 9.25 9/20/89 257806 200,000.00 State of Hawaii 11.5 8/01/90 181125 200,000.00 So. Dakota Health Ed Rev 6.70 9/01/90 069431 100,000.00 U . S. T reasu ry Notes 10.0 5/15/88 447081 1 ,000,000.00 SUB TOTAL - First Security Bank - Bozeman $2,075,000.00 Pledging Amendment to Repurchase Agreement: U. S. Treasury Note 6.25 2/28/89 591223 1 ,000,000.00 U. S. Treasury Note 9.5 8/15/88 463380 500,000.00 I Minn St. HFA St Asst'd 8.75 2/01/90 304391 195,000.00 Conrad Spec Imp Dist #63 6.625 1/01/98 161428 110,000.00 Western Wy CCD GO 11. 25 7/01/91 226882 150,000.00 Sherburne Elk River Law Fac. 6.5 2/01/92 526060 200,000.00 Sherburne Elk River Law Fac. 6.25 2/01/91 526061 200,000.00 Alaska Housing Auth Fin 7.55 9/15/91 583683 300,000.00 Montana St Bd Hsg SFM 6.1 6/01/97 161429 100,000.00 Summit Co SD RE-l 5.5 12/01/94 161431 100,000.00 Montana BRD Regents Higher Ed. 8.25 11/15/94 473235 100,000.00 Kalispell Flathead County HSD #5 7.8 7/01/93 512799 100,000.00 Maple Grove MN. GO Impt. 8.0 2/01/93 146439 100,000.00 Chisholm, MN 7.0 4/01/94 504783 100,000.00 TOT AL - First Security Bank - Bozeman $5,330,000.00 07-27-87 32C MONT ANA BAN K - Bozeman Federal Deposit I nsurance Corporation $ 100,000.00 Trusteed with Federal Reserve Bank of Minneapolis: Grade Sch. Bldg. Dist #11 of Powell Co. (Ovando), MT, Sch. Bldg. Bd. 6.00 6/04/88-89 H 1127 2,000.00 City of Polson, MT GO Bd. of 1970 6.00 1/15/90 H 29829 1,875.00 City of Polson, MT GO Bd. of 1970 6.00 1/15/89 H29972 3,750.00 I Trout Creek, MT Sch. Dist. #6 of Sanders Co., School Bldg. Bd. 5.25 12/31/93 H30310 19,000.00 5.30 12/31/94 H30311 19,000.00 5.35 12/31/95 H30312 19,000.00 Co. of Madison, MT Sch. Dist. #5 of Madison Co., School Dist. Bd. 5.00 11/01/87 H 1 046 2,500.00 Flathead Co. SD #44 (Whitefish) 5.20 1/01/96 H943 120,000.00 TOT AL - Montana Bank of Bozeman, Montana $ 187,125.00 FIRST CITIZENS BANK OF BOZEMAN - Bozeman Federal Deposit I nsurance Corporation $ 100,000.00 Trusteed with First National Bank of Minneapolis: U.S. Treasury Notes 8.875 7/31/87 9893 200,000.00 U. S. Treasury Notes 6.375 9/30/88 2149 200,000.00 TOTAL - First Citizens Bank of Bozeman - Bozeman $ 400,000.00 This is to certify that we, the Commission of the City of Bozeman, in compliance with the provi- sions of Section 7-6-207, M.C.A., have this day certified the receipts of the Federal Reserve Bank of Minneapolis, the First Bank of Minneapolis, the United Bank of Denver, for the Deposi- tory Bonds held by the Director of Finance as security for the deposit for the City of Bozeman funds as of June 30, 1987, by the several banks of Bozeman and approve and accept the same. JUDITH A. MATHRE, Mayor MARY B. VANT HULL, Commissioner I DENN IS E. JORDAN, Commissioner ALFRED M. STIFF, Commissioner WAL TER MARTEL, Commissioner The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Commission Resolution No. 2665 - ordering public hearing for proposed increases in water rates City Manager Wysocki presented Commission Resolution No. 2665, as prepared by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2665 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, ORDERING A PUBLIC HEARING BE HELD ON A PROPOSED TWELVE PERCENT (12%) INCREASE IN THE WATER RATE CHARGED TO CUSTOMERS OF THE MUNICIPAL WATER SYSTEM. I The City Manager reminded the Commission that they had previously adopted Commission Resolution No. 2662, which set the public hearing date for August 10. He indicated that this Resolution would change the hearing date to August 24, 1987, which will allow adequate time to meet notice requirements. The City Manager then recommended that the Commission adopt Reso- lution No. 2665. Commissioner Stiff asked when the new water rates will go into effect. 07-27-87 32T City Attorney Becker stated that under the State Statute, the Commission must make a decision within thirty days after the public hearing is conducted; and the new rates do not be- come effective until ten days after they have been filed with the Clerk. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Com- mission adopt Commission Resolution No. 2665, and set the public hearing date for August 24, 1987. The motion carried by the following Aye and No vote: those voting Aye being Com- I missioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. City Manager Wysocki stated that Commissioner Martel had requested this item be removed from the Consent Items. He noted that two special improvement lighting districts were created in 1951 which include the street lights on Main Street between Broadway Avenue and Eighth Avenue. He stated the downtown merchants have indicated an interest in changing the lighting fixtures from incandescent to high pressure sodium. The City Manager then indicated that prelimi- nary discussions with Montana Power Company representatives reveal that they may be interested in purchasing the fixtures prior to changing them. Commissioner Martel stated he feels the Commission should be advised of the results of the City Manager's negotiations. The City Manager indicated that the staff will bring back to the Commission whatever docu- ments are necessary to complete the sale after negotiations have been finalized. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Com- mission authorize the City Manager to negotiate with Montana Power Company concerning owner- ship of the lights along Main Street from Broadway Avenue to Eighth Avenue. The motion car- ried by the following Aye and No vote: those voting Aye being Commissioner Martel, Com- missioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting I No, none. A reement with Gallatin County (water line City Manager Wysocki stated that Commissioner Martel had requested this item be removed from the Consent Items. He noted this easement and right-of-way agreement is for the extension of water lines into the fairgrounds for fire hydrants at that facility. Commissioner Martel noted that the agreement has been dated July 15, expressing concern that the Commission is being asked to approve a previously dated document. City Attorney Becker stated that the County Commissioners have signed and dated the agreement. He noted that the City Commission acceptance and approval is being made as of this date. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission authorize the Mayor to sign the easement and right-of-way agreement with Gallatin County for the water line which crosses the Gallatin County Fairgrounds. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Authorize Call for Bids - milling and hot mix overlay on South 8th Avenue City Manager Wysocki stated that Mayor Mathre had requested this item be removed from the Consent Items. He noted that the staff has received word that equipment to complete this I process will be moving through Bozeman in mid-August. He noted that the firm owning the equip- ment has indicated interest in doing work in this area if possible; and if the price is acceptable, he feels the process could correct some of the problems which exist along South 8th Avenue. Mayor Mathre noted that the memo suggests that monies from the designated reserve for long-term roadway improvements in the Capital Improvement Program be used and asked if there are sufficient funds in that reserve. City Manager Wysocki stated that the process must be bid because it will be over $10,000. He noted that if the bid is similar to the estimated costs, it will be acceptable to the City. He then indicated that there are sufficient monies in the designated reserve to cover this project. 07-27-87 328 Commissioner Martel noted that the milling and hot mix overlay will correct many of the problems existing in the driving lanes; however, the curbs and median also need to be redone. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Com- mission authorize the call for bids for milling and hot mix overlay on South 8th Avenue. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. I Discussion - FY I items City Manager Wysocki presented to the Commission the following "For Your Information" items. (1 ) A memo indicating that the time for the Sweet Pea Bicycle Race has been changed to 4:00 p.m. He reminded the Commission that they had approved this race; however, the starting time was different. (2) The water use report for the week ending July 23, 1987. (3 ) A letter from Montana Rai I Link to the Mayor, dated July 23, 1987, indicating its pur- chase of the rail line from Huntley, Montana, to Sandpoint, Idaho. (4) The Zoning Commission agenda and packet for its meeting to be held on July 28, 1987. (5) The City Manager suggested that the Commission develop an initial schedule of work sessions to be held on his budget recommendations. Following discussion, the Commissioners set the following times for work sessions: after- noon session of the August 3 meeting; Tuesday, August 4 at 2: 00 p.m.; evening session of the August 10 meeting; Tuesday, August 11 at 2:00 p.m. The Commissioners also set a tentative public hearing date for August 31 at 7: 00 p.m. Consent Items Items. I Lanes - ent Claims It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Consent Items be approved as listed, and that the appropriate persons be authorized and directed to com- plete the necessary actions. The motion carried by the following Aye and No vote: those vot- ing Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. Adjournment - 5: 28 p. m. There being no further business to come before the Commission at this time, it was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. , JUDITH A. MATHRE, Mayor I ATTEST: Clerk of the Commission 07-27-87