HomeMy WebLinkAbout07-25-16 CC Mtg - C2. Asphalt Paver NOA and Purchase Agreement
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: John Van Delinder, Street Superintendent
Craig Woolard, Public Works Director
SUBJECT: Notice of Award and Purchase Agreement for One (1) New Current Model Year 2016 Asphalt Paver.
MEETING DATE: July 25, 2016
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Award bid and authorize City Manager to sign Purchase Agreement
for an Asphalt Paver including trading in our 2004 Asphalt Paver for a total of $138,735.00 to CAT Tractor and Equipment.
BACKGROUND: The FY17 Street Operation Capital Improvement Program (CIP) plans for
the replacement of our 2004 Asphalt Paver that we bought used in 2007. This new paver will
allow us to pave local streets in a much more efficient manner than our current paver allows. We
will be able to dump directly into the paver with dump trucks so we can continue without starting and stopping which we do now. We received 3 bids which were CAT Tractor and Equipment for
$138,735.00, TriState Truck and Equipment for $136,957.00 and Modern Machinery for
$179,988. We chose CAT T&E because their model has hydraulically adjustable push rollers
which will allow us to use any of our dump trucks as well as trucks from the Water Department.
Without this feature, there would be some trucks that would not be able to dump into the paver on the go.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: This item is in the FY16 Street Operations CIP (STR61) for $110,000.00.
The $28,735.00 overage is in part due to the emission upgrade to a Tier 4 engine as required by federal law. We will see savings on the purchase of our Crack Sealing Machine (STR65) of over
$20,000.00 in this fiscal year to help cover the overage.
Attachments: Notice of Award, Purchase Agreement and Bid Tab
Report compiled on: 7/5/2016
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NOTICE OF AWARD
Dated: July 25, 2016
TO: CAT Tractor and Equipment
ADDRESS: PO Box 2147, Great Falls, MT 59405
CONTRACT FOR: One (1) 2016 Asphalt Paver
You are notified that your Bid opened on August 11, 2015 at 2 p.m. for the above Contract has been
considered. You are the apparent Successful Bidder and have been awarded a Contract for the: One
(1) 2016 Asphalt Paver
The Contract Price of your Contract is: One hundred Thirty Eight thousand, Seven Hundred Thirty
Five Dollars ($138,735.00)
Two (2) copies of each of the proposed Contract Documents have been signed and One copy
accompanies this Notice of Award for your records.
CITY OF BOZEMAN, MONTANA
BY: __________________________________
(CITY MANAGER)
BY: ___________________________________
(CITY CLERK)
DATE: _______________________________
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