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HomeMy WebLinkAbout1987-03-30 121t MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA M.arch 30, 1987 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, March 30, 1987, at 2:00 p.m. Present were Mayor Mathre, Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, City Manager Wysocki, I City Attorney Becker and Acting Clerk of the Commission Norman. The meeting was opened with the Pledge of Allegiance and a moment of silence. Mayor Mathre asked if any of the Commissioners wished any of the Consent Items be re- moved for discussion. Mayor Mathre then requested that the proclamation "Adopt a Grandparent for Easter" week be removed from the Consent Items for discussion. Minutes It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission approve the minutes of their regular meeting of March 23, 1987, as submitted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commis- sioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Request from Gallatin Valley Softball Association - earmark Parkland Trust Fund monies to cover a portion of the improvements required under Improvements Agreement for the Sports Complex (I ighting and landscaping for parking lot and water system) City Manager Wysocki presented to the Commission a request from the Gallatin Valley Soft- ball Association that the Commission earmark Parkland Trust Fund monies to cover a portion of the improvements required under Phase II of the Improvements Agreement. He also noted that the Commission had received copies of a memorandum from Assistant Planner Dave Skelton outlining the phases of the Improvements Agreement and recommending that a portion of the Parkland Trust I Fund monies be used for this project. Mr. Gary Mitchell, President, Gallatin Valley Softball Association, addressed the Commis- sion. He stated the Commission had given their approval two years ago for the Softball Associa- tion to expand and Improve the Sports Complex. He indicated the Association had just entered into a signed Improvements Agreement for the parking lot. Mr. Mitchell stated that the Associa- tion plans to spend approximately $52,000.00 this summer in constructing the parking lot. He indicated this expenditure, coupled with the $41,000 previously spent in developing the addi- tional playing field, will bring the total expenditures to approximately $93,000.00. He then stated that Phase II of the Improvements Agreement will be completed next summer, which will include parking lot lights, landscaping and an irrigation system. He indicated they estimate Phase " expenses wi II be approximately $32,000.00. Mr. Mitchell then indicated the Association would like the City to earmark monies from the Parkland Trust Fund in the amount of $20,000.00 toward Phase II. Mayor Mathre inquired whether the additional field will be available for use this summer. Mr. Mitchell replied that the Association has agreed not to use the new field until all the improvements for Phase I have been installed. He indicated Phase I improvements should be completed and the new field should be available for tournaments this summer. Commissioner Martel questioned Mr. Mitchell as to the source of funding for Phase I improvements. Mr. Mitchell indicated the Association is putting up the monies themselves, with the possibility of having to borrow some. Commissioner Vant Hull asked Mr. Mitchell how this expansion fits into the County's plan I for a sports complex. Mr. Mitchell replied that the County is still working towards finding a location for such a complex. He stated the County Commissioners have indicated they will donate part of the proposed complex to the Softball Association for additional fields. He indicated however that right now the playing fields available are behind times and the Association plans to continue building at the present complex. Mr. Mitchell indicated at the time the County sports complex becomes a reality, the Softball Association will solicit the County's support. Commissioner Stiff questioned whether the foul ball problem at the Legion field is being 03-30-87 125 solved. Mr. Mitchell responded they have been in contact with the Legion and have informed them the Association would cooperate with funds or labor to help in that area. Commissioner Jordan asked Mr, Mitchell if the estimated $35,000.00 costs for Phase II improvements include field lighting. Mr. Mitchell replied it did not include any lighting for the fields. Commissioner Jordan then questioned the City's liability regarding the foul ball problem. I City Manager Wysocki responded that he feels the liability problem does not stop with the Legion or the Association. He stated that for purposes of use, the organizations lease the facilities, thus the City's liability is removed by one step, but not necessarily out of the picture. City Manager Wysocki reminded the Commission that about one and one-half years ago the Softball Association had made a request for approximately $33,000.00. He noted at that time the Commission had referred their request to the Recreation Board. He indicated the Recreation Board had recommended that the City and County each contribute $15,000.00. The City Manager then pointed out that the request is now for $20,000.00. City Manager Wysocki stated he anticipates additional costs in developing the Linear Park although the Rotary Club has agreed to participate. He also indicated there is a possibility that other neighborhood groups could request funding for undeveloped parks. He then recommended that the Commission earmark from $10,000.00 to $15,000.00 from the Parkland Trust Fund for Phase II of the Improvements Agreement. Commissioner Martel stated he feels the City should be willing to fund close to the Association's contribution. He stated he would be in favor of earmarking $20,000.00 from the Parkland Trust Fund. Commissioner Vant Hull stated she feels $15,000.00 would be adequate for the City to contrl bute. Commissioner Stiff noted that the monies come into this Trust Fund in small increments. He stated he feels the City's assets need to be carefully monitored. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Com- I mission earmark $15,000.00 from the Parkland Trust Fund to cover a portion of the improvements required under Phase I I of the Improvements Agreement for the Sports Complex. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No being Commissioner Jordan. Commissioner Jordan stated he personally feels the City should contribute the $20,000.00 requested by the Association for Phase I I . He noted that the City is currently unable to adequately maintain its developed parks. He indicated this is a project that does not have to be maintained by the City. He stated these fields receive a great deal of use and are an asset to the City. Award bid - Repurchase Agreement City Manager Wysocki presented to the Commission a memorandum from Director of Finance Gamradt recommending that the bid for the City's Repurchase Agreement and miscellaneous accounts be awarded to First Security Bank of Bozeman for the period of April 1, 1987 through March 31, 1988, it being the only and best bid received. The City Manager then concurred in that recom- mendation. Director of Finance Gamradt indicated the lack of demand for the City's accounts is not unusual. He indicated that last year we had received only two bids. He stated that First Security Bank had bid aggressively last year but had noted after bid opening that the other bank's bid was quite lower. He reminded the Commission that the City of Billings had bid its Repurchase Agreement recently and had only received two bids for its accounts. I Commissioner Stiff questioned whether Billings had requested bids from banks other than local. He also inquired whether any other community in the State has selected other than a local bank for its Repurchase Agreement. Director of Finance Camradt stated that the daily operating accounts make it very difficult to use a bank outside Bozeman for daily business. He stated it would however be possible to use an outside bank for long term investments. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Com- mission award the bid for the City's Repurchase Agreement and miscellaneous accounts to First 03-30-87 12C Security Bank of Bozeman for the period of April 1, 1987, through March 31, 1988, it being the best and only bid receiv~d. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. Discussion - revisions to the draft SID policy City Manager Wysocki presented to the Commission the revised draft SID policy, resulting I from the past weeks' discussions. He also noted the Commission had received copies of a letter from Mr. Joseph Gonnella, Dorsey and Whitney, stating his opinion regarding the draft SID pol icy. Director of Finance Gamradt noted he had highlighted the changes on the Commissioners' copies of the draft SI D policy. The City Manager and the Director of Finance then reviewed the various changes from the previous draft, with the Commissioners adding a few minor grammatical changes. The City Manager distributed copies to the Commissioners of information prepared by the Finance Director. The first memorandum listed examples regarding the percentage distribution of costs between sewer and water improvements in relation to paving improvements. The examples also reflected the five-year assessment as a percentage of the total special improvement district. The second paper listed examples of escrow under the pre-existing subdivision section of the revised SID policy. Mayor Mathre questioned whether the draft of the revised SID policy will come back before the Commission in its final form prior to a public hearing. City Manager Wysocki questioned whether it would be advisable to have a public hearing on the revised SID policy. He noted the policy contains a lot of technical information. He pointed out that the staff took the elements about which developers expressed conct!rn and the concerns stated by the Commission and fit them together into a tool which will be utilized in the community's interest. Commissioner Vant Hull stated she feels the revised policy is such an important subject it I should have a public hearing. Mayor Mathre stated it has been her opinion all along that the public deserves an oppor- tunity to be heard on any major policy. Commissioner Jordan suggested that perhaps handouts could be made available to the public prior to the public hearing. Commissioner Martel stated he feels it would benefit public relations to have a public hearing on this revised policy. Commissioner Stiff stated he feels the Commission owes it to the public to have a public hearing on this revised policy but also feels the Commission will be tested by opening the policy to the public. The COlTlmission then concurred that the public hearing on the revised SI D policy be scheduled for the 7:00 p.m., April 20th meeting. Continued discussion - process for setting of goals for upcoming fiscal year Mayor Mathre noted she had distributed material last week concerning the process for setting of goals for the upcoming fiscal year. She noted this material consisted of a list of public interest goals, a newspaper survey, a letter to be sent to civic organizations, and a goals setting questionnaire. She asked for comments from the Commissioners on this material. Commissioner Stiff stated he feels the goals setting process should be as open as possible. Commissioner Vant Hull questioned whether other topics of concern should be added to the list of goals. Mayor Mathre suggested that the list be kept as short as possible. She I stated she had specifically left out the goals for the Commission and had only included public interest goals, which are fairly general. The Commission concurred that the list as prepared by Mayor Mathre would serve for educational purposes to the public. The Commission also concurred that it should schedule a public informational meeting. (Commissioner Stiff departed the meeting at this point and was absent for the remainder of the meeting.) 03-30-87 127 Break - 3:45 p.m. to 3:50 p.m. Mayor Mathre declared a break from 3:45 to 3:50 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Continued discussion (continued) - process for setting of goals for upcoming fiscal year Mayor Mathre asked the City Manager for direction on subject matter for the public I meeting. City Manager Wysocki suggested that each department head could be requested to put together a summary of concerns. He stated that handouts could be utilized instead of having one-sided presentations. Commissioner Vant Hull asked if the handouts could be made available at City Hall and the Library prior to the meeting. City Manager Wysocki stated the handouts could be included in the cover letter to the civic organizations as well as prior to the meeting. Mayor Mathre inquired whether the Commission still desired to hold the informational meeting the last week of April. The Commission concurred that the informational meeting should be scheduled for Monday, April 27, with workshop meetings scheduled for the following Wednesday and Thursday. At the concurrence of the Commission, Mayor Mathre stated since time is of the essence, she will schedule the Community Room of the Library for the informational meeting on the 27th. If that room Is not available, she will reserve the meeting room at the school for the public meeting. She stated she will then proceed with sending out the letters to the suggested civic organizations and having the newspaper survey published. She questioned whether two weeks ahead of the meeting would be appropriate for publication. Commissioner Martel stated he feels a week to ten days prior to the meeting would be plenty of time to publish the survey. Mayor Mathre stated she would proceed with the arrangements for the informational meeting I and inform the Commission as to the details at next week's meeting. Commission Resolution No. 2648 - annexation of the Stephens parcel City Manager Wysocki presented Commission Resolution No. 2648, as prepared by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2648 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, EXTENDING THE BOUNDARIES OF SAID CITY OF BOZEMAN SO AS TO INCLUDE A TRACT OF LAND CONTIGUOUS TO SAID CITY AND REFERRED TO AS THE STEPHENS PARCEL, HEREIN MORE PARTICULARLY DESCRIBED, WITHIN THE CORPORATE LIMITS THEREOF. City Manager Wysocki reminded the Commission they had adopted Commission Resolution No. 2567 on August 12, 1985, declaring their intent to extend the boundaries of the City so as to include this parcel. He then recommended that the Commission adopt Commission Resolution 2648 at this time. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission adopt Commission Resolution No. 2648, annexing to the City of Bozeman a tract of land referred to as the Stephens parcel. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Martel and Mayor Mathre; those voting No, none. Ordinance No. 1232 - establishing the offense of a "peeping person" and the punishment therefor I City Manager Wysocki presented Ordinance No. 1232 to the Commission, as prepared by the City Attorney, entitled: ORDINANCE NO. 1232 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, ESTABLISHING THE OFFENSE OF A "PEEPING PERSON" AND THE PUNISHMENT THEREOF. City Manager Wysocki reminded the Commission they had provisionally adopted this ordinance at their regular meeting of March 16, 1987. He then recommended that the Commission finally 03-30-87 128 adopt Ordinance No. 1232 at this time. It was moved by Commissioner Jordan, seconded by Commissioner Martel, that the Commission finally adopt Ordinance No. 1232, establishing the offense of a "peeping person" and the punish- ment therefor. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Ordinance No, 1233 - making it a crime for any person to publicly urinate or defecate and I punishment therefor City Manager Wysocki presented Ordinance No. 1233 to thl: Commission, as prepared by the City Attorney, entitled: ORDINANCE NO. 1233 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, ADDING TO THE CRIMINAL SECTION OF THE BOZEMAN MUNICIPAL CODE, A SECTION MAKING IT A CRIME FOR ANY PERSON TO PUBLICLY URINATE OR DEFECATE AND PUNISHMENT FOR VIOLATION THEREOF. City Manager Wysocki reminded the Commission they had provisionally adopted this ordinance at their regular meeting of March 16, 1987. He then recommended that the Commission finally adopt Ordinance No. 1233 at this time. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Com- mission finally adopt Ordinance No. 1233, making it a crime for any person to publicly urinate or defecate and punishment therefor. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. Ordinance No. 1234 - Zone Code Amendment - addin~ Section 18.04.632 and amending Section 18.52.140 of the Bozeman Municipal Code to allow ve icle and boat sales as a conditional use in the B-3 district and ~2di~g a definition therefor City Manager Wysocki presented Ordinance No. 1234 to the Commission, as prepared by I the City Attorney, entitled: ORDI NANCE NO. 1234 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 18.52.140 OF THE BOZEMAN MUNICIPAL CODE AND ADDING SECTION 18.04.632 TO ALLOW VEHICLE AND BOAT SALES AS A CONDITIONAL USE IN THE "B-3" (CENTRAL BUSINESS) DISTRICT AND TO PROVIDE FOR A DEFINITION OF VEHICLE AND BOAT SALES. City Manager Wysocki reminded the Commission they had provisionally adopted this ordinance at their regular meeting of March 16, 1987. He then recommended that Ordinance No. 1234 be finally adopted at this time. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission finally adopt Ordinance No. 1234, amending Section 18.52.140 and adding Section 18.04.632 to the Bozeman Municipal Code to allow vehicle and boat sales as a conditional use in the B-3 District and providing a definition therefor. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Martel and Mayor Mathre; those voting No, none. Proclamation - "Adopt a Grandparent for Easter" Week - April 5-11, 1987 Mayor Mathre indicated she had removed this item from the Consent Items due to the word- ing contained in the last paragraph of the proclamation which urges the residents of the community to contribute toward the expense of presenting African Violets to Bozeman nursing I home residents. She stated she would support this proclamation with this wording deleted. It was moved by Commissioner Jordan, seconded by Commissioner Martel, that the Commission concur in the Mayor's proclamation to "Adopt a Grandparent for Easter" week with the deletion in the last paragraph as requested by Mayor Mathre. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. 03-30-87 129 Discussion - FY I items -.-..-.-.- City Manager Wysocki presented to the Commission the following lIFor Your Informationll items. (1) A conceptual master plan for that portion of Valley Unit Subdivision being purchased by Michael Delaney. (2) A lIGoal Establishment" approach by the City of Santa Fe as submitted by Commissioner I Martel. (3) A letter from Keith Colbo, Di rector, Montana Department of Commerce, stating that the City of Bozeman was selected for funding through the second economic development competition for Fiscal Year 1986 CDBG funds, and enclosing a summary of the overall ranking scores of other communities that competed for a grant award in the competition. (4) City Manager Wysocki stated there is an I nsurance Authority meeting in Helena on Thursday which he plans to attend, along with whatever activity is occurring in the Legislature. (5) Commissioner Jordan noted at the breakfast meeting held this day the subject of leaving bequests to a city had been discussed. He stated he had not realized it was difficult for people to do so without going through a process. He questioned whether this might not be a future agenda item. Commissioner Jordan stated he feels there should be such a vehicle in place for those people wishing to make bequests. City Manager Wysocki stated it would be advantageous to have some kind of endowment foundation in effect broad enough to accommodate the City's needs. Commissioner Martel stated he feels this is a valid subject but premature at this time. He stated he feels the Commission should get feedback from other communities prior to considering this item. (6) Commissioner Martel expressed concern regarding the proposed changes in the Library Board's bylaws. He was informed that the Library Board is not an advisory board but Is an administrative board and thus operates under State statutes. I Consent Items Items." - one East It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Com- mission approve the Consent Items as listed and the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. Adjournment - 4:20 p.m. There being no further business to come before the Commission at this time, it was moved I by Commissioner Vant Hull, seconded by Commissioner Jordan, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Martel and Mayor Mathre; those voting No, none. JUDITH A. MATHRE, Mayor 03-30-87