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HomeMy WebLinkAbout1987-01-19 JGl MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA January 19, 1987 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, January 19, 1987, at 2:00 p.m. Present were Mayor Mathre, Commissioner I Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, City Manager Wysocki, City Attorney Becker and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed from the agenda for discussion. Minutes It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission approve the minutes of their regular meeting of January 12, 1987, as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commission- er Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Application for Beer License - Town Pump No.1, 803 East Main Street - calendar year 1987 City Manager Wysocki presented to the Commission an application for a Beer License, a- long with the required fee, from Town Pump No.1, 803 East Main Street, for calendar year 1987. He noted that the State has submitted a letter granting temporary authority to sell beer, pend- ing receipt of the permanent State License. He then recommended that the Commission approve this application, contingent upon receipt of the permanent State License. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission approve the application for Beer License requested by Town Pump No.1, 803 East Main Street, for the calendar year 1987, contingent upon receipt of the permanent State License. The motion I carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. Review of responses to the Local Government Study Commission report City Manager Wysocki reminded the Commission that they are to respond to the Local Government Study Commission report within one year. He noted that he has prepared draft responses to each of the comments, based upon the Commission's review of the recommendations at its meeting of November 17, 1986. He then suggested that the Commissioners review each of the comments, proposing revisions or concurring in them as written. Mayor Mathre noted that Mrs. Beverly Knapp, Chairman of the Study Commission, and Mike Kennedy, Vice-Chairman, are present to help in this review. The Commission then reviewed the draft responses, as follows: 1. That the City by 1989 appoint and provide necessary funding for a study group to investigate the possibility of a ballot issue proposing self-government powers for the City. Mrs. Knapp stated that the Study Commission had discussed this item and felt that by 1989, it may be possible to place the issue of self-government powers back on the ballot without the last election on the issue having a real impact. She also noted it is important to wait until after this legislative session to see if the laws are changed so that self-government powers would not provide any real benefit to the City's operations. Commissioner Vant Hull stated she feels that the Commission should review this item again in the last quarter of 1987, rather than 1988 as shown in the draft response. Following dis- I cussion, the Commission concurred that change should be made in the response. 2. The need for a personnel director. City Manager Wysocki stated that he is currently receiving applications from current City employees for a personnel director/assistant; and if no applicants seem to meet the requirements for the position, he will seek applications from around the State. He then addressed the points listed under this item, noting that the organizational structure was changed about four years ago to include department heads, which has left some division heads feeling that they have no communication ability with the City Manager. He then stated that the second point suggests the 01-19-87 -..- 062 posSibility of costly legal suits. The City has had one suit in the past four years, which has been dropped. The third point suggests that a complete set of job descriptions and a pay schedule be developed. A set of job descriptions has been prepared and is available; and the City does not have adequate funds to implement the pay schedule which accompanies those descriptions. The City Manager then stated that the personnel director lassistant would be responsible for coordinating efforts to update the organization chart, which addresses the fourth point listed. The final point suggests that a professional enrichment program be I developed; and that would be a part of the personnel director position. Following discussion, the Commission concurred that the draft re:sponse should be expanded to include these responses to the five specific points. 3. That the Clerk of the Commission maintain a record of matters of City business that could be dealt with more effectively if self-government powers were in place, as well as matters that would be negatively affected by self-government powers. The Commission concurred in the response as written. 4. The need for long-range planning. The Commission concurred in this response. 5. That the Commission and City Manager review annually the purpose and function of all advisory boards. Mr. Mike Kennedy stated that he feels the purpose and function of the advisory boards should be reviewed to determine if they are still useful and necessary, He suggested that one comprehensive review may be all that is necessary, with a brief review at the time of re- appointments, as suggested in the response. The Commission concurred in the response as written. 6. That the City Commissioners pursue and promote volunteerism among business and community groups. The Commission concurred. 7. That quarterly meetings be held, including division heads as well as the City Manager and Assistant City Manager. I The City Manager stat~d that he plans to conduct meetings with division heads and the appropriate department heads on a regular basis, possibly holding those meetings every other week. He noted that anything special from those meetings will then be discussed at the staff meetings which are held each week with the department heads. The Commission concurred in the response. 8. Pursue interlocal agreement feasibility for street maintenance, solid waste collection and disposal, parks and playgrounds and recreation, law enforcement and fire protection, and purchasing. The Commission concurred. 9. Institute and execute a goal planning and program evaluation program on an annual or bi-annual basis. Mayor Mathre noted that as a part of the employment agreement with the City Manager, the Commission must conduct an evaluation every six months; and a part of that evaluation process is a review of progress on the goals which have been established for the fiscal year. The Commission then reviewed the procedure which was followed in establishing goals three years ago, as well as the five sub-points contained in the recommendation. The City Manager suggested that the Commission may wish to conduct two or three "rap sessions," possibly from 7: 00 to 9: 00 on a Wednesday evening, with specific topics each evening. He noted that everyone would be invited to attend and ask questions relating to the area or department listed for that evening's session. He stated those meetings would be best held prior to any town meetings for the goal setting process. I Mayor Mathre noted that no draft response had been prepared for this recommendation. She then requested that the staff develop a response, incorporating the following elements: (1) that all Commissioners, advisory board members, study commissioners and all interested citizens be invited to attend the meetings held as a part of the goal setting process; (2) that the goal setting process will be coordinated with the budgeting process; (3) that the goals will be pub- lished in the newspaper; and (4) that the Commission will continue to review progress on the goals every six months, with the public being invited to attend and participate in that review. 01-19-87 JG3 The Mayor then suggested that in February the Commission discuss the possibility of conducting the "rap sessions" and establish dates and topics for such sessions. 10. That the City consider privatization of services, such as garbage collection, sewage treatment, water supply, street maintenance, and fire protection. The Commission concurred In the proposed response. 11. That the City consider cutting personnel in planning and zoning, putting a larger I percentage of scarce resources into police and fire protection. The Commission requested that the response be changed to read "The Commission and administration do not agree with this recommendation. II 12. User's fee for non-city residents' use of the library. The Commission requested that liThe Commission" be added to this response. Mayor Mathre requested that the staff prepare the proposed changes to the draft responses and that they be placed on the agenda as soon as possible for further review and submittal to the Study Commission after completion. Ratification of City Manager's signature - letter of support for Library's application for a grant for the LaserCat project City Manager Wysocki presented to the Commission a memo from Library Director Steve Cottrell, along with a letter of support which he had written for the Library's application for a $5,400 grant for equipment and the initial subscription to LaserCat. The City Manager noted that the application deadline was January 16, and requested that the Commission ratify his signature on the letter of support. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Com- mission ratify the City Manager's signature on a letter of support for the Library's application for a grant for the LaserCat project. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Com- missioner Stiff and Mayor Mathre; those voting No, none. I Pledged Securities as of December 31, 1986 In compliance with the provisions of Sections 7-6-201 to 7-6-212, M.C.A., Commissioner Jordan and Commissioner Stiff had examined the receipts of Depository Bonds and Pledged Securities held by the Director of Finance as security for City funds deposited in Bozeman banks. The inventory of the Depository Bonds and Pledged Securities was found to be in order. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission approve the inventory of the Depository Bonds and Pledged Securities as of December 31, 1986, and a list of these be set forth as follows: DEPOSITORY BONDS AND SECURITIES DECEMBER 31, 1986 RATE MATURITY RECEIPT NO. TOTAL AMOUNT FIRST SECURITY BANK - Bozeman Federal Deposit I nsurance Corporation $ 100,000.00 Trusteed with United Bank of Denver: North Slope Borough Alaska GO 9.5 06/30/90 312086 105,000.00 Minn HFA ST Asst Home Imp Program 8.75 02/01/90 304391 200,000.00 Chouteau Co., MT, Sch. Dist. #44 Bldg. Bd. 5.60 12/30/87 3820 13,000.00 Chouteau Co., MT, Sch. Dist. #111 I Bldg. Bd. 5.60 12/30/87 3824 18, 1 00.00 City of Bozeman, Gallatin Co., MT, 4.30 10/01/87 016724 40,000.00 Bozeman, MT, S. I. D. #625 9.75 1/01/2001 SK1SS026 100,000.00 Gallatin County, MT HSD #7 5.20 7/01/88 SK155028 25,000.00 North Slope Borough, AK G. O. 9.25 9/20/89 257806 200,000.00 State of Hawaii 11.50 8/01/90 181125 200,000.00 So. Dakota Health Ed Rev 6.70 9/01/90 069431 100,000.00 U.S, Treasury Bill 10.00 5/15/88 447081 1 ,000,000.00 U. S. Treasury Notes Series Z 9.00 9/30/87 471600 3,000,000.00 01-19-87 061+ TOT AL - First Security Bank - Bozeman $5,001,100.00 ...."......- MONTANA BANK - Bozeman Federal Deposit I nsurance Corporation $ 100,000.00 Trusteed with Federal Reserve Bank of Minneapolis: City of Boulder, MT, GO Bd. 4.71 2/15/87 H949 4,200,00 I Grade Sch. Bldg. Dist #11 of Powell Co. (Ovando), MT, Sch. Bldg. Bd. 6.00 6/04/87-89 H 1127 3,000.00 City of Polson, MT GO Bd. of 1970 6.00 1/15/90 H29829 1,875.00 City of Polson, MT GO Bd. of 1970 6.00 1/15/89 H29972 3,750.00 Trout Creek, MT Sch. Dist. #6 of Sanders Co., School Bldg. Bd. 5.25 12/31/93 H30310 19,000.00 5.30 12/31/94 H30311 19,000.00 5.35 12/31/95 H30312 19,000.00 Florida State Full Faith & Credit Charlotte Co. Rd. Rd. 6.50 7/01/95 H128 25,000.00 Saginaw Cnty, MI Ser II Thomas, TWP-SAN-SWR proj No-l Drnge 6.75 5/01/96 H129 25,000.00 Co. of Madison, MT Sch. Dist. #5 of Madison Co., School Dist. Bd. 5.00 11/01/87 H 1046 2,500.00 Flathead Co. SD #44 (Whitefish) 5.20 1/01/96 943 120,000.00 Total - Montana Bank of Bozeman, Montana $ 242,325.00 FIRST CITIZENS BANK OF BOZEMAN - Bozeman Federal Deposit Insurance Corporation $ 100,000.00 Trusteed with First National Bank of Minneapolis: U. S. Treasury Notes 8.875 7/31/87 9893 200,000.00 TOT AL ~ First Citizens Bank of Bozeman - Bozeman $ 200,000.00 This is to certify that we, the Commission of the City of Bozeman, in compliance with the I provisions of Section 7-6-207, M. C.A., have this day certified the receipts of the Federal Re- serve Bank of Minneapolis, the First Bank of Minneapolis, the United Bank of Denver, for the Depository Bonds held by the Director of Finance as security for the deposit for the City of Bozeman funds as of December 31, 1986, by the several banks of Bozeman and approve and accept the same. JUDITH A.MATHRE, Mayor MARY B. VANT HULL, Commissioner DENN IS E. JORDAN, Commissioner ALFRED M. STIFF, Commissioner WAL TER MARTEL, Commissioner The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Discussion - FY I items City Manager Wysocki presented to the Commission the following "For Your Information" items, (1) A letter from Steve Cottrell, Library Director, describing the FaxNet service which the Library has available during this legislative session. The City Manager noted that this I service will allow citizens in the community to transmit input on the various bills to Helena, even if they are unable to attend the hearings. Commissioner Vant Hull noted that she had attended the information session held last Friday afternoon; and she feels that this process will enable the Commissioners to submit information to the legislators in a timely manner. (2) A memo from Mike Money, Senior Planner, indicating that the City has received an allocation of 25 moderate rehabilitation units through the Section 8 Moderate Rehabilitation 01-19-87 J65 Program, and stating that there will be a public meeting on January 28 to explain the program. (3) The City Manager reminded the Commission that the legislature will conduct Local Government Day on Friday, January 30. He then suggested the Commissioners may wish to discuss who plans to attend that session at next week's meeting. (4) The City Manager noted that the Swim Center was broken into again last week; and some equipment was removed. I (5) The City Manager then stated that Mr. Bill Evans, Cresap, McCormick and Paget, will be here on Tuesday to conduct a preliminary meeting on the management audit concept. He noted that Mr. Evans has indicated a desire to meet with Commissioners at 2: 00 p. m.; and Mayor Mathre and Commissioner Stiff have been invited to attend that session. He then noted that any of the other Commissioners may also attend. (6) Mayor Mathre stated she has received some information in the mail which she will place by the mailboxes for Commissioner review. (7) Commissioner Vant Hull noted that the Sunday newspaper carried an article on a propane leak on North Broadway Avenue which occurred over the weekend. She then asked if the City should adopt an ordinance or take some other type of action to avoid this type of situation in the future. City Manager Wysocki noted that the Environmental Protection Agency and the State Department of Health and Environmental Sciences have established rules and regulations governing this type of activity. He then indicated that he will review this situation with the staff and report back to the Commission. (8) City Attorney Becker stated he has placed copies of a complaint filed by Mark Story Construction in the Commissioners' mailboxes. He then indicated a willingness to discuss this item with the Commissioners, noting that an executive session may be in order to discuss the litigation. (9) Commissioner Martel asked if the Commission plans to conduct a verbal review of the written evaluations of the City Manager, preferably in closed session. I (10) Commissioner Martel then asked about the status of the compilation of Commissioner responses to the SID questionnaire as well as the draft SID policy. City Manager Wysocki stated the staff has compiled the results of the questionnaire and is in the process of drafting a policy. He indicated that the information should be available for discussion at next week's meeting. Consent Items City Manager Wysocki presented to the Commission the following "Consent Items." Proclamation - "Jaycee Week" - January 18-24, 1987 Proclamation - "Teacher Appreciation Day" - January 28, 1987 It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission concur in the Mayor's proclamations. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Adjournment - 3:55 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Stiff, seconded by Commissioner Martel, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. I JUDITH A. MATHRE, Mayor ATTEST: Clerk of the Commission 01-19-87 06C MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA January 26, 1987 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, January 26, 1987, at 2:00 p.m. Present were Mayor Mathre, Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, City Manager Wysocki, I City Attorney Becker and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed from the agenda for discussion. Minutes It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission approve the minutes of their regular meeting of January 19, 1987, as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commis- sioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Request for permission to address Commission re parkin - John N. Thompson, 1213 South Fifth venue City Manager Wysocki stated that Mr. John Thompson, 1213 South Fifth Avenue, has re- quested permission to address the Commission regarding parking in his residential area. Mr. John Thompson stated several parking violations occur in this neighborhood that go unticketed; however, he received a ticket for parking over 48 hours on January 16, even though other cars on the same street didn't receive tickets for the same violation. He noted that one of the other cars was not moved until January 23; and it did not receive any parking tickets. I Mr. Thompson then requested that the City consider implementing a system that would allow residents to park one vehicle on the street in front of their homes, with no time limits. He noted that stickers could be issued to individuals; and those vehicles not bearing the stickers would then be ticketed. City Manager Wysocki distributed to the Commission a memo from the Police Division indicating that eleven other citations were issued for a variety of parking violations in the general area at the same time Mr. Thompson's citation was issued. He noted that the parking ordinances are enforced on a spot check basis, which is typical of this type of law enforcement. The City Manager then asked Mr. Thompson if he has called the Police Division when violations to the parking regulations have occurred. Mr. Thompson indicated that he has not; and the City Manager suggested that to report the parking violations may help alleviate the problem. Mr. Thompson then noted that many of the fraternities and sororities are located in that immediate area; and there is not adequate off-street parking for those houses. Commissioner Martel, Commissioner Stiff and Mayor Mathre encouraged Mr. Thompson to help the Police Division patrol the area by calling to report violators. Commissioner Vant Hull noted that each year, a new group of students attends Montana State University; and they must be educated on the parking regulations in the community. Commissioner Jordan noted that the problem is not only lack of off-street parking in the area, but the duration of parking as well. He suggested that implementation of a sticker system or possibly additional enforcement may encourage students to park their vehicles on I campus rather than on the street. Mr. Steve Kovatch, 1221 South Fifth Avenue, stated that when he calls the Police Division about parking violations, they are quick to respond. He noted that the real problem is that the residents in the area have too many cars and must park one of the vehicles on the street, noting that he has three vehicles as does Mr. Thompson. He reminded the Commission that years ago, the area was Single-family homes; and now most of the homes have apartments in the basements as well as having fraternity and sorority houses built in the area. Mr. Kovatch 01-26-87