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HomeMy WebLinkAbout1987-01-05 __m._...___._ O~2 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA January 5, 1987 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, January 5,1987, at 2:00 p.m. Present were Mayor Mathre, Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, City Manager Wysocki, I City Attorney Becker and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Mayor Mathre asked if any of the Commissioners wished any of the Consent Items be re- moved for discussion. Commissioner Martel requested that Change Order No.2 for SID No. 649 be removed for discussion; and Commissioner Vant Hull requested that the Annexation Agreement for the Perkins, Saccoccia and Tschache Annexation be removed for discussion. Minutes It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission approve the minutes of their regular meeting of December 29, 1986, as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commission- er Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Staff presentation re proposed CDBG application for January 1987 economic development monies - Mike Money City Manager Wysocki stated that Senior Planner Mike Money will submit a brief staff report on the process. Mike Money stated that, since the Commission appointed him as hearings officer, he con- ducted publ ic hearings on December 23, 1986 and December 30, 1986. He noted the purpose of those public hearings was to explain the program and to accept applications for the current application process for 1986 Community Development Block Grant monics for economic development I projects. He stated that during that process, he received one application from Mr. Steve Schnee, Schnee's Boot Works, for relocation and expansion of that business. He noted that during the public hearings, he also received a substantial amount of testimony in support of economic development projects from various organizations, including those that represent low- and moderate-income persons as well as those that represent the local business climate. He a I so stated that interest in future Community Development Block Grant programs was shown during those hearings. Mr. Steve Schnee stated that he wishes to purchase the property at 121 West Main Street, which is currently the site of the Sears store. He noted that the relocation would allow expansion of the three current areas of service, those being retail, mail order, and shoe and boot repai r . He indicated that with the expansion, he hopes to put the mail order activity on a nation-wide basis. He also stated he would be able to add a fourth area of service, which would be manufacture and assembly of rubber bottom pac footwear. Mr. Schnee requested that the City sponsor a Community Development Block Grant applica- tion for a portion of the project, with the remainder of the funding being provided through a Small Business Administration guaranteed loan through a local banking firm. He noted the anticipated cost of the project would be $300,000 to $320,000. He then indicated that the proposed expansion would create four to six new jobs initially, with a maximum of ten new jobs over a three-year period. Commissioner Vant Hull asked how much of the facility would be used for manufacture of footwear, questioning whether that would be an appropriate use in the B-3, Central Business, I District. Mr. Schnee stated that approximately 1,500 square feet of the 5,SOO-square-foot structure would be used for repair and manufacturing. He noted that the manufacturing portion will consist of taking a preformed rubber bottom and adding a leather top, using the equipment which is currently used in the repair process. He stated that he has discussed this matter with the Planning Staff; and they concur that this activity, as proposed, would be appropriate in the B-3 District, since the product would be used exclusively in their business. Mr. Schnee 01-05-87 ..-.. - .---.- J43 then stated that he plans to incorporate the repair and manufacturing activities into the retail sales floor area, creating a unique atmosphere in which a person can watch his boots being made or repa ired. Commissioner Martel asked if the existing Sears building would be large enough to provide for future expansion or if the business would outgrow it earlier than anticipated. Mr. Schnee stated that he feels the 5,SOO-square-foot building will be large enough. He I indicated that he does not plan to use the entire area initially, which will provide area for growth for several years. He then noted that he hopes to attract tourists to the area through the mail order catalog. Mr. John Wegel, 218 South Black Avenue, asked what financial liability the City would assume in sponsoring the proposed application. City Manager Wysocki stated the City would assume no financial liability through sponsor- ship of the application, since the Community Development Block Grant program is administered through the State. He then noted that if the project is successful, it will create new jobs in the community; and repayment of the loan to the City will generate additional monies that could be used for similar projects in the future. The City Manager then stated this item will be placed on next week's agenda for a decision, since the deadline for applications is January 15, 1987. Authorize City Manager to sign - Annexation Agreement for the Perkins, Saccoccia and Tschache Annexation City Manager Wysocki stated that Commissioner Vant Hull had requested this item be re- moved from the Consent Items for discussion. Commissioner Vant Hull questioned some of the language in the Annexation Agreement, particularly as it pertains to hook-up fees for water and sewer. The City Manager indicated that the language contained in this agreement is standard. Commissioner Vant Hull then suggested that the Commission may wish to require that the I property owners enter into a Waiver of Protest to the Creation of a Special Improvement District for the installation of a traffic signal at the intersection of North 19th Avenue and Durston Road as well as the intersection of North 7th Avenue and Durston Road, since one is required for the intersection of North 7th Avenue and West Oak Street. The City Manager responded that the two proposed intersections are located too far from the subject annexation to require such waivers. Commissioner Jordan stated he will vote affirmatively on this item because he feels that annexation of the subject area wi II provide more control on how the land is developed. He stated, however, that all future requests on use of the property must be considered on their own merits; and the use of special improvement districts wi" be closely reviewed and not auto- matically approved simply because the property has been annexed. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission authorize and direct the City Manager to sign the Annexation Agreement for the Perkins, Saccoccia and Tschache Annexation. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan and Mayor Mathre; those voting No, none. Review of letter to DNRC re Hyalite Dam rehabilitation project City Manager Wysocki submitted to the Commission a draft letter to the Department of Natural Resources and Conservation stating the City's interest in the Hyalite Dam rehabilitation project. He noted that the letter contains a list of several concerns as well as a list of I stipulations and requirements for City support of the project. The City Manager then briefly reviewed some of the items contained in the letter, noting that he feels the City should be involved in the determination of the interest rate for the project, especially considering that the financing is for a forty-year period. He also noted that he feels a prepayment provision would be in the City's best interests. City Manager Wysocki stated that he has discussed this matter with the Department of Natural Resources and Conservation since their presentation to the Commission at the December 22 meeting. He noted that, although at that meeting it was indicated that the City would pay 01-05-87 --...- O~ If the interest on the entire amount of the loan, in actuality the City will pay interest on its prorata portion of the loan only; and that portion paid by agricultural users will accrue no interest. He then Indicated that the figures contained on the sheet submitted to the Commission were based on the correct procedure. Commissioner Martel noted that the additional pool is to be available to the City on a year round basis. He then asked how the City will distinguish between the existing water rights, which can be used only seasonally, and the new water, which would be available year I round. The City Manager indicated that from an administrative standpoint, that water used between May 1 and September 15 would be charged against the old water rights, while water used during the remainder of the year would be charged against the expansion. Commissioner Jordan suggested that the City may wish to contact a community in which a dam rehabilitation project has been undertaken through this program to determine if it is a satisfactory approach. City Manager Wysocki recommended that the Commission authorize the Mayor to send a letter to the DNRC, as drafted. It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Commission authorize and direct the Mayor to send the letter to the Department of Natural Resources and Conservation, stating the City's support for the rehabilitation project, as drafted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. Discussion - proposed projects for Capital Improvement Program for Fiscal Year 1986-87; proposed projects for Energy Conservation Capital Improvement Program for Fiscal Year, 1986-87 City Manager Wysocki submitted to the Commission a sheet showing the funding sources for the Capital Improvement Program for Fiscal Year 1986-87, along with a list of proposed projects to be funded. He noted that Revenue Sharing has provided the main source of revenue I for this program; however, that source is no longer available. The City Manager then reviewed the list of projects, noting that it is composed of the top four prioritized projects in each department. He stated that the Swim Center has several projects listed; and he feels it would be in the City's best interests to hire a firm to analyze all of the needs at the Swim Center and complete those projects all at one time if possible to be assured they are compatible. He then suggested that a portion of the projects be funded through the Capital Improvement Program and that a portion be funded through the Energy Conservation Capital Improvement Program, since both types of activities will be involved. He noted that after the necessary upgrading of the existing facilities has been completed, the addition of others, such as a slide and shallow pools, can be considered. City Manager Wysocki indicated that the fire truck has been included under the Capital Improvement Program because it has not been budgeted in any other manner. He also noted it is a capital expenditure and is most appropriately budgeted under this ordinance. The City Manager then noted that the air compressor listed under the "Enterprise Fund" would be a replacement for one that totally quit recently. He indicated that this piece of equipment is needed in the Water and Sewer Departments; and he may seek special authorization to proceed with purchase of this new equipment prior to completion of this budgeting process. The City Manager then noted that the summary of revenues shows that the City has approxi- mately $353,000 in Revenue Sharing monies available; however, the Commission should consider appropriating that over a three-year period to allow the City time to find another source of revenues for capital items. I City Manager Wysocki then submitted to the Commission a summary of thc monies available in the Energy Conservation Capital Improvement Program, along with a proposed list of projects. He expressed concern about this separate fund, questioning whether it is appropriate to maintain it. He noted that the monies for these activities are obtained through savings in the "Gas and Electric Services" line item in the various budget units; and it may be necessary to budget those items much more closely than they have been in the past. He also questioned how the importance of the projects in this list would compare with the importance of the projects listed 01-05-87 .. ..-- 045 for the Capital Improvement Program. The City Manager then suggested that the Commission proceed with this budgeting process, but review the need for the program prior to the upcoming operations budgeting process. City Manager Wysocki briefly reviewed the projects listed, noting that installation of the motorized damper has been completed at the Library, since it would save energy costs during the winter months. He then suggested that most of the remaining monies in that fund be set I aside to cover a portion of appropriate repairs to the Swim Center. The City Manager stated that the staff will prepare tentative appropriation ordinances for these two funds, to be submitted to the Commission for consideration in the next week or two. Break - 3:20 to 3:28 p.m. Mayor Mathre declared a break from 3:20 p.m. to 3:28 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. City Manager's update on status of goals for Fiscal Year 1986-87 City Manager Wysocki reviewed the status of the goals established by the City Commission for Fiscal Year 1986-87, as follows: BUDGET ARY--short-term 4. Equip police and fire adequately. The City will hopefully have the new fire ladder truck in place soon. Also, Phase I for equipping of the Haz Mat van was included in last year's CI P; and Phase II is proposed for this year's CIP budget. Replacement of two older patrol cars in the Police Division is to be included in each year's CIP; and two of the older support vehicles were replaced last year with newer used vehicles. 23. Better street parking enforcement. The staff is currently considering the addition of one person to the Police Division I through some type of job training program. That individual would probably work part time as a dispatcher and part time as a parking enforcement officer. The City Manager then noted that few complaints have been received about vehicles blocking driveways in residential areas. The staff has also considered establishing some type of impound for abandoned vehicles; and if they are not redeemed in a specified amount of time, selling those vehicles and placing the monies in the City's coffers. 32. Management audit concept. Mr. Bill Evans will be in Bozeman on January 20 to conduct a preliminary meeting on a possible management audit. Review of current 51 D policy. The staff has prepared a questionnaire for the Commissioners to complete prior to sub- mittal of a draft pOlicy. The City Manager noted that a set of questions and answers had been prepared that was to be published in the newspaper; but the staff decided that the newspaper had done a good job of covering the subject, and publishing of the list would only confuse the issue. BUDGET ARY --long-term 13. Water improvements -- presedimentation basin and Lyman Creek. 15. Water -- efficient usage and additional rights. The City has retained a consulting engineer to do preliminary engineering for the pre- sedimentation basin and Lyman Creek. Expansion of the storage capacity at Hyalite Reservoir will provide additional water rights for the City. The City Manager noted that the staff has I not pursued refinancing of the existing water bonds because there is not sufficient historical data; and the new water rates have not been in place long enough to generate the needed revenues. He further noted that the last time the City tried to refinance the bonds, it was unable to obtain insurance because it had not met the bond covenants. 22. Sidewalk program for replacement and repair, including curbs and gutters and possibly streets. This goal was the result of discussions about the fact that in the past, the Commission directed that the sidewalks in a specified portion be repaired. He also reminded the Commission 01-05-87 u._.._... O~C that the discussion included tree maintenance as a possible part of the program. The City Manager then noted that the Commission had established a sidewalk maintenance district in a portion of the community around West Koch Street, requiring repair of existing sidewalks as well as installation of new sidewalks. He noted that the City Is ready to issue warrants to finance the project in the near future, after which bids will be solicited to complete the work this summer. The City Manager noted that the subject project addresses this goal as well as the last goal listed. I 31. Major equipment and facilities replacement (over $2,500.00) The City Manager noted that the Capital Improvement Program, which was discussed in the agenda item above, addresses this goal. NON-BUDGET A RYnshort-term 1. Replace lost revenues. The City Manager noted that the City must seek other sources of revenues, possibly through legislative changes. He also noted it is important to watch legislative actions during this session. The staff is currently reviewing the business license fee structure, as well as the types of businesses not currently licensed. The City Manager noted that he has been in contact with the cable television people; but he has not proceeded with a franchise agreement. 2. Maintain basic revenue sources for basic services. Review of the business license fees, listed above, and implementation of an impound for abandoned vehicles, also listed above, could help address this item. 6. Implementing and updating Master Plan. The Planning staff is currently working on the update. 18. Definition of roles of City Manager and City Commissioners. The Commission has received a fairly comprehensive report on this item. The personnel manual has been updated and is currently being reviewed. The City Manager noted that job descriptions for employees has been completed; his job description can be found in his emplOY- ment agreement and the State Statutes; and the job description for the City Commissioners is set forth in the State Statutes. I 21. Scheduling of regular work sessions. The City Manager noted this has not been accomplished. He stated that the fifth Monday was set aside for work sessions; however, it seems there are usually several agenda items for those meetings. He then suggested the possibility of using the first hour on those days for regular items, setting aside the next two hours for a work session. NON-BUDGET ARY --long-term S. Reform waste management -- collection and disposal. 16. Landfill -- next step? The City Manager noted that it appears the City has seven to eight years at the existing landfill site. He suggested that with that amount of time, the City should probably pursue the possibility of incineration, since it appears to be the best alternative. 7. Maintain downtown Bozeman. The City is working with the downtown merchants on various projects when requested to do so. He noted that the staff is currently looking at the possibilities of tax increment financing to maintain a viable downtown area. 17. Sidewalk program -- installation of new sidewalks for better pedestrian circulation. This goal was addressed above. City Manager Wysocki reminded the Commission that these goals were set in July, and are for the fiscal year. Mayor Mathre requested that the Commissioners complete their evaluations and submit them to the Clerk of the Commission by next Monday for tabulation. I The Mayor then suggested that review of the goals be started in late April or early May, so the process can be completed prior to the budgeting process. si n - Chan e Order No.2 - SID No. 649 (Annie Subdivision) - nc. - increase amount by 3,201.25 City Manager Wysocki stated that Commissioner Martel had requested this item be re- moved from the Consent Items for discussion. 01-05-87 041 Commissioner Martel questioned why the bid specifications did not require thrust blocks with anchors on the gate valves, particularly when that is a standard requirement in City con- struction. He also noted that with 23 of those involved, the amount of the change order is substantial. He further suggested that the developer be involved in change orders also, since they affect the overall cost of the project. The City Manager stated that the consulting engineers had prepared the bid specifica- I tions, which were subsequently reviewed by the City Engineer; however, the requirement for thrust blocks with anchors on gate valves could have easily been overlooked. He then noted that the costs for this project were estimated closely, a fact of which the consulting engineer is aware; and any costs over that amount must be borne entirely by the developer. The City Manager recommended that the Commission authorize him to sign the change order. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Commis- sion authorize the City Manager to sign Change Order No.2 for SID No. 649. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. Discussion - FY I items City Manager Wysocki presented to the Commission the following "For Your Information" items. (1) A letter from the City of Dillon requesting that the Commission adopt a Resolution of support for Western Montana College. Mayor Mathre stated she had placed this item in the packets to determine if the Commis- sion were interested in taking action. She suggested another possibility would be to adopt a Resolution of support for the entire university system. Following discussion, the Commission determined that it wished to take no action on the request submitted by the City of Dillon or a Resolution for the entire university system. The Commission further concurred that the Mayor should acknowledge receipt of the letter from the I City of Dillon. (2) A questionnaire to the Commission concerning their philosophies on special improve- ment districts, as a starting point for development of a new SI D policy. The City Manager re- quested that the Commissioners complete this questionnaire and return it by Friday. (3) Agenda for the City-County Planning Board meeting to be held on Thursday, January 8, 1987. (4) The City Manager noted that the City staff has been doing the measurements for the air quality monitoring, with the results generally showing in the medium range. (5) Commissioner Martel submitted to the Commission copies of a flier on an ice removal compound which might work for sidewalk snow removal if needed. (6) Commissioner Jordan suggested that his report from the City of Great Falls be placed on the agenda next week if possible. (7) Mayor Mathre stated she has reviewed the packet of information from the N LC Congress of Cities. She also reminded the Commissioners that the tapes are available for listening. (8) Commissioner Stiff stated appreciation for Commissioner Martel's synopsis of the N LC Congress of Cities. (9) Mayor Mathre stated that she will put copies of a letter from Mrs. Esther Nelson concerning payment of taxes, particularly for the Valley Unit SI D's, in the Commissioners' mail- boxes. Recess - 4:15 p.m. I Mayor Mathre declared a recess at 4:15 p.m., to reconvene at 7:00 p.m. for the purpose of conducting the scheduled public hearings. Reconvene - 7:00 p.m. Mayor Mathre reconvened the meeting at 7:00 p.m. for the purpose of conducting the scheduled public hearings. 01-05-87 --- 040 Public hearing - Conditional Use Permit -. Stephen Forte' - allow an 8-foot by 4-footinternal!l lighted sign to be placed at the_Cor~!r of _~C!ut~_19tfi-.A-~enueand ~!~t KocFiStre~!_~~.9_to-re- locate the existing sign to the southeast corner of the proper1;Y. T1811 West Koch Street1 This was the time and place set for the public hearing on the Conditional Use Permit requested by Stephen Forte' to allow an 8-foot by 4-foot internally lighted sign to be placed at the corner of South 19th Avenue and West Koch Street and to relocate the existing sign to the southeast corner of the property. This site is more commonly known as 1811 West Koch Street. ! I The City Manager noted that the public hearing on this Item was continued before the Zoning Commission and recommended that the Mayor open and continue this public hearing until such time as the Zoning Commission has submitted a recommendation. Mayor Mathre opened and continued the public hearing until such time as a recommendation is received from the Zoning Commission. Public hearin _ Conditional Use Permit - Ma'or Drennon Post No. 903, Veterans of Foreign Wars - a low a cocktail lounge and post home in the -3 istrict 321 East Main Street) This was the time and place set for the public hearing on the Conditional Use Permit re- quested by Major Drennon Post No. 903 of the Veterans of Foreign Wars to allow a cocktail lounge and post home on Lots 17, 18 and 19, and a portion of Lots 15 and 16, Block D of the Original Townsite, which is located in the B-3 District. This site is more commonly known as the Bozeman Multi-Level Shopping Complex Condominium, located at 321 East Main Street. Mayor Mathre opened the public hearing. Assistant Planner Dave Skelton presented the Staff Report. He noted that the proposal would allow a post home and meeting area with a seating capacity of 32 persons on the main floor of the Bozeman Hotel, just west of the entrance from East Main Street. He stated that adequate off-street parking is provided for the proposed use in the parking lot to the north of the structure as well as through participation in Special Improvement District No. 565, parti- cularly since the subject location was being used as a bar at the time the number of off-street parking spaces was determined. The Assistant Planner stated that the proposed use is in general compliance with the six I review criteria. He noted that one area of concern was that the restroom facilities on the main floor be retained for common use, rather than for sole use of this facility. He stated those facilities must be remodeled to meet handicapped access requirements prior to opening of the club facility. He further stated that the door to the remainder of the hotel is to be kept closed and locked after regular business hours to ensure building security. Assistant Planner Skelton stated that the Zoning Commission reviewed this application and concurred in the Planning Staff's recommendation for approval, subject to six conditions. Ms. Sally Mosby, Manager of the VFW Club, stated the applicant agrees to all of the con- ditions recommended by the Zoning Commission. Commissioner Jordan asked how many members are in the VFW, and whether the occupancy limitation of 45 persons would be too stringent and hard to enforce. Mr. Dennis Pfaff, Commander of VFW Post No. 903, stated they currently have 80 members, however a number of them live out of town. He stated the occupancy limitation would create no problems, since not many attend the meetings. He also indicated that if any regional meetings were held locally, they would be moved to another location if it appeared that they would exceed the occupancy load. In response to a question from Commissioner Vant Hull, Mr. Paugh stated that some of the members made it very clear that the new location must have room for a pool table. Commissioner Vant Hull asked who owns the subject site and whether taxes would still be paid. I Ms. Mosby stated that the VFW Post No. 903 will rent the facility; and taxes will continue to be paid, as they have been in the past. Mr. Roger Craft, speaking on behalf of the Bozeman Hotel Owners' Association, emphasized the importance of Condition No. 4 in the Zoning Commission's recommendation, which pertains to the public restrooms. He stated he feels it is imperative to have an agreement between the Association and the VFW to maintain those as a public facility after renovation. He also noted that the Association has discussed with the VFW the requirement to keep the door locked to the remainder of the building; and they have agreed to that requirement as well. He noted that 01-05-87 U49 door could still be used as an emergency exit if necessary. Mr. Ray Steffes, Past Commander of VFW Post No. 903, stated this will be their third club location in the past four years. He noted that the usual attendance at the post meetings is twenty; and he sees no problem with staying under the occupancy limit. Commissioner Martel questioned whether the floor plan for the rest rooms meets the handi- capped requirements. I Assistant Planner Skelton stated the drawings submitted to the Commission are prelimi- nary; and the final plans must be approved by the Building I nspection Division prior to con- struction. No one was present to speak in opposition to the requested Conditional Use Permit. Mayor Mathre closed the public hearing. It was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the Com- mission waive the customary one-week interval. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. It was moved by Commissioner Jordan, seconded by Commissioner Stiff, that the Commission approve the Conditional Use Permit requested by Major Drennon Post No. 903, Veterans of Foreign Wars, to allow a cocktail lounge and post home in the B-3 District at 321 East Main Street, subject to the conditions as recommended by the Zoning Commission as follows: 1. That the exit from the area of the pool table be eliminated and noted on the final site plan. 2. That the occupant load be limited to forty-five (45) occupants. 3. That the seating capacity be limited to thirty-two (32) seats. 4. That documentation be provided between VFW Post No. 903 and the Bozeman Multi-Level Shopping Complex Property Association agreeing to provide the necessary arrangements to maintain the two public restrooms as designated common areas for public use by the first floor of the Bozeman Multi-Level Shopping Complex. I S. That three copies of the final site plan containing all the conditions, corrections and modifications approved by the City Commission be sub- mitted for review and approved by the Planning Director within six months of the date of the City Commission approval, and prior to the issuance of a building permit for the project. One signed copy shall be retained by the Building Inspection Division; one signed copy shall be retained by the Planning Director; and one signed copy shall be retained by the applicant. 6. All on-site improvements shall be completed within three months of approval of the Conditional Use Permit. The Conditional Use Permit shall be valid for a period of only 18 months following approval of the use. Prior to the permanent renewal of the permit at the end of that period, the applicant must satisfy all the conditions in the granting of the permit. An on-site inspection will be made and a report made to the City Com- mission for their action. If all required conditions have been satisfied, the permit will be permanently granted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Jordan, Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull and Mayor Mathre; those voting No, none. Public hearing - Master Plan Amendment - Cit -County Plannin Staff - establish submitta requirements, and revIew criteria or amendments to the This was the time and place set for the public hearing on the Master Plan Amendment requested by the City-County Planning Staff to establish procedures, submittal requirements and review criteria for amendments to the Bozeman Area Master Plan. I Mayor Mathre opened the public hearing. Senior Planner Marcia Elkins presented the Staff Report. She noted that in November 1985, the City-County Planning Board directed the staff to prepare a Master Plan Amendment to establish permanent revisions to the submittal requirements and review criteria for amendments to the Bozeman Area Master Plan, since interim revisions had been in place for quite some time. She noted that a draft revision was submitted to the Planning Board in January 1986, at which time several legal questions were raised; and the issue was tabled to resolve those questions. The Senior Planner stated that the proposed amendment will simplify the requirements for 01-05-87 05U technical information to be provided by the applicant. She noted this change will result in less cost to the applicant, as well as provide a conceptual issue to consider. She stated this should allow the review to take place more easily, rather than getting sidetracked on specific issues which are not to be considered at that time. Senior Planner Elkins stated the proposed amendment would also provide for a preliminary review process with the Planning Staff prior to submittal of a formal request for a Master Plan Amendment. She then reviewed the six criteria to be considered during the review process, I briefly highlighting changes in those criteria. She noted that the applicant will be required to provide information addressing those six criteria, thus providing information which the staff can review. The Senior Planner stated that the City-County Planning Board has reviewed the proposed Master Plan Amendment and recommended approval. Commissioner Martel asked questions about some of the required information. The Senior Planner noted that the Amendment must be written to address all different types of circumstances; and not all of those items will be applicable to each application, Mayor Mathre asked what type of technical information requirements would be deleted. The Senior Planner indicated that the regulations currently require that the finished slopes, grades and elevations be provided, which now results in what appears to be a specific site plan for a specific proposal. She noted that requirement creates an application which is hard to review as well as front-end costs to the applicant which may not be necessary. Commissioner Martel asked if the fee schedule has been changed. The Senior Planner stated that the format has been rearranged; however, the fees have remained the same. No one was present to speak in opposition to the proposed Master Plan Amendment. Mayor Mathre closed the public hearing. It was moved by Commissioner Stiff, seconded by Commissioner Martel, that the Commission waive the customary one-week interval. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Martel, Commissioner Vant Hull, Com- missioner Jordan and Mayor Mathre; those voting No, none. I It was moved by Commissioner Martel, seconded by Commissioner Vant Hull, that the Com- mission approve the Master Plan Amendment requested by the City-County Planning Staff to establish procedures, submittal requirements and review criteria for amendments to the Bozeman Area Master Plan. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff and Mayor Mathre; those voting No, none. Adjournment - 7:35 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Vant Hull, seconded by Commissioner Jordan, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Jordan, Commissioner Stiff, Commissioner Martel and Mayor Mathre; those voting No, none. JUDITH A. MATHRE, Mayor ATTEST: Clerk of the Commission I 01-05-87