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Home My WebLink About07-18-16 CC Mtg - C4. Res 4702, Change Order 2 with Saunders Line Construction for Conduit Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Kellen Gamradt, Engineering Inspector David Fine, Economic Development Specialist SUBJECT: Resolution 4702, Approving Change Order No. 2 for the 2016 Downtown & North 7th Conduit Project MEETING DATE: July 18, 2016 AGENDA ITEM TYPE: Consent RECOMMENDATION: Approve Resolution 4702, a change order for the 2016 Downtown & North 7th Conduit Project. BACKGROUND: Attached is a copy of change order number 2 for the above referenced project. This change order includes the addition of multiple ducts of conduit that can serve the City property at Rouse and Oak as well as provide pathways for private broadband providers to reach businesses to the north such as the Cannery District. This section of City conduit was originally planned for phase 1 of construction in the Bozeman Fiber Master Plan and Feasibility Study adopted by the City Commission. Additionally, Montana Department of Transportation (MDT) policies do not allow the City’s conduit to run parallel to a road within their right of way; this makes conduit in an alternate path potentially valuable to providers. A description of the work and a spreadsheet of the quantities are included with the change order documents. Overall this change will increase the contract price by $21,764 and there will add 4 days to the contract time. The final recommended change in cost and time for these items is reasonable and commensurate with the work involved. UNRESOLVED ISSUES: None ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: Overall this change order increases the contract amount by $21,764 from $830,221.12 to $851,985.12 and will be paid for with approved funding for conduit expansion in the Economic Development Budget. Attachments: Change Order No 2, Description of Work, Resolution No 4702 Report compiled on: 7/7/16 32 Page 1 of 2 C:\Users\rcrough\AppData\Local\Temp\AgendaManager\Change Order Form.doc CHANGE ORDER No. 02 DATE OF ISSUANCE 07-06-2016 EFFECTIVE DATE OWNER City of Bozeman CONTRACTOR Saunders Line Construction Contract: 2016 Downtown & N 7th Conduit Project Project: 2016 Downtown & N 7th Conduit Project OWNER's Contract No. ENGINEER Design 9 ENGINEER's Contract No. You are directed to make the following changes in the Contract Documents: Description: Add additional conduit and vaults as described in the attached letter from Saunders Reason for Change Order: Expanding the City’s Fiber Optic Network Attachments: (List documents supporting change) CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 713,000.63 Original Contract Times: Substantial Completion: 65 Ready for final payment: 65 (days or dates) Net Increase (Decrease) from previous Change Orders No. 1 to 1 : $ 117,220.49 Net change from previous Change Orders No. 1 to No. 1 : Substantial Completion: 14 Ready for final payment: 14 (days) Contract Price prior to this Change Order: $ 830,221.12 Contract Times prior to this Change Order: Substantial Completion: 79 Ready for final payment: 79 (days or dates) Net increase (decrease) of this Change Order: $ 21,764.00 Net increase (decrease) this Change Order: Substantial Completion: 4 Ready for final payment: 4 (days) Contract Price with all approved Change Orders: $ 851,985.12 Contract Times with all approved Change Orders: Substantial Completion: 83 Ready for final payment: 83 (days or dates) Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays or omitted items, of any nature whatsoever, associated with the subject change order items, except as identified and set forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed-upon herein represents the full cost and value for the subject work performed and the materials supplied under the terms of the contract and that the work quantities and value were properly determined and are correct. CONTRACTOR (Authorized Signature) Date RECOMMENDED BY: APPROVED BY: (ENGINEER - Signature) Date OWNER (Authorized Signature) Date EJCDC 1910-8-B (1996 Edition Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications Institute. 33 Page 2 of 2 C:\Users\rcrough\AppData\Local\Temp\AgendaManager\Change Order Form.doc CHANGE ORDER INSTRUCTIONS A. GENERAL INFORMATION This document was developed to provide a uniform format for handling contract changes that affect Contract Price or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated into a subsequent Change Order if they affect Price or Times. Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes. If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed. For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times, a Field Order should be used. B. COMPLETING THE CHANGE ORDER FORM Engineer normally initiates the form, including a description of the changes involved and attachments based upon documents and proposals submitted by Contractor, or requests from Owner, or both. Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval, depending on whether the Change Order is a true order to the Contractor or the formalization of a negotiated agreement for a previously performed change. After approval by one contracting party, all copies should be sent to the other party for approval. Engineer should make distribution of executed copies after approval by both parties. If a change only applies to price or to times, cross out the part of the tabulation that does not apply. 34 June 29, 2016 RE: CO2 ADDITIONAL CONDUIT/VAULTS Description of Work This starts at an existing HH that was placed last year inside the MDOT fenced area adjacent to the fairgrounds. We enter this HH and directional bore north for approximately 530 ft. A standard 36x24x36 HH will be placed at this location for a future lateral path. We continue directional drilling north for approximately 390 ft. and place another standard 36x24x36 HH. The conduit being placed is 3-1.25” SDR-11 HDPE conduits. The conduit is triple wrapped on a single reel that will accommodate 2750 ft. of 3-way conduit. The City of Bozeman will own the remaining footage on the reel once this task is complete. The 2 handholds are being placed in unimproved areas that will not require asphalt or concrete restoration. Someone other than Saunders Line Construction will need to secure access to the MDOT maintenance yard and get permission to move materials and equipment as needed to build this path. Saunders Line Construction will notify a private utility locator to locate all utilities within the MDOT yard. Lump Sum $21,764.00 35 1 of 2 COMMISSION RESOLUTION NO. 4702 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT WITH SAUNDERS LINE CONSTRUCTION INC., CHENEY, WASHINGTON. WHEREAS, the City Commission did, on the 25th day of March 2016, authorize award of the bid for the 2016 Downtown & North 7th Conduit Project, to Saunders Line Construction, Inc., Cheney, Washington; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and Saunders Line Construction, Inc., as contained in Change Order No. 2, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature. PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 18th day of July, 2016. __________________________________________ CARSON TAYLOR Mayor 36 Resolution No. 4702, Change Order 2 for Downtown/N. 7th Conduit 2 of 2 ATTEST: ________________________________________ ROBIN CROUGH City Clerk APPROVED AS TO FORM: _____________________________________________ GREG SULLIVAN City Attorney 37