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HomeMy WebLinkAbout1988-04-25 168 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA April 25, 1988 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, April 25, 1988, at 2:00 p.m. Present were Mayor Stiff, Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung, City Manager Wysocki, I City Attorney Becker and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the items I isted under Consent Items be removed for discussion. Minutes It was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the min- utes of the regular meeting of Apri I 18, 1988 be approved as submitted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung and Mayor Stiff; those voting No, none. Request for permission to address Commission re CNFR Parade - Gallatin Saddle and Harness Club - City Manager Wysocki stated that Mr. AI Lien, Gallatin Saddle and Harness Club, has re- quested permission to address the Commission concerning this year's College National Finals Rodeo Parade. Mr. AI Lien introduced Mr. Joe Gunter, CNFR Parade Chairman, and Mr. Gordon Clark, Manager of the CNFR. He then submitted to the Commission a letter formally requesting permis- sion to conduct the parade on Wednesday, June 15, 1988, beginning at 2:30 p.m. The parade route is to be from the Gallatin County Fairgrounds, south along North Black Avenue to Peach Street, west along Peach Street to North 11th Avenue, south along North 11th Avenue to West I Main Street, east along Main Street to North Rouse Avenue, north on North Rouse Avenue to East Lamme Street, west on Lamme Street to North Black Avenue, and north on North Black Ave- nue to the Fairgrounds. Mr. Lien noted that in the past few years, the parade route has run from the Fairgrounds to the Fieldhouse; however, they have found it is better to return to the proposed circular route, beginning and ending in the same place, for the safety of parade par- ticipants. Mr. AI Lien then submitted a second request to the Commission. He indicated that the theme of this year's parade is IIHometown, Montanall and asked the Mayor, City Commissioners and City Manager to serve as Grand Marshall of the parade. Mr. Lien stated that the City band has submitted a bill of $150 to the Gallatin Saddle and Harness Club for their participation in the parade and requested that the City fund those costs for this year's parade. Commissioner Vant Hull asked if this request will result in an additional expenditure for the City. She stated she does not support any additional cost to the City. The Commissioner then questioned the need to have all of the Commissioners in the parade, suggesting that two would be adequate. Mr. Lien stated that the Parade Committee had hoped that all of the Commissioners, the Mayor and the City Manager would be present to serve as Grand Marshall. City Manager Wysocki stated that he discussed this item briefly with the Pol ice Depart- ment. He indicated that the proposed parade route has been used in the past; and it has work- ed well. He also noted that as long as the parade is out of traffic's way by 4:30 p.m., it I should create no real problems. The City Manager then recommended that the Commission ap- prove the request for permission to conduct the parade, contingent upon the Police Department's acceptance of the route, and indicate its acceptance of the request to serve as Grand Marshall. He indicated that the staff will review the request for funding of the City band's performance and submit a recommendation on that item. It was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the Com- mission approve the request submitted by the Gallatin Saddle and Harness Club for permission to 04-25-88 169 conduct the CNFR Parade on Wednesday, June 15, with the Police Department to review and ap- prove the final parade route; and indicate its acceptance of the Club's request for Commission members and the City Manager to serve as Grand Marshall of the parade. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung, Commissioner Hawks and Mayor Stiff; those voting No, none. I Proclamation - "Bozeman Barrier Awareness Week" - May 2-7, 1988 It was moved by Commissioner Martel, seconded by Commissioner Goehrung, that the Com- mission concur in the Mayor's proclamation. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Goehrung, Commissioner Hawks, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Request for funding for sprinkler system for Senior Center grounds - Judy Morrill City Manager Wysocki noted that a memo from Judy Morrill. Director of the Senior Center, dated February 24, 1988 was included in the packets. He then submitted to the Commission a memo dated April 21, 1988, which revises downward the amount requested. Mr. Wi liard Harper, member of the Senior Citizen Advisory Counci I, stated that last week, for Arbor Day, they planted a 14-foot blue spruce and 5 quaking aspen trees. He noted it is sometimes difficult for the senior citizens to keep those trees watered on a daily basis; and an automatic underground sprinkler system would help to ensure that they will grow. Mr. Harper stated that the Senior Center has raised $3,000 to help defray the costs of this project; and they are now requesting that the City contribute the remainder of the monies, approximated at $1,000. City Manager Wysocki noted that the cost to the City for this project has been reduced during the past few months, partially due to a strong look at the project and what is needed. He then indicated that he has discussed this request with Administrative Services Director Gamradt to determine how it could be funded. He stated this is a capital improvement project; I and therefore should be included in the CIP. He indicated the Commission may approve the pro- ject at this time; and a budget amendment will be forthcoming during the third quarter budget review to appropriate monies from the undesignated reserve for the Capital Improvement Program to the current budget for this project. The City Manager then recommended that the Commission authorize this expenditure. Commissioner Goehrung asked if the grounds are City property. The City Manager stated that the property, as well as the building, are City-owned. He noted that the Senior Citizen Advisory Council is responsible for operation of the structure; and the Park Division is responsible for maintenance of the grounds. which is usually limited to mow- ing of the lawn. Commissioner Martel noted that the memo of February 24, 1988 suggests that monies from the operations budget be transferred to the capital improvement program to cover the costs. He then asked if that transfer should be made rather than the proposed transfer from the CIP un- designated reserve. City Manager Wysocki reminded the Commission that they had consciously determined that a transfer should be made from the General Fund undesignated reserve to the Capital Improve- ment Program after the books have been closed each fiscal year. He recommended that the Com- mission make only that one transfer each year from the General Fund, rather than through a piecemeal approach. It was moved by Commissioner Goehrung, seconded by Commissioner Hawks, that the Com- mission approve the request for appropriation of approximately $1,000 in Capital Improvement I Program monies for installation of a sprinkler system for the Senior Center grounds. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Com- missioner Hawks, Commissioner Vant Hull, Commissioner Martel and Mayor Stiff; those voting No, none. Discussion - requests for revision of the cemetery fee schedule City Manager Wysocki submitted to the Commission a letter from the Cemetery Board dated January 13, 1988 requesting that vaults be required for all burials or that a $150 to $200 cash- in-lieu fee be established for those not wishing to use a vault. He also submitted a memo from 04-25-88 170 Tim Murphy, Foreman of the Cemetery Division, suggesting other cemetery fee revisions. The City Manager noted that those graves in which vaults have been used don't require as much maintenance over time as those without vaults because they do not settle as much. He stated that some people's religious or individual bel iefs do not allow the use of a vault, however; and establishment of a payment-in-lieu would allow them to observe those beliefs while providing the additional monies necessary to cover the additional maintenance costs. Commissioner Vant Hull stated she still feels the cemetery should be self-supporting; and I the proposed fee is not adequate to meet that. She also stated she feels there are several other fees that should be increased to cover actual costs. Commissioner Hawks suggested that the Commission may wish to ask the Administrative Services Director to review the costs involved in the cemetery operation, after which all of the fees could be reviewed to determine what might be necessary to make the operation self-support- ing. City Manager Wysocki stated that the Commission may direct the staff to complete such a review. He then suggested that the staff could review its findings with the Cemetery Board prior to Commission action. Commissioner Hawks stated he feels that the requirement for a vault or payment-in-lieu should be established at this time, recognizing the fee may be revised after review of the oper- ating costs. He then stated that the minimum cost of a vault is $286; therefore, he would sup- port a $200 payment-in-lieu fee. City Manager Wysocki asked Park and Cemetery Superintendent John McNeil when the re- quirement for a vault or payment-in-I ieu could be implemented. Mr. McNeil stated that revised fees are usually implemented on July 1. He then indicated that the staff must have time for notification and implementation of the new fees. Commissioner Martel stated he feels the implementation of the requirement for a vault or payment-in-lieu is premature and should be considered at the time the entire fee schedule is re- vised. He then indicated that he feels the payment-in-lieu should probably be set at the same level as the cost of a vault rather than lower. I Commissioner Hawks stated he feels it is important to implement the requirement for a vault at this time, rather than waiting for several months until the fee structure has been com- pletely reviewed. It was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the Com- mission implement a requirement for vaults on all burials or a $200 payment-in-I ieu, effective June 1, 1988. The motion carried by the following Aye and No vote: those voting Aye being Com- missioner Hawks, Commissioner Vant Hull, Commissioner Goehrung and Mayor Stiff; those voting No being Commissioner Martel. Discussion - funding for replacement of engine in Engine No. 1 for Fi re Division (1970 pumper truck) City Manager Wysocki presented to the Commission a memo from Fire Chief Shearman, dated April 21, 1988, concerning replacement of the motor in Fire Engine No.1. He noted this is the 1970 Ford pumper truck that has been scheduled for replacement during Fiscal Year 1990 under the current capital improvement program schedule. He stated that refurbishing of the ve- hicle has been considered; however, it would cost about $85,000; and a new vehicle will cost about $120,000. He then indicated that the Fire Chief has suggested two options for replacing the motor with the Model 1160 current in the truck or upgrading to a Model 3208T motor, which has sufficient power for the vehicle. The City Manager then asked how long it will take to get a new fire truck, once the bid has been awarded. Fire Chief Allen Shearman stated that it takes sixteen to eighteen months for delivery of I a new fire truck once the bid has been awarded. He then stated that Engine No. 1 is construct- ed on a 1970 commercial chassis, which was never made for something I ike a heavy fire truck. He noted the unit is the main engine at Fire Station No.2, rolling first on all calls from there, rolling second on calls from Fire Station No. 1, and serving on all emergency medical service calls. He stated that the vehicle is in the street an average of four to five times each day. The Fire Chief indicated that the motor is not the only item in need of attention on the vehicle; and the cost of repairing all of those deficiencies is much too high to be economically feasible. Commissioner Hawks asked about the salvage value of the truck. 04-25-88 171 Fire Chief Shearman stated that the salvage value, with a new Model 3208T engine, would be $18,000 to $22,000; and $12,000 to $14,000 as it sits. The Fire Chief stated that small fire departments and volunteer fire departments have indicated an interest in purchasing this ve- hicle; and he indicated it would serve their purposes well since it would receive much less use. Mayor Stiff asked if acquisition of a new fire truck should be moved up in the capital im- provement program. I The City Manager reminded the Commission that the second year of a two-year special voted mill levy to purchase the new ladder truck will be complete after the May property tax col- lections have been made. He then noted that the Commission may wish to consider placing another two-year special voted levy on the November 1988 ballot for the purchase of a new pum- per truck. He noted, however, that the new truck would not be received or paid for until Fis- ca I Yea r 1 989. The City Manager then stated he feels it is important to have good, reliable front-line units. Mayor Stiff asked if there are any other vehicles which need to be replaced in the near future. The Fire Chief stated that the next unit that will probably need replacing is a 1980 pum- per truck; and it should last another seven years. He noted the 1980 unit is constructed on a heavier chassis than the 1970 Ford. The Mayor then asked about refurbishing the truck. Fire Chief Shearman stated that he visited the Pierce Manufacturing plant where refur- bishing is done. He noted that a truck is taken completely apart, overhauled, repainted and put back together, at an approximate cost of $84,500. He stated the work is guaranteed for two years and its estimated life is seven years. Commissioner Martel noted that six problems, in addition to the engine, have been listed in the memo and asked for estimated costs. Fire Chief AI Shearman stated the pump would cost about $4,000 to $4,200; body rust would cost $2,400 to $2,800; a steel water tank would cost $2,000 to $3,000; gauges and values I would cost $1,800; and the radiator would cost $1,600. He then noted that there are many items not listed that also need attention. Commissioner Martel stated that if the truck were to last another ten years after replacing the engine and fixing those items listed, the investment would be small. The Fire Chief indicated that if the piecemeal approach were followed, the truck would probably last another three years. He then indicated that two years ago, a new pumper truck cost $84,000; it is now $120,000; and in two more years it will probably cost $160,000. The Fire Chief then stated that to refurbish the truck would take four to five months; and to piecemeal the repairs would take about sixty days. He then expressed concern about having the main pum- per out of service for that many days, since it could result in a closure of Fire Station No. 2 for that period of time. Commissioner Martel suggested that a large portion of the work on the vehicle could be completed locally, minimizing the amount of down time for the vehicle. City Manager Wysocki reminded the Commission that the subject truck is eighteen years old; and the chassis is a light one. He noted if it is refurbished and does last another seven years, there may not be parts available to make minor repairs. In response to a question from the City Manager, Fire Chief Shearman stated that he worked on this truck for twelve years, during his tenure as the Maintenance Officer. He noted that the City of Bozeman has consistently had vehicles last longer than departments in other com- munities because of the maintenance program. It was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the Com- I mission authorize the expenditure of approximately $10,724 to install a Model 3208T motor in En- gine No. 1, the 1970 Ford pumper truck. The motion carried by the following Aye and No vote; those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung, Commissioner Hawks and Mayor Stiff; those voting No, none. Commissioner Goehrung indicated a desire for a more detailed analysis of the costs of re- building the 1970 truck and its life expectancy, the costs of a new pumper truck and a I ist of the benefits of a new truck. He noted that information would be beneficial in making a deter- mination on whether a voted levy should be sought on the November ballot. He also noted con- cern that to partially rebuild this truck could result in needing two pumper trucks at the same 04-25-88 172 time. Discussion - reconstruction of bandshell at Bogert Park City Manager Wysocki stated that Mr. Henry Gardiner met with staff last Wednesday about moving forward with the first phase of this project as soon as possible. He stated that the staff raised some concerns about the proposed reconstruction, and Mr. Gardiner was to research the issue and address those concerns. He stated that Phase I would consist of upgrading the under- I pinnings of the structure and replacement of the floor upon which the band sits; Phase II would consist of a 4-foot by 8-foot addition to the band floor; and Phase III would involve renovation of the fascia and replacement of the I ighting system. He noted that plans for the basic struc- ture must be reviewed to make sure that the band floor can be expanded as proposed; and the location of the underground sprinkler system must be verified to be sure that the proposed ex- tension will not conflict. Mr. Henry Gardiner stated that he will meet with a structural engineer and an architect on Tuesday morning to review the plans for the structure. He then indicated that he is a great fan of the band concerts and attends them whenever he is in town. He stated that he has re- searched the costs of a new bandshell, noting that would be about $70,000. He indicated that in his will, he has set aside $20,000 for construction of a new bandshell or repair of the existing bandshell. He indicated that he has since decided that the bandshell should be repaired now and will change his will to provide that the $20,000 be used for maintenance of the revitalized bandshell. Mr. Gardiner stated that he has found that an MSU architecture class studied the struc- ture; and nine models are avai lable from that study. He noted that an MSU engineering class has indicated a willingness to undertake a study; however, those involved would like to have the project completed prior to the end of the quarter. He then noted that some local builders have indicated a willingness to help through equipment and materials as long as it doesn't cost them time and money from thei r respective jobs. Mr. Gardiner then stated that the Rotary Club has set aside $15,000 for construction or I rehabi I itation of the bandshell; and he has received $6,000 in pledges from other organizations as well. He stated he would like to begin this project as soon as possible, noting that if it is not started shortly, it can't be done until fall. Commissioner Hawks asked about the total cost of renovation for the structure. Mr. Gardiner stated the total estimated cost is $45,000. He indicated that the $21,000 currently pledged will cover much of the initial costs; and he is pursuing possible ways to gen- erate more monies for the project. He noted that during the summer band concerts, it might be possible to gather additional monies. Commissioner Hawks noted that original discussions included possible relocation of the bandshell so it is closer to the creek. Mr. Henry Gardiner stated that the proposed relocation would cost a minimum of $8,500; and it is no longer being considered. Commissioner Vant Hull asked about plans for the reconstruction. Mr. Gardiner stated that plans will be available after the engineering students have had an opportunity to complete their project. He noted that the plans from the architecture students are already available at the University. City Manager Wysocki suggested that the Commission I imit its consideration to Phase I only at this time. He noted that phase could possibly be completed yet this spring, with the other two phases to be considered in the fall if the monies are avai lable. Mr. Gardiner stated that he is leaving town next week for two weeks. He noted, how- ever, that the project could possibly be started in his absence. I The City Manager recommended that the Commission authorize the staff to proceed with Phase I, upgrading the underpinnings as necessary and replacing the existing band floor. He suggested that Phase II, expansion of the band floor, and Phase III, renovation of the fascia and lighting system, could possibly be completed in the fall if the monies are available. It was moved by Commissioner Martel, seconded by Commissioner Goehrung, that the Com- mission authorize proceeding with reconstruction of the bandshell, Phase I, with Phases II and III to possibly be completed in the fall. The motion carried by the following Aye and No vote; those voting Aye being Commissioner Martel, Commissioner Goehrung, Commissioner Hawks, Com- 04-25-88 173 missioner Vant Hull and Mayor Stiff; those voting No, none. Break - 3:40 to 3:48 p.m. Mayor Stiff declared a break from 3:40 p.m. to 3:48 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. I Authorize publication of "Request for Proposals" for an interstate interchange location study for the North 19th Avenue interchange City Manager Wysocki stated that on Friday, Director of Public Service Holmes and City Engineer Forbes met with representatives of the Highway Department to discuss the advertising for requests for proposals for an interstate interchange location study for the North 19th Avenue interchange. He noted that they also asked that a staff member from the Department be assign- ed to work with the City staff in preparing the request for proposals and help develop the scope of services for the project. The City Manager then reminded the Commission that it has autho- rized the expenditure of $10,000 in Gas Tax monies for preliminary work on the interchange. City Manager Wysocki noted that the location of the interchange must be identified before a determination is made on how to proceed with the project. He stated it is also important to have the State Highway Department involved, since they must approve the plan. He suggested it may be beneficial to have the Department enter an agreement with the City for this project, noting that it will cost approximately $50,000; and the information should be usable as the pro- ject moves forward. The City Manager then noted that the City Engineer submitted a memo, dated April 21, 1988, requesting authorization to proceed with the advertisement for requests for proposals. In that memo, Mr. Forbes raises a question about whether the advertisement is to be circulated throughout the state or limited to local firms only. The City Manager then asked what criteria should be used in determining whether a firm is local. Mayor Stiff stated that Mr. and Mrs. Junior Tschache have donated $25,000 to the City for this interchange project. He indicated appreciation for the donation and suggested the City I may wish to challenge other property owners in that area to take similar action to help defray the costs of this project. Commissioner Vant Hull suggested that a letter be sent to the Highway Commission to let them know about Mr. Tschache1s donation as well as the Commission's action on this agenda item. City Manager Wysocki stated he plans to attend the Highway Commission meeting in Helena on May 6. He indicated that he also plans to meet with members of the Highway Department staff; however, he feels the Highway Commission should be made aware of the actions which are taking place. Commissioner Hawks asked if the Commission could limit the request for proposals to local firms. The City Manager noted that the Highway Department has a list of pre-qualified firms. He stated that the Commission could probably limit the request for proposals to local firms if there are pre-qualified firms from Bozeman. He then cautioned that the federal and State guide- lines should be carefully reviewed to ensure that they are met. He recommended that if limiting the requests to local firms only does not meet those guidelines, then the advertisement should be placed throughout the State. Commissioner Martel stated he feels if three or four firms with offices in Bozeman are pre-qualified on the State and federal lists, the requests could be limited to the local firms. Mayor Stiff stated he agrees that preference should be given to the local firms, as long as that does not flaw the process. City Manager Wysocki recommended that the Commission defer further action on this item I until the Director of Public Service can address the questions raised. Pledged Securities as of March 31, 1988 In compliance with the provisions of Sections 7-6-201 to 7-6-212, M. C.A., Commissioner Hawks and Commissioner Vant Hull have examined the receipts of Depository Bonds and Pledged Securities held by the Di rector of Finance as security for City funds deposited in Bozeman banks. The inventory of the Depository Bonds and Pledged Securities was found to be in order. It was moved by Commissioner Goehrung, seconded by Commissioner Hawks, that the Com- 04-25-88 174 mission approve the inventory of the Depository Bonds and Pledged Securities as of March 31, 1988, and a I ist of these be set forth as follows: DEPOSITORY BONDS AND SECURITIES MARCH 31, 1988 RATE MATURITY RECEIPT NO. TOTAL AMOUNT FIRST SECURITY BANK - Bozeman I Federal Deposit I nsurance Corporation $ 100,000.00 Trusteed with United Bank of Denver: North Slope Borough Alaska GO 9.5 06/30/90 312086 105,000.00 North Slope Borough Alaska GO 9.5 06/30/90 314724 45,000.00 Minn. Hgs. Fin. Ag. 9.10 02/01/93 144337 100,000.00 Blaine Minn. GO Tax I ncr. 8.10 02/01/97 478054 100,000.00 Saint Cloud, Minn. GO RFDG 8.25 02/01/97 478625 100,000.00 Bozeman, MT, S.I.D. #625 9.75 1/01/2001 SK155026 100,000.00 Gallatin County, MT HSD #7 5.20 7/01/88 S K 155028 25,000.00 North Slope Borough, AK GO 9.25 9/20/89 257806 200,000.00 State of Hawaii 11.5 8/01/90 181125 200,000.00 So. Dakota Health Ed Rev 6.70 9/01/90 069431 100,000.00 U.S. Treasury Notes 10.0 5/15/88 447081 1,000,000.00 SUB TOTAL - First Security Bank - Bozeman $2,075,000.00 Pledging Amendment to Repurchase Agreement: Suburban Metro District 6.75 10/01/89 077015 100,000.00 U.S. Treasury Note 6.25 2/28/89 591223 1,000,000.00 U.S. Treasury Note 9.5 8/15/88 463380 500,000.00 Conrad Spec Imp Dist #63 6.625 1/01/98 161428 110,000.00 Western Wy CCD GO 11 .25 7/01/91 226882 150,000.00 I Sherburne Elk River Law Fac. 6.5 2/01/92 526060 200,000.00 Sherburne Elk River Law Fac. 6.25 2/01/91 526061 200,000.00 Alaska Housing Auth Fin 7.55 9/15/91 583683 300,000.00 Montana St Bd Hsg SFM 6. 1 6/01/97 161429 100,000.00 Summit Co SD RE-l 5.5 12/01/94 161431 100,000.00 Montana BRD Regents Higher Ed. 8.25 11/15/94 473235 100,000.00 Kalispell Flathead County HSD #5 7.8 7/01/93 512799 100,000.00 Maple Grove MN. GO Impt. 8.0 2/01/93 146439 100,000.00 Chisholm, MN 7.0 4/01/94 504783 100,000.00 Pima County Arizona S. D #39 8.75 7/01/90 258424 100,000.00 TOT AL - First Security Bank - Bozeman $5,335,000.00 MONTANA BANK - Bozeman Federal Deposit I nsurance Corporation $ 100,000.00 Trusteed with Federal Reserve Bank of Minneapolis: Grade Sch. Bldg. Dist #11 of Powell Co. (Ovando), MT, Sch. Bldg. Bd. 6.00 6/04/88-89 Hl127 2,000.00 City of Polson, MT GO Bd. of 1970 6.00 1/15/90 H29829 1,875.00 City of Polson, MT GO Bd. of 1970 6.00 1/15/89 H29972 3.750.00 Trout Creek, MT Sch. Dist. #6 of Sanders Co., School Bldg. Bd. 5.25 12/31/93 H30310 19,000.00 5.30 12/31/94 H30311 19,000.00 5.35 12/31/95 H30312 19,000.00 Flathead Co. SD #44 (Whitefish) 5.20 1/01/96 H943 120,000.00 TOTAL - Montana Bank of Bozeman, Montana $ 184,625.00 I FIRST CITIZENS BANK OF BOZEMAN - Bozeman Federal Deposit Insurance Corporation $ 100,000.00 Trusteed with First National Bank of Minneapol is: u. S. Treasury Notes 6.75 9/30/90 9893 200,000.00 U.S. Treasury Notes 6.375 9/30/88 2149 200,000.00 04-25-88 175 TOT AL - First Citizens Bank of Bozeman - Bozeman $ 400,000.00 I NTERWEST BAN K OF MONT ANA - Bozeman Federal Deposit I nsurance Corporation 100,000.00 Trusteed with Norwest Bank Minneapolis, N .A. I Federal Hm Loan Bank 8.250 5/25/90 029676 100,000.00 Federal Hm Loan Bank 8.250 5/25/90 029676 150,000.00 TOTAL - InterWest Bank of Montana-Bozeman $ 250,000.00 This is to certify that we, the Commission of the City of Bozeman, in compliance with the pro- visions of Section 7-6-207, M.C.A., have this day certified the receipts of the Federal Reserve Bank of Minneapolis, the First Bank of Minneapolis, the United Bank of Denver,and Norwest Bank of Minneapolis for the Depository Bonds held by the Director of Finance as security, for the deposit for the City of Bozeman funds as of March 31, 1988, by the several banks of Boze- man and approve and accept the same. ALFRED M. STIFF, Mayor WAL TER MARTEL, Commissioner JAMES L. GOEHRUNG, Commissioner MARY B. VANT HULL, Commissioner R. L. HAWKS, Commissioner I The motion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel and Mayor Stiff; those voting No, none. Consent Items City Manager Wysocki presented to the Commission the following Consent Items: Authorize Mayor to sign - Amended Water Pipeline Easement and Right-of-Way A reement and Partial Release of Easement and Ri ht-of-Wa A reement for Water Pipeline - Richard E. and Mary . Anderson - Lot 3, Block 4, HOd~eman Canyon Subdivision Authorize ity Manager to sign - Change Order No. 3 - Swim Center Renovation _ add $670.20; no change in contract time Authorize City Manager to sign - Special Permit for Park Use - Sweet Pea 188 _ Lindle Park - Au ust 5, 6 and 7, 1988 Request for permission to conduct Walk for U e '88 - problem Pregnancy Center _ Saturday, June 4, 9:00 a.m. - from Lindley Park, along Highland Boule- vard, Ka Boulevard, South Willson Avenue, Main Street to Undle Park (sidewalks on y It was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the Con- sent Items be approved as listed above, and the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel, Commis- sioner Goehrung and Mayor Stiff; those voting No, none. I Authorize publication of "Request for Proposals" for an interstate interchange location study for the North 19th Avenue interchange (continued) City Manager Wysocki recommended that the Commission authorize the staff to publish a request for proposals for an interstate interchange location study for the North 19th Avenue in- terchange, with proposals to be accepted from local firms only if that requirement does not con- flict with any federal or State regulations for completion of the project. He noted it is important to establish where the interchange is to be located. He also suggested that the City challenge those property owners in the area who will benefit from the third interchange to participate in the costs of this study. 04-25-88 176 Director of Public Service Dick Holmes stated that the Highway Department has a list of engineering firms who have been pre-qualified to work on State and federal projects; however, he has not seen that list. Mayor Stiff asked if restricting the proposals to local firms will create problems in the fu- ture for this project. The Director of Public Service stated he does not know; however, he will contact the High- way Department for an answer. I It was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the Com- mission authorize the publication of a "Request for Proposals" for an interstate interchange lo- cation, with the process to be limited to local firms if that stipulation does not affect future State or federal participation in the project. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung, Commissioner Hawks and Mayor Stiff; those voting No, none. Presentation from Craig Roloff re hazardous materials program at MSU Mr. Craig Roloff, Associate Director of Administration at Montana State University, in- troduced Mr. Paul Griffin, Chemical Safety Officer at MSU. He then briefly reviewed the Uni- versity.s hazardous materials management program and the Part "BII permit application which the University recently submitted. Mr. Roloff stated that the hazardous materials management program has been in operation for about four years; and the University is currently licensed as both a generator of hazardous materials and a transporter. He stated that the University must follow the federal rules and regulations, as written by the Environmental Protection Agency. He noted those rules have also been adopted by the State Legislature and are administered through the Department of Health and Environmental Sciences. Craig Roloff stated that under the Part liB" Permit, MSU would handle hazardous materials for other institutions within the Montana University System; and they will be licensed for storage and transportation activities for the program. He stated that during the last legislative session, I monies were appropriated for the program and MSU was designated as the coordinator and cen- tral provider of services. He indicated the annual appropriation is $140,000, which is half what it would have cost if a program similar to MSU's had been implemented in every educational insti- tut ion. Mr. Roloff stated that the appl ication for this permit was approximately 100 pages long; and they must provide additional information as requested. He stated that two public hearings are to be conducted on the appl ication as well. The first is to be conducted by Montana State University, at 7:30 p.m. on May 26. The second public hearing is to be held by the Department of Health and Environmental Sciences some time in June. Craig Roloff stated that several steps are involved in this program: a record of on-site inventory of chemicals is maintained; safety inspections are conducted on the laboratories, upon request or on a regular basis with the City's Fire Department; a waste water discharge monitor- ing program; a collection process; a treatment and recycling program; and a disposal program. Mr. Roloff stated that the waste water discharge monitoring program has been in place for sever- al years, since MSU is a major user of the City's sanitary sewer system. He noted that regular checks are made of the effluent as well as spot checks to ensure that improper dumps are not being made in the labs. Mr. Roloff stated that in the collection process, Mr. Griffin makes a record of the chemi- cal, performing testing if necessary to determine the type of chemical. Those chemicals that can be treated and recycled are, and the rest are packaged for disposal. He indicated that Montana State University generates 35 to 60 drums of wastes each year; and they project 25 to 30 drums I per year from the other institutions in the State. He indicated that the drums are stored, with shipments being made two to three times a year, depending on the type of materials and the amount being accumulated. He indicated that toxic or hazardous chemicals are shipped as soon as possible to reduce responsibility. Mr. Roloff stated that under the Part "B" Permit, MSU will check the possibility of es- tablishing milk runs throughout the State. He noted that under that procedure, a transporter would be retained to make a loop through the State, picking up one specific category of chemi- cals at each of the units. He stated that solvents and petroleum products are the most common 04-25-88 177 and would probably be the ones disposed of in this manner. Craig Roloff stated that most laboratory and special chemicals are in small quantities. He indicated that employees of the MSU Chemical Safety program will travel to the various units, record all of the information possible about each container, the containers are placed in sealed plastic bags and packed in an approved container for disposal of chemical wastes; and those con- tainers are then transported to Bozeman for repacking into drums with simi lar types of wastes. I He stated the drums are very sturdy; and the small containers are packed into those drums with vermiculite. Mr. Roloff stated that a 9-foot by 23-foot prefabricated facility will be placed on a con- crete foundation at the corner of South 19th Avenue and West Lincoln Street, near the Marsh Lab, as a part of this project. He noted the site will be surrounded by a chain- link fence; and the structure will have temperature and security monitoring devices and alarms as well as a fire suppression system. Commissioner Vant Hull asked if MSU actively sought this program. Mr. Roloff stated that MSU is the only institution currently operating a program. Commissioner Vant Hull asked if any vehicles will be bringing wastes to MSU under this program. Mr. Roloff stated that MSU will go and pick up wastes. He indicated that the people in the other institutions will be involved in establishing inventory safety programs; and all pack- aging and transportation will be handled by MSU employees familiar with the disposal of this type of wastes. Commissioner Goehrung asked what percentage of the wastes collected go through the treat- ment process. Craig Roloff stated that about 30 to 40 percent go through the treatment and recycling process. Mayor Stiff asked if MSU will be accepting wastes from any agencies other than the edu- cational system units. I Mr. Roloff stated that MSU has had other agencies referred to them on an emergency basis only, including the National Park Service, the County and the City. Commissioner Vant Hull asked if the University vehicle in which wastes are to be trans- ported is to be plastic lined to avoid possible leakage of the wastes. Mr. Roloff stated that all of the chemicals wi" be placed in the EPA containers; therefore, a plastic liner in the truck is not necessary. Commissioner Goehrung asked to what extend the two upcoming public hearings will affect this program. Craig Roloff stated that the Department of Health and Environmental Sciences will use the public hearing process as a way to identify concerns that they may not have identified them- selves during review of the application. He then invited the Commissioners to attend the public hearing to be held on May 26. Discussion - FYI Items City Manager Wysocki presented to the Commission the following lIFor Your I nformationll items. (1 ) A copy of a letter to Mayor Stiff from Wanda Rose's Beauty Salon requesting a handicapped parking space in front of their business at 131 West Babcock Street. Mayor Stiff stated that there are no designated handicapped parking spaces along Menden- hall Street or Babcock Street. He noted that in the past, the Commission has considered similar requests and usually denied them. I The City Manager indicated this request has been referred to the staff for review. (2) A copy of the agenda for the Highway Commission meeting to be held on Friday, May 6, in Helena. City Manager Wysocki indicated that he plans to attend the meeting and possibly meet with employees in the Highway Department. Mayor Stiff stated he feels it is important for Bozeman representatives to make themselves known to the Highway Commission. He also suggested that it might be beneficial to make them aware of the recent $25,000 gift received by the City to help move this project forward. (3) A copy of the new proposed realignment of the South Third Avenue/South Willson 04-25-88 178 Avenue! Kagy Boulevard intersection. The City Manager stated this proposed realignment is a result of the City's inquiry about this possibility. He indicated that construction of this intersection will be a part of the Kagy Boulevard to South 19th Avenue project. (4) A letter from the Bozeman Area Chamber of Commerce concerning opening cere- monies for the BACC II Trade Show, to be held at noon on Friday, April 29. (5) A letter of thanks from Bozeman Baseball, Inc., for the City's cooperation for the I ballfields at the Law and Justice Center as well as Christie Field. (6) A notice concerning the Spring Clean-Up Campaign, which was held on Saturday. (7) A copy of the joint letter from the County Attorney and the City Attorney to the Attorney General requesting an opinion on the regulation of subdivisions within the three-mile radius of the city limits. (8) A notice for the "Winnable War" film, to be shown on Sunday, May 1, and Monday, May 2. (9) A copy of the application for gaming licenses, as revised at last week's Commission meeting. Commissioner Martel proposed one minor correction; and the City Manager concurred that should be made prior to distribution of the forms. (10) A copy of the agenda and packet for the Zoning Commission meeting to be held on Tuesday, April 26. ( 11 ) Commissioner Hawks noted that the Commissioners received a report on pedestrian accidents. He stated a similar report for all intersection accidents would be beneficial. The City Manager indicated that he will ask the staff to gather that information. Recess - 5:05 p.m. Mayor Sti ff recessed the meeting at 5: 05 p. m., to reconvene at 7: 00 p. m. for the pu rpose of conducting the scheduled public hearing. Reconvene - 7:00 p.m. I Mayor Stiff reconvened the meeting at 7:00 p.m. for the purpose of conducting the sched- uled public hearing. Public hearing - Commission Resolution No. 2693 - levying and assessing SID No. 652 - paving, curb and utter, sidewalks, storm draina e, water and sewer in Graf's Second Subdivision - 462,000 This was the time and place set for the public hearing on Commission Resolution No. 2693, entitled: COMMISSION RESOLUTION NO. 2693 A RESOLUTION OF THE COMMISSION OF THE CITY OF BOZEMAN, MONTANA, LEVYING AND ASSESSING A SPECIAL ASSESSMENT OF TAXES UPON ALL THE PROPERTY IN SPECIAL IMPROVEMENT DISTRICT NO. 652 IN THE CITY OF BOZEMAN, COUNTY OF GALLATIN, STATE OF MONTANA, TO DEFRAY THE COST OF CONSTRUCTING AND MAKING THE IMPROVEMENT WITHIN SAID SPECIAL IM- PROVEMENT DISTRICT NO. 652. Mayor Stiff opened the public hearing. City Manager Wysocki reminded the Commissioners that the appropriate steps have been followed for creation of this special improvement district. He noted that the bonds have been sold and construction has begun on this project. He then indicated that this resolution of as- sessment is based upon the bond amount; and a revised assessment will be established after all construction costs have been final ized. No one was present to speak in support of or in opposition to Commission Resolution No. I 2693. Mayor Stiff closed the public hearing. It was moved by Commissioner Martel, seconded by Commissioner Goehrung, that the Com- mission finally adopt Commission Resolution No. 2693, levying and assessing Special Improvement District No. 652. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Goehrung, Commissioner Hawks, Commissioner Vant Hull and Mayor Stiff; those voting No, none. 04-25-88 179 Commissioner listing of goals for Fiscal Year 1988-89 City Manager Wysocki reminded the Commission that this was the time and place they set aside for the listing of their goals for Fiscal Year 1988-89. Mr. Dave Sharp, facilitator, reviewed the process in which the goals would be initially listed. The goals were then listed and ranked, as follows. No. Rank Votes Tie Goal I GENERAL GOVERNMENT 1. 1 Combine Public Works Director and City Engineer 2. 1 Coordinate legislative lobbying w / Bozeman interests 3. I 3 City employee reward/award; resident incentives 4. 1 Seasonal public information program 5. 1 Maintain open government and accountability 6. 1 Cooperative w/MSU, i.e., bus system, police costs, water lines 7. 1 Promote volunteerism 8. II 2 Publ ic/ private venturing 9. 1 Welcome examination of our work and our city 10. Bigger convention facilities 11. 1 Cooperation w /County 12. I 3 Open staff/management/commission 13. 1 Legislative thrust--out of city costs--police services 14. Buy good used stuff 15. Sell parking permits 16. Honorary commissioner from citizenry 17. Reconsider employee residency policy 18. I 3 Undesignated Reserve policy CUL TURE, RECREATION AND AMENITIES 1. II 3 Tree maintenance and replanting cooperation; encourage diversity 2. I 4 Beautification programs (8.) - landscape - view protection 3. III 2 2 Prioritize parkland improvement and acquisition I 4. City cultural board 5. 2 1 Better use of library - expanded hours 6. III 2 2 Air quality 7. Swim Center 8-:- Dictate beautification 9. Land exchanges for riparian areas 10. Reduce light pollution 11. 1 Register historical names list for streets and places 12. 1 No incinerator (air quality) 13. Combine parks and recreation director FI NANCE 1. I 3 Establ ish user fees 2. I 3 Maintenance districts - streets - trees 3. I 3 Road funding - local - 2et: gas tax 4. 1 Hook-up fees 5. II 2 4 Consider all possibilities for Valley Unit SID 6. 2 1 Cable franchise fee 7. I ncrease dog I icense fees 8. Charge for street and alley vacation 9. t% motor vehicle fee 10. Health/wellness insurance I Break - 8:35 to 8:44 p.m. Mayor Stiff declared a break from 8:35 p.m. to 8:44 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Commissioner listing of goals for Fiscal Year 1988-89 (continued) The Commissioners continued with their listing of goals, as follows. 04-25-88 180 No. Rank Votes Tie Goal LAW - 1. I 5 Revise/ review ordinances as necessary - snow shovel ing 2. II 2 Timely update of - business license ordinance - sign ordinance 3. Bow hunting ordinance I 4. Hook-up fees for county users first 5. landlord charged for water and sewer services 6. Exotic animal ordinance PLANNING AND ZONING 1. II 2 3 Enforce existing laws 2. 1 Combine Zoning Commission and City-County Planning Board 3. Truck routes 4. Off-site impacts--neighborhood concerns 5. Cooperation w / MSU 6. 2 1 Industrial parks 7. II 2 3 An nexations--agg ressi ve 8. 1 Timely update of - Master Plan - analysis of review process - sign ordinance 9. 2 County cooperation 10. 1 Update zoning to match Master Plan 11. 1 Neighborhood planning districts 12. III 2 2 Restrict obnoxious or hazardous industrial plants 13. I 3 Streamlining, i.e., multiple use 14. 1 Foresight on utilities for annexations 15. 1 Encourage land development in town - land exchange PUBLIC SAFETY 1. I 2 Traffic surveys--neighborhood concerns 2. I 2 Improve bike, pedestrian safety I 3. I 2 Trucks off Main Street 4. Attention to hazardous materials 5. 1 Improve handicapped parking 6. 1 Support larger police force 7. I 2 Pedestrian friendly policy - speed signs at intersections and on busy streets - compact car parking at intersections - write more speeding tickets - improve traffic generally 8. 1 Parking enforcement and fines 9. 1 Enforce speed limits 10. 1 Intersection visibi lity 11. City/county detective unit PUBLIC WORKS 1. II 3 Increase water supply 2. I 4 Create and implement traffic plan - truck routes - third interchange 3. Sewer system 4. 1 Water delivery system - meters on all users - revise billings to include meter reading - review policy on meter reading 5. Monitor street lighting bills 6. Bike racks 7. Waste oi I disposal 8. 2 Recycle w /trash pickup 9. II 3 Take over Main Street and North 7th Avenue (10.) I f9.. Salt and snow removal 11. 1 Kagy to 19th; intersection w/Willson and South 3rd 12. 1 Confront sol id waste 13. Improve drainage on Main Street 14. Improve 11 th and College 15. " 3 Schedule sidewalks - high use first 16. 1 Written water rights policy 17. 1 Annual review of water and sewer rates City Manager Wysocki indicated the staff wi" review this I ist of goals, submitting any suggested goals for consideration at next week's meeting. 04-25-88 181 Mr. Sharp suggested that the Commissioners review the staff's suggestions, then priori- tize those goals that have been ranked. He indicated the Commissioners then must determine how many of the top ranked goals can logically be accomplished during the fiscal year, noting that probably three to six could be addressed. This item will be placed on next week's agenda for further consideration and action. I Adjournment - 10:02 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung and Mayor Stiff; those voting No, none. ALFRED M. STIFF, Mayor ATTEST: ROBIN L. SULLIVAN Clerk of the Commission I I 04-25-88