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HomeMy WebLinkAbout1988-03-28 143 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA March 28, 1988 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, March 28, 1988, at 2:00 p.m. Present were Mayor Pro Tempore Hawks, Com- I missioner Vant Hull, Commissioner Martel, Commissioner Goehrung, City Manager Wysocki, City Attorney Becker and Clerk of the Commission Sullivan. Mayor Stiff was absent in compliance with Section 7-3-4322(2), M.C.A. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the items listed under Consent Items be removed for discussion. Minutes It was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the min- utes of the regular meeting of March 21, 1988 be approved as submitted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung and Mayor Pro Tempore Hawks; those voting No, none. Request for one-year extension of Preliminary Plat for Sunset Park Subdivision, Phases I and II - Sanderson/Stewart/Gaston Engineering for Philip J. Saccoccia, Jr. (Tract 4 of COS No. 1215, located in the SWk NWi, Section 1, T2S, R5E, MPM) City Manager Wysocki submitted to the Commission a request from Sanderson/Stewart/Gaston Engineering, Inc., representing Philip J. Saccoccia, Jr., for a one-year extension of the pre- liminary plat for Phases I and II of the Sunset Park Subdivision. The subject 19. 16-acre parcel is located on a portion of Tract 4 of Certificate of Survey No. 1215, located in the southwest one-quarter of the northwest one-quarter of Section 1, Township 2 South, Range 5 East, Mon- I tana Principal Meridian. The site is more commonly located just north of West Oak Street ex- tended at North 17th A venue extended. The City Manager reminded the Commissioners that this preliminary plat was originally ap- proved on February 2, 1987, subject to thirteen conditions. He then concurred in the Planning staff's recommendation for approval of the one-year extension from February 2, 1988 to February 2, 1989. Commissioner Vant Hull asked if the situation in the subject area has changed. Planner Bill Murdock indicated the situation in that area has not changed. He noted that the annexation of this parcel took longer than anticipated; and the appl icant has not yet been able to get the required improvements installed. It was moved by Commissioner Martel, seconded by Commissioner Goehrung, that the Com- mission approve the one-year extension of the preliminary plat for Phases I and II of the Sunset Park Subdivision, to February 2, 1989, subject to the thirteen conditions attached to the original approva I. The motion carried by the following Aye and No vote: those voting Aye being Com- missioner Martel, Commissioner Goehrung, Commissioner Vant Hull and Mayor Pro Tempore Hawks; those voting No, none. Consent Items City Manager Wysocki presented to the Commission the following Consent Items. Approval of Community Development Block Grant rental rehabilitation loan as recommended by the Loan Review Committee Request for permission to conduct March of Dimes WalkAmerica/Teamwalk - I Saturday, April 23, 1988, 9:00 a.m. - start and finish at Junior High School Proclamation - "Week of the Young Childll - April 10-16, 1988 Proclamation - lIpoppy Days" - May 13 and 14, 1988 It was moved by Commissioner Goehrung, seconded by Commissioner Vant Hull, that the Consent Items be approved as listed above, and that the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Vant Hull, Commissioner Martel and Mayor Pro Tempore Hawks; those voting No, none. 03-28-88 144 Discussion - FY I Items City Manager Wysocki presented to the Commission the following "For Your Information" items. (1) Commissioner Vant Hull distributed to the Commission a memo she has written re- sponding to Steve Hample's memo concerning business licenses. The Commission concurred that this memo should be distributed to members of the ad hoc committee to review the business license ordinance at its meeting to be held this evening. I (2) Commissioner Goehrung indicated that he has a copy of a report completed during a course in industrial arts last quarter, noting the report addresses technological implications of sol id waste management in the Bozeman area. He indicated that he will place a routing slip on this report for those Commissioners interested in reviewing it. (3) The City Manager stated the Retired Senior Volunteer Program has received one of nine grants for a special program that combines elementary children with senior citizens to work on a project. He indicated that under this grant, those involved will take care of the flower beds around City Hall as well as complete an initial clean-up of the downtown parking lots. (4) Mayor Pro Tempore Hawks asked about the status of the possible installation of side- walks along North Seventh Avenue. The City Manager indicated that he will review the issue and submit information to the Commission. (5) Mayor Pro Tempore Hawks asked when the ad hoc committee to review the sign or- dinance will hold its initial meeting. Commissioner Vant Hull indicated an interest in having the Commission involved in the initial meeting. The City Manager indicated that he will notify the Commission when the date for the initial meeting has been established. Presentation re Superhost program - Daria Joyner, Bozeman Area Chamber of Commerce; Commis- sion Resolution No. 2691 - endorsing Chamber as sponsoring organization for said program I City Manager Wysocki stated that Ms. Daria Joyner, has requested an opportunity to ad- dress the Commission concerning the Superhost program. He then presented Commission Resolu- tion No. 2691, entitled: COMMISSION RESOLUTION NO. 2691 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MON- TANA, ENDORSING THE BOZEMAN AREA CHAMBER OF COMMERCE AS THE SPON- SORING ORGANIZATION FOR THE MONTANA SUPERHOST PROGRAM. Ms. Heidi Holman, Chairman of the Superhost Committee, indicated the program was estab- lished by the State to assist communities in training in the area of hospitality. She indicated that this program will include education of those who work with tourists, such as those manning the visitor centers, so that everyone will portray the community in the same manner. Ms. Daria Joyner, Executive Vice President of the Bozeman Area Chamber of Commerce, stated that the Superhost program is to prepare communities for tourists. She reminded the Com- missioners that the Chamber was designated as the agency to administer the 4-percent Accommo- dations Tax; and under State guidelines for the Superhost program must also administer this pro- gram. She noted that the Superhost program is not to be funded through the Accommodations Tax. She then indicated that the State is offering a $1,500 prize to the community most in- novative with hospitality; and the Chamber plans to pursue that prize. Ms. Joyner stated that the State will conduct a training session on Apri I 19 in Bozeman; and two persons designated as trainers for the community will attend that session. She stated that those individuals will then become trainers for others in the community who deal with visi- I tors, such as visitor bureau workers, hotel/motel employees, retailers and service station at- tendants; and the training program will become an on-going item. She noted that another ele- ment of the program includes a 24-hour visitors' task force; and that will probably be estab- lished through an existing 24-hour operation. She stated other items include a calendar of events and a recreational guide, which have already been completed at the local level. She in- dicated that after the community has completed its program, a team from Helena will conduct a walk-through to be sure all elements have been addressed before certification. Commissioner Vant Hull asked if the visitor center on North Seventh Avenue is beneficial 03-28-88 145 and whether others would be. Ms. Joyner stated that the center on North Seventh A venue has been very well received. She noted that the Main Mall has requested that a visitor center be established there; and the Four Corners area has expressed a desire as well. She stated the major problem with estab- lishing visitor centers is staffing of those facilities. Mayor Pro Tempore Hawks asked if the Superhost program will generate referrals from the I State I ike the Certified Cities program does. Ms. Daria Joyner stated that State publications will list the Superhost communities. Mayor Pro Tempore Hawks noted that the attitude of the people in the community affects how much the tourists wish to participate in a community's activities; and it is extremely im- portant to project a positive image. City Manager Wysocki recommended that the Commission adopt Commission Resolution No. 2691, endorsing the Chamber as the sponsoring organization for the Superhost program. It was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the Com- mission adopt Commission Resolution No. 2691, and designate the Bozeman Area Chamber of Com- merce as the entity responsible for organizing the Superhost program. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung and Mayor Pro Tempore Hawks; those voting No, none. Executive Session re personnel and litigation City Attorney Bruce Becker reviewed the statutory provisions for executive sessions, cit- ing Section 2-3-203 (4), Montana Code Annotated. He indicated the purpose of this executive ses~ sion is to discuss strategy to be followed during collective bargaining sessions as well as strat- egy for litigation: and both of those may be conducted in a closed meeting. At 2:32 p.m., it was moved by Commissioner Martel, seconded by Commissioner Goehrung, that an executive session of the Commission be called for the purpose of discussing strategy for I the collective bargaining function, as well as strategy for litigation, and that all persons except the Commissioners, City Manager Wysocki, City Attorney Becker, Administrative Services Direc- tor Gamradt and the Clerk be requested to leave the room. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Goehrung, Commis- sioner Vant Hull and Mayor Pro Tempore Hawks; those voting No, none. At 5:10 p.m., it was moved by Commissioner Goehrung, seconded by Commissioner Vant Hull, that the executive session of the Commission be closed and that the open meeting be re- convened. The motion carried by the following Aye and No vote: those voting Aye being Com~ missioner Goehrung, Commissioner Vant Hull, Commissioner Martel and Mayor Pro Tempore Hawks; those voting No, none. Adjournment - 5:10 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung and Mayor Pro Tempore Hawks; those voting No, none. ROBERT L. HAWKS, Mayor Pro Tempore I ATTEST: ROBIN L. SULLIVAN Clerk of the Commission 03-28-88