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HomeMy WebLinkAbout1988-03-21 139 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA March 21, 1988 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, March 21,1988, at 2:00 p.m. Present were Mayor Stiff, Commissioner Vant I Hull, Commissioner Martel, Commissioner Goehrung, Acting City Manager Gamradt and Clerk of the Commission Sullivan. Commissioner Hawks was absent in compliance with Section 7-3-4322 (2), M.C.A. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the items listed under Consent Items be removed for discussion. Minutes It was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the min- utes of the regular meeting of March 14, 1988 be approved as submitted. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung and Mayor Stiff; those voting No, none. Award bid - Repurchase Agreement for the period April 1, 1988 to Apri I 1, 1989 Acting City Manager Miral Gamradt submitted to the Commissioners a memo concerning this item, along with a copy of the only bid received. He then reviewed that bid from First Security Bank, as follows: (1) Repurchase Agreement - 40 basis points below the 91-day T bill rate, with a minimum balance of $500,000 and a maximum balance of $1,500,000; (2) Demand Account - 90 basis points below the 91-day T bill rate; (3) HUD Account - 5.0% interest; (4) Petty Cash - 200 basis points below the 91-day T bill rate; (5) Payroll - 200 basis points below the 91-day T bi II rate. The Acting City Manager noted these interest rates are lower than last year's. I Acting City Manager Gamradt reminded the Commissioners that no bids were received for the original specifications; therefore, the Commission approved revisions. He noted that under these revisions, the ceiling on the repo account was lowered from $3,000,000 to $1,500,000; the minimum acceptable interest rate was lowered to 50 basis points below the 91-day T bill rate; and a specification was added to indicate no service charge was to be bid. He indicated that only one bid was received; and telephone inquiries to other financial institutions revealed that they were not interested in bidding. The Acting City Manager then recommended that the Commission accept the bid received. Commissioner Vant Hull expressed concern about the low interest rate received and asked if the amount held in the repo account will be lowered. Acting City Manager Gamradt stated that he will attempt to keep a balance of $500,000 plus the outstanding warrants. He noted that transfers will probably be made on a weekly basis as necessary between the repo account and the STI P investments to maintain that type of bal- ance. He indicated the balance in the demand account will be kept as low as possible. Mayor Stiff asked about the petty cash account. The Acting City Manager stated that the petty cash account is used for writing of checks to cover items that require immediate payment. He noted some vendors do not take credit, so the claims process cannot be followed. Mayor Stiff then expressed concern about the low interest rate on the payroll account and asked if that process could be changed. Acting City Manager Gamradt indicated that checks must be issued for payroll. He then I noted that the monies remain in this account for a very short period of time because the em- ployees deposit their payroll checks immediately. Commissioner Martel asked if the HUD account is a pass-through account for federal mon- ies received. The Acting City Manager stated that it is. He noted those funds may accrue interest; however, that interest must remain with those monies and maintained separate from the City's general fund. He stated the cash is held until the claims have been approved, which may be from two days to two weeks. 03-21-88 140 I t was moved by Commissioner Martel, seconded by Commissioner Goehrung, that bid for the Repurchase Agreement for the period April 1, 1988 to April 1, 1989 be awarded to First Se- curity Bank, Bozeman, Montana, at the various interest rates listed in the bid, it being the only bid received. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Goehrung, Commissioner Vant Hull and Mayor Stiff; those vot- ing No, none. Discussion - possible zone code amendment to revise parking lot requirements in the A-S and I R-S zoning districts Acting City Manager Gamradt submitted to the Commission a memo from Planning Director Andy Epple concerning possible initiation of a zone code amendment to revise Section 18.62.180(A)1 of the Bozeman Municipal Code. He noted the proposed revision would slightly relax the requirements for paving of a parking lot located in the A-S, Agricultural Suburban, or R-S, Residential Suburban, zoning district subject to three suggested conditions. The Acting City Manager stated that if the Commission approves this proposed change, the Planning staff will prepare a staff report; and the zone code amendment will go through the usual process with hearings before the Zoning Commission and the City Commission. Planning Director Epple reviewed the proposed conditions, as follows: (a) that the park- ing area be fewer than 15 parking spaces with no loading spaces; (b) the parcel is not adjacent to a paved road or street; and (c) non-residential uses must provide adequate handicapped ac- cess, subject to approval by the Building Official. He indicated these conditions have been sug- gested by the staff; and the Commission may adjust them if they so desire. Commissioner Vant Hull noted that as long as the street or road adjacent to the property is unpaved, an unpaved parking lot is acceptable. She then suggested that the second proposed condition be revised to require that the parking lot and approach be paved as soon as the ad- jacent street or road is paved. Planning Director Epple stated he feels that proposed revision could be accommodated and would be appropriate. I Commissioner Martel suggested that the proposed zone code amendment be expanded to include other zoning districts where the same situations could arise, such as the M-l and M-2 districts, as well as planned unit developments. He stated that he feels all zones that might be affected should be addressed under one amendment, rather than going through the process again later. The Planning Director stated he would be hesitant to recommend approval of relaxing the paving requirements in a commercial or industrial development because of the traffic activity generated through such uses. Commissioner Vant Hull stated opposition to the proposal to expand this amendment to in- clude other zoning districts. Mayor Stiff asked why the proposed conditions provide a breaking point at fifteen parking stalls. The Planning Director stated that fifteen is the established cut-off for the requirement of interior landscaping, which requires additional consideration. He indicated that the staff felt the same cut-off point should be retained for this amendment. Mayor Stiff then asked how the handicapped access would be provided in an unpaved park- ing lot, noting that a hard surface is necessary for such access. Planning Director Epple stated that the Uniform Building Code does address the provision of handicapped access. He indicated that he will review that code to be sure that it addresses the parking area requirements; and if it does not, to address it through the zone code amend- ment. The Planning Director expressed concurrence that the parking area for handicapped ac- I cess must be paved, noting it should probably be located near the sidewalk. Commissioner Goehrung asked if this proposed zone code amendment would address the problems and concerns expressed by representatives of the Heritage Christian School located along Durston Road. Planning Director Epple stated the need for the zone code amendment surfaced as a result of that situation. He then noted that the school has until August 16 to install the paved park- ing area. The Planning Director stated that a zone code amendment is not retroactive; and those conditional use permits currently in place must follow the conditions set forth at the time 03-21-88 141 of approval. Commissioner Goehrung stated he would be interested in the impacts this proposed zone code amendment would have on other A-S and R-S zoned areas. It was moved by Commissioner Goehrung, seconded by Commissioner Vant Hull, that the Commission request that the Planning staff initiate a zone code amendment to revise the re- quirements for paving of parking lots in the AS and R-S zoning districts, subject to the foI- I lowing conditions: a. The use is required to provide fewer than 15 parking spaces and no loading spaces under Section 18.62. 190; b. The lot or tract on which the use is located is not adjacent to a paved street or road; and at the time the unpaved street or road is paved, the parking lot and approach must also be paved; c. Non-residential uses must provide adequate handicapped access, subject to approval by the Building Official in accordance with the Uniform Building Code. The following amendment to the main motion was placed on the floor; It was moved by Commissioner Martel that the Commission request that the Planning staff review the possible ex- pansion of this provision to other zoning districts, with any revisions to be submitted to the Commission for review and approval prior to pursuing the zone code amendment process. The motion died for lack of a second. The original motion, to request the Planning staff to initiate the zone code amendment, then carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Vant Hull, Commissioner Martel and Mayor Stiff; those voting No, none. Discussion - FY I Items Acting City Manager Gamradt presented to the Commission the following "For Your I nfor- mation" items. (1 ) A memo, dated March 17, 1988, from Mike Cronin, Business Development Specialist, I of the Small Business Administration, announcing a Business Incubator Conference to be held in Kal ispel', Montana, on Apri I 21 and 22. (2) An agenda for the Governmental Affairs Committee, Bozeman Area Chamber of Com- merce, meeting to be held at noon on March 28, 1988, at the GranTree Inn. Commissioner Vant Hull noted that it is difficult to attend a noon meeting on Monday and asked if the day for these meetings could be changed so that those Commissioners interested can attend. (3) A letter of resignation from Cecil ia Vaniman from the Historic Preservation Ad- visory Commission, effective March 1, 1988. (4) A letter of resignation from Lyn Taylor from the Zoning Commission. These two vacancies will be advertised, with appointments to be made when a full Commis- sion is present. (5 ) An agenda for the Zoning Commission meeting to be held at 7: 00 p. m. on Tuesday, March 22, 1988 in the Community Room of the Bozeman Public Library. (6) A copy of the minutes of the March 7, 1988, meeting of the Board of Adjustment. (7) Commissioner Goehrung stated he gathered information during the Elected Officials Workshop held on Thursday and Friday last week. He indicated that he and Commissioner Hawks will submit a report to the Commission when both are present. Consent Items Acting City Manager Gamradt presented to the Commission the following Consent Items: I Authorize Clerk of the Commission Sullivan to attend the IIMC Annual Con- ference - May 22-26, 1988 - Spokane, Washington; appoint Mary Cain Lathrop as Acting Clerk of the Commission Claims It was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the Con- sent Items be approved as listed above, and the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung and Mayor Stiff; those voting No, none. 03-21-88 142 Adjournment - 2:55 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Martel, seconded by Commissioner Goehrung, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Goehrung, Commissioner Vant Hull and Mayor Stiff; those voting No, none. ALFRED M. STIFF, Mayor I ATTEST: ROBIN L. SULLIVAN Clerk of the Commission I I 03-21-88