Loading...
HomeMy WebLinkAbout1988-03-14 129 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA March 14, 1988 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, March 14, 1988, at 2:00 p.m. Present were Mayor Stiff, Commissioner I Hawks, Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung, City Manager Wysocki, City Attorney Becker and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the items listed under Consent Items be removed for discussion. Mi nutes It was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the min- utes of the regular meeting of March 7, 1988 be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung and Mayor Stiff; those voting No, none. 10,000- ( northwest This was the time and place set for the decision on the Conditional Use Permit requested by Three Rivers Disposal to allow the construction of a 10,OOO-square-foot building on Tract 1 of Certificate of Survey No. 1363 for the purpose of housing a garbage transfer station. The sub- ject site is more commonly located at the northwest corner of the intersection of Pear Street and L Street. City Manager Wysocki reminded the Commission that the public hearing on this application I was conducted at last week's meeting. He noted that the Zoning Commission had previously con- ducted its public hearing, and recommended approval subject to seventeen conditions. He then submitted to the Commission proposed revisions to four of those conditions, reviewing them briefly. He noted that under the proposed revisions, the applicant would be required to tie onto the City's sewer system. He noted the applicant has indicated an interest in the creation of a special improvement district for paving of the streets; and under that mechanism, the streets would be paved to City standards rather than the 28-foot width required under the con- ditions recommended by the Zoning Commission. The City Manager stated that he has discussed the four proposed revisions with Mr. Fagliano; and he has indicated a willingness to accept those revisions. Commissioner Hawks asked if the initial paving could be used if a 28-foot street were in- stalled and later expanded through a special improvement district. The City Manager indicated that the road bed and paving of the 28-foot section would be to City standards. He noted a thin overlay may be necessary when the street is expanded and the curbs, gutters and storm drainage installed to eliminate the rough edges from abutting two pavements. Commissioner Vant Hull noted that Condition No. 12, as revised, would require paving of L Street and Pear Street to a minimum 28-foot wide standard. She noted that the extension of pavement 150 feet to the northeast has been discussed and suggested that the applicant instead be required to extend the pavement to the southwest to meet the pavement on North Wallace Ave- nue. I City Manager Wysocki stated that he has discussed that possibility with Mr. Fagliano. He then concurred with the proposed expansion of that condition. Commissioner Martel stated he does not feel the applicant should be required to pave the street in front of someone else's property. The Commissioner then asked if adjacent property owners should be required to tie onto the sanitary sewer line if it is extended along their prop- erties. The City Manager indicated that there are three possibilities for extension of the sanitary sewer line; and the applicant must determine which will be used. He noted that those along the line will have an option to tie onto that line. He indicated that if a tie-on is completed within 03-14-88 130 five years, the applicant will be reimbursed for a portion of the costs incurred in that trunk line extension, based on the formula set forth in the payback agreement. The City Manager stated that other residents in the area cannot be required to hook onto the sewer line as a part of this project. Commissioner Goehrung asked if the cost will be prorated over the five-year tie-on pay- back period. The City Manager indicated the cost will remain the same during the five-year period. I He noted after that time period has expired, a property owner may tie on with no payback costs incurred. He then stated the usual formula for determining the payback costs is based on the acreage involved. Commissioner Vant Hull noted that she had submitted a memo to the Commissioners in this week's packet. She indicated that memo contains four suggested additional conditions; and two of those have been addressed. She then suggested that a condition be added to provide that trailers with partial loads of garbage may be stored overnight within the building. During a brief discussion, the condition was revised to provide that trucks or trailers with loads of garbage may be stored overnight within the structure; and the Commissioners concurred with its addition. Commissioner Vant Hull then stated the applicant has indicated that the major route to be followed to and from the site has been revised to utilize Pear Street, L Street, North Wallace Avenue, Tamarack Street and North 7th Avenue. She suggested that a condition be added to require that the applicant's vehicles utilize that route. Commissioner Goehrung noted that many concerns about traffic impacts were expressed during the public hearing last week; and the proposed condition might help to address those con- cerns. Commissioner Hawks indicated support for addition of this condition, as long as the route outlined is recognized as the major route and not necessarily the only route available. Commissioner Vant Hull noted that the applicant has indicated he does not intend to com- pact the garbage into the trailers and suggested that a condition to not allow compaction be ad- I ded. She reminded the Commission that testimony indicated that 105,000 gross vehicle weight could be achieved through addition of an axle; and the road system in that area could not ac- commodate the weight. Commissioner Hawks and Mayor Stiff expressed concern about adding this condition since it is tied to weight; and other industrial entities in the area have the ability to run 105,000- pound trucks if they so desire. Commissioner Goehrung noted that compaction could result in containers containing hazard- ous wastes being broken in the trailer, and possibly spraying out. He stated that handling of the garbage as little as possible in the transfer from truck to trailer is ideal. City Manager Wysocki suggested that the Commission may wish to require that if the appli- cant intends to compact the garbage, he submit a plan to the City for review and approval, ad- dressing the issues of weight and handling of ruptured containers. The Commission concurred. Commissioner Vant Hull then noted that during the Commission's public hearing, Mr. Fagliano indicated that private use of the transfer station is an integral part of the application. She stated that was the portion of the application which received considerable testimony and sug- gested that the Commission add a condition to provide that no private, non-business vehicles have access to the facility, but that it be strictly for use by Three Rivers Disposal. Commissioner Goehrung stated that one of the definitions for a garbage transfer station addresses the transfer of garbage from a collection truck to a trailer. He noted that staff was not comfortable with splitting private use from commercial use because of the definition contained in the Zone Code; however, the Commission may make that split if they so desire. He then indi- I cated that the Commission can impose a condition to address vehicular impacts from company ve- hicles; however, there is no control over how private vehicles will arrive at the facility. Commissioner Martel stated he does not feel there is any real difference between public and private use; and he does not feel the two elements should be split. In response to a question from Mayor Stiff, Commissioner Vant Hull indicated that she has suggested this condition to the Planning staff but has not received a response. Planning Director Andy Epple stated the staff has not had adequate time to research this issue. He noted they have reviewed the definition contained in Ordinance No. 1214; and it does 03-14-88 131 not preclude use by the general public. He further indicated that the Department of Health and Environmental Sciences has indicated no problem with the general public using the facility as long as it is in compliance with the local zoning regulations. The Planning Director stated, however, that the Commission could, based on reasonable facts and findings, limit the use of the facility to the private disposal service only. Commissioner Goehrung suggested that the private, uncontrolled vehicles could have an I impact on the off-site streets through the residential areas around the subject site. Commissioner Hawks noted that denial of the private use of the facility must be based on the impact to local streets being very negative, above and beyond the commercial use. Break - 2:58 to 3:04 p.m. Mayor Stiff declared a break from 2:58 p.m. to 3:04 p.m., in accordance with Commission policy established at their regular meeting of March 14, 1983. Mayor Stiff asked for a staff recommendation on the proposed additional condition. City Manager Wysocki stated that the definition for a Garbage Transfer Station does not address the issue of public/private use. He, therefore, recommended that the Comm iss ion not separate those into two different issues. He then suggested that in separate action, the Com- mission may wish to address impacts on the surrounding areas by directing the staff to prepare a draft ordinance requiring that all loads of solid waste be covered. He noted that the en- forcement of that ordinance could be discussed at the time of adoption. Commissioner Goehrung suggested that to alleviate some of the traffic impacts on adjacent residential areas, the applicant may wish to suggest to the public using the facility that they use the same route as the Three Rivers Disposal vehicles are to use. Mayor Stiff asked Mr. Fagliano if he agrees to all of the conditions for approval, as they I have been discussed. Mr. Walt Connell, attorney representing Three Rivers Disposal, stated that the applicant has indicated that he wi II abide by all of the twenty conditions recommended for approval. City Manager Wysocki noted that the Commission has received a letter from County Health Officer King recommending that the proposed garbage transfer station be required to hook onto the City's sanitary sewer system, indicating that has been accommodated in the revised condi- tions. He further noted that Dr. King has recommended that the capability for truck washing be established within the structure; and he feels that can be accomplished with tying onto the City's sewer system. It was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the Con- ditional Use Permit requested by Three Rivers Disposal to allow the construction of a 10,000- square-foot building on Tract 1 of Certificate of Survey No. 1363 for the purpose of housing a garbage transfer station be approved subject to the following conditions: 1. That the applicant receive documented approval of the County Sanitarian prior to final site plan approval; 2. That the applicant receive a Solid Waste Management System license from the State of Montana, Department of Health and Environmental Sciences, Solid and Hazardous Waste Bureau prior to final site plan approval; 3. That the applicant adequately address the concerns of the City Engineer regarding access, on-site pavement, curbing, storm drainage plans, water main extensions and the orientation of L Street prior to final site plan approval; I 4. That the applicant adequately address the concerns of the City Fire Mar- shal regarding an on-site fire hydrant, automatic sprinkler system for a Type 5 structure, and the treatment of sludge and/or garbage transfer clean-up prior to final site plan approval. All sanitary sewer needs shall be accommodated by the City of Bozeman sanitary sewer system. The de- sign and installation of the required pretreatment discharge system shall be certified by a licensed professional engineer, and the design reviewed and approved in writing by the Department of Health and Environmental Sciences, Environmental Protection Agency, City Engineer, Director of Pub- lic Service, and other appropriate agencies. The City shall enter into a payback agreement for five years on the sewer line extension; 03-14-88 ------------- -------.--------------- 132 5. That the site plan comply with Section 18.62.120 of the Bozeman Municipal Code regarding screening of off-street parking lots prior to final site plan approval; 6. That a detail of the screening for the off-street parking lot and chain link fence be provided on the site plan prior to final site plan approval; 7. That the snow removal storage areas and water service lines be noted on the site plan prior to final site plan approval; 8. That refuse trai lers leaving the site be covered to prevent any littering I during transport; 9. That the applicant provide a waiver of protest for the creation of special improvement districts, for curb and gutter for L Street and Pear Street prior to final site plan approval; 10. That the Conditional Use Permit not include the repair and/or storage of trucks, dumpsters, trailers and equipment on the said property; 11. That the Conditional Use Permit be limited to the Garbage Transfer Station and that any additional structure be reviewed and approved by the Plan- ning Director prior to any implementation; 12. That L Street, from its intersection with Pear Street to the end of the pavement on North Wallace Avenue, and Pear Street be paved to a minimum twenty-eight foot width and in accordance with all other City standards, with the approval of the City Engineer, but shall not include curb, gut- ter, sidewalk and storm drainage at this time; 13. That the final site plan identify the location of empty refuse storage trailers; 14. That trucks or trailers with loads of garbage may be stored overnight only within the building; 15. That the daily traffic trip generations to and from the Garbage Transfer Station be limited to the traffic patterns identified on Exhibit A of the applicant's truck route diagram; 16. That if the applicant intends to utilize a compaction process for solid wastes being transferred into the trailer, they must submit a plan to the I City, for approval, indicating how they will deal with the additional weight as well as plans to address any containers that might be ruptured as a re- sult of such compaction; 17. That all required improvements shall be installed in accordance with an Im- provements Agreement with the City of Bozeman. The owner may not occu- py the structure until all improvements required by the permit shall have been completed, and accepted by the City, or unti I a financial guarantee equal to one and one-half times the amount of the cost of the scheduled improvements shall be provided to secure completion; 18. That three (3) copies of the final site plan containing all the conditions, corrections and modifications approved by the City Commission be submit- ted for review and approved by the Planning Director within six (6) months of the date of the City Commission approval, and prior to the issu- ance of a building permit for the project. One (1) signed copy shall be retained by the Building Department, one (1) signed copy shall be re- tained by the Planning Director and one (1) signed copy shall be retained by the applicant; 19. That all on-site improvements (i .e., paving, landscaping, etc.) shall be completed within eighteen (18) months of the Conditional Use Permit ap- proval, as shown on the approved final site plan; and 20. That the Conditional Use Permit shall be valid for a period of only eighteen (18) months following approval of the use. Prior to the per- manent renewal of the permit at the end of that period, the applicant must satisfy all the conditions in the granting of the permit. An on-site in- spection will be made and a report made to the City Commission for their action. If all required conditions have been satisfied, the permit will be permanently renewed. I The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung, Commissioner Hawks and Mayor Stiff; those voting No, none. service to at the Law resident, eague City Manager Wysocki reminded the Commission that initial discussion on this item was held during the meeting of February 8, 1988. He noted that Mr. Dugan has submitted his re- 03-14-88 133 quest to the County for consideration, per the City's suggestion; and the County Commission has written a letter indicating that it will pay up to $1,500 toward the costs of installing a water service to the baseball fields located at the Law and Justice Center. He stated the lease was also extended from three to five years, with an option for renewal. He noted the County has indicated it will not be responsible for any water bills for the baseball fields. The City Manager then reminded the Commission that the Little League has asked the City I to participate in the costs of water use at Christy Fields. He noted that bills in the past have ranged from $800 to $1,400 per year and recommended that the City pay up to $900 per year, with the Little League paying the balance of those bills. He noted the Little League had also asked the City to pay the costs of water usage at the Law and Justice Center; and he has recom- mended that the City pay 75 percent of the bill the first year, with Little League paying the other 25 percent; and that a flat payment by the City be established after this year. The City Manager further indicated that the City has been requested to continue to mow the Christy ball fields once a week as it has in the past, and recommended that procedure be continued. Commissioner Vant Hull stated she is concerned about the City being responsible for pay- ing a water bill for County property. She noted there is no other place where the City does this; and she feels it might create a dangerous precedent. She suggested that the County or the Little League become responsible for payment of the water bills within a few years. The Commissioner expressed concern about the City picking up additional bi lis, especially under the current budget situation. City Manager Wysocki recommended that the Commission authorize expenditure of monies as outlined above, with those monies to be appropriated through the City Commission's budget unit under contracted services. It was moved by Commissioner Martel, seconded by Commissioner Goehrung, that the Com- mission authorize (1) the matching of County monies, in an amount not to exceed $1,500, for in- stallation of water service at the Law and Justice Center for baseball fields; (2) authorize the expenditure of up to $900 per year for watering of the Christy ball fields; and (3) authorize the I City's payment of water services on a 75/25 split with the Little League for water service at the Law and Justice Center ball fields, with a flat fee to be determined after this year; with all of those costs to be covered through the Contracted Services line item in the City Commission's bud- get unit. The motion carried by the following Aye and No vote: those voting Aye being Commis- sioner Martel, Commissioner Goehrung, Commissioner Hawks, Commissioner Vant Hull and Mayor St iff; those voti ng No, none. Presentation of Annual Report for the Bozeman Public Library - Edna Berg, Chairman, Library Board of Trustees Mrs. Edna Berg, Chairman of the Library Board of Trustees, presented copies of the 1987 Annual Report for the Bozeman Public Library to the Commissioners. She briefly high- lighted the report, noting that over 15,000 persons now hold library cards. She indicated the library has about 46,000 volumes; and those volumes circulated an average of five times during the past year. She stated that this volume of circulation places the Bozeman Public Library on a level equal with the larger libraries in the state, although the local library is one of the smaller libraries. Mrs. Berg then reviewed the technological changes that have occurred during the past year, including the addition of LaserCat, a computerized catalog of volumes in the major libraries in the northwest, as well as the acquisition of a microform reader/printer. She noted that the library currently has subscriptions to fourteen periodicals and two newspapers on microfiche and microfilm. I Mrs. Edna Berg stated that the Gallatin County Library Study Commission has been meet- ing since the spring of 1987 to study the distribution of the monies generated from the 1.5 County mill levy for library support; and they are to reach an agreement for the upcoming bud- get process. Mrs. Berg stated that the library conducted a small survey of its users over the last six weeks to determine what types of information are not available in the facility as well as how easily the materials there are found. She noted that the comment section contained many com- plimentary comments about the staff, as well as some criticisms. She stated one of common state- ments was a desire to have the library open more hours; and she indicated that would cost about 03-14-88 134 $50 an hour, or $20,000 to $25,000 a year to keep the library open one more hour each day. She then distributed copies of the results of that survey to the Commissioners. In response to a question from Commissioner Vant Hull, Mrs. Berg indicated that she will submit this annual report to the County Commission also. The Commission thanked Mrs. Berg for her presentation. It was moved by Commissioner Goehrung, seconded by Commissioner Hawks, that the Com- mission acknowledge receipt of the 1987 Annual Report for the Bozeman Public Library. The mo- I tion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel and Mayor Stiff; those voting No, none. Planning staff report re Master Plan update; authorization for Mayor to sign letter Planning Director Andy Epple stated that the staff and the Planning Board are currently in the process of updating the 1983 Master Plan for the Bozeman area. He indicated it is now time for public involvement; and at its meeting held on Thursday evening, the Planning Board approved a conceptual approach. Mr. Bill Murdock, Subdivision/ Long Range Planner, reviewed the process that has been followed to date, noting the staff has been involved in assessing the transportation, recreation and open space elements of the plan. He indicated that the economic forecast has been revised, and consideration has been given to comprehensive work completed on the demographics of resi- dential, commercial and industrial growth patterns. Mr. Murdock stated the staff has completed the process to the point that public par- ticipation is now necessary. He then reviewed the four steps that the staff is suggesting be followed: (1) endorsement of the conceptual idea; (2) public notification of a meeting to be held on Monday, April 11, in the Community Room of the Courthouse, including a letter from the Mayor to various groups and individuals; (3) conduct of the public meeting through the nominal group technique; and (4) staff evaluation of the goals and pol icies, taking into consideration the public input received. I Commissioner Vant Hull noted one item that arose during the public hearings for Life Link is the requirement that industrial uses be on central water and sewer services if possible. She then asked if that item will be addressed; and the Planner indicated that it will be. Mayor Stiff noted the proposed format is good; however, lack of public participation could make this an exercise in frustration. Planning Director Andy Epple stated that Daria Joyner, Executive Vice President of the Bozeman Area Chamber of Commerce, has indicated she will promote this process through that organization. He then indicated that the staff and Planning Board have concurred that general comments will be solicited from the public; and that input will then be reviewed by the staff and applied to the appropriate items contained in the 27 policies and 16 goals contained in the Master Plan. Commissioner Martel stated support for the proposed format but questioned how much time will be set aside for presenting an overview of the Master Plan for those who are not familiar with the document. The Planning Director stated that twenty to thirty minutes will be set aside for the pre- sentation; and the overall session is anticipated to last not more than three hours. Planning Director Epple then distributed to the Commission copies of a draft letter to be sent to the various groups and individuals, noting that the Mayor, Chairman of the County Com- mission and Chairman of the Planning Board would be signing the letter. He noted the final copy should be ready within the next few days and asked that the Commission authorize the Mayor to sign it upon completion. I It was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the Com- mission authorize and direct the Mayor to sign a letter inviting various organizations and in- dividuals to participate in the Master Plan update process by attending a meeting to be held on Monday, Apri I 11, 1988. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung and Mayor Stiff; those voting No, none. Commissioner Hawks distributed to the Commission a memo concerning the possibility of establishing a committee composed of three volunteers to review the possibilities of streamlining 03-14-88 135 the land use review process. He noted the three individuals are Dan Kamp, former Chairman of the Planning Board; Roger Craft, member of the Zoning Commission; and Keith Swenson, archi- tect. He indicated the committee plans to review the process, submitting recommendations on how to eliminate or combine public hearings, while providing an adequate review process. The Commissioner stated that he feels this review would be appropriately done at the same time as the Master Plan update is underway; and the committee projects that it could have a report in I th i rty days. Mayor Stiff asked if the Commission should formally appoint the three individuals to the committee; and the Commission concurred it would not be necessary. Planning Director Andy Epple stated that planning must precede zoning to provide orderly growth. He noted that flexibility has been a key item of discussion; and the Master Plan must first be revised to provide for that flexibility. He indicated support for allowing the three- member committee to move forward with its review process, noting that information could be help- ful in updating of the Master Plan. Commissioner Hawks indicated that he will coordinate a meeting of the committee and the Planning staff as the orientation session if the Commission so desires; and the Commission con- curred. Appointment of ad hoc committee to develop a comprehensive sign ordinance (12) City Manager Wysocki submitted to the Commission a memo from the Clerk of the Com- mission listing those who have applied to serve on the ad hoc committee to develop a compre- hensive sign ordinance. Commissioner Hawks noted that the committee is to be comprised of representation from the business community, the sign/technical segment and the general community. He suggested that the Commission choose representatives from each of the three groups, appointing all of the members after that process has been completed. He noted that those not appointed should be encouraged to participate in the process, lending their expertise whenever possible. The Com- I mission concurred. Planning Director Epple stated that the intern in the Planning office has completed a notebook containing legal cases and citations for authority to regulate signage, along with sample sign ordinances, as background information for this committee. He indicated the Planning staff will forward this information to the committee members and organize an orientation session, prob- ably in early April. It was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the fol- lowing twelve persons be appointed to serve on the ad hoc committee to develop a comprehensive sign ordinance: Amy M. Bartell Dennis Cattin Marjorie A. Johnson Kip K. Kapinos Duncan Kippen Janet E. Klescewski Carolyn Leavengood Dianne M. Kommers Rita Merkel Dick Prugh William H. Todd A.A. van Teylingen The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung, Commissioner Hawks and Mayor Stiff; those voting No, none. I Continued discussion - staff report re investment of City funds Administrative Services Director Gamradt stated that as of the Friday deadline for bids on the Repurchase Agreement, no bid had been received. He noted consideration was given to the elimination of the Repurchase Agreement; however, the staff feels that would not be in the City's best interests. He noted it is best to have monies invested in different ways, with the interest rates involved being one of the factors in determining the amount invested in each. The Administrative Services Director noted that to retain all or most of the investment methods will alleviate potential pledging problems in the future. 03-14-88 136 Administrative Services Director Gamradt then asked that the Commission authorize re- vision of the specifications for the Repurchase Agreement to (1) provide for a minimum of $500,000 and a maximum of $1,500,000 in the account and (2) establish a minimum acceptable in- terest rate of 50 basis points below the 91-day T bill. He noted that two years ago, the bid was 53 basis points above the 91-day T bill; and this year's bid was 10 basis points above. He stated the banks have indicated they cannot meet the 91-day T bill rate this year. Mayor Stiff asked if a specification should be added to indicate there is to be no service I charge on the accounts under the Repurchase Agreement. He noted it would be difficult to com- pare bids if some of them included service charges and some did not. The Administrative Services Director noted that should be included. Mayor Stiff supported Mr. Gamradt's proposal, noting that a shifting of the manner in which the monies are invested will address his concerns while allowing the local banks to remain a part of the process. Commissioner Hawks stated his concerns have been met. He thanked Administrative Ser- vices Director Gamradt for the listing of backing for the State's Short-Term I nvestment Program (STIP), noting that the commercial paper could cause that interest rate to fluctuate more than the others. He indicated that with the flexibility for withdrawal from that investment, he can support maintaining that form of investment. Commissioner Goehrung asked if the staff will make a decision on whether to accept or reject the bids. The Administrative Services Director stated that the staff will receive and evaluate the bids, after which it wi II submit a recommendation to the Commission for action. City Manager Wysocki recommended that the Commission approve rebidding of the Repur- chase Agreement, with the following revisions: (1) that the amounts be adjusted to $500,000 to $1,500,000, (2) that the minimum acceptable interest rate be set at not less than 50 basis points below the 91-day T bill rate, and (3) that the bid contain no service charge on any of the ac- counts. He indicated the following guidelines would be followed: (1) the amount in ST I P will be increased; (2) the investments through Merrill Lynch and other interested investment firms will I be continued; (3) the Repurchase Agreement will be maintained; (4) the amount invested in the Repurchase Agreement will be reduced; (5) the amount invested in certificates of deposit will be reduced, and possibly eliminated; and (6) the amount in the demand account will be reduced to a minimal level. It was moved by Commissioner Martel, seconded by Commissioner Goehrung, that the staff be authorized and directed to proceed with rebidding of the Repurchase Agreement, with revi- sions and guidelines as outlined by the City Manager in his recommendation. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Goehrung, Commissioner Hawks, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Continued discussion - process for setting of goals for Fiscal Year 1988-89 City Manager Wysocki reminded the Commission that they had begun discussion on this item at last week's meeting. Mayor Stiff expressed support for Commissioner Goehrung's suggestion that the May 2, 1988 meeting be set aside for the goal setting process. Commissioner Hawks noted that the meeting to be held on April 11 for the Master Plan up- date could generate some goals that should be contained in the Commission1s list. Commissioner Goehrung distributed information on the "nominal group technique," sug- gesting it may be helpful in this process. He noted the Commission could initially identify its goals, with goals from other sources being added to that list. City Manager Wysocki indicated he feels the staff should be given an opportunity to re- I view the list of Commission goals, adding items it feels necessary, before the May 2 meeting and before the public becomes involved in the process. He then suggested that the Commission may wish to publish a survey, gathering public response through that method prior to its initial meeting. The Commission concurred in the proposed process and set Monday, April 25, 1988 at 7:00 p.m. as the time for compilation of the initial Commissioner list of goals for the upcoming fiscal year. They then requested that the Clerk of the Commission contact the County Extension Agent to facilitate at that meeting. 03-14-88 137 Discussion - FY I Items City Manager Wysocki presented to the Commission the following "For Your Information" items. (1 ) A listing of the investments in which the STI P monies are deposited, as prepared by Administrative Services Director Gamradt in response to a question from Commissioner Hawks at last week's meeting. I (2) A copy of the portion of the March 16, 1987, Commission minutes indicating that last year the free dump days were available to city residents only, along with a tally sheet in- dicating that half of the vehicles were county and half were city. The City Manager indicated that the free dump days will be limited to city residents only this year as well, unless he re- ceives other direction from the Commission. (3) Commissioner Vant Hull asked if the Commission should direct the staff to prepare an ordinance to require that all loads of solid waste be covered, suggesting a more comprehen- sive ordinance addressing all litter problems might better address the issue. Commissioner Martel noted that several residents have expressed concern about animals dumping uncovered garbage cans, resulting in strewn litter. He suggested that a more compre- hensive ordinance could possibly address that item as well. Commissioner Vant Hull noted that the City crews are to hang red tags on deficient gar- bage cans. (4) Commissioner Vant Hull noted that the Pedestrian/Traffic Safety Committee has not met since Jeff Ball resigned as Chairman; and they have had specific items to address. She then suggested the Commission may wish to place this item on the agenda to determine whether the committee should be retained. Commissioner Hawks suggested that a City-appointed committee might be more effective than the existing committee. The Commission di rected the Clerk of the Commission to send letters to all committee mem- bers encouraging them to attend a specified Commission meeting for the purpose of addressing I this issue. (5) Commissioner Vant Hull distributed to the Commission copies of an article in the High Country Independent Press indicating that the Belgrade City Council has appointed a com- mittee to review home occupation licensing. She suggested that copies be distributed to the ad hoc committee to review business licenses, encouraging them to consider this item as well. (6) Commissioner Vant Hull noted that the ad hoc committee's meeting to be held to- night had not been published in the newspaper by Sunday. She indicated that all committee meet- ings should be published, suggesting that a method be established to ensure such publication in the future. Consent Items oker Pacific ectlon 21-25, 1988; Gamradt as I It was moved by Commissioner Goehrung, seconded by Commissioner Hawks, that the Con- sent Items be approved as listed above, and the appropriate persons be authorized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Hawks, Commissioner Vant Hull, Commis- sioner Martel, and Mayor Stiff; those voting No, none. 03-14-88 138 Adjournment - 5:27 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung and Mayor Stiff; those voting No, none. ALFRED M. STIFF, Mayor I ATTEST: ROSIN L. SULLIVAN Clerk of the Commission I I 03-14-88