HomeMy WebLinkAbout06-27-16 C9. PSA - OmniEarth, Water Conservation
Commission Memorandum
Report To: Honorable Mayor and City Commission
From: Lain Leoniak, Water Conservation Specialist
Craig Woolard, Director of Public Works
Subject: Professional Services Contract with OmniEarth for Education and
Outreach for the Water Conservation Division
Meeting Date: June 27, 2016
Agenda Item Type: Consent Item
Recommendation: Authorize the City Manager, or his designee, to sign a Professional
Services Agreement with OmniEarth to approve the development of a Water Conservation Plus
Product for the City of Bozeman, a water budget tool to support the education and outreach
initiatives of the Water Conservation Program.
Background: The City of Bozeman seeks approval to enter into an agreement with OmniEarth,
a geoanalytics company specializing in water efficiency analysis. This service supports the goal
of the Water Conservation Division set forth in the Integrated Water Resources Plan adopted by
the City Commission in 2013 to generate additional water supplies to meet future demands
through education and outreach. The Water Budget Tool was approved in the City’s FY 16
Budget and will enable the Water Conservation Division to make data driven decisions to then
develop appropriate and targeted messaging and educational resources for those customers who
have the greatest potential to save water.
Alternatives: As suggested by the Commission.
Fiscal Effects: The cost of Year One of the contract is $17,900.00. The cost of Year Two of the
contract is $10,000.00.
Attachments: Professional Services Agreement and Scope of Services.
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ATTACHMENT A
Scope of Services
OmniEarth, Inc., Water Conservation Plus
I. Introduction
This document outlines the tasks to be completed by OmniEarth Inc., (hereinafter
“Contractor”) for the Water Conservation Plus Product for the City of Bozeman,
Department of Public Works (hereinafter “City”), 20 East Olive Street Bozeman,
Montana 59715 between July 30, 2016 and December 31, 2018.
II. Description
The City requires a firm with the skills and expertise to develop and implement a
customized water efficiency analytics product for the City of Bozeman’s Water
Conservation Division. This product is an integral component of the education and
outreach program in order to craft effective and focused messaging and educational
initiatives and efficiently allocate the Division’s financial resources.
Developing targeted, data driven education and outreach initiatives is one of the
foundations of the Water Conservation Division’s Programs approved by the City
Commission in 2014 - 2016 and is a component of the FY 2016 Budget is M&E
Computer Software Water Budget Tools.
The Tasks outlined below represent a complete Scope of Work. At its discretion, the
City will authorize individual tasks and/or sub-tasks.
III. Proposed Scope of Work
The proposed scope of work is intended to provide a means in which to develop and
introduce customized, dynamic water efficiency analysis for the Water Conservation
Division.
The project is to be of such a quality that it can serve as the basis for implementation
of targeted water conservation education and outreach initiatives for City of Bozeman
water customers. All work product generated as a result of the project shall be
provided to the City and in a format that allows for the City’s future use and
distribution. Phases 1-3 shall be completed on or before November 1, 2016.
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Task One: Deliverables:
In coordination with the City, Contractor shall compile and/or provide to the City:
(1) Imagery
(2) Water and Land Data and Identification
(3) Water Budgets
(4) Tracking Trends and Summaries of Statistics
(5) Unlimited System Export
(6) Access to Contractor’s Platform
(7) Training and Support
Task Two: Data Integration and Product Development
Contractor’s data integration, product set-up and administration comprises:
(1) Product set-up and account configuration
(2) Annual subscription comprising data storage, Contractor support and
administration, analytics and parcel budgets that include budget analysis by
parcel, updated imagery and land cover provided annually, 50 logins, 6
dashboards, unlimited exports, and ten hours of training and support.
(3) Plus Subscription Upgrade includes meter data integration, monthly updating,
parcel use layer, unlimited data export, and thirty additional hours of training and
support.
(4) Imagery acquisition using 4 band imagery from Digital Globe collected Summer
2016.
Task Three: Project Implementation
Contractor shall implement the Water Conservation Plus Product for the City
pursuant to the timeline set forth below. Phases 1-3 shall be completed on or before
November 1, 2016.
Phase Tasks Timeframe
Phase 1: Project Initiation Prior to kick-off:
Pre-sales support
Signed contracts
Imagery selection
Data procurement
Data and system configuration
consultation
Water meter data
submission/analyst review
Kick-off meeting
2-5 weeks
Phase 2: Analysis and
Platform Delivery
Initial dataset ingestion
Land Cover Analysis
2-5 weeks
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Generation of parcel-level water
budget
Integration of customer water
meter data
Generation of agency-level
summaries
Platform
Configuration/Dashboard Setup
Setup of initial logins
Dashboard delivery
Phase 3: Training and
Handoff
Platform Demo
Platform Training
Handoff to Technical Support
1 week
Phase 4: Post-
Implementation
Support for the duration of your
subscription
Automated updating of data
On-going
Total project costs for Year One shall not exceed: $17,900.00
Total project costs for Year Two shall not exceed: $10,000.00
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