HomeMy WebLinkAboutM1. Minutes
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Pearl Michalson, Deputy City Clerk
Robin Crough, City Clerk SUBJECT: Approval of Regular Meeting Minutes from May 23, June 6, and June 13, 2016 User Access to Linked Minutes.
MEETING DATE: June 20, 2016
AGENDA ITEM TYPE: Minutes
NOTE: For PCs, your internet browser must be Internet Explorer Version 10 or higher. Google
Chrome, Firefox or Safari all work as well.
To view the video and the minutes of May 23, 2016 that are linked to the video please click here (minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of June 6, 2016 that are linked to the video please click here
(minutes are located by clicking on the related documents tab above agenda). To view the video and the minutes of June 13, 2016 that are linked to the video please click here
(minutes are located by clicking on the related documents tab above agenda).
RECOMMENDATION: Approve the Regular City Commission Minutes as submitted.
SUGGESTED MOTION: I move to approve the Combined City Commission Minutes from June
6, and June 13, 2016 as submitted.
BACKGROUND: In 2013, The Clerk’s Office identified goals related to the Commission’s priority of Improving Technology Utilization and Proficiency.
Improvement of:
• Live streaming broadcast of the City Commission Meeting
• Meeting efficiency
• Better access of meeting information for Staff and the Public
• Time savings
• Streamlined approach to Citizen involvement and Public comment
8
AV Capture was chosen as the Vendor to perform these services and was implemented. Since
August of 2013, the City Commission Minutes have been linked with audio and video. Along with
the City Commission, other City Advisory Boards are beginning to utilize the system as well.
LOCATION: The AV Capture Archives and Live Streaming of City Commission Minutes and Meetings can be found at www.bozeman.net by choosing the City Commission Icon, with links
located on the left hand side of the page under Watch Online!
VIEWING: For first time users of the system, they will be prompted to install Shockwave and Silverlight to get the best viewing experience.
The user will then find the meeting that they would like to view in the archives, click to view and
then choose view session. The Draft Minutes from the meeting are located under the video in the Attached Documents area. The user will double click on the Word Document and the minutes will then appear. The user then can click on each hyperlink to find the section that they wish to view from the meeting. If the video does not automatically start at that point, the user may need to
press play on the video itself.
The City Commission Minutes are archived in a variety of ways due to State records retention guidelines. They are part of the Commission’s Meeting Packets as a DRAFT and are finally scanned with a wet signature and archived as a permanent record in electronic format. Both have
separate retention times.
Users are always welcome to contact the City Clerk’s Office at 582-2320 or email agenda@bozeman.net for assistance.
ALTERNATIVES: As suggested by Commission.
FISCAL EFFECTS: None.
Attachments: Draft Minutes
9
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40