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HomeMy WebLinkAboutA2 - Downtown BID Workplan and Budget May 31, 2016 TO: Chris Kukulski Anna Rosenberry Bozeman City Commission FR: Chris Naumann Executive Director RE: Downtown Business Improvement District FY 2017 Budget and Work Plan Commission Meeting: June 13, 2016 Attached are the Downtown Business Improvement District (BID) FY2016 Annual Report, FY2017 Work Plan and FY2017 Budget. The FY2017 Budget was unanimously approved by the BID Board on May 18, 2016. I will be presenting these documents at the City Commission meeting on Monday, June 13, 2016. If you have any questions regarding the annual report, work plan or budgets, please feel free to contact me at any time. Respectfully Submitted, Chris Naumann 181 The BID Misson: Keeping Downtown Beautiful and Vibrant The downtown Bozeman Business Improvement District (BID) is an organization of downtown property owners who through thoughtful, pro-active collaboration and partnership with local government, business owners, residents and citizens strive to create a shared vision and voice for the community of downtown Bozeman. The BID will commit resources, identify, plan and act on short-term and long-term initiatives otherwise unavailable to individual owners. The BID has a goal of ensuring the long-term preservation and vitality of the city’s underlying economic, cultur- al, social and environmental assets and the BID will work together to keep our downtown a safe, beautiful and vibrant place. Downtown Business Improvement District FY2016 BID ANNUAL REPORT Eric Bowman-Chair Owenhouse Ace Hardware Mike Basile Prudential Real Estate Dan Himsworth Allegra Printing Ileana Indreland Delaney & Company Erik Nelson Think Tank Design Group Eric Sutherland 360 Commercial BID Board Below are some interesting “statistics” demonstrating the quantity of work accomplished by the BID in FY2016. BID by the Numbers: They All Add Up to Success 2225 Number of hours worked by BID maintenance staff 2967 Number of trash receptacles emptied 278 Number of graffiti tags removed 248 Number of flower baskets purchased and installed 115 Number of consecutive days flowers watered 28520 Number of individual flower baskets watered 108 Number of holiday decorations installed 505 Number of street lamp banners installed BID Graffiti Removal Program: Winning the Battle Against Vandalism The rising level of graffiti vandalism in our downtown is an eyesore that threatens the well-being of downtown and is an affront to our entire community. Graffiti contributes to lost revenue associated with reduced retail sales and declines in property value. In addition, graffiti generates the perception of blight and a sense that a place is in a state of decline and may even be unsafe. A survey conducted in 2008 documented over 300 separate tags in the downtown district. That same year, the BID Board com- mitted funds to launch the Graffiti Removal Program to tackle this growing problem. Case studies have repeatedly proven that the number one deterrent to graffiti is prompt removal of new tags. Therefore, the BID maintenance program strives to remove all new tags within 48 hours. In FY2016, BID maintenance staff removed 278 graffiti tags bringing the total number removed over the life of the program to 1982. Below is a series of “before-during-and-after” photos showing the BID Graffiti Removal Program in action. 182 Over the years the BID maintenance program has grown to include two full -time employees and one part-time employee. The maintenance staff work 7 days a week during the summer and 4 days a week in winter doing a vari- ety of projects to keep downtown clean, appealing and inviting. On a daily and weekly basis, maintenance staff: Empty the trash receptacles; Pick up garbage from storefronts, doorways and sidewalks; Water the flow- er baskets ; Clean up Soroptomist Park; Remove stickers and posters; Re- move graffiti tags; Snow removal from crosswalks. Year round the BID maintenance staff maintain the light pole banners, assist with DBA events, and install holiday decorations. The BID maintenance team utilizes the ever-present Mule ATV and pick-up truck to perform many of their day-to-day tasks. BID Maintenance Program: Keeping the Downtown Attractive Page 2 Downtown Business Improvement District BID Flower Basket Program: A Downtown Summer Tradition Perhaps the most beloved BID initiative is the Flower Basket Program that adorns the street lamps downtown with over 248 baskets of color every summer. Not only does the BID purchase the planted baskets of Super Petunias, but the maintenance staff waters them seven days a week for over 115 consecutive days to ensure they remain vibrant throughout the summer. To make this program a reality, the BID orders the baskets to be planted in Feb- ruary. The flowers are cultivated until early June when they can be hung down- town after the last hard frost. Then the work begins for the staff to water them each and every day. The BID utilizes a pick-up truck complete with a 500 gallon water tank, pump and hose. The BID flower baskets are invaluable to making downtown beautiful and unique during the summer. BID Holiday Decoration Program: Celebrating the Winter Season The BID installs the holiday decorations that make downtown fes- tive from Thanksgiving through New Years. Year after year, the BID relies the commitment of the many community partners that make “lighting up the town” possible. For over 20 years, the BID has installed the large intersection deco- rations affectionately known as the “Christmas Spiders.” The BID relies on the following groups to make all the holiday decoration an annual tradition: Bozeman Fire Department, City of Bozeman For- estry Division, Streets Department, and Sign Department, Bozeman Arborcare, Montana Crane Service. The other holiday decorations that adorn downtown include 80 lit strands of garland that the BID maintenance staff wrap around each historic street lamp up and down Main Street. A total of 16 large wreaths and bows are hung from the traffic light standards. The BID also lights the large trees in Soroptomist Park. Prepared by: Chris Naumann Executive Director 222 East Main Street Suite 302 Bozeman MT 59715 406-586-4008 www.downtownbozeman.org chris@downtownbozeman.org 183 Downtown Business Improvement District FY2017 BID Work Plan and Budget BID Mission Statement The BID is an organization of downtown property owners who through thoughtful, pro-active collaboration and partnership with local government, business owners, residents and citizens strive to create a shared vision and voice for the community of downtown Bozeman. The BID will commit resources, identify, plan and act on short-term and long-term initiatives otherwise unavailable to individual owners. The BID has a goal of ensuring the long-term preservation and vitality of the city’s underlying economic, cultural, social and environmental assets and the BID will work together to keep our downtown a safe, beautiful and vibrant place. BID Assessment Programs The following programs are funded by the special assessments collected from property owners within the Business Improvement District. The BID assessment for FY2017 will be $120,000.00 for the fourth consecutive year. The BID also received approximately $30,000 in additional revenue from sponsorships and maintenance contracts. Downtown Bozeman Partnership ($71,400) The BID is a member of the Downtown Bozeman Partnership. The BID contributes to the administration of the Downtown Partnership office located at 222 East Main Street. The Partnership also manages all the payroll expenses associated with the BID Director and Operations Manager. Summer Flowers ($17,500) The BID purchases, installs and maintains (which includes watering 7 days a week) 240 hanging baskets of Super-Petunias. These flower baskets are hung throughout downtown from June through September on the historic lamp posts. This program grows each year as additional historic street lamps are installed downtown. Holiday Lighting ($5,600) The BID installs the following holiday lighting downtown: 1) lighted garland on each historic lamp post along Main Street; 2) lights on the large conifer trees in Soroptimist Park; 3) garland wreaths at the Rouse, Church, Wallace, and Grand intersections; and 4) the infamous holiday “spider” decoration above the downtown intersections. 184 Maintenance Program ($36,000) The BID hires two full-time maintenance employees in addition to a part-time maintenance employee for the summer months. Primary tasks performed by the BID maintenance staff includes garbage collection, flower watering, tree watering, Soroptomist Park upkeep, installation of the light pole banners, maintenance of pedestrian benches, graffiti removal, and limited snow removal. The BID maintenance staff removed 3496 bags of garbage in the past year. Graffiti Removal Program ($750) The BID comprehensive graffiti removal program is in its third year of operation. Since 2009, this program has removed 1712 graffiti tags. The BID maintenance staff removes tags from public property and works with property owners to clean private buildings of graffiti. The BID will continue to actively remove new tags as quickly as possible considering immediate removal has proven to be the most effective deterrent. Downtown Banners ($3,000) The BID purchases, installs and maintains the downtown light pole banners. Seasonally the BID installs banners for MSU, Bogert Farmers Market, Bridger Bowl, Moonlight Basin, Big Sky Resort, Sweet Pea and Hatch. 185 Tree Replacement ($2,500) The BID replaces trees that have died in the downtown district. In coordination with the City Forestry Division, dead trees are removed and then replaced by a local nursery. Smaller newly planted trees are susceptible due to physical damage and insufficient water. The BID replaces between 2 and 6 trees a year. Downtown Marketing ($2,500) The BID contributes to the general marketing of downtown Bozeman. These funds are made available to the Downtown Partnership which places advertisements in ten to twelve local, regional and state-wide publications. --Please refer to the included FY2016 BID Annual Report for more program details-- 186 Downtown Business Improvement District FY2017 Assessment Budget APPROVED FY2017 Income BID Assessment 120,000$ Contract Income 15,000$ Interest Income 200$ Flower Sponsorshihps 7,000$ Christmas Light Sponsorships 3,000$ Streetlamp Banners 5,000$ Total Income 150,200$ Expenses Management Fee 71,400$ Total Expenses 71,400$ Payroll Expenses Maintenance Staff 22,000$ Taxes 1,500$ Work Comp 2,000$ Maintenance Staff--Garage 9,000$ Taxes 750$ Work Comp 750$ Total Payroll Expenses 36,000$ Programs Christmas Lights 2,600$ Christmas Light Spider Repair 2,000$ Christmas Lights Storage 1,000$ New Banners 3,000$ Flower Expenses 17,500$ Flower Water 150$ Tree Purchases 2,500$ Marketing 2,500$ Maintenance Supplies 1,200$ Garbage Bags 1,750$ Graffiti Supplies 750$ Mule Service & Fuel 1,200$ Truck Service & Fuel 3,500$ Truck Insurance 3,000$ Total Program Expenses 42,650$ Total BID Expenses 150,050$ NET INCOME 150$ 187